2005-08-23 Budget CC Work Session
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CITY OF SOUTHLAKE
CITY COUNCIL BUDGET WORK SESSION: AUGUST 23. 2005
LOCATION:
1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
TIME:
6:30 P.M.
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government
Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(t), and
418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive
Session mav be held. under these exceDtions. at the end of the Re2Ular Session or at
anv time durin2 the meetin2 that a need arises for the City Council to seek advice
from the City Attomev as to the Dosted subiect matter of this City Council meetin2.
3. Discussion: Fiscal Year 2005-06 proposed operating budget and Capital Improvement
Project budget.
4. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, August 19,2005, by 5:00 p.m., pursuant to the
Texas Government Code, Chapter 551. ""UIIIII",1.
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If you plan to attend this public meeting (JJtd'h~''a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817-481-1490 and reasonable accommodations
will be made to assist you.
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City Council Budget Work Session
August 23, 2005
Page 2 of 3
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City Council
seeks the advice of its attorney concerning any item on this agenda, about pending and
contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to
the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board
of Texas clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. City of Southlake vs. Timarron et.al. May 2001.
2. Steve L. Perry and Aline Perry vs. City ofSouthlake. November 2003.
3. R.E. and Marilyn Smith vs. City of Southlake. December 2003.
4. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a Gordon Taylor
Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife,
Sally Griggs, Jill T. Gordon, and City ofSouthlake. July 2004.
5. Harold Sauls vs. Robert Welch, Alton Wells, Mike Berryhill, John Doe, and City of
Southlake. March 2005.
Section 551.072: Deliberation re2ardin2 real orooertv
The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or
value of real property.
Section 551.073: Deliberation re2ardin2 orosoective 2ut or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation re2ardin2 oenonnel matters
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of public officers, including the City Manager, City Secretary, City
Attorney, Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation re2ardin2 security devices
The City Council may deliberate the deployment, or specific occasions for implementation of
security personnel or devices.
Section 551.087: Deliberation re2ardin2 economic develooment ne2otiations
The City Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate the
offer of a financial or other incentive to a business prospect as described above.
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City Councll Budget Work Session
August 23, 2005
Page 3 of3
Section 418.183(fl: Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing, investigating, or
responding to an act of terrorism or related criminal activity and involving emergency response
providers, their staffing, contact information and tactical plans; 2) that relates to the risk or
vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates
to the assembly of an explosive weapon, the location of a material that may be used in a
chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related report to
an agency of the United States; 6) that relates to technical details of particular vulnerabilities of
critical infrastructure to an act of terrorism; 7) that relates to information regarding security
meaSures or security systems intended to protect public and private property from an act of
terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed
meeting be made.
Section 418.106(d) & (e): Local meetine:s to discuss emere:encv manae:ement Dlans
ree:ardine: Dioeline safety
The City Council may discuss emergency management plans involving pipeline safety and/or
security of pipeline infrastructures or facilities when those plans or discussions contain such
sensitive information.
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OFFICIAL RECORD
City of Southlake
CITY COUNCIL BUDGET WORK SESSION
TOWN HALL, COUNCIL CHAMBERS
AUGUST 23, 2005
MINUTES
CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Deputy Mayor Pro Tern Carolyn
Morris, and Councilmembers: Laura K. Hill, Virginia M. Muzyka, and John Terrell.
CITY COUNCIL ABSENT: Mayor Pro Tern Keith Shankland and Councilmember Gregory
Jones.
STAFF PRESENT: City Manager Shana Yelverton, Assistant to the City Manager Ben
Thatcher, Executive Secretary Kim Bush, Manager of Technical Services Gary Gregg, Audio
Visual Systems Technician Pam Jordan, Community Services Director Malcolm Jackson,
Deputy Director of Community Services Steve Polasek, Park Maintenance Supervisor Michael
Reasoner, Recreation Supervisor Steve Moore, Finance Director Sharen Elam, Director of
Economic Development Greg Last, Director of Human Resources Kevin Hugman, Interim
Director of Public Safety Rick Smith, Director of Police Services Wade Goolsby, Director of
Fire Services Robert Finn, Director of Planning Ken Baker, Director of Public Works Pedram
Farahnak, and City Secretary Lori Farwell.
Agenda Item No.1. Call to order. Mayor Wambsganss called the work session to order at 6:52
p.m.
Agenda Item No.2. Executive Session. No executive session was necessary.
Agenda Item No.3. Discussion: Fiscal Year 2005-06 prooosed operating budget and Caoital
Imorovement Project budget. City Manager Yelverton reviewed the strategic focus areas,
presented budget considerations, the new target budget process, general fund revenues, and base
budget adjustments.
Director Hugman presented information on personnel highlights.
City Manager Yelverton reviewed the supplemental requests and presented information on the
school resource officer program.
Director Hugman presented information and recommendations on the Vehic1e Replacement
Program.
City Manager Yelverton and Manager Gregg presented information of the technology requests.
City Manager Yelverton presented the professional services highlights and the various fund
balances.
City staff answered Council's questions. Council took no action on this item.
CITY COUNCIL BUDGET WORK SESSION MINUTES, AUGUST 23, 2005
PAGE 1 OF 2
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David Baltimore, 1368 Holland Hill, Southlake, Texas, requested money for improvements to
the Senior Center in this next fiscal year rather than delaying it until 2010.
Agenda Item No.4. Meeting ad10urned. The Mayor adjourned the work session at 8:17 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's Office.
ATTEST:
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Lori A. Farwell, TRMC
City Secretary
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An3yWamb anss
Mayor
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CITY COUNCIL BUDGET WORK SESSION MINUTES, AUGUST 23, 2005
PAGE 2 OF 2