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2012-04-03 Regular CC MeetingREGULAR CITY COUNCIL MEETING: April 3, 2012 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall  WORK SESSION: 5:30 P.M. 1. Call to order. 2. Invocation: Bob Mason, Chaplain of the Month 3. Local Business Report 4. Discuss all items on tonight’s meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: Immediately following the work session 1. Call to order. Executive Session: 2. A. Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list Executive Session may be attached hereto and incorporated herein. held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. Section 551.071: Consultation with attorney 1. a. Seek the advice of the city attorney regarding gas drilling and production and gas utility companies. b. Seek the advice of the city attorney regarding Carroll Senior High School (1501 West Southlake Boulevard) – zoning and site plan regulations. c. Seek the advice of the city attorney regarding boards and commissions. d. Seek the advice of the city attorney regarding response to Attorney General ruling OR2012-03265. Section 551.072: Deliberation regarding real property 2. a. Discuss the potential purchase, lease or value of real property for city facilities and projects. Ý·¬§ ±º ͱ«¬¸´¿µ» ª¿´«»­æ ײ¬»¹®·¬§ ײ²±ª¿¬·±² ß½½±«²¬¿¾·´·¬§ ݱ³³·¬³»²¬ ¬± Û¨½»´´»²½» Ì»¿³©±®µ City of Southlake City Council meeting agenda April 3, 2012 Page 2 of 7 Section 551.074: Deliberation regarding personnel 3. a. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager, City Secretary, City Attorney and Municipal Judge. b. Deliberate the appointments of city board and commission members. Section 551.087: Deliberation regarding economic 4. development negotiations a. Economic incentives for businesses. Reconvene: B.Action necessary on items discussed in Executive Session. REPORTS: 3. A. Mayor’s Report 1. Update of upcoming meetings and events 2. Proclamation for Southlake Carroll boys and girls swim team 3. Proclamation for National Library Week B. City Manager’s Report 1. Website migration project 2. Lean Six Sigma training CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve the minutes from the March 20, 2012 City Council meeting. st B. Ordinance No. 480-IIII, 1 Reading, Amend the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to temporary construction facilities and/or temporary sales facilities located on property under (If approved at first reading, a public hearing will be construction. held on April 17, 2012.) C. Approve a Community Event Participation Agreement with the Southlake Chamber of Commerce for the 2012 Oktoberfest event. D. Renew annual contact for janitorial services to Regent Services in the amount of $148,652. E. Approve an interlocal agreement with Tarrant County to assist in the reconstruction of Lonesome Dove Avenue. Ý·¬§ ±º ͱ«¬¸´¿µ» ª¿´«»­æ ײ¬»¹®·¬§ ײ²±ª¿¬·±² ß½½±«²¬¿¾·´·¬§ ݱ³³·¬³»²¬ ¬± Û¨½»´´»²½» Ì»¿³©±®µ City of Southlake City Council meeting agenda April 3, 2012 Page 3 of 7 F. Approve the 2011 Comprehensive Annual Financial Report. G. Resolution No. 12-020, Appoint members to the Southlake 2030 Mobility Plan Committee. Approve absences for a Planning and Zoning Commissioner. H. I. Resolution No. 12-023 (ZA12-024), Specific Use Permit to allow Bars or Taverns for The Ginger Man on property described as Lot 3R, Block 22, Southlake Town Square Addition, Southlake, Tarrant County, Texas and located at 1512 East Southlake Boulevard, Southlake, Texas. Current Zoning: DT – Downtown Zoning (This item has been tabled by staff until District. SPIN Neighborhood # 8. April 17, 2012) REGULAR AGENDA: 5. Public Forum. ø̸» Ы¾´·½ Ú±®«³ ©·´´ ²±¬ ¾»¹·² °®·±® ¬± éæðð °ò³ò ̸·­ ·­ ¬¸» °«¾´·½ù­ ±°°±®¬«²·¬§ ¬± ¿¼¼®»­­ ¬¸» Ý·¬§ ݱ«²½·´ ¿¾±«¬ ²±²ó¿¹»²¼¿ ·¬»³­ò Ü«®·²¹ ¬¸·­ °®±½»»¼·²¹ô ¬¸» Ý·¬§ ݱ«²½·´ ©·´´ ²±¬ ¼·­½«­­ô ½±²­·¼»® ±® ¬¿µ» ¿½¬·±² ±² ¿²§ ·¬»³ °®»­»²¬»¼ò É» ®»­°»½¬º«´´§ ¿­µ ¬¸¿¬ ¿²§±²» ­¬»°°·²¹ º±®©¿®¼ ¬± ­°»¿µ ¼«®·²¹ Ы¾´·½ Ú±®«³ ¬± °´»¿­» ´·³·¬ ®»³¿®µ­ ¬± ¬¸®»» ³·²«¬»­ ±® ´»­­ò÷ 6. Ordinances, second readings, public hearings, and related items: nd A. Ordinance No 480-616 (ZA12-004), 2 Reading, Zoning Change and Development