2012-10-02 Regular CC MeetingCITY OF
SOUTHLAI<,,,E
TEXAS
REGULAR CITY COUNCIL MEETING: October 2, 2012
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed
3. Local Business Report
4. Presentation of the Scenic City Certification Award
5. Presentation of Community Recreation Center senior center space allocation
6. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting
Section 551.071: Consultation with attorney
a. Seek the advice of the city attorney concerning city boundary
adjustment with the Town of Westlake.
b. Seek the advice of the city attorney concerning right of the
public to access sidewalks, streets, drives and open space
within residential developments.
c. Seek the advice of the city attorney regarding legal issues
relating to Master Thoroughfare Plan amendments.
2. Section 551.072: Deliberation regarding real property
a. Discuss contract for sale for right of way and easements from
property at 1470 N. Kimball Avenue.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2012
Page 2 of 7
3. Section 551.074: Deliberation regarding personnel
a. Deliberate the appointment, employment, evaluation,
reassignment duties, discipline, or dismissal of the City
Manager, City Secretary, City Attorney and Municipal Judge.
b. Deliberate the appointments of city board and commission
members.
4. Section 551.087: Deliberation regarding Economic
Development Negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Steve Riach, Eterne Films — One Heart
B. City Manager's Report
1. Senior Advisory Commission written report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 18, 2012 City Council meeting and
September 25, 2012 Special City Council meeting.
B. Approve purchase of replacement vehicles and equipment from Caldwell
Country Chevrolet in the Amount of $482,400.
C. Approve purchase of installation services of police equipment for
replacement police vehicles from Professional Safety Systems in the
amount of $25,080.
D. Approve purchase of replacement vehicles from Philpott Motors in the
amount of $189,951.
E. Approve purchase of replacement vehicle from Houston Freightliner in the
amount of $74,589.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2012
Page 3 of 7
F. Approve purchase of asphalt truck body equipment from Conley Lott
Nichols in the amount of $76,934.
G. Approve a professional services agreement with Dean Construction as
construction manager at risk for the Bicentennial Park Improvements.
H. ZAl2 -039, Preliminary Plat for the South Village at Watermere on property
described Lot 4R3, Block 1, Watermere at Southlake Addition and Tracts
4C, 4D and 6A02, J.G. Allen Survey, Abstract No. 18, City of Southlake,
Tarrant County, Texas; and located at 451 Watermere Drive and 2261,
2271 & 2451 Union Church Drive, Southlake, Texas. Current Zoning:
"TZD" Transition Zoning District. SPIN #11.
ZAl2 -077, Revised Preliminary Plat for the Carillon Chateaux District on
property described as Tracts 3 and 4A1, A. Chivers Survey, Abstract No.
299 and Tract 2, L. Chivers Survey, Abstract No. 300, City of Southlake,
Tarrant County, Texas, located north of East State Highway 114 between
East Kirkwood Boulevard and North Carroll Avenue and south of Estes
Park subdivision at 1500, 1600 and 1800 N. Carroll Avenue, Southlake,
Texas. Current Zoning: ECZ — Employment Center Zoning District. SPIN
#3.
J. SV12 -012, Sign Variance to Ordinance 704, as amended, for Starbucks
located at 125 Davis Boulevard, Southlake, Texas.
K. SV12 -020, Sign Variance to Ordinance 704 -E for Watermere at Southlake
located at 2807 West Southlake Boulevard.
L. Approve a Memorandum of Understanding (MOU) for the planning,
design, and construction of a turnaround bridge (East side only) at State
Highway 114 and Carroll Avenue between Gateway Church, Cooper and
Stebbins, Tarrant County, and the City of Southlake each committing
$250,000 toward the project.
M. Resolution No. 12 -038, appointing the Director of Public Works or his
designee as the official voting representative to the City of Fort Worth
Wholesale Customer Advisory Committee and the Trinity River Authority
Central and Denton Creek Wholesale Customer Advisory Committees.
