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2022-06-14 SAC packetCITY OF SOUTH LAKE MEMORANDUM June 10, 2022 AGENDA NOTES WITH TIMES TO: Senior Advisory Commission FROM: Crystal Maddalena, Hospitality and Sales Manager SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, June 14, 2022 at 1:00 p.m. Please advise staff if you are not able to attend this meeting (sphelps@ci.southlake.tx.us or 817.748.8398). Estimated Time 1:00 p.m. — 1:05 p.m. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address the Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider, or take action on any item presented. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. Estimated Time 1:05 p.m. — 1:15 p.m. 3. Agenda Item No. 3. Discussion: A. Metroport Meals On Wheels Report — MMOW Executive Director Mary King will present a quarterly report to the Commission. A copy of the MMOW quarterly report is included in your packet. B. Community Services Update — Hospitality and Sales Manager Crystal Maddalena will present the Community Services update. No packet documents. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — June 14, 2022 Page 2 of 3 C. Senior Services Update — Senior Services Coordinator Soheila Mashat- Phelps will update the Commission on current and future senior programming and events. No packet documents. Estimated Time 1:15 p.m. — 1:20 p.m. 4. Agenda Item No. 4. Consent: A. Approve the April 12, 2022 Senior Advisory Commission Meeting Minutes — Please include any corrections to the minutes in your motion. Estimated Time 1:20 p.m. — 1:25 p.m. 5. Agenda Item No. 5. Consider A. Cancellation of the Julv 12. 2022 Senior Advisory Commission meetin The purpose of this item is to allow the Senior Advisory Commission an opportunity to discuss and consider cancelling and/or rescheduling the July 12th regular meeting. SAC has cancelled previous July meetings, following the lead of City Council and other Boards and Commissions. No packet documents. Estimated Time 1:25 p.m. — 1:30 p.m. 6. Agenda Item No. 6. Other Items for Discussion A. "Adopt a Senior"- Chair Maryl-ee Alford will present a community initiative relevant to the senior citizen population of Southlake for discussion. No packet documents. 7. Agenda Item No. 7. Adjournment OTHER ITEMS OF INTEREST As usual, your packet contains a copy of the SAC Attendance Report for your information. If you would like to receive notifications for City Council meetings, construction alerts, calendar and community events updates and more, please sign up at the City's website by clicking on the "Notify Me" tab at http://www.citvofsouthlake.com/1ist.aspx. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — June 14, 2022 Page 3 of 3 We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. Crystal Maddalena Hospitality & Sales Manager Legends Hall at The Marq Southlake P: (817) 748-8922 cmaddalena(d-) ci. southlake. tx. us Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatphelps(cDci.southlake.tx.us) Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi(a�ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 9 CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION MEETING: TUESDAY, JUNE 14, 2022 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Executive Board Room 285 Shady Oaks Drive Southlake, Texas 76092 REGULAR AGENDA TIME: 1:00p.m. 1. Call to Order 2. Public Forum (This is the Public's opportunity to address the Senior Advisory Commission about non - agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 3. Discussion A. Metroport Meals On Wheels Quarterly Report B. Community Services Update C. Senior Services Update 4. Consent A. Approve the April 12, 2022, Senior Advisory Commission Meeting Minutes 5. Consider A. Cancelation of the July 12, 2022 Senior Advisory Commission Meeting 6. Other Items for Discussion A. "Adopt a Senior" 7. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the Vol ends was posted on the official bulletin boards at Town Hall, 1400 Main Street, Srt%j@f��ETe A,� on Friday, June 10, 2022, by 6:00 p.m. pursuant to Chapter of the Texas c .rkrrt9rft• ,.