Plan for Westwyck Court, on property described as Tract 1A2, Ben J. Foster Survey, Abstract No. 519 and Tract 2A1, John Childress Heirs Survey, Abstract No. 253, City of Southlake, Tarrant County, Texas and being currently addressed as 1205 and 1255 Randol Mill Avenue, Southlake, Texas. Current Zoning: AG – Agricultural District and SF-1A – Single Family Residential District. Requested Zoning: R-PUD – Residential Planned Unit Development District. SPIN Neighborhood #5. PUBLIC HEARING B. ZA12-013, Preliminary Plat for Lots 1-3, Block 1, Westwyck Court Addition, on property described as Tract 1A2, Ben J. Foster Survey, Abstract No. 519 and Tract 2A1, John Childress Heirs Survey, Abstract No. 253, City of Southlake, Tarrant County, Texas and being currently addressed as 1205 and 1255 Randol Mill Ave., Southlake, Texas. Current Zoning: AG – Agricultural District and SF-1A – Single Family Residential District. SPIN Neighborhood # 5. C. ZA12-003, Site Plan on property described as Lot 3R2R, Block 1, Timarron Golf Course, an addition to the City of Southlake, Tarrant Ý·¬§ ±º ͱ«¬¸´¿µ» ª¿´«»­æ ײ¬»¹®·¬§ ײ²±ª¿¬·±² ß½½±«²¬¿¾·´·¬§ ݱ³³·¬³»²¬ ¬± Û¨½»´´»²½» Ì»¿³©±®µ City of Southlake City Council meeting agenda April 3, 2012 Page 4 of 7 County, Texas; and located at 1400 Byron Nelson Parkway, Southlake, Texas. Current Zoning: R-PUD – Residential Planned Unit Development PUBLIC HEARING District. SPIN Neighborhood #9. D. Resolution No. 12-016 (ZA12-016), Specific Use Permit for a Columbarium (Cemetery Use) at White’s Chapel United Methodist Church, on property described as Lot 1R, Block 1, White Chapel Methodist Church Addition an addition to the City of Southlake, Tarrant County, Texas and currently addressed as 185 South White Chapel Boulevard, Southlake, Texas. Current Zoning: CS – Community Service Zoning District. SPIN PUBLIC HEARING Neighborhood #9. E. Resolution No. 12-022 (ZA12-022), Specific Use Permit to allow Kennels at Southlake Crossing Animal Clinic on property described as Lot 4R1, J.G. Allen No. 18 Addition, Southlake, Tarrant County, Texas and located at 2320 West Southlake Boulevard, Southlake, Texas. Current Zoning: C- 3 – General Commercial Zoning District. SPIN Neighborhood #11. PUBLIC HEARING nd F. Ordinance No. 1029, 2 Reading, Establishing a Joint Utilization Committee, providing for the committee’s purpose, and reaffirming a support for a joint utilization partnership with Carroll Independent School This item has been tabled indefinitely by staff. District. 7. Ordinances, first readings, and related items: A. Ordinance No. 480-617 (ZA12-009), Zoning Change and Site Plan for Moayyad Medical Office Building on property described as Lot 4, H. Granberry No. 581 Addition an addition to the City of Southlake, Tarrant County, Texas; and located at 190 South White Chapel Boulevard, Southlake, Texas. Current Zoning: CS – Community Service Zoning District. Requested Zoning: S-P-1 – Detailed Site Plan Zoning District. (If approved at first reading, a public hearing SPIN Neighborhood #10. will be held on April 17, 2012.) 8. Resolutions: A. Resolution No. 12-024, Appoint a member to the Zoning Board of Adjustment. B. Resolution No. 12-025, Appoint a Chairman and Vice Chairman for the Zoning Board of Adjustment. Ý·¬§ ±º ͱ«¬¸´¿µ» ª¿´«»­æ ײ¬»¹®·¬§ ײ²±ª¿¬·±² ß½½±«²¬¿¾·´·¬§ ݱ³³·¬³»²¬ ¬± Û¨½»´´»²½» Ì»¿³©±®µ City of Southlake City Council meeting agenda April 3, 2012 Page 5 of 7 9. Other items for consideration: A. ZA12-021, Plat Revision for Lots 12BR1 and 12BR2, Block 1, Cedar Oaks Estates Addition, on property described as Lots 12B and 12B1, Block 1, Cedar Oaks Estates Addition being an addition to the City of Southlake, Tarrant County, Texas and being located at 1525 and 1535 Oak Lane. Current Zoning: SF-1A – Single Family Residential District. SPIN Neighborhood # 5. B. Consider approval of Southlake Tennis Center Management agreement. 10. Other items for discussion: ø̸»®» ¿®» ²± ·¬»³­ ±² ¬¸·­ ¿¹»²¼¿ò÷ 11. