2014-01-07 Regular CC MeetinglugCITY OF
SOUTHLAK.E
TEXAS
REGULAR CITY COUNCIL MEETING: January 7, 2014
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Nick Billardello
3. Local Business Report
4. Update on Community Recreation Center
5. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: Immediately followinq the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with City Attorney
a. Seek the advice of the city attorney regarding legal issues relating
to aircraft noise and airspace utilization.
b. Seek the advice of the city attorney regarding litigation.
1. Ed Bell Construction Company v. City of Southlake, Cause No.
348-262825-12.
c. Seek advice of the city attorney regarding recent legislation.
City of Southlake values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 7, 2014
Page 2 of 5
d. Seek advice of the attorney regarding the Southlake, Texas, Code
of Ordinance, Subpart A, General Ordinances, Chapter 10, Heath
and Sanitation, Article V, Public Smoking.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Proclamation — Southlake Carroll Cross Country Track Team
B. City Manager's Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the December 17, 2013 and December 19, 2013
Regular City Council meetings.
B. This item was intentionally left blank.
C. This item was intentionally left blank.
D. Award annual purchasing agreement for utility parts with Atlas Utility and
HD Supply Waterworks LTD.
E. Award annual purchasing agreement for signs and pavement markings
with Centerline Supply, Pathmark Traffic Products of Texas and Vulcan
Signs.
F. Approve a one year extension of the plat revision for Lot 1 R2R, Block 1,
Sabre Group Campus (ZA11-044), being a revision of Lots 1R2 and 2R,
Block 1, Sabre Group Campus, an addition to the City of Southlake,
Tarrant County, Texas, Tract 1 F, U. P. Martin Survey, Abstract No. 1015
and Tract 1G, U. P. Martin Survey, Abstract No. 1958, Southlake, Tarrant
County, Texas.
G. Approve a one-year plat extension for Saddleback Ridge Estates
Preliminary Plat (ZA06-030) and Final Plat (ZA06-185) located at 330
through 360 West Bob Jones Road.
City of Southlake values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 7, 2014
Page 3 of 5
H. Approve the purchase of a Type I Ambulance from Frazer Ltd, Inc. in the
amount of $179,400.
REGULAR AGENDA:
5. Public Forum (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1075, 2nd reading, Mobility Master Plan, a component of
the Southlake 2030 Comprehensive Plan. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Appoint members to the Retail Saturation Study Committee
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, January 3, 2014 by 6:00 p.m.,
pursuant to the Texas Governments bode Chapter 551.
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Alicia Richardson, TRMC �' r
City Secretary '• •'••••...•••'•
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 7, 2014
Page 4 of 5
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et al; Cause No. 2011-006149-3; eminent
domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James & Kathleen Farley v. Mark Wilson, National Carriers, Inc., and City of
Southlake; Cause No. 09-15791.
7. Ed Bell Construction Company v. City of Southlake, Cause No. 348-262825-12.
8. Araceli Preljvukaj v. City of Southlake et al, Cause No. 153-267629-13
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
City of Southlake values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 7, 2014
Page 5 of 5
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
W CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: JANUARY 7, 2014
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Brandon Bledsoe,
Deputy Mayor Pro Tem Pamela Muller, and Councilmembers Laura Hill, Carolyn Morris,
Martin Schelling and Randy Williamson.
CITY COUNCIL ABSENT: None
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Communication and Website
Manager Pilar Schank, Deputy Director of Community Services Candice Edmondson,
Chief Financial Officer Sharen Jackson, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Deputy Police Chief James Brandon, Senior Director of
Planning and Development Services Ken Baker, Director of Public Works Bob Price,
Deputy Director of Public Works Cheryl Taylor, City Attorney Wayne Olson and City
Secretary Alicia Richardson.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Terrell at 5:31 p.m.
2. INVOCATION
Mr. Nick Billardello gave the invocation. Mayor Terrell led the pledge of allegiance to
the United States and Texas Flags.
3. LOCAL BUSINESS REPORT
Assistant City Manager Alison Ortowski introduced Joe and Betty DeBastiani with
Apeizza e Vino. Mr. and Mrs. DeBastiani provided a description of the services
provided, hours of operation, and location of business.
4. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 7, 2014
Page 1 of 5
Mayor Terrell read the consent agenda items.
Mayor Terrell moved to item 9A.
9A. APPOINT MEMBERS TO THE RETAIL SATURATION STUDY COMMITTEE
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Council discussed item and directed staff to review with Council the four proposals
received for consultant services related to the retail saturation study. Mayor Terrell and
Council member Schelling would sit in on the interviews. Following the interviews, staff
will bring forward their recommendation to Council for selection of the consultant.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Terrell at 6:03
p.m.
