2021-10-12 SAC packetCITY OF
SOUTH LAKE
MEMORANDUM
October 8, 2021
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: David Miller, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, October 12, 2021 at 1:00 p.m.
Please advise staff if you are not able to attend this meeting
(sphelps@ci.southlake.tx.us or 817.748.8398).
Estimated Time 1:00 p.m. — 1:05 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address
the Commission about non -agenda items. During Public Forum, the Commission
will not discuss, consider, or take action on any item presented. The Commissions'
options during this topic are 1) to listen, 2) ask questions and respond to the
presenter only, 3) request staff to look into the issue and report back to the
Commission and/or 4) request that the Chair put the item on a future agenda for
the Commission to discuss or consider.
Estimated Time 1:05 p.m. — 1:35 p.m.
3. Agenda Item No. 3. Discussion:
A. Senior Services Update — Senior Services Coordinator Soheila Mashat-
Phelps will update the Commission on current and future senior
programming and events. No packet items.
B. Community Services Update — Deputy Director of Community Services
David Miller will present the Community Services update. No packet items.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — October 12, 2021
Page 2 of 2
Estimated Time 1:35 p.m. — 1:45 p.m.
4. Agenda Item No. 4. Consent:
A. Approve the August 10, 2021 Senior Advisory Commission Meetin
Minutes — Please include any corrections to the minutes in your motion.
Estimated Time 1:45 p.m. — 1:50 p.m.
5. Agenda Item No. 5. Adjournment
OTHER ITEMS OF INTEREST
As usual, your packet contains a copy of the SAC Attendance Report for your information.
If you would like to receive notifications for City Council meetings, construction alerts,
calendar and community events updates and more, please sign up at the City's website
by clicking on the "Notify Me" tab at http://www.citvofsouthlake.com/list.aspx.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
David Miller
Deputy Director of Community Services
Champions Club at The Marq Southlake
P: (817) 748-8018
dimiller(a�ci.southlake.tx.us
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatphelps6a�ci.southlake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi6cDci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, OCTOBER 12, 2021
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Executive Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
REGULAR AGENDA
TIME: 1:00p.m.
Call to Order
2. Public Forum
(This is the Public's opportunity to address the Senior Advisory Commission
about non -agenda items. During Public Forum, the Commission will not discuss,
consider or take action on any items presented. We respectfully ask that anyone
stepping forward to speak during Public Forum to please limit remarks to three
minutes or less.)
3. Discussion
A. Senior Services Update
B. Community Services Update
4. Consent
A. Approve the August 10, 2021 Senior Advisory Commission Meeting
Minutes
5. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify th.*the, above agenda was posted on the official bulletin boards at Town
Hall, 1400 Mi`k`,f f9athlake, Texas, on Friday, October 8, 2021 by 6:00 p.m.
pursuant Texas Government Code.
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City Secreta1, ••'••
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Minutes of the August 10, 2021
CITY OF
SOUTHLAK.,E
SENIOR ADVISORY COMMISSION MEETING MINUTES: AUGUST 10, 2021
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Executive Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
Members Present: Chair MaryLee Alford, and Vice Chair Greta Schumacher, Secretary Patty
Howell, and SAC members, Bernadette MacDermott, Esther Spickler, Julie Walter, Victoria
Clyde (Alt #1) and Jayne Winfrey (Alt #2)
Commission Members Absent: SAC member Kathryn Orler
Staff Members Present: Hospitality and Sales Manager of Legends Hall at The Marq
Southlake, Ashley Newhart and Senior Services Coordinator, Soheila Mashat-Phelps
1. CALL TO ORDER
Chair MaryLee Alford called the meeting of the Senior Advisory Commission to order at
1:02 p.m.
2. PUBLIC FORUM
There being no one present to address the Commission, Public Forum was closed.
3. DISCUSSION
3A. SENIOR SERVICES UPDATE
Senior Services Coordinator Soheila Mashat-Phelps presented the Q3 Dashboard and
Cumulative Report to the Commission on senior programming and provided updates and
responded to questions.
3B. METROPORT MEALS ON WHEELS REPORT
Metroport Meals On Wheels (MMOW) Executive Director Mary King presented the
MMOW report and reviewed participation and financial statistics for the meals programs.
Ms. King provided a handout with information regarding the suggested weekly meal
donation increase for FY2022 to the Commission to review. A copy of the previous quarter
and cumulative MMOW reports were included in the meeting packet.
3C. COMMUNITY SERVICES UPDATE
Hospitality and Sales Manager Ashley Newhart presented a Community Services update
to include the successful celebration of the Annual National Park and Recreation Month
Senior Advisory Commission
Meeting Minutes of the August 10, 2021
with this year's theme as `Our Park and Recreation Story'. The update included the
National Recognition at the Virtual Leo Laks Annual National Council on Aging
Conference for the Senior Activity programming excellence and innovative design in the
middle of a global pandemic for their September 2020 Senior Center Parade that
collaborated with multiple City departments and an update on the upcoming Fall
Recreation programming.
4. CONSENT
CONSENT AGENDA
Consent Agenda items are considered routine by the Commission and are
enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE JUNE 8, 2021 REGULAR
SENIOR ADVISORY COMMISSION MEETING.
Chair MaryLee Alford presented the Consent Agenda, including approval of the
minutes of the June 8, 2021 meeting. Chair Alford asked if there were any
revisions to the minutes. No revisions were discussed.
APPROVED
A motion was made to accept the minutes of June 8, 2021 meeting as read.
Motion: Howell
Second: Schumacher
Ayes: Alford, Howell, MacDermott, Schumacher, Spickler, Walter
Nays: None
Abstention: None
Vote: 6-0
Motion passed.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 2:10 p.m.
Motion:
Howell
Second:
Walter
Ayes:
Alford, Howell, MacDermott, Schumacher, Spickler, Walter
Nays:
None
Abstention
None
Vote:
6-0
Motion passed.
Senior Advisory Commission
Meeting Minutes of the August 10, 2021
MaryLee Alford, Chair Soheila Mashat-Phelps Community Services
Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
Senior Advisory Commission Attendance Report
2021
1
Patty Howell
t
Individual
Rate
100%
Hrs To
Date
4.75
Average
Monthly
Attendance
2021 86%
2
Maryl-ee Alford
_
_
_
_
o_
100%
4.75
3
Kathryn Orler
YO
X
X
50%
3
4
Julie Walter
_
_
_
_11
_
100%
4.75
5
Esther Spickler
YO
X
75%
3.25
6
IGreta Schumacher
_
_I
I _
I_o
_I
1
100%
4.75
7
Bernadette
MacDermott
VO
X
o
75%
4
Alt 1
Victoria Clyde
11
X
75%
4
Alt 2
Jayne Winfrey
100%
4.75
Meeting Attendance Rate
(includes substitutions)
100%
89%
67%
89%
V
In attendance
Total Hours
1.5
1.5
0.75
1
4.75
X
Not present; no substitute
•
Substitute in attendance
Vacant position
_
Meeting Canceled
No quorum; Meeting Canceled
IIIIIIIIIIIIIIIIIIIIIIIIIIChange
in Representative