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, March 30, 2012 by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. ____________________________ Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary’s Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. Ý·¬§ ±º ͱ«¬¸´¿µ» ª¿´«»­æ ײ¬»¹®·¬§ ײ²±ª¿¬·±² ß½½±«²¬¿¾·´·¬§ ݱ³³·¬³»²¬ ¬± Û¨½»´´»²½» Ì»¿³©±®µ City of Southlake City Council meeting agenda April 3, 2012 Page 6 of 7 EXECUTIVE SESSION Section 551.071: Consultation with attorney. The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. Jayson Steele vs. City of Southlake. August 2008. 2. Pending Public Information Act requests. 3. Texas Attorney General litigation defending the constitutionality of the Texas Open Meetings Act. 4. Legal issues regarding the Barnett Shale gas extraction and transportation. 5. City of Southlake v. Jeff Massey, et al; Cause No. 2011-003365-3; eminent domain action regarding property located at 1200 North Kimball, Southlake, Texas. 6. Legal issues related to property located at 3100, 3110, and 3112 East Southlake Boulevard. 7. City of Southlake v. Ashwin J. Babaria, et al; Cause No. 2011-006149-3; eminent domain action regarding property located at 1470 N. Kimball Avenue, Southlake, Texas. Section 551.072: Deliberation regarding real property. The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation. The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters. The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary’s Office. Section 551.076: Deliberation regarding security devices. The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations. The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. Ý·¬§ ±º ͱ«¬¸´¿µ» ª¿´«»­æ ײ¬»¹®·¬§ ײ²±ª¿¬·±² ß½½±«²¬¿¾·´·¬§ ݱ³³·¬³»²¬ ¬± Û¨½»´´»²½» Ì»¿³©±®µ City of Southlake City Council meeting agenda April 3, 2012 Page 7 of 7 Section 418.183(f): Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism-related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. Ý·¬§ ±º ͱ«¬¸´¿µ» ª¿´«»­æ ײ¬»¹®·¬§ ײ²±ª¿¬·±² ß½½±«²¬¿¾·´·¬§ ݱ³³·¬³»²¬ ¬± Û¨½»´´»²½» Ì»¿³©±®µ CITY O F SOUTH LAKE TEXAS REGULAR CITY COUNCIL MEETING MINUTES: April 3, 2012 LOCATION: 1400 Main Street, Southlake, Texas 76092 City Council Chambers CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Brandon Bledsoe, Deputy Mayor Pro Tem Pamela Muller and Councilmembers Carolyn Morris, Martin Schelling, Jeff Wang, and Al Zito. CITY COUNCIL ABSENT: None STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager /Director of Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Communication and Website Manager Pilar Schank, Deputy Director of Community Services Kari Happold, Deputy Director of Community Services /City Librarian Kerry McGeath, Assistant to Director Candice Edmondson, Director of Economic Development Greg Last, Director of Finance Sharen Jackson, Director of Human Resources Stacey Black, Director of Planning and Development Services Ken Baker, Planner I Lorrie Fletcher, Planner I Matthew Jones, Police Chief Steve Mylett, Director of Public Works Bob Price, City Attorney Steven Wood, City Attorney E. Allen Taylor (present at 7:26 p.m.) and City Secretary Alicia Richardson. WORK SESSION: 1. CALL TO ORDER The Work Session was called to order by Mayor John Terrell at 5:44 p.m. 2. INVOCATION Mr. Bob Mason with Missions International gave the invocation. Mayor John Terrell led the pledge of allegiance. 3. LOCAL BUSINESS REPORT Director of Economic Development Director Greg Last introduced Tasti D Lite owners who provided Council with the hours of operation, location and details of Tasti D Lite. REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 1 of 12 4. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Terrell read the consent agenda items. Mayor Terrell recommended item 6F, Ordinance No. 1029, be moved to the consent agenda and tabled indefinitely as requested by staff. Mayor Terrell advised Council that items 9A and 9B, Zoning Board of Adjustment appointments, could be moved to the consent agenda depending on the discussion in Executive Session. There was no objection from Council. Council member Zito advised that item 4A, March 20, 2012 City Council minutes, require a correction (work session item 5) to reflect Mayor Pro Tem Bledsoe's name instead of Mayor Terrell. Council member Schelling recommended that item 9B, Southlake tennis center management agreement, be