2024-04-09 SAC PacketCITY OF
SOUTH LAKE
MEMORANDUM
April 9, 2024
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Crystal Maddalena, Hospitality and Sales Manager
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, April 9, 2024, at 1:00 P.M.
Please advise staff if you are not able to attend this meeting
(cmaddalena@ci.southlake.tx.us or 817.748.8922).
Estimated Time 1:00 P.M. — 1:05 P.M.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: — Public Forum is the public's opportunity to
address the Senior Advisory Commission about non -agenda items. During this
proceeding, the Commission will not discuss, consider, or act on any item
presented.
Estimated Time 1:05 P.M. — 1:45 P.M.
3. Agenda Item No. 3. Discussion: Guest Speakers
A. Guest Speakers
1. Ernie Meyer — Chairman of Call a Ride Southlake Board of Directors
(Report)
Chairman of Call a Ride Southlake Board of Directors Ernie Meyers will present a
report to the Commission. A copy of the report is included in your packet.
2. Soheila Phelps — Senior Services Coordinator (Report)
Senior Services Coordinator Soheila Phelps will present a report to the
Commission. A copy of the report is included in your packet.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — March 12, 2024
Page 2 of 2
B. Review Bylaws
Estimated Time 1:45 P.M. — 2:00 P.M.
4. Agenda Item No. 4. Consent:
A. Approve the March 12, 2024, Senior Advisory Commission Meeting Minutes
— Please include any corrections to the minutes in your motion.
Estimated Time 2:00 P.M. — 2:05 P.M.
5. Agenda Item No. 5. Adjournment:
OTHER ITEMS OF INTEREST
If you would like to receive notifications for City Council meetings, construction alerts,
calendar and community events updates and more, please sign up at the City's website
by clicking on the "Notify Me" tab at http://www.citVofsouthlake.com/Iist.aspx.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to reach out
to me.
Crystal Maddalena
Hospitality & Sales Manager
Legends Hall at The Marq Southlake
P: (817) 748-8922
cmaddalena(a)ci.southlake. tx. us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, April 9, 2024
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Executive Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
REGULAR AGENDA
TIME: 1:00 P.M.
Call to Order
2. Public Forum
(This is the Public's opportunity to address the Senior Advisory Commission about non -agenda items.
During this proceeding, the Commission will not discuss, consider or act on any item presented. We
respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to
three minutes or less.)
3. Discussion
A. Guest Speakers:
1. Ernie Meyer — Chairman Call a Ride Southlake Board of Directors (Report)
2. Soheila Phelps — Senior Services Coordinator (Report)
B. Review Bylaws
4. Consent
A. Approve the March 12, 2023, Senior Advisory Commission Meeting
Minutes
5. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street,
Southlake, Texas, on Friday, April 5, 2024, by 6:00 P.M. pursuant to Chapter 551 of the Texas Government
F �.
a F
A y hel e TRMC=
Cit ecretary
If you plan to attend this pub;r1b mee it nd `flame a disability that requires special needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reaso;%IQjgpgm� wodations will be made to assist you.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Minutes for Match 12, 2024
CITY OF
SOUTHLAK.,E
SENIOR ADVISORY COMMISSION MEETING MINUTES: March 12, 2024
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
Members Present: Chair MaryLee Alford, Vice Chair Greta Schumacher and SAC members
Bernadette MacDermott, Emile Keller, Brent Mcllvain, William Meddings, and Julie Walters
Commission Members Absent: None
Staff Members Present: Deputy Director of Community Services Ryan McGrail, Hospitality
and Sales Manager of Legends Hall at The Marq Southlake Crystal Maddalena, Senior
Services Coordinator Soheila Mashat-Phelps, and Corporate Business Manager Major
Youngblood
1. CALL TO ORDER
Chair MaryLee Alford called the meeting of the Senior Advisory Commission to order at
1:00 P.M.
2. PUBLIC FORUM
Chair Alford opened Public Forum at 1:00 P.M. There being no one to address the
Commission, Public Forum was closed at 1:00 P.M.
3. DISCUSSION: Guest Speakers
A. Mary King — Director of Metroport Meals on Wheels presented the biannual
report and was available for questions.
B. Major Youngblood — Corporate Business Manager presented the Citizen Survey
Results and was available for questions.
4. CONSENT
Consent Agenda items are considered routine by the Commission and are
enacted with one motion.
A. Approve the minutes from the February 13, 2024, S e n i o r Ad v i so ry
Commission Meeting
Chair Alford presented the Consent Agenda, including approval of the minutes of
the February 13, 2024, meeting. Chair Alford asked if there were any revisions
to the minutes. No revisions were discussed.
APPROVED
Senior Advisory Commission
Meeting Minutes for Match 12, 2024
5.
A motion was made to accept the minutes of February 13, 2024, meeting as read.