N. Approve joint contract renewal with First Vehicle Services for fire vehicles
and apparatus preventative maintenance and repair services for City of
Southlake and City of Keller.
O. Approve renewal of a community services agreement with APEX Arts
League.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2012
Page 4 of 7
P. Approve renewal of a community services agreement with Arts Council
Northeast.
Q. Approve renewal of a community services agreement with Southlake
Sister Cities.
R. Approve renewal of a community services agreement with Southlake
Historical Society.
S. ZAl2 -070, Revised Site Plan for The Hills Church on property described
as Lot 1 R1, Brock Addition, City of Southlake, Tarrant County, Texas; and
located at 2417 and 2501 West Southlake Boulevard, Southlake, Texas.
Current Zoning: "CS" Community Service District. SPIN #11. The
Planning and Zoning Commission tabled this item on September 20,
2012 to their October 4, 2012 meeting. If approved by the Planning
and Zoning Commission, the Council will consider this item at their
October 16, 2012 meeting.
REGULAR AGENDA:
5. Public Forum.
(The Public Forum will not begin prior to 7:00 p.m. This is the public's opportunity
to address the City Council about non - agenda items. During this proceeding, the
City Council will not discuss, consider or take action on any item presented. We
respectfully ask that anyone stepping forward to speak during Public Forum to
please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 12 -045 (ZAl2 -079), Specific Use Permit to allow outdoor
sales or services at Shops of Southlake on property described as Lots 1, 3
and 5, Block 1, Shops of Southlake, City of Southlake, Tarrant County,
Texas; and located at 1201, 1251, 1275, 1425, 1431, 1435, 1445, 1451
and 1465 East Southlake Boulevard, Southlake, Texas. Current Zoning:
"S -P -2" Generalized Site Plan District. SPIN #8. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda)
8. Resolutions: (There are no items on this agenda)
9. Other items for consideration:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2012
Page 5 of 7
A. SV12 -018, Sign Variance to Ordinance 704, as amended, for Daddy
Jack's Lobster & Chowder House located at 355 North Carroll Avenue,
Southlake Town Square, Southlake, Texas.
B. SV12 -019, Sign Variance to Ordinance 704, as amended, for Patrizio
Osteria located at 1281 East State Highway 114, Southlake, Texas.
C. Variance to the Tree Preservation Ordinance No. 585, as amended for
Watermere Medical Plaza on property described as Lot 1, Block 1, Slayton
Addition and Lot 1, Block 2, Watermere at Southlake Addition, Southlake,
Texas. Current Zoning: 0-1 - Office District. SPIN #11.
10. Other items for discussion: (There are no items on this agenda)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, September 28, 2012 by 6:00 p.m.,
pursuant to the Texas Governmer1t „bode, Chapter 551.
•
•
Alicia Richardson, TRMC
City Secretary �,.
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817 - 748 -8016
and reasonable accommodations will be made to assist you.
City of Southlake values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2012
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and /or
contemplated litigation subjects:
1. Jayson Steele vs. City of Southlake. August 2008.
2. Pending Public Information Act requests.
3. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
4. Legal issues regarding the Barnett Shale gas extraction and transportation.
5. City of Southlake v. Jeff Massey, et al; Cause No. 2011 - 003365 -3; eminent
domain action regarding property located at 1200 North Kimball, Southlake,
Texas.
6. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
7. City of Southlake v. Ashwin J. Babaria, et al; Cause No. 2011 - 006149 -3; eminent
domain action regarding property located at 1470 N. Kimball Avenue, Southlake,
Texas.
