2022-02-08 SAC packetCITY OF
SOUTH LAKE
MEMORANDUM
February 4, 2022
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Crystal Maddalena, Hospitality and Sales Manager
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, February 8, 2022 at 1:00 p.m.
Please advise staff if you are not able to attend this meeting
(sphelps@ci.southlake.tx.us or 817.748.8398).
Estimated Time 1:00 p.m. — 1:05 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address
the Commission about non -agenda items. During Public Forum, the Commission
will not discuss, consider, or take action on any item presented. The Commissions'
options during this topic are 1) to listen, 2) ask questions and respond to the
presenter only, 3) request staff to look into the issue and report back to the
Commission and/or 4) request that the Chair put the item on a future agenda for
the Commission to discuss or consider.
Estimated Time 1:05 p.m. — 1:15 p.m.
3. Agenda Item No. 3. Discussion:
A. Metroport Meals on Wheels Report — MMOW Executive Director Mary King
will present a quarterly report to the Commission. No packet items.
B. Community Services Update — Hospitality and Sales Manager Crystal
Maddalena will present the Community Services update. No packet items.
C. Senior Services Update — Senior Services Coordinator Soheila Mashat-
Phelps will update the Commission on current and future senior
programming and events. No packet items.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — February 8, 2022
Page 2 of 2
Estimated Time 1:15 p.m. — 1:20 p.m.
4. Agenda Item No. 4. Consent:
A. Approve the January 11, 2022 Senior Advisory Commission Meetin
Minutes — Please include any corrections to the minutes in your motion.
Estimated Time 1:20 p.m. — 1:30 p.m.
5. Agenda Item No. 5. Consider
A. Recommendation to approve the cancellation of the March 8, 2022 Senior
Advisory Commission meeting- The purpose of this item is to allow the
Senior Advisory Commission an opportunity to discuss and consider
cancelling and/or rescheduling the March 8th regular meeting. No packet
documents.
Estimated Time 1:30 p.m. — 1:35 p.m.
6. Agenda Item No. 6. Adjournment
OTHER ITEMS OF INTEREST
As usual, your packet contains a copy of the SAC Attendance Report for your information.
If you would like to receive notifications for City Council meetings, construction alerts,
calendar and community events updates and more, please sign up at the City's website
by clicking on the "Notify Me" tab at http://www.cityofsouthlake.com/Iist.aspx.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
Crystal Maddalena
Hospitality & Sales Manager
Legends Hall at The Marq Southlake
P: (817) 748-8922
cmadda1enar@ci.south1ake.tx.us
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatohelps(a)ci.southlake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi(@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, FEBRUARY 8, 2022
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Executive Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
REGULAR AGENDA
TIME: 1:00p.m.
1. Call to Order
2. Public Forum
(This is the Public's opportunity to address the Senior Advisory Commission about non -
agenda items. During Public Forum, the Commission will not discuss, consider or take
action on any items presented. We respectfully ask that anyone stepping forward to
speak during Public Forum to please limit remarks to three minutes or less.)
3. Discussion
A. Metroport Meals on Wheels Quarterly Report
B. Community Services Update
C. Senior Services Update
4. Consent
A. Approve the January 11, 2022 Senior Advisory Commission Meeting
Minutes
5. Consider
A. Recommendation to approve the cancellation of the March 8, 2022 Senior
Advisory Commission meeting
6. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the qO� ®pfla was posted on the official bulletin boards at Town Hall,
1400 Main Street, Soo 1fk a "*n Wednesday, February 2, 2022 by 6:00 p.m. pursuant
to ter 551 of thf i GoveCode.
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Amy Iley, T � y :fr * `
City S etary 'i,i '•• ......•• ,t~ ��•
If you plan to attend this �ilpmeeting save a disability that requires special needs, please advise the City
Secretary 48 hours in advanc meeting 016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Minutes of the January 11, 2022
CITY OF
SOUTHLAK.,E
SENIOR ADVISORY COMMISSION MEETING MINUTES: JANUARY 11, 2022
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Executive Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
Members Present: Chair MaryLee Alford, Vice Chair Greta Schumacher, and SAC members,
Bernadette MacDermott, Kathryn Orler, Julie Walter and Scott Cox (Alt #2)
Commission Members Absent: SAC member Esther Spickler
Staff Members Present: Hospitality and Sales Manager of Legends Hall at The Marq
Southlake Crystal Maddalena and Senior Services Coordinator Soheila Mashat-Phelps
1. CALL TO ORDER
Chair MaryLee Alford called the meeting of the Senior Advisory Commission to order at
1:00 P.M.
