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2010-06-22 CC Retreat te CITY OF SOUTHLAKE TEXAS CITY COUNCIL JUNE RETREAT: JUNE 22, 2010 LOCATION: Hilton Southlake 1400 Plaza Place Southlake, Texas 76092 TIME: 5:00 P.M. 1. Call to order 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) (e). Refer to posted list attached hereto and incorporated herein. 1. Section 551.072: Deliberation regarding real property a. Discuss the potential purchase or lease of real property for city facilities. B. Reconvene: Action necessary on items discussed in Executive Session. 3. Welcome and Ice Breaker 4. Budget and policy issues discussion 5. Dinner at Copeland's 6. Strategic Focus discussion 7. Meeting adjourned CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, June 18, 2009, by 6:00 p.m., pursu nt to the Texas Government, Code, Chapter 551. (97e— ,._,„,,t., awa,w Lori Payne, TR h r `4 4 m City Secretary a o If you plan to attend this public nreeerie and have Visability that requires special needs, please advise the City Secretary's Offik 48'•Iaodrs i, advance at 817 748 -8016 and reasonable accommodations will be made to assts City of Southlake values: Integrity Innovation Accountability Commitment to Excellence Teamwork City of Southlake City Council June Retreat June 22, 2010 Page 2 of 3 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and /or contemplated litigation subjects: 1. Jayson Steele vs. City of Southlake. August 2008. Section 551.072: Deliberation regarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. Section 418.183(f): Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to City of Southlake values: Integrity Innovation Accountability Commitment to Excellence Teamwork City of Southlake City Council June Retreat June 22, 2010 Page 3 of 3 detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and /or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity Innovation Accountability Commitment to Excellence Teamwork p OFFICIAL RECORD TEXAS SOUTHLAKE CITY COUNCIL JUNE RETREAT HILTON SOUTHLAKE 1400 PLAZA PLACE SOUTHLAKE, TEXAS JUNE 22, 2010 MINUTES CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Laura K. Hill, Deputy Mayor Pro Tem Brandon Bledsoe (arrived at 5:43 p.m.), and City Council members Carolyn Morris (arrived at 5:27 p.m.), Pamela A. Muller, Jeff Wang, and Al Zito. CITY COUNCIL ABSENT: None. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Director of Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of Technical Services Dale Dean, Deputy Director of Community Services Kari Happold, Director of Finance Sharen Jackson, Director of Human Resources Stacey Black, Chief of Fire Services Mike Starr, Director of Planning and Development Services Ken Baker, Director of Public Works Robert H. Price, Director of Economic Development Greg Last, and City Secretary Lori Payne. Agenda Item 1. Call to order. Mayor Terrell called the retreat to order at 5:20 p.m. Agenda Item No. 2A. Executive Session. Mayor Terrell announced City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.072. City Council adjourned for Executive Session at 5:20 p.m. Executive Session began at 5:20 p.m. and ended at 6:26 p.m. Agenda Item No. 2B. Reconvene. Mayor Terrell reconvened the regular meeting at 6:37 p.m. and asked if any action was necessary from Executive Session. No action was necessary. Agenda Item No. 3. Welcome and Ice Breaker. Assistant City Manager Thatcher welcomed Council and introduced an interactive exercise which resulted in Council discussing individual areas of interest and tasks they would like to complete in FY2011. At 6:42 p.m., a fire alarm sounded and the meeting had to temporarily cease. The meeting reconvened at 7:00 p.m. Assistant City Manager Thatcher continued the interactive exercise with Council members. The Council continued their discussion of their focus areas for FY2011. MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL JUNE 22, 2010 PAGE 1 OF 2 Agenda Item No. 4. Budget and policy issues discussion. Next, Director Jackson gave the FY2010 budget report including updates on the General Fund and the various revenue funds. She answered Council's questions. Director Jackson presented the economic outlook and the cost drivers for FY2011 to Council. She discussed