2003-07-29 Special CC Meeting SPECIAL CITY COUNCIL MEETING: JULY 29, 2003
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
REGULAR SESSION: 7:00 p.m.
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and
551.087. Refer to posted list attached hereto and incorporated herein.
1. Section 551.074 Deliberation Regarding Personnel Matters
a. Deliberation of appointments of city board and commission
members.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Resolution No. 03 -048, Approving a local project advance funding agreement relating to
the review of engineering plans for the extension of FM 1938.
4. Resolution No. 03 -063, Appointing a member to the Board of Directors for the Tax
Increment Reinvestment Zone Number One.
5. Resolution No. 03 -049, Appointing members to the Building Board of Appeals.
6. Resolution No. 03 -050, Appointing members to the Joint Drug and Alcohol Awareness
Committee.
7. Resolution No. 03 -051, Appointing members to the Joint Utilization Committee.
8. Resolution No. 03 -052, Appointing members to the Library Board.
9. Resolution No. 03 -053, Appointing members to the Parks and Recreation Board.
10. Resolution No. 03 -054, Appointing members to the Planning and Zoning Commission.
11. Resolution No. 03 -055, Appointing members to the Senior Advisory Commission.
12. Resolution No. 03 -056, Appointing members to the Southlake Parks Development
Corporation.
13. Resolution No. 03 -057, Appointing members to the Zoning Board of Adjustment.
14. Meeting adjourned.
Special City Council Meeting
July 29, 2003
Page 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, July 25, 2003, at 6:00 p.m., pursuant to the Texas
Government Code, Chapter 551.
on Farwcll Tcuct odLs
l pU City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817 -481 -1519 and reasonable accommodations
will be made to assist you.
Special City Council Meeting
July 29, 2003
Page 3
EXECUTIVE SESSION
SECTION 551.071 CONSULTATION WITH ATTORNEY
The City Council may conduct a private consultation with its attorney when the City Council
seeks the advice of its attorney concerning any item on this agenda, about pending and
contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to
the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board
of Texas clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. City of Southlake vs. Timarron et.al. May 2001.
2. Leona and Raymond Fox vs. City of Southlake. April 2002.
3. City of Southlake vs. Pinnacle Integrated Technologies, Inc. September 2002.
4. Richard W. Hart vs. City of Southlake. September 2002.
5. Architectural Utilities Limited Partnership dba AUI General Contractors vs. City
of Southlake. March 2003.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or
value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of public officers, including the City Manager, City Secretary, City
Attorney, Municipal Judge and city board and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES
The City Council may deliberate the deployment, or specific occasions for implementation of
security personnel or devices.
SECTION 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT
NEGOTIATIONS
The City Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate the
offer of a financial or other incentive to a business prospect as described above.
City of Southlake
SPECIAL CITY COUNCIL MEETING
MINUTES
July 29, 2003
CITY COUNCIL PRESENT: Mayor Andy Wambsganss; Mayor Pro Tem W. Ralph Evans;
Deputy Mayor Pro Tem Rex Potter; Councilmembers: Carolyn Morris, Keith Shankland, Greg
Standerfer and Tom Stephen.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Billy Campbell and City Secretary Lori Farwell.
REGULAR SESSION:
Agenda Item No. 1, Call to order: The regular session was called to order by Mayor
Wambsganss at 7:08 p.m.
Council took Items 3 and 4 out of order.
Agenda Item No. 3, Resolution No. 03 -048, Approving a local project funding agreement
relating to the review of engineering plans for the extension of FM 1938. City Manager Billy
Campbell presented this item to Council. This resolution approves a Local Project Advance
Funding Agreement for Voluntary Transportation Improvement Projects between the State of
Texas, acting through the Department of Transportation, and the Town of Westlake, and the
Cities of Keller and Southlake and authorizes the City Manager to execute the documents on
behalf of the City of Southlake.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPROVING A LOCAL PROJECT (CSJ: 0902 -48 -544) ADVANCE
FUNDING AGREEMENT (LPAFA) FOR VOLUNTARY TRANSPORTATION
IMPROVEMENT PROJECTS (OFF - SYSTEM), RELATING TO THE REVIEW
OF PRELIMINARY ENGINEERING FOR THE EXTENSION OF FM 193 8
FROM FM1709 TO SH114; AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID DOCUMENTS ON BEHALF OF THE CITY OF
SOUTHLAKE.