Motion:
Keller
Second:
Schumacher
Ayes:
Alford, MacDermott, Meddings, Mcllvain
Nays:
None
Abstention: None
Vote: 6-0
Motion passed.
ADJOURNMENT
Chair Alford adjourned the meeting at 2:29 P.M.
Maryl-ee Alford, Chair
Crystal Maddalena, Community Services
Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
SAC Meeting April 9, 2024 - Call A Ride of Southlake Briefing Page 1
CARS NEWS:
1. On Feb 6, 2024 CARS was notified by the Southlake Women's Club that we have been selected
as a beneficiary of Art in the Square 2024.
2. The Kendra Scott fundraiser in December 2023 netted us $259.00 which was received in
February 2024.
3. Our Director and Marketing Executive, Lisa Adam, represented CARS at the NE Tarrant
Transportation Summit on February 9, 2024.
4. We had representatives at the Strokes of Art event on Sunday February 18, 2024.
5. In December 2023 we awarded each driver a $75.00 gift certificate as well as a certificate for a
deluxe car wash as a thank you for their service to Southlake Seniors and Handicapped.
6. Our numbers in 2024 are up to pre Covid levels and we are looking forward to a successful 2024.
7. CARS has been accepted for a NE Tarrant County Transportation Grant of $6,000 which will be
awarded sometime later this year.
8. CARS is currently in the process of evaluating changes to our website.
MONTHS BEING BRIEFED:
JANUARY 2024:
1. Total Qualified User still at 560.
2. Drivers up I. Now at 21.
3. Seniors & Handicapped >54 up 34. Now at 65.
4. Handicapped <54 up 7. Now at 23.
5. Medical up 8. Now at 18.
6. Southlake Senior Center up 28. Now at 31.
7. Personal Needs up 3. Now at 30.
8. Business up 1. Now at 9.
9. Other Senior Centers are still at zero.
10. Total One -Way Trips up 41. Now at 98.
11. Driver Personal Vehicle Miles up 281`. Now at 614.
FEBRUARY 2024:
1. Total Qualified Users up 4. Now at 564.
2. Drivers holding at 21.
3. Seniors & Handicapped >54 up 29. Now at 94.
4. Handicapped <54 up 4. Now at 27.
5. Medical up 9. Now at 27.
6. Southlake Senior Center up 8. Now at 39.
7. Personal Needs up 10. Now at 40.
8. Business holding at 9.
9. Other Senior Centers at 6.
10. Total One -Way Trips up 33. Now at 121.
11. Driver Personal Vehicle Miles up 199. Now at 813.
SAC Meeting April 9, 2024 - Call A Ride of Southlake Briefing Page 2
Respectf submitted:
Ernest J. Meyer
Chairman of the Board of Directors
Call A Ride Southlake
e-mail home: texmeyer@sbcglobal.net
cell phone (voice and text) 817-653-0079
Official Call A Ride Southlake e-mail (Erik Phelps — Exec. Director) callaride@hotmail.com
Official phone number (Erik Phelps — Exec Director) 817-798-4022
,qLI I � , A
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Presented by Soheiia Phelps
IA
Senior
Activity
Center's
Membership
�Q1
Oct. - Dec. 2023
Residents: 619
Non-Residents:169
Total: 788
Q^L Jan. - Mar. 2024
Residents: 643
Non -Residents: 188
Tota 1: 831
Total
Volunteer
Hours Used
and Value
IT" 217 Hours
Value: $6479.66
224 Hours
Value: $6688.64
Net Promoter Score (NP )
me wonderful f
k from our senior members:
I.Very Nice Luncheon. I felt honored that Soheila and the Parks &
Recs personnel made it such an over -the -top event for the
seniors.
2.We were blessed with a beautiful setting, excellent fajitas,
friendly faces, and a magician! Thank you for a very special treat!
3.We have enjoyed every program attended. The outdoor lunch
was superb. Good to see the people who help keep the grounds.
Thanks so much for all your hard work.
4. Excellent planning of programs and food vendors.
5.The quality of talks offered is high caliber; I will encourage others
to attend.
IL �ILAL Art AILL
� Outreach Program
Senior Activity Center's Hooks and Needles donated over
400 knitted hypoallergenic wool hats to the Children's
Medical Center Foundation to newborns in the NICU as a
blessing from one generation to the next.
uVv
Social Events Trmips
April 16 Lunch and Taste of The Senior Follies Variety Show
April 11
April 18
May 15
May 24
June 6
June 12
June 20
Ennis Bluebonnet Trails and Lunch
Tour and Lunch at Culinary Center of Dallas College
McKinney Lunch and Tour of Tiny Doors
Top O'Hill Terrace Tour and Lunch
Ageless Prom
Lone Star Banners & Flags (Flag week) and Lunch
Texas Motor Speedway Tour and Lunch
A V V