unemployment rates, the housing market, and retail sales numbers. Assistant to the City Manager Ortowski presented reviewed several key points included in last citizen survey and answered Council's questions regarding the progress made in particular areas. Director Jackson then presented information on FY2011 budget impacts including expenditures, revenues, health insurance increases, property tax collections, sales tax, and development revenue. Council discussed these items. Agenda Item No. 5. Dinner at Copelands. The Mayor called for a break at 8:19 p.m. while the Council went to dinner. The Mayor reconvened the meeting at 9:32 p.m. Agenda Item No. 6. Strategic Focus discussion. Council discussed strategic focus areas for the upcoming year. City Manager Yelverton made closing comments and thanked the Council for their participation in the June Retreat. Agenda Item No. 7. Meeting adjourned. No action was taken at tonight's June Retreat. Mayor Terrell adjourned the retreat at 10:30 p.m. j John Terrell Mayor ATTEST: Au- V V s F O V J v Lori Payne 0'; City Secretary .0 Z MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL JUNE 22, 2010 PAGE 2 OF 2 City Council June Retreat Southlake Hilton Council present: Mayor Terrell, Mayor Pro Tem Laura Hill, Councilmember Jeff Wang, Councilmember Pamela Muller, Councilmember Al Zito, Councilmember Carolyn Morris, Councilmember Brandon Bledsoe Staff present: Shana Yelverton, Jim Blagg, Ben Thatcher, Alison Orlowski, Pilar Schank, Mike Starr, Dale Dean, Stacey Black, Sharen Jackson, Kari Happold, Bob Price, Ken Baker 5:20 p.m. Mayor Terrell called meeting to order. 5:20 p.m. Mayor Terrell called for an executive session. 5:27 p.m. Carolyn Morris arrives. 5:43 p.m. Brandon Bledsoe arrives. 6:18 p.m. Laura Hill had to leave the meeting. 6:26 p.m Mayor closed executive session. 6:26 p.m Mayor called for a break 6:37 p.m. Mayor called meeting back to order 6:37:41 PM Ben Thatcher introduced the interactive exercise Toss the Cow 6:42 p.m. Meeting took a break due to a fire alarm sounding. Ben Thatcher continued the interactive exercise with Council. Avoid employee layoffs careful spending Implement moratorium on assisted living and develop ordinance to avoid same issues that have been faced previously Council will successfully complete air testing. Mayor we owe it to citizens, have a base line; Bledsoe agrees with Mayor, it will be a body of information we must have; Wang clarify before and after; Muller hopefully can find a decent base and not go into a lot of expense; Zito already in a non attainment area; one of the most important issues Southlake; Will successfully improve sign design relating to logos: Mayor there are a number of ordinances we need to review and determine what can legally be changed and close the gap; Muller agrees that we need to review the sign ordinance people want family friendly atmosphere Will successfully complete design of a multi purpose facility Wang one of the most important issues we are facing; Muller need to determine where it will be located, what it will cost; will have to phase it and start planning for it; Zito hope we are able to listen to the largest demographics and not the loudest voices; Morris study is good, need to know the consensus of what the various groups need, ultimately need to go back to people for a decision; Mayor study will provide Council with a lot of good information, need to be careful in that the consultants have some self- interests in what they are showing everyone, citizen survey was clear that a whole bunch of people want a facility but don't think many are interested in paying for it, doesn't necessarily think a referendum is the way to go because the residents were clear about not wanting to pay for it Significant impact on sidewalks and trails Bledsoe agrees, people may not understand how difficult they are many times; Wang 1709 is important, people don't understand why a sidewalk may stop and not continue and connect to the sidewalk down the road; Zito median development plan would probably be viewed as positive but there is a lot to it cost, negotiating with property owners; Morris some sort of ROW dedication, if 1709 could be finished out it would go a long way with residents, information overload