8. Metro -Plex Underground, LP v. Ed Bell Construction and ARCH Insurance
Company; Cause No. 048 - 258408 -12
9. James & Kathleen Farley v. Mark Wilson, National Carriers, Inc., and City of
Southlake; Cause No. 09- 15791.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 2, 2012
Page 7 of 7
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism - related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and /or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
g, CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: October 2, 2012
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Brandon Bledsoe,
Deputy Mayor Pro Tem Pamela Muller and Councilmembers Carolyn Morris, Martin
Schelling, Jeff Wang, and Al Zito.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager /Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to City
Manager Alison Ortowski, Communication and Website Manager Pilar Schank, Director
of Community Services Chris Tribble, Deputy Director of Community Services Kari
Happold, Deputy Director of Community Services /Librarian Kerry McGeath, Assistant to
the Director Candice Edmondson, Marketing and Tourism Manager Jill Lind, Director of
Finance Sharen Jackson, Fire Chief Mike Starr, Director of Human Resources Stacey
Black, Director of Planning and Development Services Ken Baker, Police Chief Steve
Mylett, Director of Public Works Bob Price, Operations Manager Chuck Kendrick, City
Attorney E. Allen Taylor and City Secretary Alicia Richardson.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Terrell at 5:31 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Terrell led the pledge of allegiance.
3. LOCAL BUSINESS REPORT
Marketing and Tourism Manager Jill Lind introduced Ped Razazi with Beverly Hills Fine
Rugs and Design. Mr. Razazi provided a description of the services provided, hours of
operation and location of business.
REGULAR CITY COUNCIL MEETING MINUTES, October 2, 2012
Page 1 of 9
4. PRESENTATION OF THE SCENIC CITY CERTIFICATION AWARD
Scenic Texas representative Ms. DeMoss advised Council the City of Southlake was
awarded the Scenic City Certification by the Scenic City Certification Program of Texas.
The City is one of nine Texas municipalities awarded the Certification. The mission of
the Scenic City Certification Program is to support and recognize Texas municipalities
that implement high - quality scenic standards for public roadways and public spaces,
with the Tong -term goal of improving the image of all cities. Ms. DeMoss presented the
award to City Council.
5. PRESENTATION OF COMMUNITY RECREATION CENTER SENIOR SPACE
ALLOCATION.
Director of Community Services Chris Tribble provided Council with a detailed overview
of the proposed renderings for the community center and senior center space allocation
to be located within the new facility.
6. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL
BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE
REGULAR SESSION.
Mayor Terrell read the consent agenda items.
Deputy Mayor Pro Tem Muller removed item 4H from the consent agenda.
At the request of Council, staff presented and responded to questions related to items
4J and 4L.
Council member Morris removed items 40, 4P and 4Q from the consent agenda.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Terrell at 6:46
p.m.
2A. EXECUTIVE SESSION
Mayor Terrell announced that City Council would be going into Executive Session
pursuant to the Texas Government Code, Section 551.071, consultation with the city
attorney; Section 551.072, deliberation regarding real property; Section 551.074,
deliberation regarding personnel; and Section 551.087, deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 6:07 p.m.
Executive Session began at 7:02 p.m. and concluded at 8:02 p.m.
REGULAR CITY COUNCIL MEETING MINUTES, October 2, 2012
Page 2 of 9
2B. RECONVENE
Mayor Terrell reconvened the regular meeting at 8:19 p.m. Council members Morris and
Zito not present when meeting was reconvened.
Mayor Terrell asked if any action was necessary from Executive Session. There was no
action necessary as the result of Executive Session.
Mayor Terrell moved to Item 4 — consent agenda.
4. CONSENT AGENDA (Items 4A -S) Consent Agenda items are considered to be
routine by the City Council and are enacted with one motion. Mayor Terrell read
the Consent Agenda items into the record.
4A. APPROVE MINUTES FROM THE SEPTEMBER 18, 2012 CITY COUNCIL
MEETING AND SEPTEMBER 25, 2012 SPECIAL CITY COUNCIL MEETING.
4B. APPROVE PURCHASE OF REPLACEMENT VEHICLES AND EQUIPMENT
FROM CALDWELL COUNTRY CHEVROLET IN THE AMOUNT OF $482,400.
