2023-09-12 SAC PacketCITY OF
SOUTH LAKE
MEMORANDUM
September 12, 2023
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Crystal Maddalena, Hospitality and Sales Manager
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, September 12, 2023 at 1:00 p.m.
Please advise staff if you are not able to attend this meeting
(cmaddalena@ci.southlake.tx.us or 817.748.8922).
Estimated Time 1:00 p.m. — 1:05 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: — Public Forum is the public's opportunity to
address the Senior Advisory Commission about non -agenda items. During this
proceeding, the Commission will not discuss, consider, or act on any item
presented.
Estimated Time 1:05 p.m. — 2:05 p.m.
3. Agenda Item No. 3. Discussion:
A. Metroport Meals on Wheels Update
B. DPS Update — Brad Utmore will present to the commission. No packet
document.
C. Economic Development and Tourism Update — Director Daniel Cortez will
present to the commission. No packet document.
D. Community Services Update — Hospitality and Sales Manager Crystal
Maddalena will present the Community Services update. No packet
document.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — August 8, 2023
Page 2 of 2
E. Senior Services Update — Hospitality and Sales Manager Crystal
Maddalena will update the Commission on current and future senior
programming and events. No packet document.
Estimated Time 2:05 p.m. — 2:10 p.m.
4. Agenda Item No. 4. Consent:
A. Approve the June 13, 2023 Senior Advisory Commission Meeting Minutes
— Please include any corrections to the minutes in your motion.
Estimated Time 2:10 p.m. — 2:15 p.m.
6. Agenda Item No. 6. Adjournment
OTHER ITEMS OF INTEREST
If you would like to receive notifications for City Council meetings, construction alerts,
calendar and community events updates and more, please sign up at the City's website
by clicking on the "Notify Me" tab at http://www.citVofsouthlake.com/Iist.aspx.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
Crystal Maddalena
Hospitality & Sales Manager
Legends Hall at The Marq Southlake
P: (817) 748-8922
cmaddalena(a�_ci.southlake. tx. us
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatohelos(a-.ci.southlake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadiC@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTI-HLAKE
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, SEPTEMBER 12, 2023
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Executive Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
REGULAR AGENDA
TIME: 1:00 P.M.
1. Call to Order
2. Public Forum
(This is the Public's opportunity to address the Senior Advisory Commission about non -
agenda items. During this proceeding, the Commission will not discuss, consider or act
on any item presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
3. Discussion
A. Metroport Meals on Wheels Update
B. DPS Update
C. Economic Development & Tourism Update
D. Community Services Update
E. Senior Services Update
4. Consent
A. Approve the June 13, 2023, Senior Advisory Commission Meeting
Minutes
5. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at
this meeting.
CERTIFICATE
I hereby certify that theApoi �proends was posted on the official bulletin boards at Town Hall,
1 0 Main Street, �kK!ce�s, on Friday, September 8, 2023, by 5:00 p.m. pursuant to
a ter 551 the` as Governt Code.
a
44 .
T060 µflu � ; =m
Ci cretary
If you plan to att ` ft public,f'eetitzg and have a disability that requires special needs, please
advise the City Se' tary`4 .,pvu�ein advance at 817.748.8016 reasonable accommodations
will be made to assist°ymu.,,1ee%NN\
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Minutes of the June 13, 2023
CITY OF
SOUTHLAK.,E
SENIOR ADVISORY COMMISSION MEETING MINUTES: JUNE 13, 2023
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
Members Present: Chair MaryLee Alford, Vice Chair Greta Schumacher and SAC members
Bernadette MacDermott, Kathryn Orler, Secretary Mike Kaucher, Julie Walter, and Douglas
Lies (Alt #1)
Commission Members Absent: SAC member William Meddings
Staff Members Present Hospitality and Sales Manager of Legends Hall at The Marq
Southlake Crystal Maddalena and Senior Services Coordinator Soheila Mashat-Phelps
1. CALL TO ORDER
Chair MaryLee Alford called the meeting of the Senior Advisory Commission to order at
1:00 P.M.
2. PUBLIC FORUM
Chair Alford opened Public Forum at 1:OOpm. There being no one to address the
Commission, Public Forum was closed at 1:OOpm.
3. DISCUSSION
3A. CARS QUARTERLY UPDATE BY ERNIE MEYER
CARS representative Ernie Myer presented an the quarterly report for Call a Ride
Southlake and was available to answer questions.
3B. COMMUNITY SERVICES UPDATE
Hospitality and Sales Manager Crystal Maddalena presented the Community Services
update to the Commission and was available to answer questions.
3C. SENIOR SERVICES UPDATE
Senior Services Coordinator Soheila Mashat-Phelps updated the Commission on current
and future senior programming and events and was available to answer questions.
4. CONSENT
4A.
Senior Advisory Commission
Meeting Minutes of the June 13, 2023
CONSENT AGENDA
Consent Agenda items are considered routine by the Commission and are
enacted with one motion.
APPROVAL OF THE MINUTES FROM THE APRIL 11, 2023, REGULAR
SENIOR ADVISORY COMMISSION MEETING.
Chair Alford presented the Consent Agenda, including approval of the minutes of
the April 11, 2023, meeting. Chair Alford asked if there were any revisions to the
minutes. No revisions were discussed.
APPROVED
A motion was made to accept the minutes of January 10, 2023, meeting as read.
Motion:
Schumacher
Second:
MacDermott
Ayes:
Alford, Orler, Kaucher, Walter
Nays:
None
Abstention: None
Vote:
6-0
Motion passed.
5. CONSIDER
5A.
RECOMMENDATION TO APPROVE PROPOSED FISCAL YEAR 2024 SENIOR
SERVICES GENERAL FUND BUDGET
Hospitality and Sales Manager Crystal Maddalena presented item 5A to the Commission
and was available to answer questions.
APPROVED
A motion was made to recommend approval of the Fiscal Year 2024 Senior Services
General Fund Budget as presented.
Motion:
Orler
Second:
Kaucher
Ayes:
Alford, MacDermott, Schumacher, Walter
Nays:
None
Abstention: None
Vote:
6-0
Motion passed.
6. ADJOURNMENT
Chair Alford adjourned the meeting at 1:51 p.m.
Senior Advisory Commission
Meeting Minutes of the June 13, 2023
Maryl-ee Alford, Chair Crystal Maddalena, Community Services
Department
A digital recording of this meeting is available by request in the Office of the City Secretary.