Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES APRIL 1, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli and Ronell Smith.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Assistant to the City Manager Bora Sulollari, Director of Communications Pilar Schank,
Chief Financial Officer Sharen Jackson, Police Chief Ashleigh Casey, Interim Fire Chief
Jeremy Wilson, Deputy Director of Economic Development and Tourism Robert Briggs,
Director of Information Technology Blair Halbert, Director of Community Services David
Miller, Deputy Director of Community Services Fince Espinoza, Director of Planning and
Development Services Dennis Killough, Interim Director of Public Works Lauren
LaNeave, Public Works Business Manager Zayne Huff, City Attorney Cara White, and
City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:31 pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. HONORS & RECOGNITION: PROCLAMATION FOR ME SQUARED CANCER
FOUNDATION
Me Squared Cancer Foundation Executive Director Cristi Duea provided information
about the Foundation and accepted the proclamation.
4. HONORS & RECOGNITION: PROCLAMATION FOR ALLIANCE FOR
CHILDREN
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Alliance for Children representatives Emma Garcia and Virginia Davison spoke about
Child Abuse Prevention Month and the services provided to the City and the region and
accepted the proclamation.
5. UPDATE FROM SAFEHAVEN
SafeHaven President and CEO Kathryn Jacob provided a brief presentation on the
organization's services.
6. 2025 ART IN THE SQUARE
Deputy Mayor Pro Tern Kathy Talley provided an update on the Art in the Square event
scheduled for April 25-27, 2025.
7. SOUTHLAKE KIDS INTERESTED IN LEADERSHIP PRESENTATION
Assistant to the City Manager Bora Sulollari and the students of Southlake Kids Interested
in Leadership provided a video highlighting this year's accomplishments.
8. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 6:08pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.074 deliberation regarding personnel matters;
Section 551.076 deliberation regarding security devices or security audits; and Section
551.087 deliberation regarding economic development negotiations. The City Council
adjourned for Executive Session at 6:08pm. Executive Session began at 6:21 pm and
concluded at 6:54pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 7:03pm.
3. REPORTS:
3A. MAYOR'S REPORT
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Mayor McCaskill explained that he would be meeting with Senator Hancock and
Representative Capriglione in Austin on Thursday to discuss legislative issues,
specifically relative to residential zoning and development standards, accessory dwelling
units and religious property local development standards.
3B. CITY MANAGER'S REPORT
3131. SOUTHLAKE POLICE DEPARTMENT — NATIONAL ACADEMY LEADERSHIP
TRAINING
Assistant Police Chief Jose Luna provided an update on the National Academy
Leadership Training.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE MARCH 4, 2025, REGULAR CITY COUNCIL
MEETING.
4B. APPROVE RESOLUTION NO. 25-012, DESIGNATING THE COMMERCIAL
RECORDER AS THE CITY OF SOUTHLAKE'S OFFICIAL NEWSPAPER OF
RECORD.
4C. ORDINANCE NO. 1228D, 1ST READING, AMENDING ARTICLE V, "BOARDS,
COMMISSIONS AND COMMITTEES," OF CHAPTER 2, "ADMINISTRATION;"
TO ELIMINATE THE ALLIANCE FOR COMMUNITY ENGAGEMENT AND TO
REVISE THE TENURE OF THE CHAIR POSITION FOR BOARDS,
COMMISSIONS, AND COMMITTEES, OF THE SOUTHLAKE CODE OF
ORDINANCES.
4D. RATIFY EXPENDITURES WITH TEXAS AIR SYSTEMS LLC IN EXCESS OF
$50,000 AND AUTHORIZE EXPENDITURES WITH TEXAS AIR SYSTEMS LLC
FOR HVAC PARTS AND REPAIRS IN AN AMOUNT NOT TO EXCEED $95,000.
4E. AUTHORIZE EXPENDITURES WITH PRIORITY SIGNS & GRAPHICS FOR
REPLACEMENT OF WAYFINDING SIGNAGE IN AN AMOUNT NOT TO
EXCEED $100,000.
4F. APPROVE A VARIANCE TO SECTION 4.011 OF SUBDIVISION ORDINANCE
NO. 483, AS AMENDED, REGARDING "EXPIRATION OF PLATS" AND
APPROVE A ONE (1) YEAR EXTENSION OF THE VALIDITY OF CASE ZA24-
0004, PLAT REVISION FOR LOT 1 R, LOT 2, AND LOT 3, MALIK ESTATES
ADDITION, BEING A REVISION OF LOT 1, MALIK ESTATES ADDITION, AND
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TRACTS 1A01A2B AND 1A01A2C, BEN J. FOSTER SURVEY ABSTRACT NO.
519, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT
905-925 RANDOL MILL AVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-
1A" AND "SF-30" SINGLE FAMILY RESIDENTIAL ZONING DISTRICT. SPIN
NEIGHBORHOOD #5.
4G. EXCUSE THE ABSENCES OF PLANNING AND ZONING COMMISSIONERS
GINA PHALEN AND STACY DRISCOLL FROM THE MARCH 6, 2025,
REGULAR PLANNING AND ZONING COMMISSION MEETING.
