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2002-07-15 SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING July 15, 2002 MINUTES Board Members Present: President Ralph Evans; Members: Tim O'Conner, Rex Potter, Bobby Rawls, Rick Stacy, Tom Stephen, and Dorothy Wood. Staff Present: Director of Community Services Kevin Hugman, Deputy Director of Community Services Steve Polasek, Senior Planner Chris Carpenter, Finance Director Sharen Elam, and Executive Secretary Kim Bush. Agenda Item No. 1 Call to order. The meeting was called to order by President Evans at 6:05 p.m. Agenda Item No. 2 Executive Session President Evans announced that the Board would be going into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, consultation with attorney, 551.072, deliberation regarding real property, and/or 551.073 deliberation regarding prospective gift. Executive Sessions may be held at any time during the meeting that a need arises. SPDC adjourned for Executive Session at 6:05 p.m. Agenda Item No. 3. Reconvene SPDC returned to open session at 6:21 p.m. There was no action necessary as a result of the executive session. Agenda Item No. 4. Public Forum Kelli Riley, 208 Bob O Link Drive. Southlake-Carroll Lacrosse Association President. Ms. Riley thanked the Board for their assistance in the past and asked for continued support from the Board. She commented that the association has an opportunity to host a major league Lacrosse camp in Southlake, but will need more lighted fields if they ever hope to host such an event. Agenda Item No. 5. Administrative Comments Community Services Director Kevin Hugman informed the Board that staff will be organizing a tour of park facilities for members of SPDC and Parks and Recreation. He stated that they will plan the tour prior to consideration of the FY02-03 Budget and CEP. CONSENT AGENDA. Agenda Item No. 6A Approval of the minutes for the regular SPDC meeting held ME 21, 2002. Motion was made to approve the minutes of the SPDC meeting held May 21, 2002 as presented. Motion: Stacy Second: Potter Ayes: Evans, Potter, O'Conner, Rawls, Stacy, Wood Nays: none MINUTES OF THE SPDC MEETING HELD JULY 15, 2002 Page 1 of 5 Abstained: Stephen Approved: 6-0-1 Agenda Item No. 7A. Election of Officers Motion was made to re-elect Ralph Evans as President. Motion: Potter Second: O'Conner Ayes: Evans, Potter, O'Conner, Rawls, Stacy, Stephen, Wood Nays: none Approved: 7-0 Motion was made to re-elect Rex Potter as Vice President. Motion: Stacy Second: O'Conner Ayes: Evans, Potter, O'Conner, Rawls, Stacy, Stephen, Wood Nays: none Approved: 7-0 Motion was made to re-elect Bobby Rawls as Secretary. Motion: Stacy Second: O'Conner Ayes: Evans, Potter, O'Conner, Rawls, Stacy, Stephen, Wood Nays: none Approved: 7-0 Agenda Item No. 7B. Authorizing staff to apply for a Texas Forest Service Urban Forestry Partnership Grant related to a study for the proposed Nature Center. Director Hugman stated that the Nature Center Development Committee has requested the City apply for a Texas Forest Service grant in the amount of $6,000 with a City match of $4,000 in funding and $2,000 of in-kind donation (labor, materials). The money would be used to commission a site assessment survey and study of the Bob Jones and Corp property. The Nature Center Committee intends to use this study to help it define a location and concept for the proposed Nature Center. He informed the Board that currently there is $10,000 in the FY2001-02 SPDC CIP budget allocated for a Nature Center. The Park Board recommended approval at its July 8 meeting. Nature Center Committee members Carol Lee Hamilton and Suzanne Tuttle were present to answer questions of the Board, and Ms. Tuttle made a brief presentation on the significance of the area at Bob Jones Park. (Carol Lee Hamilton, Chair, Southlake Nature Center Development committee presented to the Board a committee progress report.) Motion was made to approve authorizing staff to apply for the Texas Forest Service Urban Forestry Partnership Grant. Motion: Stacy Second: Rawls Ayes: Evans, Potter, O'Conner, Rawls, Stacy, Stephen, Wood Nays: none Approved: 7-0 MINUTES OF THE SPDC MEETING HELD JULY 15, 2002 Page 2 of 5 Agenda Item NO. 7C. A roval of Matching funds request for $25,000 from Southlake Baseball Association for baseball field reconstruction at bicentennial Park. Director Hugman stated that the Southlake Baseball Association has requested matching funds for the renovation of baseball fields at Bicentennial Park. The proposed reconstruction would entail removal of the clay surfaces on fields 4 through 10, and replace with a crushed brick base and drain system. The reconstruction is estimated to cost $50,000 which would commit the City to fund a cost of up to $25,000. Mark Jameson with the Southlake Baseball Association was present to answer questions for the Board. There were no comments during the Public Hearing. Motion was made to approve the matching funds request for $25,000 for baseball field reconstruction on fields 4-10 at Bicentennial Park. Motion: Stacy Second: Potter Ayes: Evans, Potter, O'Conner, Rawls, Stacy, Stephen, Wood