4C. APPROVE PURCHASE OF INSTALLATION SERVICES OF POLICE
EQUIPMENT FOR REPLACEMENT POLICE VEHICLES FROM
PROFESSIONAL SAFETY SYSTEMS IN THE AMOUNT OF $25,080.
4D. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM PHILPOTT
MOTORS IN THE AMOUNT OF $189,951.
4E. APPROVE PURCHASE OF REPLACEMENT VEHICLE FROM HOUSTON
FREIGHTLINER IN THE AMOUNT OF $74,589.
4F. APPROVE PURCHASE OF ASPHALT TRUCK BODY EQUIPMENT FROM
CONLEY LOTT NICHOLS IN THE AMOUNT OF $76,934.
4G. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH DEAN
CONSTRUCTION AS CONSTRUCTION MANAGER AT RISK FOR THE
BICENTENNIAL PARK IMPROVEMENTS.
4H. REMOVED FROM CONSENT AGENDA.
41. ZAl2 -077, REVISED PRELIMINARY PLAT FOR THE CARILLON CHATEAUX
DISTRICT ON PROPERTY DESCRIBED AS TRACTS 3 AND 4A1, A.
CHIVERS SURVEY, ABSTRACT NO. 299 AND TRACT 2, L. CHIVERS
SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS, LOCATED NORTH OF EAST STATE HIGHWAY 114 BETWEEN
EAST KIRKWOOD BOULEVARD AND NORTH CARROLL AVENUE AND
SOUTH OF ESTES PARK SUBDIVISION AT 1500, 1600 AND 1800 N.
REGULAR CITY COUNCIL MEETING MINUTES, October 2, 2012
Page 3 of 9
CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: ECZ —
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
4J. SV12 -012, SIGN VARIANCE TO ORDINANCE 704, AS AMENDED, FOR
STARBUCKS LOCATED AT 125 DAVIS BOULEVARD, SOUTHLAKE, TEXAS.
Planner I Lorrie Fletcher presented item to Council during work session.
4K. SV12 -020, SIGN VARIANCE TO ORDINANCE 704 -E FOR WATERMERE AT
SOUTHLAKE LOCATED AT 2807 WEST SOUTHLAKE BOULEVARD.
4L. APPROVE A MEMORANDUM OF UNDERSTANDING (MOU) FOR THE
PLANNING, DESIGN, AND CONSTRUCTION OF A TURNAROUND BRIDGE
(EAST SIDE ONLY) AT STATE HIGHWAY 114 AND CARROLL AVENUE
BETWEEN GATEWAY CHURCH, COOPER AND STEBBINS, TARRANT
COUNTY, AND THE CITY OF SOUTHLAKE EACH COMMITTING $250,000
TOWARD THE PROJECT.
Director of Public Works Bob Price responded to questions from Council.
4M. RESOLUTION NO. 12 -038, APPOINTING THE DIRECTOR OF PUBLIC
WORKS OR HIS DESIGNEE AS THE OFFICIAL VOTING REPRESENTATIVE
TO THE CITY OF FORT WORTH WHOLESALE CUSTOMER ADVISORY
COMMITTEE AND THE TRINITY RIVER AUTHORITY CENTRAL AND
DENTON CREEK WHOLESALE CUSTOMER ADVISORY COMMITTEES.
4N. APPROVE JOINT CONTRACT RENEWAL WITH FIRST VEHICLE SERVICES
FOR FIRE VEHICLES AND APPARATUS PREVENTATIVE MAINTENANCE
AND REPAIR SERVICES FOR CITY OF SOUTHLAKE AND CITY OF KELLER.
40. APPROVE RENEWAL OF A COMMUNITY SERVICES AGREEMENT WITH
APEX ARTS LEAGUE.
4P. APPROVE RENEWAL OF A COMMUNITY SERVICES AGREEMENT WITH
ARTS COUNCIL NORTHEAST.
40. APPROVE RENEWAL OF A COMMUNITY SERVICES AGREEMENT WITH
SOUTHLAKE SISTER CITIES.
