2013-02-06 CC WorkshopUCITY OF
EP SOUTHLAKE
TEXAS
CITY COUNCIL WINTER WORKSHOP: FEBRUARY 6, 2013
LOCATION: Timarron Country Club
1400 Byron Nelson Parkway
Southlake, Texas 76092
TIME: 5:30 P.M.
1. Welcome
2. Discussion: Strategic Use of Local Option Sales Taxes
3. Discussion: Southlake Community Recreation Center Update
4. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with attorney
a.
Seek advice of the city attorney regarding sales tax use
options.
b.
Seek the advice of the city attorney regarding vesting
regulations and requirements associated with Section 245 of
the Texas Local Government Code and the City's Zoning
Ordinance No. 480, as amended, the City's Subdivision
Ordinance No. 483, as amended, the City's Masonry
Ordinance No. 557, as amended and the City's Landscape
Ordinance No. 544, as amended.
C.
Seek the advice of the city attorney regarding the ability to
regulate certain retail operations through Zoning Ordinance
No. 480, as amended.
d.
Seek the advice of the city attorney regarding regulations
outlined in the City's Zoning Ordinance No. 480, as amended
regarding review procedures associated with amendments to
the Zoning Ordinance.
e.
Seek advice of the city attorney regarding regulations and
requirements associated with site plan and plat expiration
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Winter Retreat
February 6, 2013
Page 2 of 4
associated with the City's Zoning Ordinance No. 480, as
amended and the City's Subdivision Ordinance No. 483, as
amended.
B. Reconvene: Action necessary on items discussed in Executive Session.
5. Strategy Map Review
6. Focus Areas: Special Topic Discussion
• Mobility —Vehicular and Mobility
• Infrastructure
• Quality Development
• Volunteerism
• Partnerships
• High Performance Management
• Safety & Security
• City Values
7. Adjourn
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, February 1, 2013, by 6:00 p.m.,
pursuant to the Texas Governmen�,Q,ode, Chapter 551.
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Alicia Richardson = ;
City Secretary •''• •.
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Winter Retreat
February 6, 2013
Page 3 of 4
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Jayson Steele vs. City of Southlake. August 2008.
2. Pending Public Information Act requests.
3. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
4. Legal issues regarding the Barnett Shale gas extraction and transportation.
5. City of Southlake v. Jeff Massey, et al; Cause No. 2011-003365-3; eminent
domain action regarding property located at 1200 North Kimball, Southlake,
Texas.
6. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
7. City of Southlake v. Ashwin J. Babaria, et al; Cause No. 2011-006149-3; eminent
domain action regarding property located at 1470 N. Kimball Avenue, Southlake,
Texas.
8. Metro-Plex Underground, LP v. Ed Bell Construction and ARCH Insurance
Company; Cause No. 048-258408-12
9. James & Kathleen Farley v. Mark Wilson, National Carriers, Inc., and City of
Southlake; Cause No. 09-15791.
10. Ed Bell Construction Company v. City of Southlake, Cause No. 348-262825-12
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Winter Retreat
February 6, 2013
Page 4 of 4
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
lug TEXAS
SOUTHLAK.E
CITY COUNCIL WINTER WORKSHOP: February 6, 2013
LOCATION: 1400 Byron Nelson Parkway, Southlake, Texas 76092
Timarron Country Club
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Brandon Bledsoe,
Deputy Mayor Pro Tem Pamela Muller and Councilmembers Carolyn Morris, Martin
Schelling, Jeff Wang and Al Zito (present at 5:56 p.m.).
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Orlowski, Assistant City Manager Ben Thatcher, Communication and Website Manager
Pilar Schank, Director of Community Services Chris Tribble, Director of Human
Resources Stacey Black, Fire Chief Mike Starr, Senior Director of Planning and
Development Services Ken Baker, Police Chief Steve Mylett, Director of Public Works
Bob Price, City Attorney Betsy Elam and City Secretary Alicia Richardson.
WORK SESSION:
1. WELCOME
The Winter Workshop was called to order by Mayor Terrell at 5:40 p.m.
2. DISCUSSION: STRATEGIC USE OF LOCAL OPTION SALES TAXES
Assistant City Manager Alison Ortowski presented Council with an overview of local
option sales taxes. She informed Council each of the sales taxes would require
approval from the voters. Ms. Ortowski also reviewed the local option sales taxes—
Crime Control and Prevention District and Southlake Parks Development Corporation
authorized and adopted in Southlake. She advised Council the purpose of this topic is
to discuss and determine if the current sales tax configuration is appropriate for the
City's future strategy.
Staff and Council discussed the current sales tax configuration and other local option
sales taxes available to the City.
3. DISCUSSION: SOUTHLAKE COMMUNITY RECREATION CENTER UPDATE
Assistant City Manager Ben Thatcher provided Council with an overview of the project
that included a history of the project and funding options. The information being
CITY COUNCILWINTER WORKSHOP MEETING MINUTES, FEBRUARY 6, 2013
Page 1 of 4
presented to Council is to facilitate discussion and seek direction for the Community
Recreation Center.
