2002-10-15
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
October 15, 2002
MINUTES
Board Members Present: President W. Ralph Evans; Members: Tim O'Conner, Rex Potter (5:15),
Bobby Rawls, Rick Stacy, Tom Stephen, and Dorothy Wood.
Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community
Services Steve Polasek, Senior Planner Chris Carpenter, and Deputy City Secretary Tara Brooks.
Agenda Item No. 1, Call to order. The meeting was called to order by President Evans at 4:36 p.m.
Agenda Item No. 2, Executive Session/Reconvene. No executive session was necessary.
Agenda Item No. 4. Public Forum.
No one stepped forward to speak.
Agenda Item No. 5. Administrative Comments.
Community Services Director Kevin Hugman stated that there were no comments.
CONSENT AGENDA:
Agenda Item No. 6A. Approval of the minutes for the regular SPDC meeting held September 24,
2002.
Agenda Item No. 6B. Reiect bids for neighborhood park entry signage.
Motion was made to approve the minutes of the SPDC meeting held September 24, 2002 as presented,
and reject the bids for park entry signage.
Motion: Stacy
Second: Stephen
Ayes: Rawls, Wood, O'Conner, Stacy, Stephen, Evans
Nays: none
Approved: 6-0
REGULAR AGENDA:
Agenda Item No 7A Matching funds request in the amount of $50,000 for the development of a
Liberty Garden. Community Services Director Kevin Hugman stated the Liberty Garden Committee is
requesting matching funds of $50,000 for the development of a Liberty Garden in Bicentennial Park. He
also stated that the Park Board recommended approval of the matching funds request, 5-0 with one
abstention, at their meeting on October 14, 2002.
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Liz Durham, Liberty Garden Committee and Southlake Garden Club, presented this item to the Board.
She also introduced Wendy Carlucci, chair of the Liberty Garden Committee and representative from the
American Airlines Flight Attendants, and Stephanie Tallon. Ms. Durham went over the features of the
plan for the garden.
Ms. Carlucci stated the Master Gardeners in this area are looking for a project. The proposed pavilion
would allow them a place to hold lectures and a garden to maintain. The Master Gardeners will require
a schedule and lengthy report on the maintenance. Thereby guaranteeing the continual upkeep of the
park.
Board Member O'Conner asked what they would do first.
Ms. Durham said they need $180,000 to get a blanket contract in order to get specification drawings
done. They are not sure that $50,000 in matching funds will be enough. It is possible that it could also
be too much.
Board Member Stephen expressed concern about the numbers being only estimates and wishes they were
more certain about how much money they currently have and how much they need.
Ms. Durham stated that until the specifications are drawn they can not give an exact total. All the
numbers now are best guess estimates. They would rather do it all at once, and not phase the plan.
The board and the applicants discussed various funding options.
Director Hugman stated that the funds could come from the Coca-Cola concession funds which staff
plans on presenting at the next City Council meeting.
President Evans opened the public hearing at 5:29.
No one came forward to speak.
President Evans closed the public hearing at 5:30.
The board agreed not to take any action on this item at this time to allow the applicants and the staff to
explore other options.
Agenda Item No. 7B. Supporting City Council Resolution No 02-066, for City participation in
local match for the "Safe Route to School" grant program, and authorizing use of the SPDC funds
as City Match. Director Hugman presented this item to the board. This program would construct trails
and sidewalks that would aid children in getting to schools. Staff has focused on three areas. The
portion by Timarron has already been included in the SPDC CIP fund for $31,000. The three trails staff
is purposing would total a little over $100,000. The local matching amount will be 20%. This program
will be presented to the CISD School Board at their next meeting. If the school district and the city
equally participate the city's cost will be about $10,000 - $15,000, which is less than what is budget for
the one trail at Timarron.
President Evans opened the public hearing at 5:33.
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No one in the audience came forward to speak.
President Evans closed the public hearing at 5:33.
Motion was made to approve Resolution 02-066 for the "Safe Route to School" grant program.
Motion: Rawls
Second: Stephen
Ayes: Rawls, Wood, O'Conner, Stacy, Stephen, Potter, Evans
Nays: none
Approved: 7-0
Agenda Item No. 8. Adjournment.
Motion was made and carried to adjourn the meeting at 5:34 p.m.
President W. 141ph Evans
ATTEST:
uwAwL
Tara Brooks
Deputy City Secretary
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