2A. EXECUTIVE SESSION
Mayor Terrell announced that City Council would be going into Executive Session
pursuant to the Texas Government Code, Section 551.071, consultation with city
attorney. City Council adjourned for Executive Session at 6:04 p.m. Executive Session
began at 6:20 p.m. and concluded at 7:42 p.m.
2B. RECONVENE
Mayor Terrell reconvened the meeting at 7:45 p.m. Mayor Terrell asked if any action
was necessary from Executive Session.
3A. MAYOR'S REPORT
3A1. PROCLAMATION — SOUTHLAKE CARROLL BOYS AND GIRLS CROSS
COUNTRY TEAMS
Mayor Terrell recognized and presented a proclamation to the Southlake Carroll Boys
and Girls Cross Country teams for bringing home the state championship three years in
a row.
3B. CITY MANAGER'S REPORT
No report was given.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 7, 2014
Page 2 of 5
REGULAR AGENDA:
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Terrell read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE DECEMBER 17, 2013 AND DECEMBER 19,
2013 REGULAR CITY COUNCIL MEETINGS.
Mayor Pro Tem Bledsoe abstained from voting on this item.
4B. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4C. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4D. AWARD ANNUAL PURCHASING AGREEMENT FOR UTILITY PARTS WITH
ATLAS UTILITY AND HD SUPPLY WATERWORKS LTD.
4E. AWARD ANNUAL PURCHASING AGREEMENT FOR SIGNS AND
PAVEMENT MARKINGS WITH CENTERLINE SUPPLY, PATHMARK TRAFFIC
PRODUCTS OF TEXAS AND VULCAN SIGNS.
4F. APPROVE A ONE YEAR EXTENSION OF THE PLAT REVISION FOR LOT
1R2R, BLOCK 1, SABRE GROUP CAMPUS (ZA11 -044), BEING A REVISION
OF LOTS 1R2 AND 2R, BLOCK 1, SABRE GROUP CAMPUS, AN ADDITION
TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, TRACT 1F, U.
P. MARTIN SURVEY, ABSTRACT NO. 1015 AND TRACT 1G, U. P. MARTIN
SURVEY, ABSTRACT NO. 1958, SOUTHLAKE, TARRANT COUNTY, TEXAS.
4G. APPROVE A ONE -YEAR PLAT EXTENSION FOR SADDLEBACK RIDGE
ESTATES PRELIMINARY PLAT (ZA06 -030) AND FINAL PLAT (ZA06 -185)
LOCATED AT 330 THROUGH 360 WEST BOB JONES ROAD.
4H. APPROVE THE PURCHASE OF A TYPE I AMBULANCE FROM FRAZER LTD,
INC. IN THE AMOUNT OF $179,400.
APPROVED
A motion was made to approve the consent agenda as presented, noting the abstention
of Mayor Pro Tem Bledsoe for item 4A.
Motion: Bledsoe
Second: Muller
Ayes: Bledsoe, Hill, Morris, Muller, Schelling, Terrell, Williamson
Approved: 7 -0, Items 4D, 4E, 4F, 4G and 4H.
6 -0 -1, Item 4A with Mayor Pro Tem Bledsoe abstaining.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 7, 2014
Page 3 of 5
5. PUBLIC FORUM
Mayor Terrell opened the public forum. There being no one wishing to speak, Mayor
Terrell closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1075, 2 READING, MOBILITY MASTER PLAN, A
COMPONENT OF THE SOUTHLAKE 2030 COMPREHENSIVE PLAN. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve Ordinance No. 1075, to include staffs recommendations
for the roundabout location on Zena Rucker and the right -of -way designation of
Brumlow from 88 -feet to 94 -feet.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Hill, Morris, Muller, Schelling, Terrell, Williamson
Approved: 7 -0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE ADOPTING THE MOBILITY MASTER PLAN AS AN ELEMENT OF
THE SOUTHLAKE 2030 PLAN, THE CITY'S COMPREHENSIVE PLAN UPDATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA)
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPOINT MEMBERS TO THE RETAIL SATURATION STUDY COMMITTEE
City Council discussed this item earlier in the meeting.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 7, 2014
Page 4 of 5
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA)
11. MEETING ADJOURNED.
Mayor Terrell adjourned the meeting at 8:23 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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John C. Terrell
Mayor
ATTEST:
Alicia Richardson, Ass =
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City Secretary s
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REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 7, 2014
Page 5 of 5