1997-06-11 CC Retreat City of Southlake, Texas
SOUTHLAKE CITY COUNCIL JUNE RETREAT
DAY TWO
LOCATION: Solana Education Center, Suite 200
Marriott Solana Complex, Westlake, Texas
DATE AND TIME: Wednesday, June 11, 1997. 8:30 a.m. to 8:00 p.m.
AGENDA
1. Welcome and introductory remarks.
2. Discussion: June Retreat issues.
3. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the
Texas Government Code, Sections 551.071, 551.072.
B. Reconvene: Action necessary on items discussed in executive session.
4. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at City Hall,
667 North Carroll Avenue, and the Administrative Offices, 1725 East Southlake Boulevard,
Southlake, Texas, on Friday, June 6, 1997, at 5:00 p.m., pursuant to the Texas Government
Code, Chapter 551. UA ores,
Sandra L. LeGrand * Jr
City Secretary / '�`
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary 48 hours in advance at 481 -5581 extension 704, and
reasonable accommodations will be made to assist you.
City of Southlake, Texas
CITY COUNCIL JUNE RETREAT -- DAY TWO SCHEDULE
Wednesday, June 11, 1997
8:00 a.m. Breakfast: 1) Southlake Today Video Presentation S. Yelverton
9:00 a.m. 2) Citizen/Business Surveys J. Glass
9:45 a.m. BREAK
10:00 a.m. 3) Legal Items of Interest to Council* A. Taylor
12:00 p.m. LUNCH (working)
12:15 p.m. 4) Public Works Comprehensive CIP Update /ROW Issues B. Whitehead
1:00 p.m. 5) Regional Water System/Conservation Efforts B. Whitehead
1:45 p.m. 6) Neighborhood Sewer Program Extension B. Whitehead
2:15 p.m. 7) Seal Coat Program Review B. Whitehead
2:45 p.m. BREAK
3:00 p.m. 8) Sidewalk Ordinance /Maintenance Issues B. Whitehead
3:45 p.m. 9) Blind Corners /Sight Distance Problems B. Whitehead
4:15 p.m. 10) Success Strategies: Recreation Management K. Lenoir
4:45 p.m. 11) Other Issues **
5:30 p.m. DINNER
6:00 p.m. 12) Council Survey /Budget Goal Setting Session C. Hawk
7:30 p.m. Wrap Up
8:00 p.m. Adjourn
Please Note: The following have been provided as "text only" items, included in your packet as a means of providing
additional information. Any of these items may be discussed during the "Other Items" portion of the meeting, at your
request:
1. Future Personnel Needs 6. DPS Community Svc. Unit 11. Space Issues
2. 800 MHZ System 7. Tree Programs 12. Cross Connection Program
3. SPDC Project Construction 8. Document Filing System 13. Dept. Accomplishments
4. Records Management 9. Drainage Master Plan 14. Corridor Improvements
5. Pavement Mgmt System 10. Household Hazardous Waste
*Some legal issues may be discussed in the posted Executive Session
* *Open discussion of any "text only" item
City Council Retreat
June 10 -11, 1997
Day 1. June 10, 1997
Present: Mayor Rick Stacy; Councilmembers: Gary Fawks (5:20 p.m.), David Harris, Scott
Martin and Wayne Moffat.
Staff Present: City Manager Curtis E. Hawk, Assistant City Manager Shana Yelverton,
Assistant to the City Manager Darcey Imm, Director of Finance Lou Ann Heath, Director of
Public Safety Billy Campbell, Director of Public Works Robert Whitehead, Director of
Community Development Greg Last, Director of Parks and Recreation Kim Lenoir, Economic
Development Coordinator Kate Barlow, Finance Assistant Lynn Martinson, Community
Services Coordinator Shelli Seimer, Human Resource Administrator Lauren Safranek, Office
Intern Christel Bartlett, Community Services Manager Kevin Hugman, Public Information
Officer Tracy Southers, Deputy Director of Fire Services Garland Wilson, and Acting City
Secretary Kim Bush.
4:00 p.m. - 6:00 p.m. Discussion.
1. DPS Facility Needs Study
2. Brush Disposal /Burning Issues
3. Economic Development Priorities
6:00 p.m. Dinner and Joint Meeting with Carroll Independent School District.
1. Carroll High School Senior Erin Anderson and Municipal Court Judge Brad Bradley
presented the Drug and Alcohol Abuse Program
2. Rick Wilhelm, JUC chairman, discussed joint use facilities and other joint programs
3. City Manager Curtis Hawk, Director of Finance Lou Ann Heath, and Financial
Advisor with First Southwest Jim Sabonis, discussed Tax Increment Financing
4. Because of the late hour, there was no discussion on land acquisition.
Day 1 of the Retreat ended at 9:30 p.m.
Day 2. June 11, 1997.
Present: Mayor Rick Stacy; Councilmembers: Gary Fawks (in and out during the day), David
Harris, Scott Martin
City Council Retreat
June 10 -11, 1997
Page 2
Staff Present: City Manager Curtis E. Hawk, Assistant City Manager Shana Yelverton,
Assistant to the City Manager Darcey Imm, Director of Finance Lou Ann Heath, Director of
Public Safety Billy Campbell, Director of Public Works Robert Whitehead, Director of
Community Development Greg Last, Director of Parks and Recreation Kim Lenoir, Economic
Development Coordinator Kate Barlow, Finance Assistant Lynn Martinson, Community
Services Coordinator Shelli Seimer, Human Resource Administrator Lauren Safranek, Office
Intern Christel Bartlett, Community Services Manager Kevin Hugman, Public Information
Officer Tracy Southers, Public Works Assistant Chuck Ewing, City Engineer Ron Harper,
GIS Specialist Melinda Polley, Recreation Supervisor Kathy Schaffer, and Acting City
Secretary Kim Bush.
8:00 a.m. - 8:00 p.m. Discussion.
Presentation by City Manager Curtis Hawk:
- informal discussion regarding TIF
- brief discussion regarding city hall space needs
1. Southlake Today presentation by Assistant City Manager Shana Yelverton regarding
getting information to the public
2. Citizens /Business Surveys - presentation by Jim Glass
Executive Session: City Attorney Wayne Olson arrived at 10:00 a.m. Mayor Stacy made
announcement about going into executive Session. Executive Session adjourned at 10:50 a.m.
10:50 a.m. Discussion continued.
3. Legal Items of Interest to Council:
Blind Corners
City initiated rezonings
Amortization
Sidewalks
4. CIP Update including roads, water, sewer, channel improvements
5. Northeast Tarrant County Regional Water System
6. Neighborhood Sewer Program
7. Seal Coat Program
8./9. Sidewalk issues and blind corners were touched on by WKO in item #3
10. Recreation Management and Park Programs
11. Other Issues /goals and priorities:
- action line and the complaint system
- synchronizing lights on 1709
- employee day care
- Firearm safety /DPS youth programs
- economic swat team and economic package
- landscape and sidewalk /trail along 1709
- entryway portals (corridor study)
•
City Council Retreat
June 10 -11, 1997
Page 3
- land areas
-city owned open space -- waterways /neighborhood parks
- utility placement /row management
- land issues involving CISD
- use of TIF-- pedestrian walkways /library
- Personnel needs
- stream lining packets
- shorten presentations
Retreat adjourned at 8:00 p.m.
ATTEST:
OW
Ki ► Bush
Acting City Secretary