moved to the consent agenda. There was no objection from Council. REGULAR SESSION: 1. CALL TO ORDER The Regular Session of the City Council was called to order by Mayor John Terrell at 5:58 p.m. 2A. EXECUTIVE SESSION Mayor John Terrell announced that City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with the city attorney; Section 551.072, deliberation regarding real property; Section 551.074, deliberation regarding personnel; and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 5:59 p.m. Executive Session began at 6:12 p.m. and concluded at 7:25 p.m. 2B. RECONVENE Mayor John Terrell reconvened the regular meeting at 7:26 p.m. and asked if any action was necessary from Executive Session. There was no action needed as result of Executive Session. 3. REPORTS A. Mayor's Report — Update of upcoming meetings and events REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 2 of 12 Mayor John Terrell announced the upcoming meetings and events. Proclamation for Southlake Carroll boys and girls swim team Mayor Terrell recognized members of the Southlake Carroll swim and dive team for their outstanding efforts and taking state championship. Proclamation for National Library Week Mayor Terrell recognized and presented a proclamation to Library Board Chairman Brenda Flores. The proclamation recognized the week of April 8 — April 14, 2012 as National Library Week. B. City Manager's Report — Website migration project Communications and Website Manager Pilar Schank provided Council with an overview of the new City website. Lean Six Sigma training City Manager Shana Yelverton provided Council with an update on the training provided at the recent Lean Six Sigma class. Council member Wang provided an update on Sister Cities Tome delegation visit to Southlake. 4. CONSENT AGENDA (Items 4A -I) Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Terrell read the Consent Agenda items into the record. 4A. APPROVE THE MINUTES FROM THE MARCH 20, 2012 CITY COUNCIL MEETING. During discussion of consent items in work session, Council member Zito noted a correction to the minutes to reflect Mayor Pro Tem Bledsoe's name instead of Mayor Terrell for work session item 5. 4B. ORDINANCE NO. 480 -1111, 1 READING, AMEND THE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS AMENDED, AS IT PERTAINS TO TEMPORARY CONSTRUCTION FACILITIES AND /OR TEMPORARY SALES FACILITIES LOCATED ON PROPERTY UNDER CONSTRUCTION. (IF APPROVED AT FIRST READING, A PUBLIC HEARING WILL BE HELD ON APRIL 17, 2012.) REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 3 of 12 4C. APPROVE A COMMUNITY EVENT PARTICIPATION AGREEMENT WITH THE SOUTHLAKE CHAMBER OF COMMERCE FOR THE 2012 OKTOBERFEST EVENT. 4D. RENEW ANNUAL CONTACT FOR JANITORIAL SERVICES TO REGENT SERVICES IN THE AMOUNT OF $148,652. 4E. APPROVE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY TO ASSIST IN THE RECONSTRUCTION OF LONESOME DOVE AVENUE. 4F. APPROVE THE 2011 COMPREHENSIVE ANNUAL FINANCIAL REPORT. 4G. RESOLUTION NO. 12 -020, APPOINT MEMBERS TO THE SOUTHLAKE 2030 MOBILITY PLAN COMMITTEE. Council appointed Ms. Lori Palmer and Ms. Sherry Berman to replace Parks Board member Mr. John Slocum and Mr. Laird Fairchild to replace former Planning and Zoning Commission member Darrell Faglie. 4H. APPROVE ABSENCES FOR A PLANNING AND ZONING COMMISSIONER. 41. RESOLUTION NO. 12 -023 (ZAl2 -024), SPECIFIC USE PERMIT TO ALLOW BARS OR TAVERNS FOR THE GINGER MAN ON PROPERTY DESCRIBED AS LOT 3R, BLOCK 22, SOUTHLAKE TOWN SQUARE ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1512 EAST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: DT — DOWNTOWN ZONING DISTRICT. SPIN NEIGHBORHOOD # 8. (THIS ITEM HAS BEEN TABLED BY STAFF UNTIL APRIL 17, 2012) A motion was made to approve the consent agenda as discussed, which includes items 6F, 8A, 8B, 9B and the correction to the March 20, 2012 City Council minutes. Motion: Bledsoe Second: Zito Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito Nays: None Approved: 7 -0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor John Terrell opened the public forum and asked for anyone wishing to speak to come forward. There being no one else wishing to speak, Mayor