2011-03-22 CC Workshop Ira CITY OF
SOU LAKE
TEXAS
CITY COUNCIL WORKSHOP AND COMMUNITY DISCUSSION: MARCH 22, 2011
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
1. Call to Order
EXECUTIVE SESSION: 5:00 P.M.
2. A. Pursuant to the Open Meetings Act, Chapter 551, Texas Government
Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087,
418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and
incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Regular Session or at any time during
the meetinq that a need arises for the City Council to seek advice
from the City Attorney as to the posted subject matter of this City
Council meeting.
1. Section 551.071: Consultation with attorney
a. Seek Advice of the City Attorney Regarding Gas Drilling and
Production and Gas Utility Companies
b. Seek Advice of the City Attorney Regarding Pending XTO
and Energy Transfer Specific Use Permit, Gas Well Permit
and Pipeline Permit Applications
B. Reconvene: Action necessary on items discussed in Executive Session.
WORKSHOP: 6:00 P.M.
3. Introduction of Program and Ground Rules for Meeting
4. Presentation by City Attorney:
A. Legal and Procedural Issues Regarding Gas Well Drilling and Pipeline
Locations within the City of Southlake
5. Discussion:
A. Question and Answer Session —Legal and Procedural Issues Regarding
Gas Well Drilling and Pipeline Locations within the City of Southlake
6. Meeting adjourned
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Workshop and Community Discussion
March 22, 2011
Page 2 of 4
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, March 18, 2011 by 6:00 p.m.,
pursuant to the Texas Government Coc er 551.
1 CIA kW L....) �.• g am:
Alicia Richardson, TRMC
City Secretary •°
" * '* *',,`.e
Notice is hereby given, that a possible quorum of the Planning and Zoning Commission
may be present at the meeting.
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817 - 748 -8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Workshop and Community Discussion
March 22, 2011
Page 3 of 4
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and /or contemplated litigation subjects:
1. Jayson Steele vs. City of Southlake. August 2008.
2. Pending Public Information Act requests.
3. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
4. Legal issues regarding the Barnett Shale gas extraction and transportation.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council Workshop and Community Discussion
March 22, 2011
Page 4 of 4
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism - related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and /or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
gr 4 CITY OF
SOUTH LAKE
TEXAS
City of Southlake North Park Groundbreaking Ceremony: March 22, 2011
Boards /Groups Time of Event Location of Event
Southlake City Council North Park
10:00 a.m. 160 Dove Road
Southlake Parks and (west of Ridgecrest Drive
Recreation Board on Dove Road)
Southlake, Texas
Southlake Parks Development
Corporation
Open to the Public
A quorum of the City Council, Southlake Parks Development Corporation, and Parks &
Recreation Board may be present at this event.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on March 18, 2011 by 6:00 p.m. pursuant to
Chapter 551 o Governmer�Jtu�,,,��� Aj (..,--i Ao.." N's t<‘
Alicia Richardson, TRMC ? o G- ; u,)11
City Secretary ' r i
� i • ••
, _ °° .
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence • Teamwork
CITY OF
SOUTHLAKE
TEXAS
CITY COUNCIL WORKSHOP AND COMMUNITY DISCUSSION MEETING MINUTES:
MARCH 22, 2011
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Laura K. Hill (present
at 5:50 p.m.), Deputy Mayor Pro Tem Brandon Bledsoe, and Councilmembers Carolyn
Morris, Pamela A. Muller, Jeff Wang and Al Zito.
CITY COUNCIL ABSENT: None
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager /Director of
Public Safety Jim Blagg, Assistant to the City Manager Alison Ortowski, Communication
and Websites Manager Pilar Schank, Director of Planning and Development Services
Ken Baker, Chief of Fire Services Mike Starr, Fire Inspector Kelly Clements, Chief of
Police Services Robert Finn, Director of Public Works Robert Price, City Attorney E.
Allen Taylor, City Attorney Bryn Meredith, and City Secretary Alicia Richardson.
1. CALL TO ORDER
The meeting was called to order by Mayor Terrell at 5:15 p.m.
2A. EXECUTIVE SESSION
Mayor Terrell announced that City Council would be going into Executive Session
pursuant to the Texas Government Code, Section 551.071, consultation with the city
attorney.
City Council adjourned for Executive Session at 5:20 p.m. Executive Session began at
5:25 p.m. and concluded at 6:10 p.m.
2B. RECONVENE
Mayor Terrell reconvened the workshop at 6:15 p.m. and asked if any action was
necessary from Executive Session. No action was taken by Council.
WORKSHOP
3. INTRODUCTION OF PROGRAM AND GROUND RULES FOR MEETING
CITY COUNCIL WORKSHOP AND COMMUNITY DISCUSSION MEETING MINUTES, MARCH 22, 2011
Page 1 of 2
Mayor Terrell outlined the process for the meeting and discussion on legal and
procedural issues regarding gas well drilling and pipeline locations. The public was
invited to submit questions in advance for the workshop. The questions were grouped
into the following subject matter: water / air quality, ordinance, conflict of interest,
moratorium, emergency management, mineral rights, fiduciary responsibilities, drilling
process, legal, pipeline, legislative and City Council code of conduct.
City Manager Shana Yelverton and Director of Planning and Development Services Ken
Baker presented information on the evolution of the gas and oil well permit drilling and
production ordinance. Ms. Yelverton reviewed the City's legislative efforts pertaining to
gas well drilling and pipeline oversight.
4A. PRESENTATION BY CITY ATTORNEY — LEGAL AND PROCEDURAL
ISSUES REGARDING GAS WELL DRILLING AND PIPELINE LOCATIONS
WITHIN THE CITY OF SOUTHLAKE
City Attorneys E. Allen Taylor and Bryn Meredith addressed issues regarding gas well
issues and pipeline locations.
5A. DICUSSION — QUESTIONS AND ANSWER —LEGAL AND PROCEDURAL
ISSUES REGARDING GAS WELL DRILLING AND PIPELINE LOCATIONS
WITHIN THE CITY OF SOUTHLAKE
Mayor Terrell and legal counsel provided responses to the questions submitted in
advance by the public for the following subject matter: water / air quality, ordinance,
conflict of interest, moratorium, emergency management, mineral rights, fiduciary
responsibilities, drilling process, legal, pipeline, legislative and City Council code of
conduct.
6. MEETING ADJOURNED
Mayor Terrell adjourned the meeting at 9:26 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
/ •, a John Terrel
Mayor
ATTEST: v,""A" ,,'
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Alicia Richardson �
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City Secretary * **
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CITY COUNCIL WORKSHOP AND COMMUNITY DISCUSSION MEETING MINUTES, MARCH 22, 2011
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