2009-06-23 CC Retreat
CITY OF
SOUTHLAKE
,r TEXAS
CITY COUNCIL JUNE RETREAT: JUNE 23.2009
LOCATION: Hilton Southlake
1400 Plaza Place
Statler 3 meeting room
Southlake, Texas 76092
TIME: 5:00 P.M.
1. Call to order.
2. Discussion: Strategy considerations.
3. Discussion: Budget report.
4. Discussion: Southlake 2030 Plan update.
5. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
C 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein.
1. Section 551.072: Deliberation renardina_ real property
a. Discuss the potential purchase or lease of real property for
city facilities.
B. Reconvene: Action necessary on items discussed in Executive Session.
6. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, June 19, 2009, by 6:00 p.m.,
purs ant to a Texas GovernmqntfCode, Chapter 551.
Lori Payne, T C o r mm.
City Secretary
• v,
If you plan to attend this pubficfi~etirag~•anhave a disability that requires special needs, please
advise the City Secretary's'pfflole*~.~iours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
C
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council June Retreat
June 23, 2009
Page 2 of 3
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Michael Kenny vs. City of Southlake. April 2008.
3. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regardina real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective aift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation re4ardina personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council June Retreat
June 23, 2009
Page 3 of 3
OWN
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
bt SOUTHLAKE
TEXAS
SOUTHLAKE CITY COUNCIL JUNE RETREAT
HILTON SOUTHLAKE
1400 PLAZA PLACE
SOUTHLAKE, TEXAS
JUNE 23, 2009
MINUTES
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Virginia M. Muzyka,
Deputy Mayor Pro Tem Laura K. Hill, and City Council members Brandon Bledsoe,
Carolyn Morris, and Pamela A. Muller.
CITY COUNCIL ABSENT: City Council member Gregory Jones.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of
Technical Services, Director of Community Services Chris Tribble, Deputy Director of
Community Services Kerry McGeath, Deputy Director of Community Services Kari
Happold, Assistant to the Community Services Director Crystal Shafer, Director of
Finance Sharen Jackson, Director of Human Resources Kevin Hugman, Chief of Police
Services Robert Finn, Deputy Police Chief Rusty Daniels, Chief of Fire Services Mike
Starr, Deputy Fire Chief Bryan Thomas, Director of Planning and Development Services
Ken Baker, Director of Planning and Development Services Dennis Killough, Planner II
Clayton Comstock, Chief Building Official Paul Ward, Director of Public Works Robert H.
Price, Deputy Director of Public Works Gordon Mayer, Public Works Operations
Manager Chuck Kendrick, Deputy City Secretary Tara Brooks, Assistant Finance
Director Sharon Guess, Assistant Finance Director Sean Leonard, Director of Economic
Development Greg Last, Marketing and Tourism Coordinator Jill Cherry, Administrative
Secretary Corie Wood, SQL Database Administrator Sam Cobb, and City Secretary Lori
Payne.
Agenda Item 1. Call to order. Mayor Terrell called the retreat to order at 5:11 p.m. City
Manager Yelverton thanked the Council for their participation and presented the
evening's agenda to them.
Agenda Item 2. Discussion: Strategy considerations. Assistant City Manager Thatcher
discussed strategic budgeting and alignment of budget planning efforts with the City's
strategic management system.
Assistant City Manager Blagg presented information on the use of the red light camera
fund as it relates to safety and traffic strategy.
MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL
JUNE 23, 2009 PAGE 1 OF 3
The Council discussed potential allowed uses under Texas statutory requirements for
the red light camera funds.
Next, Director Last and Marketing and Tourism Coordinator Cherry discussed issues
related to Southlake's tourism strategy and potential allowed uses for hotel occupancy
tax (HOT) funds.
The Council discussed various tourism strategies and uses of the H.O.T. funds.
Mayor Terrell called for a break at 6:36 p.m. and reconvened the retreat at 6:53 p.m.
Council continued the retreat while they were served a working dinner.
Planner Comstock discussed the potential of the establishment of a Council- appointed
Southlake Historical Commission.
The Council discussed this item and agreed that more information is needed prior to a
decision being made.
Agenda Item 3. Discussion: Budget report. Director Jackson then gave the FY2009
budget report including updates on the General Fund and the various revenue funds.
She answered Council's questions.
Assistant to the City Manager Ortowski presented information on the Capital
Improvement Program priorities. Council discussed and gave feedback on the Tier III
alternate CIP project packages. Council discussed the various projects and options.
Mayor Terrell called for a break at 8:23 p.m. and reconvened the retreat at 8:31 p.m.
Director Jackson presented the economic outlook and the cost drivers for FY2010 to
Council. She discussed unemployment rates, the housing market, and retail sales
numbers.
Next, Director Hugman discussed work force costs, benefits, and the pay plan.
Council discussed these items.
Agenda Item 4. Discussion: Southlake 2030 Plan. Director Baker presented information
on the Southlake 2030 Plan. He gave an overview of comprehensive planning,
discussed legislative components and requirements, gave a brief history of Southlake's
history, and reviewed a preliminary scope of work and potential committee make up.
Council briefly discussed the 2030 Plan.
Agenda Item 5. Executive Session. Although an executive session was posted, it was
not held.
Agenda Item 6. Meeting adjourned. No action was taken at tonight's June Retreat.
Mayor Terrell adjourned the retreat at 9:38 p.m.
MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL
JUNE 23, 2009 PAGE 2 OF 3
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MINUTES FOR THE JUNE RETREAT WITH THE SOUTHLAKE CITY COUNCIL
JUNE 23, 2009 PAGE 3 OF 3