John Terrell closed the public forum. REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 4 of 12 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO 480 -616 (ZAl2 -004), 2 READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR WESTWYCK COURT, ON PROPERTY DESCRIBED AS TRACT 1A2, BEN J. FOSTER SURVEY, ABSTRACT NO. 519 AND TRACT 2A1, JOHN CHILDRESS HEIRS SURVEY, ABSTRACT NO. 253, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND BEING CURRENTLY ADDRESSED AS 1205 AND 1255 RANDOL MILL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: AG — AGRICULTURAL DISTRICT AND SF -1A — SINGLE FAMILY RESIDENTIAL DISTRICT. REQUESTED ZONING: R -PUD — RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #5. PUBLIC HEARING APPROVED Director of Planning and Development Services Ken Baker summarized item for Council and was available to answer questions. Applicant representative Tom Matthews, 2600 East Southlake Boulevard, was present to address questions. Mayor John Terrell opened the public hearing and asked for anyone wishing to speak, to come forward. There being no one wishing to speak, Mayor John Terrell closed the public hearing. A motion was made to approve Ordinance No. 480 -616 (ZAl2 -004), second reading, zoning change and development plan for Westwyck Court, noting our requirement for 28' roadway and also the applicant completing the gap in the sidewalk for the existing entry point to the northeast to connect with the existing sidewalk along the south drive, and pursuant to revised development plan review summary No. 4, dated March 27, 2012. Motion: Bledsoe Second: Zito Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito Nays: None Approved: 7 -0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT 1A2, BEN J. FOSTER SURVEY, ABSTRACT NO. 519 AND TRACT 2A1, REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 5 of 12 JOHN CHILDRESS HEIRS SURVEY, ABSTRACT NO. 253, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 3.257 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT AND "SF -1A" SINGLE FAMILY RESIDENTIAL DISTRICT TO "R -PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT, AS DEPICTED ON THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B ", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6B. ZAl2 -013, PRELIMINARY PLAT FOR LOTS 1 -3, BLOCK 1, WESTWYCK COURT ADDITION, ON PROPERTY DESCRIBED AS TRACT 1A2, BEN J. FOSTER SURVEY, ABSTRACT NO. 519 AND TRACT 2A1, JOHN CHILDRESS HEIRS SURVEY, ABSTRACT NO. 253, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND BEING CURRENTLY ADDRESSED AS 1205 AND 1255 RANDOL MILL AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: AG — AGRICULTURAL DISTRICT AND SF -1A — SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD # 5. APPROVED Planner I Matthew Jones summarized item for Council and was available to answer questions. Applicant representative Tom Matthews, 2600 East Southlake Boulevard, was present to address questions. A motion was made to approve ZAl2 -013, preliminary plat for lots 1 -3, block 1, Westwyck Court Addition, pursuant to the revised plat review summary No. 3 dated March 8, 2012. Motion: Bledsoe Second: Zito Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito Nays: None Approved: 7 -0 6C. ZAl2 -003, SITE PLAN ON PROPERTY DESCRIBED AS LOT 3R2R, BLOCK 1, TIMARRON GOLF COURSE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 1400 BYRON NELSON REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 6 of 12 PARKWAY, SOUTHLAKE, TEXAS. CURRENT ZONING: R -PUD — RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #9. PUBLIC HEARING APPROVED Planner I Matthew Jones summarized item for Council and was available to answer questions. Applicant representative Ryan Yackel was present to address questions. Mayor John Terrell opened the public hearing and asked for anyone wishing to speak, to come forward. There being no one wishing to speak, Mayor John Terrell closed the public hearing. A motion was made to approve ZAl2 -003, site plan on property described on Lot 3R2R, Block 1, Timarron Golf Course. Motion: Bledsoe Second: Morris Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito Nays: None Approved: 7 -0 