1997-09-09 Special CC Meeting City of Southlake, Texas
SPECIAL CITY COUNCIL MEETING: SEPTEMBER 9, 1997
LOCATION: 667 North Carroll Avenue, Southlake, Texas
City Council Chambers of City Hall
TIME: 6:00 P.M.
AGENDA
1. Call to order. Invocation.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the
Texas Government Code, Sections 551.071, 551.072, 551.074, 551.076. Refer
to posted list attached hereto and incorporated herein.
B. Reconvene: Action necessary on items discussed in executive session.
3. PUBLIC HEARING ON TAX RATE.
4. Discussion: Fiscal Year 1997 -98 Proposed Budget.
5. Discussion: City Charter Amendments.
6. Meeting Adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at City Hall,
667 North Carroll Avenue, and the Administrative Offices, 1725 East Southlake Boulevard,
Southlake, Texas, on Friday, September 5, 1997 at 5:00 p.m., pursuant to the Texas
Government Code, Chapter 551.
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andra L. LeGrand
City Secretary iy E
If you plan to attend this public meetin: r ( ' i , 'Usability that requires special needs,
please advise the City Secretary 48 hours in a # vance at 481 -5581 extension 704, and
reasonable accommodations will be made to assist you.
City of Southlake, Texas
Special City Council Meeting Agenda
September 9, 1997
page 2
EXECUTIVE SESSION
PENDING LITIGATION - SECTION 551.071
The City Council may consider and /or discuss the following pending and /or contemplated
litigation subjects:
1. Vicci Winchester vs. Dan McKee Water Service Company, and the City of Southlake.
1995.
2. D /FW -White Chapel Ltd., vs. State of Texas and the City of Southlake, Texas 1997.
3. City of Southlake vs. Kathy A. Brunson, William J. Justus, Trustee, William James
Elder and James M. Elder, Inc., Employee Profit Sharing Trust. 1997.
4. Town of Westlake, Texas et al vs. City of Southlake, Texas 1997.
5. Town of Westlake, Texas vs. City of Southlake, Texas 1997.
6. Legal action against Scott Bradley, Charla Bradshaw, Abe Bush, and Fred Held. 1997.
7. Marriam Baloch Claim. 1997.
LAND ACQUISITION- SECTION 551.072
The City Council may consider the purchase, exchange, lease or sale of real property. After
discussion of land acquisition in executive session, any final action or vote taken will be in
open session.
PERSONNEL- SECTION 551.074
The City Council may consider the appointment, evaluation, reassignment, duties, discipline
or dismissal of public officers or employees, including the City Manager, City Secretary, City
Attorney, and City Boards and Commission members. A complete list of the City Boards and
Commissions is on file in the City Secretary's office.
DEPLOYMENT OF SECURITY PERSONNEL- SECTION 551.076
Regarding the deployment of specific occasions for implementation of security personnel or
devices.
After discussion of any or all, in executive session, any final action or vote taken will be in
open session by the City Council.
If personnel issues or litigation arise or a need to seek the advice from the City Attorney as to
the posted subject matter of this City Council meeting, the issues or matters will be discussed
in executive session. 7/30/97
D:\ WP- FILESIAGENDASI CC- 9 -9 -9. WPD
CITY OF SOUTHLAKE, TEXAS
667 NORTH CARROLL AVENUE
SPECIAL CITY COUNCIL MEETING
SEPTEMBER 9, 1997
MINUTES
COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans;
Deputy Mayor Pro Tem David Harris. Members: Gary Fawks, Scott Martin, and Pamela Muller
COUNCILMEMBER ABSENT: Wayne Moffat
STAFF PRESENT: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager;
Darcey Imm, Assistant to the City Manager; Lou Ann Heath, Director of Finance; Lynn
Martinson, Budget Officer; Sean Leonard, Court Administrator; Greg Last, Director of
Community Development; Bob Whitehead, Director of Public Works; Chuck Ewing, Assistant
to the Public Works Director; Billy Campbell, Director of Public Works; Johnny Knight, Deputy
Director of Public Safety, Communications Division; Gary Gregg, Deputy Director of Public
Safety, Police Services; Garland Wilson, Deputy Director of Public Safety, Fire Services; Kevin
Hugman, Manager of Community Services; Kim Lenior, Director of Parks and Recreation; and,
Sandra L. LeGrand, City Secretary.