needs to happen with getting sidewalk information getting out to residents; Muller communication to residents with a catchy heading about sidewalk progress and North DPS facility progress, decal lanes; Mayor ROW dedication program needs to be implemented, we have made huge strides in completion of sidewalks and need to communicate to residents where we've been, could recognize people when they dedicate ROW 7:27:44 PM Sharen Jackson reviewed FY2010 status and overall fund status general fund revenues, sales tax, sales tax trend, fines and forfeitures, permit revenue, residential vs. commercial permits, utility fund revenue and expenditures, SPDC and CCPD, red light camera fund, tax and sewer COs, GO refunding bonds Mayor asked where we are with the bonding companies 7:42:34 PM Yelverton stable to positive 7:52:25 PM Jackson reviewed what we expect to see in FY2011 residential, commercial, retail sales, sales tax collections, 7:57:10 PM Alison Ortowski reviewed some key points included in the citizen survey, service importance vs. satisfaction top gap areas, 8:04:14 PM Jackson FY2011 budget impacts expenditures, revenues 8:05:15 PM Mayor health insurance increases 8:09:50 PM Jackson reviewed FY2011 budget strategy reviewed areas of property tax collections, sales tax, development revenue 8:15:43 PM Morris asked about animal shelter information, Jim Blagg updated Council on the status 8:19:08 PM Jackson will monitor projects and continue updates to Council 8:19:24 PM Mayor adjourned the meeting for dinner 9:32:48 PM Mayor reconvened the meeting 9:32:59 PM Yelverton stated that the next item on the agenda is a "strategic focus discussion." Morris discussed an overall, comprehensive plan of the Prade /Rucker property. Council suggested that staff prepare a plan of action. Morris look at properties Lemke property legal non conforming uses Morris abandoned properties Carpet One Hill property at Highland Look at Mesco property, strip center Mayor and Council look at sports groups sports associations field usage numbers of kids, from where who takes priority field availability need detailed numbers Muller suggested that Parks Board needs to meet with each sports association to work through some of these issues and then meet with Council to discuss it Muller suggested reviewing the city attorney contract and possibly look at other options Mayor maybe Council should look at their contract and compare rates to other attorneys; are fees in line Morris improve communication with our city boards philosophy Mayor suggested holding a strategy /open dialogue meeting with certain boards as was done with the CC /SPDC /Parks Board possibly with P &Z and ZBA Morris should include training on ethics Council suggested an online questionnaire for board applicants Council enjoyed the last discussion time Mayor adjourned meeting T erminators Taret onverte tGr" 13v,s n e ,s' i on o GI J rye i y t 4c le si cue Rod Est. e. Units Revert To Apartments Galeotafiore plans to seek a multi j family housing loan at half the U Investors switch to rentals interest rate he's paying led. ew$1 in places where condos Rentals have renewed appeal, !As millionloan hewrangled. with 1 cost less than a new car the median condo price in the area 1 BY MARILYN ALMA 4 i H Y f d I w �a e 44 sasince2007. INVESTOR'S BUSINESS DAILY L5:4, month, that almost $600 000 a i 1 Likealotofinvestor investor-developers, :L5, A y ear in gross income potential," he thonyGaleotafioretriedhisluckcon sod• "Andifexpensesare$200,000, thong Galeotafiore apartments to condo you can see what kind of net income I miniumsduringthehousin boom thebuildingcanproduce." I g 1 In the bust, he's doing the opposite 4 Galeotafiore has already hired a a as a condo terminator. The method propertymanager,tyho signed leas k 3 Y e er ,°C he's using could help salvage many A e s on 35 units at$1,000amonth. of today's troubled condo convey k Condo terminations are cropping sons, real estate professionals say.. up in other states where condo con It helped Galeotafiore rescue his versions occurred, such as New w York an California, says Orest To investment in a $4 million apart F R in investment i n in $4 million i County. �a maselli, CEO ofNational Condo Ad ment years with this deal t 1 v isors a p