4R. APPROVE RENEWAL OF A COMMUNITY SERVICES AGREEMENT WITH
SOUTHLAKE HISTORICAL SOCIETY.
4S. ZAl2 -070, REVISED SITE PLAN FOR THE HILLS CHURCH ON PROPERTY
DESCRIBED AS LOT 1R1, BROCK ADDITION, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS; AND LOCATED AT 2417 AND 2501 WEST
SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING:
"CS" COMMUNITY SERVICE DISTRICT. SPIN #11. THE PLANNING AND
REGULAR CITY COUNCIL MEETING MINUTES, October 2, 2012
Page 4 of 9
ZONING COMMISSION TABLED THIS ITEM ON SEPTEMBER 20, 2012 TO
THEIR OCTOBER 4, 2012 MEETING. IF APPROVED BY THE PLANNING AND
ZONING COMMISSION, THE COUNCIL WILL CONSIDER THIS ITEM AT
THEIR OCTOBER 16, 2012 MEETING.
Mayor Terrell informed Council the applicant withdrew request for item 4S —ZAl2 -070.
Council member Morris returned to the meeting at 8:20 p.m.
Mayor Terrell asked Council member Morris if she received clarification regarding items
40, 4P and 4Q. Council member Morris clarified that items 40, 4P, and 4Q could
remain on the consent agenda.
A motion was made to approve the consent agenda as read.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang
Approved: 6 -0 (Council member Zito not present during vote)
Council member Zito returned to meeting at 8:22 p.m.
4H. ZAl2 -039, PRELIMINARY PLAT FOR THE SOUTH VILLAGE AT
WATERMERE ON PROPERTY DESCRIBED LOT 4R3, BLOCK 1,
WATERMERE AT SOUTHLAKE ADDITION AND TRACTS 4C, 4D AND 6A02,
J.G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS; AND LOCATED AT 451 WATERMERE DRIVE AND 2261,
2271 & 2451 UNION CHURCH DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "TZD" TRANSITION ZONING DISTRICT. SPIN #11.
APPROVED
A motion was made to approve item 4H, ZAl2 -039.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Schelling, Terrell, Wang
Nays: Muller, Zito
Approved: 5 -2
3. REPORTS
A. Mayor's Report –
STEVE RIACH, ETERNE FILMS – ONE HEART
REGULAR CITY COUNCIL MEETING MINUTES, October 2, 2012
Page 5 of 9
Mr. Riach presented a video clip that summarized the One Heart project taking place in
Southlake and the surrounding areas.
City Manager's Report —
SENIOR ADVISORY COMMISSION WRITTEN REPORT
City Manager Shana Yelverton informed Council a written report was included in their
packet.
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Terrell opened the public forum and asked for anyone wishing to speak to come
forward. There being no one else wishing to speak, Mayor Terrell closed the public
forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 12 -045 (ZAl2 -079), SPECIFIC USE PERMIT TO ALLOW
OUTDOOR SALES OR SERVICES AT SHOPS OF SOUTHLAKE ON
PROPERTY DESCRIBED AS LOTS 1, 3 AND 5, BLOCK 1, SHOPS OF
SOUTHLAKE, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND
LOCATED AT 1201, 1251, 1275, 1425, 1431, 1435, 1445, 1451 AND 1465
EAST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S -P -2" GENERALIZED SITE PLAN DISTRICT. SPIN #8. PUBLIC
HEARING
APPROVED
Planner I Lorrie Fletcher presented item and was available to answer questions from
Council. Ms. Fletcher's presentation included: future land use map; current zoning;
aerial view; and event site plan. The Planning and Zoning Commission, at their
September 20, 2012 meeting, approved the request subject to: applicant's agreement to
keep the parking lot clear; flexibility to add tenants with city staff review; maintain
pedestrian access in accordance with city ordinance; approve three -year period; and
subject to staff report dated September 14, 2012.