% Co ' L.L. Am elle , T W City Secretary If you plan to attend t �ubr16'mAe, l �fl' have a disability that requires special needs, please advise the City Secretary 48 hours in a vhf�at 81Z.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Metroport Meals On Wheels Monthly Report P. O. Box 204 Detail Report on Congregate Luncheon 428 N. Hwy 377 Roanoke, TX 76262 Month of: April 2022 Division: Southlake Previous Year Totals 4/4/2022 4/11/20122 4/18/2022 4/25/2022 Monthly Totals (41uncheons) Southlake Seniors 40 27 28 32 127 301 Southlake Seniors -- over 90--no pay 6 4 4 5 191 16 Non Resident Seniors 16 14 21 22 73 67 Non -Resident Seniors 1 -over 90--no pay 0 0 0 0 0 4 1st Time Visitor --no pay 0 0 Total Meals for Seniors 62 45 53 59 0 219 388 Guests --no pay 0 0 Volunteers --no meal 1 0 0 0 1 0 Volunteer w/Meal 3 5 6 8 22 6 MMOW Staff 1 1 1 1 4 0 Southlake City Employees 2 4 2 2 10 0 Meals left for city 0 0 0 0 0 10 TOTAL MEALS PROVIDED 69 55 62 70 0 256 404 TOTAL PAID MEALS 1 561 41 49 54 D 200 368 Volunteer Hours 20 20 30 40 110 99 Feedstorel Feed Store Fajita Pete'sl Pei Wei Chick F'il-A Eatzi BBQ Scratch/Pei Restaurant Used Wei $ Cost of Restaurant Food ordered $ 560.00 $ 440.27 $ 257.40 $ 467.50 $ - Notes 70 ordered 55 ordered 60 ordered 65 or er d �.'= no meal em - o 0 o ro a o c o p a a 3gI o < < -, v z z vl N 110 m = o_ o 6 a n = O E �° o Y� p � � n 2 �. rl k m o o + E N R N o o n o m m❑ m o G Q n 3 #�� m - x x h_ n o x o m N a «l o 0 (3 oo o m i° w c D 3 Lim Z o N en c ,2 3 n = N N •• p ,� -• o .. n 3 o Ill o 0 d - Obi 0 [6 ¢ C No N M - �° A m °o # T O 0- �° 2 z • a o w uo 3 O o R ii m w p 3 N v '- P o N o z D w n A o fR 6'1 ffl 64 64 6'1 6A 69 69 EA [ii W fA (�l W 64 6a m A A N fJ i o O N N m V T W (h U1 V1 O (Ntl o (n N ' O O O W o J P o O N O 3 N a O M Oo O m Do O A Oo P O O] W d (n M y 1 (p co A N m V P (D P N J Ol W m N 64 fA [A Vl fA w 69 w ifl 69 69 N] bl fA FA 67 'A n A A N 2n W A O N (D (o (D Oo A 0 N o N Vt N T fs A [n N N O 6o W V E?. D _ 0. w C3 co /J O A (D O C. ;F+ O O (D s in V A T (D �l C A Ul w d W m (n A N (D J o Cl V w (a A J Ni W m m d m J O (n O m T [D (D toNA foA fmA tNOo 6N9 m mmd A NUl (D O N D o)O J o) mW NN O UUl O A La Co W9 O 0 V [0 Cn n O O OD T O NA Om o o m O Co O m W N O O O A cm O W A m (D (n NA fA 69 69 69 H'1 69 69 Ui fA 69 EA d1 (A � EA EA � � V W (C V W 1"9 W Co (D .p J V N N A A cO w p cm rn co o O d o N (n A P m (n U (OJI V A v a N co _ A m Do m T ()Id O Na) �. Oo to T Ci Oo I i0 CD O O m 1D O O T T W N fA EA W d3 (fl (fi 69 69 69 w 69 w En 69 ffl EA „T,; a V A m V m N (D N N N fn m m m (11 Qp W N V P Cll A m V J W W W (D (p m N (n 01 W T T 0 o O W O O i O C) m co W ' N ' ' 6 O W O m o co m (n ('' T W �! N o 4 N O W W T N co 00 N O in W -` m O O f�9 O O Dm] N N 6n 6n 64 ffl fA Efl FA 69 c+i fA fA cn fA fA 6n 6A m ry n a N J] w �{]. N y l0 Ol v (D w o J69 T m w N A (D m T T U T o (D (P w m (n N (n T mp T [h m N m A Inn a m A W uw A O m Dl G O m O m b A N pPj o o rn [�» A o 'g a n `- -! N j w T ...• W N pl Do N W o o A m o o (o 0 o A m (D N fA EA 69 fin 6A Vi EA EA 6n 69 69 69 64 69 c+i 69 m L'' m W A W A N ! n a N 0 0o V -+ In A co N T N m m (D D� (n W N V Ul w W N N n g r: y fn T N Sn (.n A W O O W �! O O Ul -Q W A o m o O m m W d0 M (Nn po Doo Oo N W Cl V O m O o A N' o p o o W p V N 69 (A 69 fA f31 69 64 (n fA 69 (n fA fA 69 H9 �D N fD O m w N m m (ND Cn N p O -� o Ito f T o A cn m � v in J A am E [n N N O W W " V A O V (n 0) (n co J N N co j J Ut O m s s p o co O O Cn Cn 0 6 N -4 O o [7 0 -� O Cl V m N (n mm O m m O [W W O O w (D m O T N m m (D W m -� (n N Cn -� 1 OO m VP co O N !A fA 69 w EA to 69 fA w w w w 64 69 69 63 fA : B N D � N W Ol po m O O O O W m a 00 A o J VV W W O O W (D A O m i7 T W N o N (n A -1 N J T W W o m T W ,ti T O m O o cm [n A N (n W T (n (n O -] W m J A N N J N [lr V A N fD o N o 0 0 0 o cn o, aD T o o V N N W N