roject approval service. v g E But Florida is all being the death of me, and now it's ygr zero for rout going to be one of the best assets I j c onversions andtheirtroubles. have," he said. m "They've crashed harder than the Back in the boom, Galeotafiore new condo ma McCabe said. had seen how converters turned old 1 "Ri now in Miami, Orlando and rental apartment buildings into con Fort Myers, you can buy a condo dos, selling the fixed-up converters units at a ,,x E a on premium to buyers priced out of a Stern conversi thinks term for less th inati an a ons m new car ake r. new luxury developments. for failed conversions, espe- Some 520 Florida rental complex llythose "heading for Class D." Mortgage es went condo in 2005 and 635 in M anySouthFloridaapartmentsliketheabovewent ondointheboom.N especiall rife in older conversions, 2006, state records show. thetrend asAnthonyGaleotafioreisdoingatanothercomp a re "the number one problem in our But the housing market's collapse halted the conversion craze, send i` bus r ight now," sa Paul Ka R &PoliakoffinFortLauderdale. lan man ingmanyprojectsintodistressas fi agingdirectorofKWPr into distress e� Galeotafiore wasn't too worried. In e-rty Management &Consulting ;i: nancingandbuyer "Condo convers failing „,,,,:,,,„1 ,1 Septe hef rt ed buying some Mortgage delinquencies pressure a uni out of fore for a operating budgets. In some Florida from one end of the country to the g 2 $18 000 each H e now h as contr of conversions, more th half of own other,” said housing analyst Jack rt McCabe said housing g analyst ch &Can- 1 ��M r 39 ofthe 44 units in his complex. ers are behind and associations can't sulting. "It started in South F l o r i da." T he other five headed toward fore- pay for lawn-cu tting, cleaning and R closure over ar ago. None o.ftheir pool care. Remai owners su ffer Galeotafiore's 1972 vintage rental owners c aye hallen ed a termination special assessments, which can push t g vote June 9, puttingthe reversion on them over the edge into foreclosure. tracktohappen Condo terminations aren't new. complex became one of them. At first things had gone well for Ga Several mortgages were 10 times a They were a legal necessity f leotafiore, managingme ofBe u value, so it's "basically a mas- South Florida complexes destroye Then Vs. Now t eotafi N.Y., a eb grow sive short sale," said Grant Stern, by Hurricane Andrew in p president of Morningside Mortgage boom, terminators bought 1992. oPre- lder had It's time consuming. In termina in r bor Islan ds, Fla, Galeo- beach condos to raze and rebuild. sold 11 of the 44 units in Margate, lions, a trust is set up to pay any tafi ore's Ha a a,at$195,000 each. But the hous debts and liens. "A lotofSunny Is es, were b AJG Realty. By early 2008 he built on in m arket collapse saddled him come beneficiaries of any proceeds Short Sale Strategy six Trump Towers, were built on with the rest of the units and a $2 from the sale of the roe this kind of terminated condo Fl property. plan Sternforeseesafcondo project," A written termination plan is re- termi at buildings newwaveo Zal ripe for But terminati ski said. terminations have a different million remaining bank loanerent couldn't pay. By 2009 a two d. So is an OK by 80% of the bulkshort sales, such as Sunset Lake. purpose now, he says: "The condo room unit appraised at just $15,000. voti interests of a condo complex. The idea "is ahead of the curve," terminations will be for a bulk Galeotafiore drew up a new game A `no' by just 10% can scuttle paid do Vultures principal Peter buyer to reduce c costs and ina "The best way to do a termina tion Za lews in Bal Harbour, Fla If suc operate the product as a lion was his ticket out. He's turning is to have a building where less than cessful, "the industry will probably Galeotafiore is looking plan, decidingthat a condo term forward to the property— Sunset Lake Villas 10% of individuals own units; then embrace it as an exit strategy the better daysatSunsetLake. project suddenly becomes much "It's a performing asset that will backintoalegalrentalviaastate state- nobodycan blockit, "said real estate pro proved condo termination process. attorney Jennifer Drake of Becker more attractive for an investor." be a long -term cash cow," he said.