2021-04-13 SAC packetCITY OF
SOUTH LAKE
MEMORANDUM
April 9, 2021
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Ashley Newhart, Hospitality and Sales Manager
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, April 13, 2021 at 1:00 p.m.
The regular Senior Advisory Commission meeting will begin at 1:00 p.m. in The
Marq Legends Hall Legacy Meeting Rooms. A light lunch will be served at 12:30
p.m. Please advise staff if you are not able to attend this meeting
(sphelps@ci.southlake.tx.us or 817.748.8398).
Estimated Time 1:00 — 1:05 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address
the Commission about non -agenda items. During Public Forum, the Commission
will not discuss, consider, or take action on any item presented. The Commissions'
options during this topic are 1) to listen, 2) ask questions and respond to the
presenter only, 3) request staff to look into the issue and report back to the
Commission and/or 4) request that the Chair put the item on a future agenda for
the Commission to discuss or consider.
Estimated Time 1:05 p.m. — 2:00 p.m.
3. Agenda Item No. 3. Discussion:
A. Senior Services Update — Senior Services Coordinator Soheila Mashat-
Phelps will update the Commission on current and future senior
programming and events. No packet documents.
B. Community Services Update — Hospitality & Sales Manager, Ashley
Newhart, will present an update for the Senior Center membership and
participation. No packet documents.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — April 13, 2021
Page 2 of 3
C. Economic Development & Tourism Update — Deputy Director of Economic
Development & Tourism Daniel Cortez will present an update to the
Commission on projects within the City. No packet documents.
Estimated Time 2:00 — 2:05 pm
4. Agenda Item No. 4. Consent:
A. Approve the March 9, 2021 Senior Advisory Commission Meeting Minutes
— Please include any corrections to the minutes in your motion.
Estimated Time 2:05 pm — 2:10pm
5. Agenda Item No. 5. Adjournment
OTHER ITEMS OF INTEREST
As usual, your packet contains a copy of the SAC Attendance Report for your information.
Upcoming Events:
• EARLY VOTING by Personal Appearance Days and Hours I Southlake Town Hall,
1400 Main Street
April 19 - 23, 2021 Monday - Friday 8:00 a.m. - 5:00 p.m.
April 24, 2021 Saturday
April 25, 2021 Sunday
7:00 a.m. - 7:00 p.m.
11:00 a.m. - 4:00 p.m.
April 26 - 27, 2021 Monday - Tuesday 7:00 a.m. - 7:00 p.m.
• ELECTION DAY I Saturday, May 1, 2021 1 7:00am- 7:00pm I Southlake Town
Hall, 1400 Main Street
If you would like to receive notifications for City Council meetings, construction alerts,
calendar and community events updates and more, please sign up at the City's website
by clicking on the "Notify Me" tab at http://www.citVofsouthlake.com/Iist.aspx.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — April 13, 2021
Page 3 of 3
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
Ashley Newhart
Hospitality & Sales Manager
Legends Hall at The Marq Southlake
P: (817) 748-8918
anewhart(a)_ci.southlake.tx.us
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(2mashatphelps6d�ci.southlake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi(a)ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
9 CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, APRIL 13, 2021
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Legacy Meeting Rooms
285 Shady Oaks Drive
Southlake, Texas 76092
REGULAR AGENDA
TIME: 1:00 P.M.
Call to Order
2. Public Forum
(This is the Public's opportunity to address the Senior Advisory Commission about non -agenda
items. During Public Forum, the Commission will not discuss, consider or take action on any items
presented. We respectfully ask that anyone stepping forward to speak during Public Forum to
please limit remarks to three minutes or less.)
3. Discussion
A. Senior Update
B. Community Services Update
C. Economic Development and Tourism Update
4. Consent
A. Approve the March 9, 2021 Senior Advisory Commission meeting minutes
5. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the as posted on the official bulletin boards at Town
Hall, 1400 Main Stree°yutlilake;°,, on Friday, April 9, 2021 by 5:00 p.m. pursuant
dAmy
apter 551 of th(! e'as errr� Code.