4H. TABLE: ORDINANCE NO. 480-564F, ZA24-0042, 2ND READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR CARILLON PARC PLAZA
DISTRICT, ON PROPERTY DESCRIBED AS TRACTS 3A4, 3A4A, 3A5, 3A,
3A3, 3A1 B, AND A PORTION OF TRACTS 1 E, 1 D, AND 3A1, LARKIN H.
CHIVERS SURVEY, ABSTRACT NO. 300, AND GENERALLY LOCATED AT
THE NORTHEAST CORNER OF E. S.H. 114 AND N. WHITE CHAPEL BLVD.,
WEST OF RIVERA DR., AND APPROXIMATELY 600 FT. SOUTH OF E.
KIRKWOOD BLVD., CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS.
CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT.
REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT.
SPIN NEIGHBORHOOD #3. (AT THE NOVEMBER 19, 2024, CITY COUNCIL
MEETING, THIS ITEM WAS TABLED TO THE DECEMBER 3, 2024, CITY
COUNCIL MEETING. AT THE DECEMBER 3, 2024, CITY COUNCIL MEETING,
THIS ITEM WAS TABLED TO THE FEBRUARY 4, 2025, CITY COUNCIL
MEETING. AT THE FEBRUARY 4, 2025, CITY COUNCIL MEETING, THIS ITEM
WAS TABLED TO THE MARCH 4, 2025, CITY COUNCIL MEETING. AT THE
MARCH 4, 2025, CITY COUNCIL MEETING, THIS ITEM WAS TABLED TO THE
APRIL 1, 2025 MEETING. THE APPLICANT IS REQUESTING FOR THIS ITEM
TO BE TABLED TO THE MAY 6, 2025, CITY COUNCIL MEETING.)
APPROVED
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-4H, as written.
Motion:
Talley
Second:
Williamson
Ayes:
Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays:
None
Approved:
6-0
REGULAR AGENDA:
5. PUBLIC FORUM
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 1, 2025
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Mayor McCaskill opened the public forum at 7:12pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:12pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-828, ZA25-0001, 3RD READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR 2300 W. CONTINENTAL BLVD., ON
PROPERTY DESCRIBED AS TRACT 1130113, THOMAS J. THOMPSON
SURVEY ABSTRACT NO. 1502, TARRANT COUNTY, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT. REQUESTED ZONING: "TZD"
TRANSITION ZONING DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC
HEARING
APPROVED
The City Charter requires that an ordinance of the City be passed by two readings at a
regular City Council meeting. Because this was denied on the first reading held on
February 18, 2025, and passed on the second reading, a third reading is required for final
approval of this zoning change and ordinance.
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 7:17pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:17pm.
Mayor McCaskill noted 17 public hearing notifications were sent to property owners within
300 feet of the subject property, noting one person spoke in favor of the request at the
Planning and Zoning Commission meeting held on February 6, 2025: Srinivasan Shekhar,
2024 Woodbury Ct.
Motion was made to approve Item 6A, Ordinance No. 480-828, ZA25-0001 3rd Reading,
Zoning Change and Development Plan for 2300 W. Continental Blvd., subject to the Staff
Report dated March 25, 2025, and Development Plan Review Summary No. 3, dated
February 25, 2025, and noting the following:
- Approving the zoning change and development plan from "AG" Agricultural District
to "TZD", as presented.
Motion:
Williamson
Second:
Talley
Ayes:
Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays:
None
Approved:
6-0
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ORDINANCE NO. 480-828
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT
1130113, THOMAS J. THOMPSON SURVEY, ABSTRACT NO. 1502, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "TZD"
TRANSITION ZONING DISTRICT, AS DEPICTED ON THE APPROVED
DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
6B. RESOLUTION NO. 25-016, ZA25-0007, SPECIFIC USE PERMIT FOR A
COMMERCIAL SCHOOL FOR WRESTLING INSTRUCTION AT 545 S. NOLEN
DR., STE. 250, ON PROPERTY DESCRIBED AS LOT 8, BLOCK 5,
CORNERSTONE BUSINESS PARK ADDITION, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL
DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6B and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 7:23pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:23pm.
Mayor McCaskill noted 17 public hearing notifications were sent to property owners within
300 feet of the subject property, and no responses were received.
Motion was made to approve Item 6B, Resolution No. 25-016, ZA25-0007, Specific Use
Permit for a commercial school for wrestling instruction at 545 S. Nolen Dr., Ste. 250, on
property described as Lot 8, Block 5, Cornerstone Business Park Addition, subject to the
Staff Report dated March 25, 2025, and Specific Use Permit Review Summary No. 2,
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dated March 25, 2025, and noting the following:
- Approving the Specific Use Permit for a commercial school for wrestling
instruction subject to term of the primary lease and any extensions exercised by
the tenant.