Council and staff discussed the three options presented by staff.
4. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076,
551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto
and incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Regular Session or at any time during the
meeting that a need arises for the City Council to seek advice from the City
Attorney as to the posted subject matter of this City Council meeting.
1. Section 551.071: Consultation with attorney
a. Seek advice of the city attorney regarding sales tax use options.
b. Seek the advice of the city attorney regarding vesting regulations and
requirements associated with Section 245 of the Texas Local Government
Code and the City's Zoning Ordinance No. 480, as amended, the City's
Subdivision Ordinance No. 483, as amended, the City's Masonry
Ordinance No. 557, as amended and the City's Landscape Ordinance No.
544, as amended.
c. Seek the advice of the city attorney regarding the ability to regulate certain
retail operations through Zoning Ordinance No. 480, as amended.
d. Seek the advice of the city attorney regarding regulations outlined in the
City's Zoning Ordinance No. 480, as amended regarding review
procedures associated with amendments to the Zoning Ordinance.
e. Seek advice of the city attorney regarding regulations and requirements
associated with site plan and plat expiration associated with the City's
Zoning Ordinance No. 480, as amended and the City's Subdivision
Ordinance No. 483, as amended.
Council did not convene into Executive Session.
5. STRATEGY MAP REVIEW
Assistant City Manager Ben Thatcher reviewed the current strategy map for the City of
Southlake. He reviewed the results of the survey taken by Council. The survey
provided staff a tool and starting point for tonight's discussion regarding the City's
strategy map. The results showed that Council was in agreement with the first sentence
of the vision statement—The City of Southlake provides municipal service that support
the highest quality of life for our residents and businesses. The Council as a whole was
less enthusiastic with the second sentence—We do this by delivering outstanding value
and unrivaled quality in everything we do. The survey indicated that Council thought the
second sentence was too vague, general and subjective. Mr. Thatcher also reviewed
the current mission statement and presented two options based upon comments from
Council.
CITY COUNCILWINTER WORKSHOP MEETING MINUTES, FEBRUARY 6, 2013 -
Page 2 of 4
Current mission statement —
The City of Southlake provides municipal services that support the highest quality of life
for our residents and businesses. We do this by delivering outstanding value and
unrivaled quality in everything we do.
Option A —
The City of Southlake provides municipal services that support the highest quality of life
for our residents, businesses, and tourists. We do this by being an exemplary model of
balancing efficiency, fiscal responsibility, transparency and sustainability.
*• IM
The City of Southlake strives to enhance the quality of life for our citizens, businesses,
and tourists by providing services that are:
• Efficient
• Balanced and Sustainable
• Open and Transparent
• Fiscally Sound
Council and staff discussed the current mission and options presented by staff. Council
provided comments to staff and their consensus and direction was to move forward with
Option B. Council recommended that the word "tourists" be changed to "visitors".
Council also directed staff to incorporate financial sustainability under "Provide Financial
Stewardship" in the City of Southlake Strategy Map.
Mr. Thatcher advised that staff would bring forward a resolution that incorporates
Council recommendations to the strategy map.
6. FOCUS AREAS: SPECIAL TOPIC DISCUSSION
• Mobility — Vehicular And Mobility
• Infrastructure
• Quality Development
• Volunteerism
• Partnerships
• High Performance Management
• Safety & Security
• City Values
City Manager Shana Yelverton informed Council this item allows the opportunity to
discuss topics in the City's focus areas.
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, FEBRUARY 6,,,201--3 -
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Staff responded to Council's questions on the following: funding for traffic counts;
economic development meetings, decorations and lighting during the holidays;
landscaping located at intersections; additional lights along FM 1709; bridge to be
located by Staples; and enhanced landscaping along the bridge.
Council also discussed safety and security and the important role it plays to have a
healthy community. Mayor Terrell provided Council with an update on the Mayor's
Security Task Force Committee and the Committee's charge to protect and address
issues and concerns of the youth.
City Manager Shana Yelverton informed Council there is not a single component, but
many facets that need to be available to provide options for the youth. SPARK, a City
board, is one component that has the infrastructure in place to assist parents and
students. It will be important to understand what kids want and that they have what they
need to support one another.
Council member Wang recommended that sustainability be added as one of the focus
areas on the strategy map.
Ms. Yelverton commented that the strategy map guides the work of the City, but that it
is also utilized as a communication tool. Staff will work on the recommendation to
incorporate sustainability as a focus area and illustrate it in a manner that is understood
by the public.
7. MEETING ADJOURNED.
Mayor Terrell adjourned the meeting at 9:11 p.m.
ATTEST:
City Secretary
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John Terrell
Mayor
CITY COUNCILWINTER, WORKSHOP MEETING MINUTES, FEBRUARY 6, 2013
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