j O O O ,,pp CD O O N O j J cD Cll DO N - V K W o Z O D LD x� o� � V A D7 N C m N Item 3A-2 Senior Advisory Commission Meeting Minutes of the April 12, 2022 CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION MEETING MINUTES: APRIL 12, 2022 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Executive Board Room 285 Shady Oaks Drive Southlake, Texas 76092 Members Present: Chair MaryLee Alford, Vice Chair Greta Schumacher, and SAC members, Bernadette MacDermott, Esther Spickler, and Kathryn Orler Commission Members Absent: Secretary Julie Walter and SAC member Scott Cox (Alt #2) Staff Members Present: Deputy Director of Community Services David Miller, Hospitality and Sales Manager of Legends Hall at The Marq Southlake Crystal Maddalena 1. CALL TO ORDER Chair MaryLee Alford called the meeting of the Senior Advisory Commission to order at 1:00 P.M. 2. PUBLIC FORUM Chair Alford opened Public Forum at 1:OOpm. There being no one to address the Commission, Public Forum was closed at 1:OOpm. 3. DISCUSSION 3A. CALL A RIDE SOUTHLAKE REPORT CARS Chairman Ernie Meyer presented a quarterly report to the Commission and was available to answer questions. A copy of the CARS quarterly report was included in the meeting packet. 3B. CITIZEN SURVEY REPORT Management Assistant for the City Manager's Office, Bora Sulollari, presented the results of the 2021 Citizen Satisfaction Survey and was available to answer questions. 3C. COMMUNITY SERVICES UPDATE Deputy Director of Community Services David Miller presented the Community Services update to the Commission and was available to answer questions. Item 4A-1 Senior Advisory Commission Meeting Minutes of the April 12, 2022 3D. SENIOR SERVICES UPDATE Hospitality and Sales Manager Crystal Maddalena updated the Commission on current and future senior programming and events and was available to answer questions. 4. CONSENT CONSENT AGENDA Consent Agenda items are considered routine by the Commission and are enacted with one motion. 4A. APPROVAL OF THE MINUTES FROM THE FEBRUARY 8, 2022, REGULAR SENIOR ADVISORY COMMISSION MEETING. Chair Alford presented the Consent Agenda, including approval of the minutes of the February 8, 2022, meeting. Chair Alford asked if there were any revisions to the minutes. No revisions were discussed. APPROVED A motion was made to accept the minutes of February 8, 2022, meeting as read. Motion: Schumacher Second: Orler Ayes: MacDermott, Orler, Schumacher, Spickler Nays: None Abstention: Alford Vote: 4-0-1 Motion passed. 5. CONSIDER 5A. RECOMMENDATION OF SAC Q2 DASHBOARD REPORT Hospitality and Sales Manager Crystal Maddalena presented the SAC 2nd Quarter Dashboard Report to the Commission and was available to answer questions. A copy of the report was included in the meeting packet. APPROVED A motion was made to approve the Senior Advisory Commission Q2 dashboard report as presented. Motion: Spickler Second: Schumacher Ayes: Alford, MacDermott, Orler, Schumacher, Spickler Item 4A-2 Senior Advisory Commission Meeting Minutes of the April 12, 2022 Nays: None Abstention: None Vote: 5-0 Motion passed. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 2:12 p.m. Motion: Schumacher Second: Orler Ayes: Alford, MacDermott, Orler, Schumacher, Spickler Nays: None Abstention: None Vote: 5-0 Motion passed. MaryLee Alford, Chair Crystal Maddalena, Community Services Department A digital recording of this meeting is available by request in the Office of the City Secretary. Item 4A-3 Senior Advisory Commission Attendance Report 2022 Individual Aver- • Place Name 1/11122 2/8/22 3/8/22 4/12/22 5/10/22 6/14/22 7/12/22 8/9/22 9/13/22 10/11/22 11/8/22 12/13/22 Attendance Hrs To Monthly Rate Date Attendance Alford ©Kathryn ._Esther Spickler oGreta SchumacherBernadette MeetingMacDermott . . Rate ._substitutions) Total In attendance x Not present; no substitute V Substitute in attendance • Vacant position Meeting Canceled No quorum;Meeting Canceled Change in Representative