Motion:
Williamson
Second:
Talley
Ayes:
Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays:
None
Approved:
6-0
RESOLUTION NO. 25-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR COMMERCIAL SCHOOL, INCLUDING
TRADE SCHOOL ON PROPERTY DESCRIBED AS LOT 8, BLOCK 5, CORNERSTONE
BUSINESS PARK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, LOCATED AT 545 S. NOLEN DR., STE. 250,
SOUTHLAKE, TEXAS. MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT
"A", AND AS DEPICTED ON THE APPROVED PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO.480-833, ZA25-0008, 1ST READING, ZONING CHANGE AND
SITE PLAN FOR 2250 E. CONTINENTAL BLVD., ON PROPERTY DESCRIBED
AS LOT 4R7R1, GREEN MEADOW SUBDIVISION, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL
DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT.
SPIN NEIGHBORHOOD #8.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 7A and
answered questions from the Council.
Although not a public hearing, Mayor McCaskill opened a public hearing at 7:33pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:33pm.
Mayor McCaskill noted 19 public hearing notifications were sent to property owners within
200 feet of the subject property. No responses were received.
Motion was made to approve Item 7A, Ordinance No. 480-833, ZA25-0008, 1st Reading,
Zoning Change and Site Plan for 2250 E. Continental Blvd., on property described as Lot
4R7R1, Green Meadow Subdivision, subject to the Staff Report dated March 25, 2025,
and Site Plan Review Summary No. 1, dated February 5, 2025, and noting the following:
- Approving the zoning and site plan to adopt an "S-P-1" Detailed Site Plan district
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zoning that will permit a private school subject to approval of a Specific Use Permit,
while retaining the 1-1" light industrial district uses and regulations currently on the
property.
- If approved, a private school SUP will be presented at the April 15, 2025, City
Council meeting.
Motion:
Williamson
Second:
Talley
Ayes:
Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays:
None
Approved:
6-0
7113. ORDINANCE NO. 480-GGGGG, ZA25-0013, 1ST READING, AMENDMENTS
TO THE CITY OF SOUTHLAKE ZONING ORDINANCE NO.480, AS AMENDED,
SPECIFICALLY PERTAINING TO SECTION 47, TRANSITION ZONING
DISTRICT (TZD).
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 7B and
answered questions from the Council.
Although not a public hearing, Mayor McCaskill opened a public hearing at 8:04pm.
The following persons spoke in opposition to this item:
Jody Boyd, 404 N. Oak Street, Roanoke
Curtis Young, 1130 N. Carroll Ave.
The following persons spoke in support of some type of change to the zoning district:
Chuck Taggart, 700 S. White Chapel Blvd
Stephanie Loma, 2300 W. Continental Blvd
Jason Wang, 721 Winding Ridge Trl.
The following person did not wish to speak, but wished to register support:
Hilary Rabeler, 602 Stonebury Dr.
There being no one else wishing to speak, Mayor McCaskill closed the public hearing at
8:17pm
Mayor McCaskill noted 356 letters were sent to properties within the TZD district; 424
postcards were sent to properties within 300 feet of a TZD district; two response forms
were received in opposition to the amendment (Chou Hsu Family Trust, 105 Winding
Ridge Trail, and Jun Dai/Xiaojing Gong, 404 Winding Ridge Trail); one email was received
in support of the amendment (Jessica Adcock, 801 Cross Lane); and 33 phone calls have
been logged relative to information and questions about the proposed amendments.
Motion was made to approve Item 7B, 480-GGGGG, ZA25-0013, 1st Reading,
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amendments to the City of Southlake Zoning Ordinance No. 480, as amended,
specifically pertaining to Section 47, Transition Zoning District (TZD), and noting the
following:
47.4.d.4, Transition District Component Requirements Option 2
- Density shall be calculated on the gross area defining the residential
"neighborhood" boundary, including the "neighborhood" open space area.
47.6, Development Standards Option 2
- Add regulations specific to TZD where a TZD is directly adjacent to an existing
single-family residentially zoned property and neighborhoods that address non-
residential setbacks, buffering, and screening, as presented by staff this evening.
- Including an amendment approving building lines of 50 ft., 70 ft., and 90 ft., on
buildings one, two, and three-story respectively.
- Also noting that the language related to evergreen vegetation, adding that
vegetation must be eight feet in height within three years and be maintained in
perpetuity.
47.6 — Table 47-2, 4.0 Block and Lot Standards Option 2
- Adding that the minimum residential neighborhood lot area will be 10,890 SF, 0.25
acre.
47.7 Performance and Design Standards - h. Open Space Standard Option 1
- Add "Detention areas shall be excluded from the open space area credit unless
designed as an aesthetic passive recreation amenity to the neighborhood, subject
to staff and ultimately Council approval."
Motion:
Williamson
Second:
Talley
Ayes:
Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays:
None
Approved:
6-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPROVE THE PURCHASE OF CAPITAL EQUIPMENT FROM FORD AUDIO -
VIDEO SYSTEMS LLC, IN AN AMOUNT NOT TO EXCEED $163,926.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 8:54pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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MINUTES APPROVED ON THIS, THE 15TH OF APRIL 2025.
Shawn McCaskill
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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