Motion was made to approve Resolution No. 03 -048.
Motion: Potter
Second: Standerfer
Ayes: Stephen, Evans, Shankland, Morris, Standerfer, Potter, Wambsganss
Nays: None
Approved: 7 -0
Agenda Item No. 4, Resolution No. 03 -063, Appointing a member to the Board of Directors for
the Tax Increment Reinvestment Zone Number One. Mayor Wambsganss said this item is on the
Council's agenda at the request of CISD to replace Robin Snyder with Dale Crane.
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In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING MEMBERS TO THE BOARD OF DIRECTORS FOR
THE TAX INCREMENT REINVESTMENT ZONE NUMBER ONE OF THE
CITY OF SOUTHLAKE, AND PROVIDING AN EFFECTIVE DA1E.
Motion was made to approve Resolution No. 03 -063 appointing Dale Crane to the Board of
Directors for the Tax Increment Reinvestment Zone Number One.
Motion: Potter
Second: Shankland
Ayes: Evans, Shankland, Morris, Standerfer, Potter, Stephen, Wambsganss
Nays: None
Approved: 7 -0
Agenda Item No. 2A, Executive Session: Mayor Wambsganss announced that the City Council
would be going into Executive Session pursuant to the Texas Government Code, Section
551.071, consultation with city attorney; Section 551.072, deliberation regarding real property;
Section 551.073, deliberation regarding prospective gift; Section 551.074, deliberation regarding
personnel matters; Section 551.076, deliberation regarding security devices; and Section
551.087, deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 7:11 p.m. Executive Session began at 7:14 p.m. and ended at 8:10 p.m.
Agenda Item No. 2B, Reconvene: Mayor Wambsganss reconvened the regular meeting at 8:19
p.m.
No action was necessary as a result of the Executive Session.
Agenda Item No. 5, Resolution No. 03 -049, Appointing members to the Building Board of
Appeals. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING MEMBERS TO THE BUILDING BOARD OF
APPEALS; PROVIDING FOR THE TERMS; PROVIDING FOR
QUALIFICATIONS OF MEMBERS IN ACCORDANCE WITH ORDINANCE
NO. 622; AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 03 -049, appointing Teresa Lyons to Place 1 term
ending May 2005; Michael Vasios to Place 3 term ending May 2005; Donald Coonan to Place 5
term ending May 2005; Jerome Johnson to Place 6 (Alternate 1) term ending May 2004; and Bob
Lee to Place 7 (Alternate 2) term ending May 2005.
Motion: Potter
Second: Morris
Ayes: Shankland, Morris, Standerfer, Potter, Stephen, Evans, Wambsganss
Nays: None
Approved: 7 -0
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Agenda Item No. 6, Resolution No. 03 -050, Appointing members to the Joint Drug and Alcohol
Awareness Committee. In accordance with Section 4.21 of the City Charter, the caption for this
item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING MEMBERS TO THE JOINT DRUG AND ALCOHOL
AWARENESS COMMITTEE AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 03 -050, appointing Brad Bartholomew as the
community representative with term ending May 2005 and Rex Potter as the City Council
representative with term ending May 2005.
Motion: Standerfer
Second: Shankland
Ayes: Morris, Standerfer, Potter, Stephen, Evans, Shankland, Wambsganss
Nays: None
Approved: 7 -0
Agenda Item No. 7, Resolution No. 03 -051, Appointing members to the Joint Utilization
Committee. Councilmember Greg Standerfer resigned from this Committee with one year
remaining on his term so Council agreed to appoint Tom Stephen in his place with a term ending
May 2004 and to appoint Rex Potter with a term ending May 2005. In accordance with Section
4.21 of the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING MEMBERS TO THE JOINT UTILIZATION
COMMIT "TEE AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 03 -051, appointing City Council representatives
Tom Stephen with term ending May 2004 and Rex Potter with term ending May 2005.
