2012-06-12 Joint CC MeetingCITY OF
SOUTH LA14CE
TEXAS
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND
PARKS AND RECREATION BOARD MEETING:
JUNE 12, 2012
LOCATION: Southlake Town Hall
Third Floor Training Rooms
Southlake, Texas 76092
TIME: 5:30 p.m. — 9:30 p.m.
Call to order.
2. Discussion: Current financial environment
3. Discussion: 2005 Park, Recreation & Open Space Master Plan implementation status
4. Discussion: Capital Improvement Project priorities (FY 2013 -2017)
5. Discussion: Next Steps — Southlake 2030 and Multipurpose Facility Project Plan
6. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087,
418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated
herein. Executive Session may be held, under these exceptions, at any time during the
meeting that a need arises for the City Council, Southlake Parks Development
Corporation, and Parks and Recreation Board to seek advice from the City Attorney as
to the posted subject matter of this meeting.
1. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
7. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, TeNpasuop,�Friday, June 8, 2012, by 6:00 p.m., pursuant to the
Texas Government Code, Cha� �'9-4AUr�
Gs •` ''.cam'
r
Alicia Richardson, TRMC `�';•
City Secretary `•• ,,,•
If you plan to attend this public meefng'`and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817 - 748 -8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
TEXAS
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION
AND PARKS AND RECREATION BOARD MEETING
JUNE 12, 2012
LOCATION: Southlake Town Hall
1400 Main Street
Rooms 3C & 3D
Southlake, Texas 76092
PRESENT:
Brandon Bledsoe Mayor Pro Tem
Pamela Muller Deputy Mayor Pro Tem
Southlake Parks Development, Vice - President
Martin Schelling City Council (present at 5:41 p.m.)
Carolyn Morris City Council
Southlake Parks Development Corporation, President
Al Zito City Council
Southlake Parks Development Corporation, Secretary
Jeff Wang City Council
Southlake Parks Development Corporation member
John Slocum Parks and Recreation Board, Chair
Southlake Parks Development Corporation member
Elaine Cox Parks and Recreation Board
Tina Wasserman Parks and Recreation Board
Lori Palmer Parks and Recreation Board
Sherry Berman Parks and Recreation Board
Southlake Parks Development Corporation member
Chad Patton Parks and Recreation Board
Tamara McMilan Parks and Recreation Board
ABSENT:
John Terrell Mayor
Gregg Formella Parks and Recreation Board
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager /Director of Public Safety Jim Blagg, Assistant to the
City Manager Alison Ortowski, Communication and Websites Manager Pilar Schank,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kari Happold, Director of Finance Sharen Jackson, Director of Planning and
Development Services Ken Baker, City Secretary Alicia Richardson and Deputy City
Secretary Traci Riggs.
1. CALL TO ORDER
Mayor Pro Tem Bledsoe called the joint meeting of City Council, Southlake Parks
Development Corporation and Parks and Recreation Board to order at 5:40 p.m.
2. DISCUSSION: CURRENT FINANCIAL ENVIRONMENT
City Manager Shana Yelverton advised the outline for the meeting would include a
review of the current financial environment, implementation of the Park, Recreation and
Open Space Master Plan and Trail System Master Plan, and details related to projects
identified for Capital Improvement Project (CIP) funding.
Finance Director Sharen Jackson provided a financial update on the Southlake Parks
Development Corporation. Ms. Jackson reviewed the funding sources and budget
structure for the Southlake Parks Development Corporation. Ms. Jackson reviewed the
sales tax collection trend and project funding for the years 1994 through May 2012. Ms.
Jackson informed Council and members of the Southlake Parks Development
Corporation and Parks and Recreation Board the outstanding debt is $43,696,309 and
the current fund balance is approximately $6.0 million.
3. DISCUSSION: 2005 PARK, RECREATION & OPEN SPACE MASTER PLAN
IMPLEMENTATION STATUS.
Director of Community Services Chris Tribble provided a status update on the following
2005 Park, Recreation & Open Space Master Plan projects:
• Nature Center (and preserve)
• Liberty Parks at Sherwood
• Royal and Annie Smith Park
• Lacrosse Facility (North Park)
• Noble Oaks Park improvements
• Bob Jones Park development
• Bicentennial —west lighted fields
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING MINUTES, JUNE 12, 2012
Page 2 of 4
4. DISCUSSION: CAPITAL IMPROVEMENT PROJECT PRIORITIES (FY 2013-
2017)
Mr. Tribble provided an abbreviated profile for the following projects:
• Multipurpose Community Facility
• Southlake Parks Development Corporation Matching Funds
• Bicentennial Park Phase III
• Bob Jones Nature Center & Preserve Development
• Liberty Park at Sheltonwood Phase II
• Safety Town
o Prioritization to be determined as part of Southlake 2030 Parks,
Recreation & Open Space / Community Facilities Master Plan committee
recommendations.
• Senior Facility
o Southlake 2030 Parks, Recreation & Open Space / Community Facilities
Master Plan committee recommends proceeding with
community /recreation /senior components as part of the multipurpose
community facility located at Bicentennial Park.
• Football fields
o Prioritization to be determined as part of Southlake 2030 Parks,
Recreation & Open Space / Community Facilities Master Plan committee
recommendations.
5. DISCUSSION: NEXT STEPS — SOUTHLAKE 2030 AND MULTIPURPOSE
FACILITY PROJECT PLAN.
Mr. Tribble reviewed the timeline for adoption of the Southlake Parks Development
Corporation Capital Improvement Project (CIP).
• August 7, 2012
o Southlake Parks Development Corporation and Parks and Recreation
Board joint meeting
• September 4 and September 18, 2012
o City Council
Mr. Tribble also reviewed the timeline for the Southlake 2030 Parks, Recreation & Open
Space / Community Facilities Master Plan and steps identified for the Multipurpose
Community Facility project.
6. EXECUTIVE SESSION
No Executive Session held.
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING MINUTES, JUNE 12, 2012
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7. ADJOURNMENT
Mayor Pro Tem Bledsoe adjourned the meeting at 6:24 p.m.
Brandon Bledsoe
,,,,,,,,,,,, Mayor Pro Tem
:t� e
U—ct) '� •
Alicia Richardson, TRMC % °
City Secretary °• ° ° °•••
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING MINUTES, JUNE 12, 2012
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