6D. RESOLUTION NO. 12 -016 (ZAl2 -016), SPECIFIC USE PERMIT FOR A COLUMBARIUM (CEMETERY USE) AT WHITE'S CHAPEL UNITED METHODIST CHURCH, ON PROPERTY DESCRIBED AS LOT 1R, BLOCK 1, WHITE CHAPEL METHODIST CHURCH ADDITION AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND CURRENTLY ADDRESSED AS 185 SOUTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: CS — COMMUNITY SERVICE ZONING DISTRICT. SPIN NEIGHBORHOOD #9. PUBLIC HEARING APPROVED Planner I Lorrie Fletcher summarized item for Council and was available to answer questions. Applicant representative Brent Kline was present to address questions. Mayor John Terrell opened the public hearing and asked for anyone wishing to speak, to come forward. The following did not wish to speak, but were supportive of the request: Ms. Cindy Grossman, 217 Westwood Drive; Mr. Kenneth Grossman, 217 Westwood Drive; Ms. Connie Robertson, 1225 Ridgewood Circle; Mr. Dave Houser, 1508 Belaire Court, Keller, Texas; Reverend Betsy Godbold, 185 South White's Chapel; Mr. Gerald C. Montague, 706 Nettleton Drive; and Ms. Connie Montague, 706 Nettleton Drive. REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 7 of 12 There being no one wishing to speak, Mayor Terrell closed the public hearing. A motion was made to Resolution No. 12 -016 (ZAl2 -016), specific use permit for a columbarium (cemetery use) at White's Chapel United Methodist Church, on property described as Lot 1 R, Block 1, White Chapel Methodist Church Addition, pursuant to the staff report dated March 29, 2012 and granting the variance to the setback. Motion: Bledsoe Second: Morris Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito Nays: None Approved: 7 -0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A COLUMBARIUM UNDER CEMETERY USES ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 185 S. WHITE CHAPEL BOULEVARD, BEING DESCRIBED AS LOT 1R, BLOCK 1, WHITE CHAPEL METHODIST CHURCH ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. 6E. RESOLUTION NO. 12 -022 (ZAl2 -022), SPECIFIC USE PERMIT TO ALLOW KENNELS AT SOUTHLAKE CROSSING ANIMAL CLINIC ON PROPERTY DESCRIBED AS LOT 4R1, J.G. ALLEN NO. 18 ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2320 WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: C -3 — GENERAL COMMERCIAL ZONING DISTRICT. SPIN NEIGHBORHOOD #11. PUBLIC HEARING APPROVED Planner I Lorrie Fletcher summarized item for Council and was available to answer questions. Applicant representative Mark Cox was present to address questions. Mayor John Terrell opened the public hearing and asked for anyone wishing to speak, to come forward. There being no one wishing to speak, Mayor John Terrell closed the public hearing. A motion was made to approve Resolution No. 12 -022 (ZAl2 -022), specific use permit to allow kennels at Southlake Crossing Animal Clinic, noting the use permit does not REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 8 of 12 allow outdoor kennel runs and or cages and pursuant to staff report dated March 28, 2012. Motion: Bledsoe Second: Zito Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito Nays: None Approved: 7 -0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A KENNEL ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 2320 WEST SOUTHLAKE BOULEVARD, BEING LEGALLY DESCRIBED AS LOT 4R1, J.G. ALLEN NO. 18 ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. 6F. ORDINANCE NO. 1029, 2 ND READING, ESTABLISHING A JOINT UTILIZATION COMMITTEE, PROVIDING FOR THE COMMITTEE'S PURPOSE, AND REAFFIRMING A SUPPORT FOR A JOINT UTILIZATION PARTNERSHIP WITH CARROLL INDEPENDENT SCHOOL DISTRICT. THIS ITEM HAS BEEN TABLED INDEFINITELY BY STAFF. APPROVED This item was approved with the consent agenda. