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2021-03-09 SAC PacketCITY OF SOUTH LAKE MEMORANDUM March 5, 2021 AGENDA NOTES WITH TIMES TO: Senior Advisory Commission FROM: Ashley Newhart, Hospitality and Sales Manager SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, March 9, 2021 at 1:00 p.m. The regular Senior Advisory Commission meeting will begin at 1:00 p.m. in The Marq Legends Hall Legacy Meeting Rooms. A light lunch will be served at 12:30 p.m. Please advise staff if you are not able to attend this meeting (sphelps@ci.southlake.tx.us or 817.748.8398). Estimated Time 1:00 — 1:05 p.m. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address the Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider, or take action on any item presented. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. Estimated Time 1:05 p.m. — 2:00 p.m. 3. Agenda Item No. 3. Discussion: A. Senior Services Update — Senior Services Coordinator Soheila Mashat- Phelps will present the Metroport Meals on Wheels Congregated and Cumulative Report for October through December FY2021, the Senior Attendance Dashboard for Q1 of FY2021, and update the Commission on current and future senior programming and events. A copy of the Congregated and Cumulative MMOW Report and Senior Attendance Dashboard are included in your packet. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — March 9, 2021 Page 2 of 2 B. Community Services Update — Hospitality & Sales Manager, Ashley Newhart, will give a brief presentation on the upcoming community event, Celebrate Southlake. No packet items. C. Parks Master Plan Update — Policy & Strategic Initiative Principal Planner Jerod Potts will present the Southlake 2035 Parks, Recreation & Open Space Master Plan. A memo with the discussion overview is included in your packet. Estimated Time 2:00 — 2:05 pm 4. Agenda Item No. 4. Consent: A. Approve the November 10, 2020 Senior Advisory Commission Meeting Minutes — Please include any corrections to the minutes in your motion. Estimated Time 2:05 pm — 2:10pm 5. Agenda Item No. 5. Adjournment OTHER ITEMS OF INTEREST As usual, your packet contains a copy of the SAC Attendance Report for your information. Upcoming Events: Celebrate Southlake I March 21-27 1 Virtual Event If you would like to receive notifications for City Council meetings, construction alerts, calendar and community events updates and more, please sign up at the City's website by clicking on the "Notify Me" tab at http://www.citvofsouthlake.com/1ist.aspx. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. Ashley Newhart Hospitality & Sales Manager Legends Hall at The Marq Southlake P: (817) 748-8918 anewhart(a-_)ci.southlake.tx.us Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatphelps(cDci.southlake.tx.us) Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadfanci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION MEETING: TUESDAY, MARCH 09, 2021 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Legacy Meeting Rooms 285 Shady Oaks Drive Southlake, Texas 76092 REGULAR AGENDA TIME: 1:00 P.M. Call to Order 2. Public Forum (This is the Public's opportunity to address the Senior Advisory Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 3. Discussion A. Senior Services Update B. Community Services Update C. Parks Master Plan Update 4. Consent A. Approve the November 10, 2020 Senior Advisory Commission meeting minutes 5. