2009-02-18 CC Strategy Session
CITY OF
SOUTHLAKE
TEXAS
STRATEGY SESSION WITH CITY COUNCIL: FEBRUARY 18.2009
LOCATION: Hilton Southlake
1400 Plaza Place
Statler 3 meeting room
Southlake, Texas 76092
TIME: 5:00 P.M.
1. Call to order.
2. Discussion of the Southlake Strategic Management System.
3. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein.
1. Section 551.072: Deliberation regarding real propert
y
a. Discuss the potential purchase or lease of real property for
city facilities.
B. Reconvene: Action necessary on items discussed in Executive Session.
4. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, February 13, 2009, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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Lori Payne, TRkft
City Secretary ;yo-
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If you plan to attend this "19
,uli?►c.,~,at1n~.-and have a disability that requires special
needs, please advise the Ci{y',Searei9, jA Office 48 hours in advance at 817-748-8016
and reasonable accommodations, Willie made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council strategy session
February 18, 2009
Page 2 of 3
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Michael Kenny vs. City of Southlake. April 2008.
3. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regardina real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective -gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council strategy session
February 18, 2009
Page 3 of 3
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Meeting: City Council Strategic Retreat
SUt1TH
AKE
Date: Wednesday, February 18, 2009, 5:00 - 8:00 p.m.
Place: Town Square Hilton Hotel
No. Time Agenda Item Owner Purpose
Integrity
Being worthy of the 1 5:00 Welcome Mayor
public's trust in all
things. We deal
honestly and Introduction/Review of La groundwork for the
respectfully with each 2 5:05 SKY y other and the public at Retreat Goals retreat.
all times.
Innovation Review progress of the
Valuing progressive 3 5:15 SMS Progress to Date BT City's strategic
thinking, creativity, management system.
flexibility and Working Dinner
adaptability in service
delivery. City Council SMS Discuss and assess the
Accountability 4 5:45 Assessment: JCB City's current strategic
Taking personal • Rearview Mirror direction.
responsibility for our • Looking Forward
actions or inaction
while putting the
interest of the taxpayer
first. 5 7:00 Conclusion SKY
Commitment to
Excellence
Behaving responsively 6 7:05 Executive Session SKY
in our delivery of
service to the public.
Our work is
characterized by its
quality and by the
diligence with which it 7 7:45 Adjourn Meeting Mayor
is carried out. We
proactively seek to
solve problems in
advance.
Teamwork
Recognizing the
importance of working
together to meet our
citizens' needs,
" dommunicating clearly,
sharing resources and
information freely.
likud Nor
STATE OF TEXAS §
§
CITY OF SOUTHLAKE §
CERTIFIED AGENDACITY
-f-eAH COUNCIL4 St Sta
"� Y� fr
I, Mayor Andy Wambsganss, CITY OF SOUTHLAKE, TEXAS, HEREBY CERTIFY AS FOLLOWS:
1. That notice of an executive session in accordance with Chapter 551 of the Texas Government
Code was duly posted alon with the Regular Agenda for the Z��8- Off' , City Council
meeting on 2-(3-� , by (o %OO a.m./dip
2. Tha ity Council convened in executive session on Z-18-t , at 623 ,
a.mith the following Councilmembers and staff members present:
Mayor Andy Wambsganss Shana Yelverton, City Manager
John Terrell
Virginia M. Muzyka
Laura K. Hill L Lori Payne, City Secretary
.Coge ert.InnPS Alp
Vernon Stansell Other staff members:
Pamela Muller
3. That the matters discussed by the City Council were as follows:
(1) 17t 5c cAss -f"te 004-e44-frI'ed �,,.rJ ase or (ease of r�e€ ( rro
-Cyr- 0-4 E - u (FaI-(-t�e s — -sec )a-Lt C1&ak 7
Other staff embers present for (1):
(2)
Other staff members present for (2):
(3)
Other staff members present for(3):
(4)
Other staff members present for(4):
(5)
Other staff members present for (5):
