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1996-01-30 Special CC Meeting City of Southlake, Texas SPECIAL CITY COUNCIL MEETING: JANUARY 30. 1996 LOCATION: 667 North Carroll Avenue, Southlake, Texas City Council Chambers of City Hall TIME: 6:30 P.M. AGENDA 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Sections 551.071, 551.072, 551.074, 551.076. Refer to posted list attached hereto and incorporated herein. B. Reconvene: Action Necessary on items discussed in executive session. 3. Consider: Resolution No. 96 -07, a Resolution approving and authorizing publication of Notice of Intent to Issue Certificates of Obligation. 4. Consider: Resolution No. 96 -08, a Resolution declaring expectation to reimburse expenditures with proceeds of future debt. 5. Discussion: Future meeting dates of City Council. 6. Meeting Adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at City Hall, 667 North Carroll Avenue, Southlake, Texas, on Thursday, January 25, 1996 at 5:00 p.m., pursuant to the Texas Government Code, Chapter 551. fitha 4 , 1 4,14 / Sandra L. LeGrand —►' = City Secretary ° N � . +n = If you plan to attend this public meetin a disability that requires special needs, please advise the City Secretary 48 hours in advance at 481 -5581 extension 704, and reasonable accommodations will be made to assist you. City of Southlake, Texas EXECUTIVE SESSION PENDING LITIGATION - SECTION 551.071 The City Council may consider pending and contemplated litigation subjects. The following subjects may be discussed: 1. Legend Custom Homes. 1993 2. VW Investments, Inc. and Frost Fuels Corporation, dba Southlake Fuels vs. City of Southlake, Texas, Curtis E. Hawk, Karen P. Gandy, and the Southlake Board of Adjustments. 1994 3. Aledo Construction. 1994 4. Walters Claim. 1995 5. Vicci Winchester vs. Dan McKee dba McKee Water Service Company, and City of Southlake. 1995. Litigation is, by nature, an on -going process, and questions may arise as to trial tactics which need to be explained to the City Council. Upon occasions, the City Council may need information from the City Attorney as to the status of the pending or contemplated litigation subjects set out above. After discussion of the pending and contemplated litigation subjects in executive session, any final action, or vote taken, will be in open session. LAND ACQUISITION- SECTION 551.072 The City Council may consider the purchase, exchange, lease, or sale of real property. After discussion of land acquisitions in executive session, any final action, or vote taken, will be in open session. PERSONNEL - SECTION 551.074 The City Council may consider the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers or employees, including the City Manager, City Secretary, City Attorney, and City Board and Commission Members. A complete list of the City Boards and Commissions is on file in the City Secretary's Office. DEPLOYMENT OF SECURITY PERSONNEL - SECTION 551.076 Regarding the deployment or specific occasions for implementation of security personnel or devices. After discussion of any or all of the above, in executive session, any final action or vote taken will be in open session by the City Council. If personnel issues or litigation issues arise, or a need to seek advice from the City Attorney as to the posted subject matter of this City Council meeting, the issues or matters will be discussed in executive session. CITY OF SOUTHLAKE, TEXAS SPECIAL CITY COUNCIL MEETING JANUARY 30, 1996 MINUTES COUNCILMEMBERS PRESENT: Mayor Gary Fickes; Mayor Pro Tem Andy Wambsganss; Deputy Mayor Pro Tern Pamela Muller. Members: Sally Hall, W. Ralph Evans, and Michael Richarme. STAFF PRESENT: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager; Greg Last, Director of Community Development; Bob Whitehead, Director of Public Works; Lou Ann Heath, Director of Finance; and Sandra L. LeGrand, City Secretary. The meeting was called to order at 6:30 p.m. by Mayor Gary Fickes. Agenda Item #2. Executive Session No executive session was held during this meeting. Agenda Item #3. Resolution No. 96-07. Aooroving and Authorizing Publication of Notice of Intent ~O Issue Certificates of Obligation. Curtis Hawk, City Manager, stated Resolution No. 96-07 authorizes the City Secretary to publish in the City's official newspaper the notice of intent to issue certificates of obligation. The notice must be published once a week for two consecutive weeks-the date of the first publication to be at least fifteen days prior to the second reading of the certification ordinance. The resolution is for a principal amount not to exceed $2,380,000 with $2,000,000 for street/drainage improvements and land purchase, $330,000 for equipment purchase, and $50,000 for bond issue costs. Councilmember Richarme asked for a breakdown on the funds for seal-coating streets. Curtis Hawk stated, each item will come back to Council for approval before moving forward. Jim Sabonis and Randy Topel from First Southwest Company were present to answer questions for Council. Motion was made to approve Resolution No. 96-07, as presented. Motion: Wambsganss Second: Evans Ayes: Wambsganss, Evans, Hall, Muller, Richarme, Fickes Nays: None Approved: 6-0 vote Special City Council Meeting Minutes January 30, 1996 page two Agenda Item #4, Resolution No. 96-08. declarine exnectation to reimburse exnenditures with proceeds of future debt. According to Lou Ann Heath, Director of Finance, Resolution No. 96-08, declaring expectation to reimburse expenditures with proceeds of future debt, will allow the City to reimburse expenditures made in advance of receipt of certificate of obligation proceeds. The City has expended funds for the purchase of land, for street and drainage improvements, and purchase of equipment that will be reimbursed with proceeds from the $2,380,000 issue. Current funding for these expenditures was made via an inter-fund loan from the General Fund. With the proceeds of these certificates, the General Fund will be reimbursed. Motion was made to approve Resolution No. 96-08, as presented. Motion: Hall Second: Evans Ayes: Hall, Evans, Muller, Richarme, Wambsganss, Fickes Nays: None Approved: 6-0 vote Agenda Item #5. Discussion: Future meeting dates of City Council. Curtis Hawk, City Manager, led the discussion where Councilmember Pamela Muller asked for a joint meeting with the City Council and Planning and Zoning Commission to discussion ordinances and setting a priority for them. Councilmember Richarme discussed a process whereby the City Council can meet regularly with various boards and commissions. Councilmember Hall stated she feels some of the boards and commissions can make short reports during the City Council meeting. It was determined that the last Tuesday of each month can be reserved for Council special meetings and work sessions. Staff is to put together a schedule of who City Council can meet with. Agenda Item #6. Adjournment The meeting was adjourned at 7:00 p.m. by Mayor Gary Fickes. 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