INVOCATION: Mayor Pro Tem W. Ralph Evans.
The Special City Council meeting was called to order at 6:20 p.m. by Mayor Rick Stacy.
Agenda Items #2 -A and #2 -B Executive Session /Action Necessary
Mayor Stacy announced that there will not be an executive session tonight.
Agenda Item #3, PUBLIC HEARING ON TAX RATE
Curtis Hawk, City Manager, stated the item is on the agenda because the proposed budget that
has been established this year is the same tax rate as the curr ent operating year's budget at $.422
per $100 property valuation. The tax rate, as proposed, would break it down where $.1746 goes
to retirement of debt and $.24739 goes to fund the general fund operation. Since the $.422 tax
rate does exceed the hearing limit of $.419 the public hearing is being held to receive public
comments.
PUBLIC HEARING: No comments were received during this public hearing.
SPECIAL CITY COUNCIL MEETING MINUTES SEPTEMBER 9, 1997 PAGE 1 OF 3
Councilmember Harris stated he feels it is the consensus of the Council is to leav e
the rate where it is.
Curtis Hawk noted this item will be on the agenda on September 16, 1997 for a
second reading of the ordinance.
Agenda Item #4, Discussion: FY 1997 -98 Operating Budget
Curtis Hawk stated as a result of the budget work sessions and the August 26, 1997 Council
meeting, the proposed budget FY 1997 -98 All Funds Summary reflects the changes to the
proposed original budget as filed with the City Secretary on August 1, 1997. Highlights of this
revised version include the following:
GENERAL FUND UTILITY FUND
Personnel: One Public Safety Officer Two Equipment Operators
One Building Inspector Four Maintenance Workers
One Plans Examiner One GIS Analyst
Current Planner
Reductions to total Capital Outlay are $895,732, and the amount of borrowing through certificates
of obligation in the General Fund is reduced accordingly. The Pay Plan implementation is funded
for the entire fiscal year instead of at mid -year. Six positions are deleted: Two Public Safety
Officers, one Building Maintenance Worker for Parks, one Education/Prevention Officer, one
Detective, and one Public Safety Support Technician.
It was determined that the wireless network system will be reconsidered at mid -year.
Overall, the total FY 1997 -98 Operating Budget has been reduced by $639,955 (- $1,044,093
General Fund and +$404,138 Utility Fund). A Capital Projects Budget for the FY 1997 -98 year,
plus anticipated Capital Projects through 2002, is included as a separate component of the budget .
Councilmember Gary Fawks stated he feels staff responded to Council's request,
and he can support approving the budget at this time. He can support the hiring of
two PSO officers as this would result in more neighborhood patrols.
Agenda Item #5, Discussion: City Charter Amendments
A discussion was held with regard to the propositions being proposed for the City Charter
Amendment Election to be held on November 4, 1997.
After discussion, it was the consensus of Council to not go forward with the City Charter
Amendment Election at this time, but solicit citizen involvement and plan ahead for a May City
SPECIAL CITY COUNCIL MEETING MINUTES SEPTEMBER 9, 1997 PAGE 2 OF 3
Charter Election.
Curtis Hawk, City Manager, stated at this time the November 4, 1997 election
ballot will include the Crime Control District issue and a non - binding referendum
regarding the city hall site.
Agenda Item #6, Adjournment
The meeting was adjourned by Mayor Stacy at 8 :00 p.m.
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Sandra L. LeGrand
City Secretary
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SPECIAL CITY COUNCIL MEETING MINUTES SEPTEMBER 9, 1997 PAGE 3 OF 3