4. No formal action was taken by the Council during executive session.
5. That the executive session ended on Z'0 3'09 at 6 ' 3 S a.m.P•'
Yvau-1)
Lori Payne Andy Wambsganss
City Secretary Mayor
N:\City Secretary\Formslcertified agenda 2008.doc
i
CITY OF
SOUTHLAK.E
C TEXAS
STRATEGY SESSION WITH THE SOUTHLAKE CITY COUNCIL
HILTON SOUTHLAKE
1400 PLAZA PLACE
SOUTHLAKE, TEXAS
FEBRUARY 18, 2009
MINUTES
CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Mayor Pro Tern John Terrell,
and Councilmembers: Pamela Muller, Virginia M. Muzyka, Laura K. Hill (arrived at 5:34
p.m.), and Vernon Stansell.
CITY COUNCIL ABSENT: Deputy Mayor Pro Tern Gregory Jones.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of
Information Technology Dale Dean, Director of Community Services Chris Tribble,
Deputy Director of Community Services Kerry McGeath, Director of Finance Sharen
Jackson, Director of Human Resources Kevin Hugman, Human Resources Supervisor
Stacey Black, Police Chief Robert Finn, Fire Chief Mike Starr, Deputy Fire Chief Bryan
Thomas, Economic Development Director Greg Last, Economic Development Specialist
Ashley Stathatos, Marketing and Tourism Coordinator Jill Cherry, Director of Planning
and Development Services Ken Baker, Deputy Director of Planning and Development
Services Dennis Killough, Chief Building Official Paul Ward, Director of Public Works
Robert H. Price, Deputy Director of Public Works Gordon Mayer, Public Works
Operations Manager Chuck Kendrick, Deputy City Secretary Tara Brooks, Assistant
Finance Director Sean Leonard, and City Secretary Lori Payne.
Agenda Item No. 1. Call to order. Mayor Wambsganss called the session to order at
5:02 p.m.
Agenda Item No. 2. Discussion of the Southlake Strategic Management System. City
Manager Yelverton made the opening comments. She discussed the evening's plans
and goals. She discussed the Strategic Management System, the budget cycle, and the
upcoming June Retreat.
Assistant City Manager Thatcher presented information on the Strategic Management
System timeline and strategic investments including supplemental requests and capital
improvement projects. He continued with a discussion of the components:
infrastructure, mobility, performance management and service delivery, quality
C development, safety and security, and partnerships and volunteerism. He discussed the
City's adopted values and gave examples of initiatives related to each value.
MINUTES FOR THE STRATEGY SESSION WITH THE SOUTHLAKE CITY COUNCIL
FEBRUARY 18, 2009 PAGE 1 OF 2
n
Assistant City Manager Jim Blagg asked the Council to look in their rearview mirror and
give examples of two to three accomplishments in each focus area that they are proud
of. He then asked Council to give two to three examples within each of the five focus
areas they feel could use improvement. Next, he asked them to look forward to the
future and state two to three issues related to each focus area they feel are not currently
being addressed.
Council continued discussing their thoughts and ideas related to the previous exercise.
Mayor Wambsganss called for a break at 6:09 p.m. and reconvened at 6:23 p.m.
Agenda Item No. 3A. Executive Session. Mayor Wambsganss announced City Council
would be going into Executive Session pursuant to the Texas Government Code
Section 551.072, deliberation regarding real property.
The Executive Session began at 6:23 p.m. and ended at 6:38 p.m. Mayor Wambsganss
called the meeting back to order.
No action was taken at tonight's strategy session.
Agenda Item No. 4. Meeting adjourned. Mayor Wambsganss adjourned the meeting at
6:38 p.m.
Andy Wambsganss
Mayor
ATTEST:
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Lori Payne
City Secretary = co
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MINUTES FOR THE STRATEGY SESSION WITH THE SOUTHLAKE CITY COUNCIL
FEBRUARY 18, 2009 PAGE 2 OF 2