2003-02-20 CC Work Session CITY OF SOUTHLAKE
CITY COUNCIL WORK SESSION: February 20, 2003
LOCATION: 1400 Main Street, Southlake, Texas
3 Floor Training Rooms in Town Hall
TIME: 6:30 P.M.
AGENDA
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government
Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and 551.087. Refer to
posted list attached hereto and incorporated herein. Executive Session may be held, under
these exceptions, at the end of the Regular Session or at any time during the meeting that
a need arises for the City Council to seek advice from the City Attorney as to the posted
subject matter of this City Council meeting.
3. Discussion: Downtown District Regulations and modification to R -PUD Zoning.
4. Meeting Adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, February 14, 2003, at 6:00 p.m., pursuant to the
Texas Government Code, Chapter 551.
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Lori Farwell . v
City Secretary *4(
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817 - 481 -1519 and reasonable accommodations
will be made to assist you.
City Council Work Session
February 20, 2003
Page 2
EXECUTIVE SESSION
SECTION 551.071 CONSULTATION WITH ATTORNEY
The City Council may conduct a private consultation with its attorney when the City Council
seeks the advise of its attorney concerning any item on this agenda, about pending and
contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to
the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board
of Texas clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Hanson Aggregate Central, Inc., vs. City of Southlake. October 2000.
2. City of Southlake vs. Timarron et.al. May 2001.
3. Oakmont Enterprises, Inc., vs. City of Southlake, and Sabre, Inc. January 2002.
4. Leona and Raymond Fox vs. City of Southlake. April 2002.
5. David A. Gray vs. City of Southlake. April 2002.
6. City of Southlake vs. Pinnacle Integrated Technologies, Inc. September 2002.
7. Richard W. Hart vs. City of Southlake. September 2002.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or
value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of public officers, including the City Manager, City Secretary, City
Attorney, and city boards and commission members. A complete list of the city boards and
commissions is on file in the City Secretary's Office.
SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES
The City Council may deliberate the deployment, or specific occasions for implementation of
security personnel or devices.
SECTION 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT
NEGOTIATIONS
The City Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate the
offer of a financial or other incentive to a business prospect as described above.
City of Southlake
CITY COUNCIl. WORK SESSION
FEBRUARY 20, 2003
MINUTES
CITY COUNCIL PRESENT: Mayor Rick Stacy, Mayor Pro Tem W. Ralph Evans, Deputy Mayor Pro
Tern Greg Standerfer; Councilmembers: Carolyn Morris, Rex Potter, Keith Shankland, and Tom
Stephen.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Billy Campbell, Planning Director Bruce Payne, Economic
Development Director Greg Last, Director of Public Safety Rick Black, Finance Director Sharen
Elam, Senior Planner Jayashree Narayana, Professional Standards Coordinator Robert Finn, and City
Secretary Lori Farwell.
Agenda Item No. 1, Call to order. The work session was called to order by Mayor Stacy at 6:50 p.m.
Agenda Item No. 2, Executive Session. None.
Agenda Item No. 3, Discussion of Downtown District Regulations and modifications to R-PUD Zoning:
Planning Director Paync reviewed the concerns that arose at the February 18 Council meeting. Council's
approval of Ordinance No. 480-RR removed the residential component from the NR-PUD which, in
turn, eliminated Cooper & Stebbins' ability to have brownstones in their current zoning district. Director
Payne said the City Attorney rescarched the following areas: Ordinance 480 to see if there was any
vesting provision and found there was none; Chapter 245 of the Texas Local Government Code which
does not vest uses; Ordinance 480-RR text which contains no grandfather clause; and Council minutes
which did not reflcct Council's intention to protect pending applications.
Mayor Stacy polled Council to see if it was their intent to invalidate Cooper & Stebbins' current
application for brownstones under their NR-PUD district, and Council agreed it was not. They all felt
certain that il would be grandfathered.
Planning Director Payne continued by stating the City Attorney's conclusion is that NR-PUD options for
residential uses were closed on or about November 29, 2002. He stated Council now has two options: to
create the Downtown District (DT) or to amend 480-RR to add provisions stating the ordinance has no
effect on pending applications.
Council reviewed their remaining concerns regarding the creation of a DT district. They discussed
whcthcr or not to rcstrict rcsidcntial uscs in thc DT district by placing a numerical limitation or an area
limitation or Both.
Councilmember Potter reviewed his areas of concern: placing a geographic limitation to the DT district;
including language within the definitions of single-family residential attached and detached - which
will prevent the sub-dividing or sub-leasing of the individual residences; limiting the quantity of lofts;
limiting thc number of single family residential units; limiting the residential uses to the eastern l/3
portion of thc DT district; adding language to address residential articulation; adding language to limit
City Conncil Work Session Minutes, February 20, 2003, Page 1 of 2
residential to no more tban 10% oftbc DT district; open spacc; buffer yards; front yards; and impervious
coveragc limitation.
Brian Stebbins and Frank Bliss (Cooper & Stebbins) answered Council's questions.
Councilmember Morris said sbc would likc to look at having a minimum lot size with a minimum 15'
front yard and expressed her concern rcgarding the live/work units.
The ma:jority of Council agreed to allow a maximum of 115 residential units in the district.
Council agrecd that the single family units should be limited to an area east of Central Avenue.
Agenda Item No. 4, Adiournment. There being no further business to discuss the meeting was adjourned
at 8:30 p.m.
ATTEST:
Lot/ A. Farwell, City Secretary
City Council Work Session Minutes, February 20, 2003, Page 2 of 2