2006-08-22 CC Work Session l
CITY OF SOUTHLAKE
CITY COUNCIL BUDGET WORK SESSION: AUGUST 22, 2006
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
TIME: 3:00 P.M.
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076,
551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto
and incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Regular Session or at any time during the
meeting that a need arises for the City Council to seek advice from the City
Attorney as to the posted subject matter of this City Council meeting.
3. Discussion: Fiscal Year 2006 -07 proposed operating budget and Capital Improvement
Project budget.
4. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, August 18, 2006, by 5:00 p.m., pursuant to the
Texas Government Code, Chapter 551. ,�� °ee
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Lori A. Farwell, T C = . �� c/3 e
City Secretary •'
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If you plan to attend this public meeting an ° 111iVP' a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817 - 481 -1490 and reasonable accommodations
will be made to assist you.
City Council budget work session
August 22, 2006
Page 2 of 3
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City Council
seeks the advice of its attorney concerning any item on this agenda, about pending and
contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to
the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board
of Texas clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. City of Southlake vs. Timarron et.al. May 2001.
2. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b /a Gordon Taylor
Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife,
Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
3. Harold Sauls vs. Robert Welch, Alton Wells, Mike Berryhill, John Doe, and City of
Southlake. March 2005.
4. Kenneth Schmiedel and Maureen Schmiedel, individually and as next friends of
Elizabeth Schmiedel, a minor vs. City of Southlake. August 2006.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or
value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of public officers, including the City Manager, City Secretary, City
Attorney, Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for implementation of
security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate the
offer of a financial or other incentive to a business prospect as described above.
City Council budget work session
August 22, 2006
Page 3 of 3
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing, investigating, or
responding to an act of terrorism or related criminal activity and involving emergency response
providers, their staffing, contact information and tactical plans; 2) that relates to the risk or
vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates
to the assembly of an explosive weapon, the location of a material that may be used in a
chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism- related report to
an agency of the United States; 6) that relates to technical details of particular vulnerabilities of
critical infrastructure to an act of terrorism; 7) that relates to information regarding security
measures or security systems intended to protect public and private property from an act of
terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed
meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety and/or
security of pipeline infrastructures or facilities when those plans or discussions contain such
sensitive information.
City of Southlake OFFICML
RECORD
CITY COUNCIL BUDGET WORK SESSION
TOWN HALL, COUNCIL CHAMBERS
AUGUST 22, 2006
MINUTES
CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Mayor Pro Tem Carolyn Morris,
Deputy Mayor Pro Tem John Terrell; Councilmembers: Laura K. Hill, Gregory Jones, Virginia
M. Muzyka, and Vernon Stansell.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Jim Blagg,
Assistant to the City Manager Ben Thatcher, Manager of Technical Services Gary Gregg,
Information Systems Technician Sam Cobb, Community Services Director Steve Polasek,
Deputy Director of Community Services Chris Tribble, Finance Director Sharen Jackson,
Director of Economic Development Greg Last, Director of Human Resources Kevin Hugman,
Director of Public Safety Rick Smith, Police Chief Wade Goolsby, Fire Chief Robert Finn, Chief
Planner Dennis Killough, Chief Planner Jayashree Narayana, Director of Public Works Robert
Price, Deputy Director of Public Works Gordon Mayer, Public Works Operations Manager
Chuck Kendrick, Assistant to the Public Works Director Cristina McMurray, Construction
Manager Clayton Redinger, and City Secretary Lori Farwell.
Agenda Item No. 1. Call to order. Mayor Wambsganss called the work session to order at 3:06
p.m.
Agenda Item No. 2. Executive Session. No executive session was necessary.
Agenda Item No. 3. Discussion: Fiscal Year 2006 -07 proposed operating budget and Capital
Improvement Project budget. City Manager Yelverton made opening comments, reviewed
budget priorities and processes, and reviewed priority initiatives.
Director Jackson reviewed general fund highlights pertaining to revenue. City Manager
Yelverton continued with general fund highlights focusing on expenditures. They also presented
information on the utility fund, the special revenue funds, and the Capital Improvement Program.
Director Hugman presented information on and answered questions on the compensation and
classification plan.
Director Price presented information on and answered questions on sanitary sewer systems and
roundabouts. He also stated there will work shop with Council on September 5 to address the
proposed Drainage Utility System.
Director Smith answered questions regarding the School Resource Officer program.
Council discussed potential uses of the Hotel Occupancy Tax.
Fire Chief Finn addressed questions regarding the proposed new fire truck.
CITY COUNCIL BUDGET WORK SESSION MINUTES, AUGUST 22, 2006 PAGE 1 OF 2
Council took no action at this work session.
Agenda Item No. 4. Meeting adjourned. The Mayor adjourned the work session at 4:43 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's Office.
Andy Wa bsganss
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Lori A. Farwell, TRMC
City Secretary
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CITY COUNCIL BUDGET WORK SESSION MINUTES, AUGUST 22, 2006 PAGE 2 OF 2