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S y, T C ®s ......>••a
City Se ary °®®1`l1d111��
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to
assist you.
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Minutes of the March 9, 2021
CITY OF
SOUTHLAK.,E
SENIOR ADVISORY COMMISSION MEETING MINUTES: MARCH 9, 2021
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Legacy Meeting Rooms
285 Shady Oaks Drive
Southlake, Texas 76092
Members Present: Chair MaryLee Alford, and Vice Chair Greta Schumacher, Secretary Patty
Howell, and SAC members, Bernadette MacDermott, Kathryn Orler, Esther Spickler, Julie
Walter, Victoria Clyde (Alt #1) and Jayne Winfrey (Alt #2)
Commission Members Absent: All members present.
Staff Members Present: Hospitality and Sales Manager of Legends Hall at The Marq
Southlake, Ashley Newhart and Senior Services Coordinator, Soheila Mashat-Phelps and
Policy and Strategic Initiative Principal Planner, Jerod Potts
1. CALL TO ORDER
Chair MaryLee Alford called the meeting of the Senior Advisory Commission to order at
1:01 P.M.
2. PUBLIC FORUM
There being no one present to address the Commission, Public Forum was closed.
3. DISCUSSION
3A. SENIOR SERVICES REPORT
Senior Services Coordinator Soheila Mashat-Phelps presented the Metroport Meals on
Wheels Congregated and Cumulative Report for October through December FY2021, the
Senior Attendance Dashboard for Q1 of FY2021, and updated the Commission on current
and future senior programming and events and responded to questions from the
Commission.
3B. COMMUNITY SERVICES REPORT
Hospitality & Sales Manager Ashley Newhart presented a brief presentation on the
upcoming community event, Celebrate Southlake and responded to questions from the
Commission.
Senior Advisory Commission
Meeting Minutes of the March 9, 2021
3C. PARKS MASTER PLAN UPDATE
Policy and Strategic Initiative Principal Planner Jerod Potts presented the Southlake 2035
Parks, Recreation & Open Space Master Plan and responded to questions from the
Commission.
4. CONSENT
CONSENT AGENDA Consent Agenda items are considered routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 10, 2020
REGULAR SENIOR ADVISORY COMMISSION MEETING.
Chair MaryLee Alford presented the Consent Agenda, including approval of the
minutes of the November 10, 2020 meeting. Chair Alford asked if there
were any revisions to the minutes. No revisions were discussed.
APPROVED
A motion was made to accept the minutes of November 10, 2020 meeting as read.
Motion: Schumacher
Second: Walter
Ayes: Alford, Howell, MacDermott, Orler, Schmacher, Spickler, Walter
Nays: None
Abstention: None
Vote: 7-0
Motion passed.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 2.19 p.m.
Motion:
Schumacher
Second:
Orler
Ayes:
Alford, Howell, MacDermott, Orler, Schmacher, Spickler, Walter
Nays:
None
Abstention
None
Vote:
7-0
Motion passed.
MaryLee Alford, Chair Ashley Newhart, Community Services Department
A digital recording of this meeting is availabl_Ar ► eeest in the Office of the City Secretary.
Senior Advisory Commission Attendance Report
2021
Individual
Place
Name
1/12/21
2/9/21
3/9/21
4/13/21
5/11/21
6/8/21
7/13/21
8/10/21
9114/21
10/12/21
11/9/21
12/14/21
Attendance
Rate
Hrs To
Date
Maryl-ee Alford
Kathryn Orler
Bernadette
MacDermott
Victoria Clyde
Jayne
Meeting Attendance Rate
(includes substitutions)
no
MENEEMENOMM
Total Hours
Average
Monthly
Attendance
2021 100%
In attendance
x
Not present; no substitute
Substitute in attendance
•
Vacant position
_
Meeting Canceled
No auorum: Meetina Canceled