2002-05-21
SOUTHLAKE PARKS DEVELOPMENT CORPORTATION MEETING
May 21, 2002
MINUTES
Board Members Present: President Ralph Evans; Members: Tim O'Conner (4:55
p.m.), Rex Potter, Bobby Rawls, and Rick Stacy.
Board Members Absent: Tom Stephen
Staff Present: Director of Community Services Kevin Hugman, Deputy Director Steve
Polasek, Senior Planner Chris Carpenter, and Secretary to the City Manager Kim Bush.
Agenda Item No. 1 Call to order. The meeting was called to order by President Ralph
Evans at 4:38 p.m.
Agenda Item No. 2 and 3 Executive Session No Executive Session was necessary.
Agenda Item No. 4 Public Forum There were no comments from the audience during
the Public Forum.
Agenda Item No. 5. Administrative Comments There were no comments from the
Board or staff during Administrative Comments.
CONSENT AGENDA.
Agenda Item No. 6A Approval of the minutes for the regular SPDC meeting held on
March 19, 2002.
Motion was made to approve the minutes for the regular SPDC meeting held on March
19, 2002 as presented.
Motion: Stacy
Second: Rawls
Ayes: Evans, Potter, Rawls, Stacy
Nays: none
Approved: 4-0
REGULAR AGENDA.
Agenda Item No. 7A Authorizing application for a Texas Parks and Wildlife (TPWD)
Recreational Fund grant for Bob Jones Park trails Community Services Director Kevin
Hugman explained that this is a request for staff to submit an application for recreational
trail reimbursement funding to Texas Parks and Wildlife for trails at Bob Jones Park. If
SPDC Meeting Minutes, May 21, 2002, Page 1 of 3
the grant is received, TPWD will reimburse the City for 80% of the construction cost,
meaning that the net cost to the City for this project would be approximately $22,000.
Motion was made to approve submitting an application for a Texas Parks and Wildlife
Recreational Fund grant for Bob Jones Park trails.
Motion: Potter
Second: Rawls
Ayes: Evans, Potter, Rawls, Stacy
Nays: none
Approved: 4-0
Agenda Item No. 8A. Preliminary Concept Plan for the Southlake Softball Complex.
Senior Planner Chris Carpenter made a brief presentation on three alternate plans for the
redevelopment of the Southlake Softball Complex (formerly Texas School of Baseball).
He stated that problems with the existing site conditions include:
• 4th field is needed
• lighting poles need to be removed (not salvageable due to cost)
• non-standard fencing in the outfields
• no batting cages, warm-up, or perimeter security fencing
• parking is inadequate (need approximately 300 spaces)
• existing drive hinders optimal home plate alignment for new field
• no second point of access
• the topography prohibits far north area for field placement
• no outdoor concession/restroom facilities
• inadequate seating
• existing complex lacks secured control points
Director Hugman stated that staff's preference is alternate two. As explained by Mr.
Carpenter, Alternate #2 provides for:
• 4th field with home plate facing northeast; outfield lighting faced away from
neighborhood; home plate close to plaza area
• lighting includes 6 poles per field and will be the same kind that were placed at
Bob Jones Park; new controls/cabinetry; scoring stations
• new fencing for field 4
• new batting cages, warm-up, and perimeter security fencing
• 335 total parking spaces
• existing drive entrance modified to connect to smaller, overflow parking area
• second point of access to "main" entrance
• the far north area will be used for landscape buffer next to residents
• 70 parking spaces graded into slope in the smaller area
• Concession/restroom/storage centrally located
• Larger bleacher pads to be added
• Seat wall planter boxes in plaza area
• Decorative, all-weather pedestrian access
SPDC Meeting Minutes, May 21, 2002, Page 2 of 3
Mr. Hugman also commented that staff plans to hold a SPIN meeting in June, with Park
Board and SPDC consideration to follow that meeting. Director Hugman also informed
the Board that there are no provisions to provide for Lacrosse use at this site due to
conflicting schedules between the Softball and Lacrosse seasons.
Matt Tuggey, Southlake Girls Softball Association President, was present at the meeting
and informed the Board that the association is in agreement with staff that alternate two is
the most viable alternative.
Mayor Stacy suggested that once sewer is provided and the septic tanks are removed,
staff should look at providing another access off Continental.
President Evans requested that staff keep the Board updated.
Agenda Item No. 9. Adj ournment.
There being no further business to discuss, the meeting adjourned at 5:12 p.m.
President Ralph Evans
ATTEST:
Ki Bush
Executive Secretary
SPDC Meeting Minutes, May 21, 2002, Page 3 of 3