Motion: Morris
Second: Shankland
Ayes: Standerfer, Potter, Stephen, Evans, Shankland, Morris, Wambsganss
Nays: None
Approved: 7 -0
Agenda Item No. 8, Resolution No. 03 -052, Appointing members to the Library Board. In
accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, PROVIDING FOR THE APPOINTMENT OF MEMBERS TO SERVE
ON THE LIBRARY BOARD AND PROVIDING AN EFFECTIVE DATE:
Motion was made to approve Resolution No. 03 -052, appointing Maria Cameron (Place 4,
Andrea Curren (Place 6), Penny Pannell (Place 5), and Jean Anne Hamm (Place 7) with terms
ending May 2005.
Motion: Morris
Second: Shankland
Ayes: Potter, Stephen, Evans, Shankland, Morris, Standerfer, Wambsganss
Nays: None
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Approved: 7 -0
Agenda Item No. 9, Resolution No. 03 -053, Appointing members to the Parks and Recreation
Board. Mayor Wambsganss suggested that Council increase the number of seats from seven to
nine, as it was previously, to encourage as much input as possible on this Board.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING MEMBERS TO THE PARKS AND RECREATION
BOARD AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 03 -053, increasing the number of seats to nine and
appointing Frank Cornish (Place 1), Emily Galpin (Place 2), Bobby Rawls (Place 3), Cara White
(Place 8), and Elaine Cox (Place 9) with all terms ending May 2005.
Motion: Potter
Second: Shankland
Ayes: Evans, Shankland, Morris, Potter, Wambsganss
Nays: Stephen, Standerfer
Approved: 5 -2
Agenda Item No. 10, Resolution No. 03 -054, Appointing members to the Planning and Zoning
Commission. In accordance with Section 4.21 of the City Charter, the caption for this item is
listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING MEMBERS TO THE PLANNING AND ZONING
COMMISSION, AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 03 -054, appointing Ron Kulpinski with term
ending May 2004, and Debra Edmondson, Michael Springer, and Bill Vaughn with terms ending
May 2005.
Motion: Potter
Second: Shankland
Ayes: Shankland, Morris, Potter, Wambsganss
Nays: Evans, Standerfer, Stephen
Approved: 4 -3
Agenda Item No. 11, Resolution No. 03 -055, Appointing members to the Senior Advisory
Commission. In accordance with Section 4.21 of the City Charter, the caption for this item is
listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING MEMBERS TO THE SENIOR ADVISORY
COMMISSION AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 03 -055, appointing David Baltimore (Place 4),
Gerald Montague (Place 6), and Margie Kyle (Place 7) with terms ending May 2005.
Motion: Potter
Second: Morris
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Ayes: Shankland, Moms, Standerfer, Potter, Stephen, Evans, Wambsganss
Nays: None
Approved: 7 -0
Agenda Item No. 12, Resolution No. 03 -056, Appointing members to the Southlake Parks
Development Corporation. In accordance with Section 4.21 of the City Charter, the caption for
this item is listed as follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING
MEMBERS TO THE SOUTHLAKE PARKS DEVELOPMENT
CORPORATION; AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 03 -056, appointing City Council representative
Ralph Evans with term ending May 2004; City Council representatives Andy Wambsganss and
Tom Stephen with terms ending May 2005; Parks Board representative Cara White with term
ending May 2005; and citizen representative Sherry Berman with term ending May 2005.
Motion: Potter
Second: Morris
Ayes: Morris, Potter, Evans, Shankland, Wambsganss
Nays: Standerfer, Stephen
Approved: 5 -2
Agenda Item No. 13, Resolution No. 03 -057, Appointing members to the Zoning Board of
Adjustment. In accordance with Section 4.21 of the City Charter, the caption for this item is
listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING MEMBERS TO THE ZONING BOARD OF
ADJUSTMENT AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 03 -057, appointing John Smart, Rick Stacy, Darrell
Faglie, and Al Morin (Alternate 1), with terms ending May 2005, and appointing Lewis
Miltenberger as Chairman and John Reynal as Vice - Chairman.
Motion: Potter
Second: Standerfer
Ayes: Standerfer, Potter, Stephen, Evans, Shankland, Wambsganss
Nays: Morris
Approved: 6 -1
Agenda Item 14. Meeting Adjourned. With there being no further business to discuss, Mayor
Wambsganss asked for a motion to adjourn the meeting at 8:34 p.m.
Motion: Stephen
Second: Standerfer
Ayes: Stephen, Evans, Shankland, Morris, Standerfer, Potter, Wambsganss
Nays: None
Approved: 7 -0
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Andy Wambsganss
Mayor
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