2003-01-06 CC Work Session .
CITY OF SOUTHLAKE
CITY COUNCIL WORK SESSION: January 6, 2003
LOCATION: 1400 Main Street, Southlake, Texas
3 Floor Training Rooms in Town Hall
DATE AND TIME: 6:00 P.M.
AGENDA
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government
Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and 551.087. Refer to
posted list attached hereto and incorporated herein. Executive Session may be held, under
these exceptions, at the end of the Regular Session or at any time during the meeting that
a need arises for the City Council to seek advice from the City Attorney as to the posted
subject matter of this City Council meeting.
3. Discussion: Ordinance 480 -SS - proposed amendment to the Comprehensive Zoning
ordinance pertaining to the creation of a "Downtown" Zoning District intended
to replace the Southlake Town Square NR -PUD.
4. Discussion: Downtown District Design Guidelines as they apply to the proposed
Downtown Zoning District.
5. Meeting Adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, January 3, 2003, at 5:00 p.m., pursuant to the
Texas Government Code, Chapter 551. +" ''''''''',,
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City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817 -481 -1519 and reasonable accommodations
will be made to assist you.
City Council Work Session
January 6, 2003
Page 2
EXECUTIVE SESSION
SECTION 551.071 CONSULTATION WITH ATTORNEY
The City Council may conduct a private consultation with its attorney when the City Council
seeks the advise of its attorney concerning any item on this agenda, about pending and
contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to
the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board
of Texas clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Hanson Aggregate Central, Inc., vs. City of Southlake. October 2000.
2. City of Southlake vs. Timarron et.al. May 2001.
3. Oakmont Enterprises, Inc., vs. City of Southlake, and Sabre, Inc. January 2002.
4. Leona and Raymond Fox vs. City of Southlake. April 2002.
5. David A. Gray vs. City of Southlake. April 2002.
6. City of Southlake vs. Pinnacle Integrated Technologies, Inc. September 2002.
7. Richard W. Hart vs. City of Southlake. September 2002.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or
value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of public officers, including the City Manager, City Secretary, City
Attorney, and city boards and commission members. A complete list of the city boards and
commissions is on file in the City Secretary's Office.
SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES
The City Council may deliberate the deployment, or specific occasions for implementation of
security personnel or devices.
SECTION 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT
NEGOTIATIONS
The City Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate the
offer of a financial or other incentive to a business prospect as described above.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A
CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION.
City of Southlake
CITY COUNCIL WORK SESSION
JANUARY 6, 2003
MINUTES
CITY COUNCIL PRESENT: Mayor Rick Stacy, Mayor Pro Tem W. Ralph Evans, Deputy Mayor Pro
Tem Greg Standerfer; Councilmembers: Carolyn Morris, Rex Potter, Keith Shankland, and Tom
Stephen.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Billy Campbell, Assistant City Manager Shana Yelverton,
Assistant to the City Manager John Eaglen, Planning Director Bruce Payne, Economic Development
Director Greg Last, Director of Public Safety Rick Black, Senior Planner Dennis Killough, Senior
Planner Jayashree Narayana, Assistant to the Public Works Director Valerie Bradley, City Attorney
E. Allen Taylor, and City Secretary Lori Farwell.
Agenda Item No. 1, Call to order. The work session was called to order by Mayor Stacy at 6:22 p.m.
Agenda Item No. 2, Executive Session. None.
Agenda Item No. 3, Ordinance No. 480 -SS, Proposed amendment to the Comprehensive Zoning
Ordinance pertaining to the creation of a "Downtown" Zoning District intended to replace the Southlake
Town Square NR -PUD; and,
Agenda Item No. 4, Downtown District Design Guidelines as they apply to the proposed Downtown
Zoning District. Planning Director Bruce Payne made a presentation to Council including the following
information: the history of the Corridor Overlay Zone and the history of Town Square in general; the
differences between typical downtowns and Town Square; and the primary differences between the
current Non - Residential Planned Unit Development regulations and the proposed Downtown zoning
district regulations.
Councilmembers Morris and Potter expressed an interest in keeping the zoning as a PUD.
Mayor Stacy asked the City Attorney how the Council could limit the amount of residential within the
downtown area. City Attorney Taylor suggested that Council could put a cap on the residential, for
example, no more than 20% of the entire land area within the downtown district could be residential.
Council discussed limiting the downtown area to the following boundaries: south of SH114, east of
Carroll Avenue, north of FM1709, and west of Village Center which is approximately 150 acres.
Brian Stebbins (Cooper & Stebbins) made a presentation to Council and answered Council's questions.
Council discussed the following issues with Mr. Stebbins: full services hotels; convenience stores; arts,
entertainment, and recreational uses; live /work units; home occupations; height limitations; parking
structures; and front yards for the single family residential lots.
Mr. Stebbins was asked how many purely residential units he is asking for, and he answered
approximately 97 to 107.
City Council Work Session Minutes, January 6, 2003, Page 1 of 2
Regarding the residential component, Deputy Mayor Pro Tem Standerfer suggested Council set a
minimum lot size and a maximum number of units instead of setting a percentage.
Mr. Stebbins invited Councilmembers to come visit with him over the next couple of weeks and review
his actual plan prior to the next Council meeting.
Councilmember Shankland asked Mr. Stebbins what residential density number he would propose and to
present that number to Council at the next meeting.
Councilmember Potter discussed with staff the possibility of removing any reference to single family
attached residential development from the residential planned unit development district.
Councilmember Morris asked Mr. Stebbins for a copy of David Schwarz's comments regarding the
Brownstones.
Agenda Item No. 5, Adjournment. There being no further business to discuss the meeting was adjourned
at 8:45 p.m.
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City Council Work Session Minutes, January 6, 2003, Page 2 of 2