2010-08-24 CC Work Session C ITY O F
SOUTHLAKE
TEXAS
CITY COUNCIL WORK SESSION: AUGUST 24, 2010
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall
Council Chambers Executive Conference Room
TIME: 5:30 P.M.
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Discussion: Fiscal Year 2010 -11 proposed operating budget and Capital
Improvement Project budget.
4. Discussion: Multipurpose Facility Feasibility Study.
5. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 20, 2010, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Lori Payne, TRN'�
tea
City Secretary
If you plan to attend this public, rrreling `and have a disability that requires special
needs, please advise the City Secretary 48 hours in advance at 817 481 -1490 and
reasonable accommodations will be made to assist you.
City Council work session
August 24, 2010
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EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and /or contemplated litigation subjects:
1. Jayson Steele vs. City of Southlake. August 2008.
2. Pending Public Information Act requests.
3. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
4. Legal issues regarding the Barnett Shale gas extraction and transportation.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City Council work session
August 24, 2010
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Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) (e): Local meetings to discuss emergency management plans
regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and /or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
-CITY O OFFICIAL RECOR
SOUTHLAKE
TEXAS
CITY COUNCIL WORK SESSION MINUTES: AUGUST 24, 2010
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers / Executive Conference Room
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Laura K. Hill, Deputy
Mayor Pro Tem Brandon Bledsoe, and Councilmembers Carolyn Morris, Pamela A.
Muller, Jeff Wang and Al Zito.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kerry
McGeath, Deputy Director of Community Services Kari Happold, Recreation
Superintendent Steve Moore, Assistant to the Director Candice Sanders, Director of
Economic Development Greg Last, Marketing & Tourism Coordinator Jill Lind, Director
of Finance Sharen Jackson, Assistant Director of Finance Sean Leonard, Director of
Human Resources Stacey Black, Director of Information Technology Dale Dean,
Director of Planning and Development Services Ken Baker, Chief of Fire Services Mike
Starr, Deputy Chief of Police Services Rusty Daniels, Community Initiatives Supervisor
Mike Bedrich, Lieutenant Cindy Tripp, Director of Public Works Bob Price, Deputy
Director of Public Works Gordon Mayer, Operations Manager Chuck Kendrick, and City
Secretary Lori Payne.
Agenda Item No. 1. Call to order. The Work Session was called to order by Mayor
Terrell at 5:36 p.m.
Agenda Item No. 2A. Executive Session. No Executive Session was held.
Agenda Item No. 3. Discussion: Fiscal Year 2010 -11 proposed operating budget and
Capital Improvement Project budget. City Manager Yelverton made a presentation on
the Fiscal Year 2010 -11 proposed operating budget and answered questions from the
Council. Department Directors were also present to answer specific questions from
Council.
Mayor Terrell called for a dinner break at 6:57 p.m. and reconvened the Work Session
at 7:48 p.m.
CITY COUNCIL WORK SESSION MINUTES, AUGUST 24, 2010
Page 1 of 2
Assistant to the City Manager Ortowski presented an overview of the Capital
Improvement Project budget. Director Price reviewed proposed road, water and sewer
projects and Director Tribble reviewed proposed park projects. Council discussed the
proposed projects and asked questions of staff.
Mayor Terrell called for a break at 8:32 p.m. and announced that Council would move
into the Executive Conference Room for the discussion item on the multipurpose facility
feasibility study.
Mayor Pro Tem Hill left the meeting at 8:32 p.m.
Mayor Terrell reconvened the Work Session at 8:50 p.m.
Agenda Item No. 4. Discussion: Multipurpose Facility Feasibility Study. City Manager
Yelverton made initial comments and then Director Tribble presented background
information on the multipurpose facility feasibility study and survey. He reviewed
potential alternatives of the Gateway Church site as well as discussed other site
options. Council discussed this agenda item.
Agenda Item No. 5. Meeting adjourned. Mayor Terrell adjourned the Work Session at
10:43 p.m.
John Terrell
Mayor
ATTEST:
AaL,c- • "
m s 3
Lori Payne � 4
City Secretary
� • e
• CITY COUNCIL WORK SESSION MINUTES, AUGUST 24, 2010
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