2. PUBLIC FORUM
Chair Alford opened Public Forum. There being no one to address the Commission, Public
Forum was closed.
3. DISCUSSION
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Due to staffing issues, MMOW Executive Director Mary King was unable to present a
quarterly report to the Commission. Item 3A tabled.
Hospitality & Sales Manager Crystal Maddalena presented a Community Services update
to include Legends Hall was named Venue of Choice by Southern Social Magazine,
Champions Club new years promotion, the Barn raising event at Bob Jones Nature
Preserve, and the Community Services business planning and was available to answer
questions.
3C. SENIOR SERVICES UPDATE
Senior Services Coordinator Soheila Mashat-Phelps presented an update to the
Commission on current and future senior programming and events to include the senior
trips, educational seminars, and the SWC Annual Valentine's Day lunch and was available
to respond to questions.
Item 4A-1
Senior Advisory Commission
Meeting Minutes of the January 11, 2022
4. CONSENT
CONSENT AGENDA
Consent Agenda items are considered routine by the Commission and are
enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 9, 2021
REGULAR SENIOR ADVISORY COMMISSION MEETING.
Chair Alford presented the Consent Agenda, including approval of the minutes of
the November 9, 2021 meeting. Chair Alford asked if there were any revisions
to the minutes. No revisions were discussed.
APPROVED
A motion was made to accept the minutes of November 9, 2021 meeting as read.
Motion: Schumacher
Second: MacDermott
Ayes: Alford, Cox, MacDermott, Orler, Schumacher, Walter
Nays: None
Abstention: None
Vote: 6-0
Motion passed.
5A. ELECTION OF OFFICERS FOR SENIOR ADVISORY COMMISSION
Chair Alford presented a brief presentation describing the job duties of the Secretary.
The Commission discussed who was interested and who was not interested in serving
as an officer.
APPROVED
A motion was made to elect Julie Walter as Secretary for the Senior Advisory
Commission.
Motion: Orler
Second: MacDermott
Ayes: Alford, Cox, MacDermott, Orler, Schumacher, Walter
Nays: None
Abstention: None
Vote: 6-0
Motion passed.
Item 4A-2
Senior Advisory Commission
Meeting Minutes of the January 11, 2022
5113. RECOMMENDATION ON SENIOR ADVISORY COMMISSION 1ST QUARTER DASHBOARD
REPORT
Senior Services Coordinator Soheila Mashat-Phelps presented the quarterly
dashboard with no direct questions.
APPROVED
A motion was made to recommend the Senior Advisory Commission 1st Quarter Report
as presented.
Motion: Schumacher
Second: Orler
Ayes: Alford, Cox, MacDermott, Orler, Schumacher, Walter
Nays: None
Abstention: None
Vote: 6-0
Motion passed.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 1:46p.m.
Motion:
Walter
Second:
MacDermott
Ayes:
Alford, Cox, MacDermott, Orler, Schumacher, Walter
Nays:
None
Abstention:
None
Vote:
6-0
Motion passed.
MaryLee Alford,Chair Crystal Maddalena, Community Services
Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
Item 4A-3
Senior Advisory Commission Attendance Report
2022
Individual
MIME
Place
Name
1/11/22
2/8/22
3/8/22
4/12/22
5/10/22
6/14/22
7/12/22
8/9/22
9/13/22
10/11/22
11/8/22
12/13/22
Attendance
Rate
Hrs To
Date
Maryl-ee Alford
Kathryn Orler
Esther Spickler
o
Bernadette
MaclDermott
.Attendance Rate
..substitutions)
Total Hours
In attendance
x
Not present; no substitute
1
Substitute in attendanc
•
Vacant position
_
Meeting Canceled
No quorum;Meeting Canceled
Change in Representative