Nays: none Approved: 7-0 Agenda Item No 7D Approval of selection of preferred site for softball complex including Bicentennial Park Bob Jones Park and the former Texas School of Baseball. Director Hugman commented that as previously discussed with the Board, design plans for a softball complex at the former Texas School of Baseball were reviewed and cost estimates discussed at that time. The estimated budget for the improvements at this site exceeded the current budget of $700,000. SGSA President Matt Tuggey presented to the Park Board the possibility of Bob Jones Park as an alternate site for the softball complex. As a result, the Park Board directed staff to review all three sites as possible sites for a softball complex. Senior Planner Chris Carpenter presented to the SPDC members the staff analysis of Bicentennial Park, Bob Jones Park, and the former Texas School of Baseball. Included in Mr. Carpenter's analysis was the pros and cons for each site and the alternative uses for each site if it were not used for a softball complex. The estimated cost for construction at each site is: Bicentennial Park - $2,676,000; former Texas School of Baseball - $1,867,000; and, Bob Jones Park - $1,499,400. Matt Tug),ey Southlake Girls Softball Association President, commented that the association is in favor of the Bob Jones Park location because they believe it is the one most likely to be able to be funded. He understands the concerns of the residents in the area because of the additional lighting they will need, but he feels most residents of Southlake have had to experience some type of change. He commented that the softball complex is not going to have an adverse impact on the area. Mr. Tuggey confirmed for the Board that they are in favor of the Bob Jones Park location. Brent , 1579 Flamingo. Has been a coach for the SGSA for three years and encouraged the Board to make a decision and get started with putting a quality softball complex together. Barry Marr, 612 Dominion Drive. Mr. Marr is a member of the Lacrosse Association and spoke in support of a girl's softball complex with lighted fields at Bob Jones Park. MINUTES OF THE SPDC MEETING HELD JULY 15, 2002 Page 3 of 5 Mark Larriba, Head Softball Coach at Carroll Hi School. Mr. Larriba stated that recreational softball was important for the girls and it will help his program at the high school. He commented that it is the fastest growing sport in the nation. He encouraged the Board to continue with efforts to build the complex. Dan Weinberger spoke in support of a softball complex at Bob Jones Park and a lacrosse site at the old Texas School of Baseball. Rick Humes 307 SouthRidge Lakes Parkway, also spoke in support of a softball complex at Bob Jones Park and a lacrosse site at the old TSB. Reed Hermstead, 1002 Park View Court, stated that he supports Bob Jones Park for a softball complex if that saves money. He commented that we have been working on this for four years and something needs to be finalized. Troy Phe s 503 Vicksburg Way, stated that he is the captain of a lacrosse team. He spoke in support of a softball complex at Bob Jones Park and fields for lacrosse at TSB. He expressed concern with the lack of fields and commented that it is keeping team players from meeting their full potential. Kelli Riley, 208 Bob O Link Drive Southlake-Carroll Lacrosse Association President spoke in favor of a girl's softball complex at Bob Jones Park and lacrosse at the old Texas School of Baseball. She commented that tournaments either for softball or lacrosse will bring patrons to our local businesses. Ms. Riley commented that for a minimal cost the lights at TSB can be used for lacrosse. (A Public Comment form was received from George and Lou Ann Heath expressing support for a girls softball complex at Bob Jones Park and upgrading lights at Texas School of Baseball for the Lacrosse Association.) The Board discussed that a softball complex makes more sense at Bob Jones Park because it will cost less to develop but there will still be issues with parking. Lighting the fields at Bob Jones should be less of an issue because the fields will be far enough away from the neighborhoods. The Mayor also expressed concerns with the condition of Whites Chapel Blvd. and whether or not the road could handle the amount of traffic that will be generated from the softball complex. Board member Wood expressed disapproval with spending this much money for a specific use that only serves a minority population of the city. Other members agreed that it would be difficult to fund, but it is the least expense alternative. Motion was made to accept the recommendation made by the Park Board to approve Bob Jones Park as the selection of the preferred site for a softball complex. Motion: Stacy Second: Rawls Ayes: Evans, O'Conner, Potter, Rawls, Stacy, Stephen Nays: Wood Approved: 6-1 MINUTES OF THE SPDC MEETING HELD JULY 15, 2002 Page 4 of 5 Agenda Item No. 8. Adjournment Motion was made and carried to adjourn the meeting at 8:05. President Ra h Evans ATTEST: Kim sh Exe tive Secretary MINUTES OF THE SPDC MEETING HELD JULY 15, 2002 Page 64*9 5 oP 5