Applicant representative Katherine Ratliff presented request and was available to
answer questions.
A motion was made to approve Resolution No. 12 -045, a specific use permit to allow
outdoor sales or services at the Shops of Southlake; pursuant to staff report dated
September 26, 2012; clarifying the specific use permit is for a period of three years and
permitted only for the tenants of the Shops of Southlake.
REGULAR CITY COUNCIL MEETING MINUTES, October 2, 2012
Page 6 of 9
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV12 -018, SIGN VARIANCE TO ORDINANCE 704, AS AMENDED, FOR
DADDY JACK'S LOBSTER & CHOWDER HOUSE LOCATED AT 355 NORTH
CARROLL AVENUE, SOUTHLAKE TOWN SQUARE, SOUTHLAKE, TEXAS.
APPROVED
Planner I Lorrie Fletcher presented item and was available to answer questions from
Council. Ms. Fletcher's presentation included the aerial view; site plan; and proposed
sign.
Applicant representatives Dan Holzschuh of Landmark Sign Company and Clay
Sexauer of Daddy Jack's Lobster & Chowder House were present to answer questions
from Council.
A motion was made to approve SV12 -018, approving sign variance for Daddy Jack's
Lobster & Chowder House; specifically approving the maximum sign area of 59 square
feet versus regulation of 39 square feet; applicant will work with staff to locate the
address of 355 in the second column from the north elevation of the building in a gold
complementary to the sign approved this evening.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
9B. SV12 -019, SIGN VARIANCE TO ORDINANCE 704, AS AMENDED, FOR
PATRIZIO OSTERIA LOCATED AT 1281 EAST STATE HIGHWAY 114,
SOUTHLAKE, TEXAS.
APPROVED
Planner I Lorrie Fletcher presented item and was available to answer questions from
Council.
Applicant representative Dan Holzschuh of Landmark Sign Company was available to
answer questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, October 2, 2012
Page 7 of 9
A motion was made to approve SV12 -019, sign variance to Ordinance No. 704, as
amended, for Patrizio Osteria; specifically approving the proposed letter height for "P" at
72- inches versus the current regulation of 24- inches.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
9C. VARIANCE TO THE TREE PRESERVATION ORDINANCE NO. 585, AS
AMENDED FOR WATERMERE MEDICAL PLAZA ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, SLAYTON ADDITION AND LOT 1, BLOCK
2, WATERMERE AT SOUTHLAKE ADDITION, SOUTHLAKE, TEXAS.
CURRENT ZONING: 0-1 - OFFICE DISTRICT. SPIN #11.
APPROVED
Director of Planning and Development Services Ken Baker and was available to answer
questions from Council. Mr. Baker's presentation included: approved site plan; original
tree conservation plan; proposed tree conservation plan; original landscape plan; and
proposed landscape plan. The Planning and Zoning Commission, at their September
20, 2012 meeting, approved request noting the applicant's agreement to add 12 trees
which will be at least four -inch caliper and subject to staff report dated September 14,
2012.
Applicant representative Mike Lease of Structure Interiors presented request and
responded to questions from Council.
A motion was made to approve the variance to the Tree Preservation Ordinance No.
585, as amended for Watermere Medical Plaza; including the variance to preserve
approximately 33% of the tree cover; accepting the Planning and Zoning Commission's
recommendation for twelve additional canopy trees at four -inch minimum caliper size
and that all canopy trees in the tree mitigation will be a minimum of four -inch caliper
size.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved: 7 -0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA)
11. MEETING ADJOURNED.
Mayor Terrell adjourned the meeting at 9:26 p.m.
REGULAR CITY COUNCIL MEETING MINUTES, October 2, 2012
Page 8 of 9
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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John _-re f e l B Jw 01%) T3 L e i) 60 E
Mayor P 2.o - rem
ATTEST: ,,,,,,,,,
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Alicia Richardson ;
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, October 2, 2012
Page 9 of 9