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 480 -617 (ZAl2 -009), ZONING CHANGE AND SITE PLAN FOR MOAYYAD MEDICAL OFFICE BUILDING ON PROPERTY DESCRIBED AS LOT 4, H. GRANBERRY NO. 581 ADDITION AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 190 SOUTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: CS — COMMUNITY SERVICE ZONING DISTRICT. REQUESTED ZONING: S -P -1 — DETAILED SITE PLAN ZONING DISTRICT. SPIN NEIGHBORHOOD #10. (IF APPROVED AT FIRST READING, A PUBLIC HEARING WILL BE HELD ON APRIL 17, 2012.) APPROVED Planner I Matthew Jones summarized item for Council and was available to answer questions. REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 9 of 12 Applicant representative Skip Blake was present to address questions. A motion was made to approve Ordinance No. 480 -617 (ZAl2 -009), zoning change and site plan for Moayyad medical office building on property described as Lot 4, H. Granberry No. 581 addition, noting approval of the variances for the minimum driveway spacing and the minimum stacking depth; applicant on the second reading will provide revised colored renderings of the elevations; building two will have possible reorientation of the front elevation towards Whites Chapel; elevations will include difference scale and size and additional architectural embellishments pursuant to Council's discussion this evening; and pursuant to staff report dated March 28, 2012. Motion: Bledsoe Second: Morris Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito Nays: None Approved: 7 -0 8. RESOLUTIONS: 8A. RESOLUTION NO. 12 -024, APPOINT A MEMBER TO THE ZONING BOARD OF ADJUSTMENT. APPROVED This item was approved with the consent agenda, appointing Mr. Dustin Andrews to Place 3, term expiring May 2013. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO THE ZONING BOARD OF ADJUSTMENT; AND PROVIDING AN EFFECTIVE DATE. 8B. RESOLUTION NO. 12 -025, APPOINT A CHAIRMAN AND VICE CHAIRMAN FOR THE ZONING BOARD OF ADJUSTMENT. APPROVED This item was approved with the consent agenda, appointing Ms. Kate Smith to Chairman and Mr. Shawn McCaskill to Vice Chairman. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING A CHAIRMAN AND A VICE - CHAIRMAN; AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 10 of 12 9. OTHER ITEMS FOR CONSIDERATION: 9A. ZAl2 -021, PLAT REVISION FOR LOTS 12BR1 AND 12BR2, BLOCK 1, CEDAR OAKS ESTATES ADDITION, ON PROPERTY DESCRIBED AS LOTS 12B AND 12B1, BLOCK 1, CEDAR OAKS ESTATES ADDITION BEING AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND BEING LOCATED AT 1525 AND 1535 OAK LANE. CURRENT ZONING: SF -1A — SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD # 5. APPROVED Planner I Matthew Jones summarized item for Council and was available to answer questions. Applicant representative Keith Hamilton, 8241 Mid Cities Boulevard, North Richland Hills, was present to address questions. A motion was made to approve ZAl2 -021, plat revision for Lots 12BR1 and 12BR2, Block 1, Cedar Oaks Estates Addition; noting approval of the following variances to Subdivision Ordinance No. 483, Sections 8.01A and 8.01K, and pursuant to plat review summary No. 3, dated March 28, 2012. Motion: Bledsoe Second: Morris Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito Nays: None Approved: 7 -0 9B. CONSIDER APPROVAL OF SOUTHLAKE TENNIS CENTER MANAGEMENT AGREEMENT. APPROVED This item was approved with the consent agenda. Council approved an initial term with Roxy Tennis, LLC, term expiring December 31, 2015, and including three (3) additional three -year renewal options. 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) EXECUTIVE SESSION Mayor John Terrell announced that City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.074, deliberation regarding personnel. City Council adjourned for Executive Session at 8:50 p.m. Executive Session began at 8:52 p.m. and concluded at 10:17 p.m. REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 11 of 12 Mayor John Terrell reconvened the regular meeting at 10:18 p.m. and asked if any action was necessary from Executive Session. A motion was made to approve the extension of the City Manager's contract for a period of two years and to include an annual salary increase to $168,000, effective immediately. Motion: Bledsoe Second: Morris Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito Nays: None Approved: 7 -0 11. MEETING ADJOURNED. Mayor Terrell adjourned the meeting at 10:20 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. ci. John Terrell Mayor ATTEST: , ,, , co o,,, , , ,; I 6 J Alicia Richardson •• • City Secretary REGULAR CITY COUNCIL MEETING MINUTES, April 3, 2012 Page 12 of 12