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, S6'�006fJexas, on Friday, March 05, 2021 by 6:00 p.m. suAtoChapter 5 emovernment Code. -.7 4Amy SMC' ,- City Secretary If you plan to attend this publi tMgJif19%A have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Metroport Meals On Wheels P. O. Box 204 428 N. Hwy 377 Roanoke, TX 76262 Monthly Report Detail Report on Congregate Luncheon Month of: Division: Southlake Previous Year Totals 10/5/2020 10/12/2020 10/19/2020 10/26/2020 Monthly Totals (41uncheons) Southlake Seniors 90 66 73 80 309 157 Southlake Seniors -- over 90--no pay 4 4 4 4 16 23 Non Resident Seniors 26 14 18 14 72 1 139 Non -Resident Seniors- -over 90--no pay 1 0 0 1 2 6 1 st Time Visitor --no pay 0 0 0 0 0 11 Total Meals for Seniors 121 84 95 99 0 399 336 Guests --no pay 0 0 0 0 0 0 39 Volunteers --no meal 7* 8* Volunteer w/meal 1 6 1* 1* 0 1* 7 14 4 MMOW Staff 1* Southlake City Employees 2* 2* 2* 2* 12 Meals left for city 3 20 5 4 321 1 119 TOTAL MEALS PROVIDED 125 110 100 110 0 445 510 TOTAL PAID MEALS 116 80 91 94 0 381 296 Volunteer Hours 36 32 36 28 132 172 luy's/Golden Feedstore/Ch Feedstore Chuy's Chicken Chef Tyler Express Corral/Asian Restaurant Used Top $ Cost of Restaurant Food Ordered $ 575.00 $ 500.00 $ 500.00 $ 632.50 $ - $ 2,207.50 $ 1,882.45 Supplemental Food Cost $ - $ - $ - $ - $ - $ - $ 466.41 Non-food Items Cost $ 50.00 $ - $ - $ - $ - $ 50.00 $ 118.58 Total Direct Cost of Meal $ 625.00 $ 500.00 $ 500.00 $ 632.50 $ - $ 2,257.50 $ 2,467.44 $ Collected for Meals served $ 503.50 $ 306.00 $ 360.00 $ 359.00 $ - $ 1,528.50 $ 1,093.00 ****Asterick indicates no meal provided 125 ordereal 110 ordereal 100 ordered 110 ordered 3A-1 Metroport Meals On Wheels P. O. Box 204 428 N. Hwy 377 Roanoke, TX 76262 Monthly Report Detail Report on Congregate Luncheon Month of: Division: Southlake 11/23/2020- Previous Year No Totals 11/2/2020 11/9/2020 11/16/2020 Luncheon 11/30/2020 Monthly Totals (31uncheons) Southlake Seniors 95 68 87 80 330 1 137 Southlake Seniors -- over 90--no pay 3 4 4 4 15 1 16 Non Resident Seniors 25 19 27 22 93 1 137 Non -Resident Seniors- -over 90--no pay 1 1 1 1 4 5 1 st Time Visitor --no pay 0 0 0 0 0 20 Total Meals for Seniors 124 92 119 0 107 442 315 Guests --no pay 0 0 0 01 0 1 0 1 29 Volunteers --no meal 7* 7* 8* 8* 1 1 Volunteer w/Meal 3 8 81 1* 19 MMOW Staff 1* 1* 1* 3 Southlake City Employees 2* 2* 2* 2* 6 Meals left for city 1 5 31 10 191 1 30 TOTAL MEALS PROVIDED 125 100 130 0 125 480 383 TOTAL PAID MEALS 120 87 1 01 102 423 274 Volunteer Hours 32 32 36 36I Chef Tyler 136 1 128 Feedstore Chuy's Scratch Feedstore/Ch uy's/Golden Restaurant Used $ Cost of Restaurant Food Ordered $ 595.38 $ 499.62 $ 1,885.00 $ - $ 718.75 $ 3,698.75 $ 1,371.96 Supplemental Food Cost $ _ $ - $ _ $ _ $ _ $ - $ 519.15 Non-food Items Cost $ 50.00 $ - $ - $ - $ - $ 50.00 1 $ 135.17 Total Direct Cost of 1 Meal $ 645.38 $ 499.62 $ 1,885.00 $ - $ 718.75 $ 3,748.75 $ 2,026.28 $ Collected for Meals served $ 537.00 $ 350.00 $ 450.00 $ - $ 350.00 $ 1,687.00 $ 1,053.00 ****Asterick indicates no meal provided 125 ordered 100orderedl 130 ordered *= no meal 1 130 ordered 3A-2 Metroport Meals On Wheels P. O. Box 204 428 N. Hwy 377 Roanoke, TX 76262 Monthly Report Detail Report on Congregate Luncheon Month of: Division: Southlake 12/21/2020- 12 28 2020- Previous Year No No Totals 12/7/2020 12/14/2020 Luncheon Luncheon Monthly Totals (31uncheons) Southlake Seniors 85 80 165 114 Southlake Seniors -- over 90--no pay 4 4 8 17 Non Resident Seniors 17 18 35 115 Non -Resident Seniors- -over 90--no pay 1 1 2 3 1 st Time Visitor --no pay 0 0 0 16 Total Meals for Seniors 107 103 0 0 0 210 265 Guests --no pay 0 0 0 0 27 Volunteers --no meal 8* 8* Volunteer w/Meal 2 2 1 0 3 MMOW Staff 1 * 1 * Southlake City Employees 2* 2* 10 Meals left for city 3 10 131 1 65 TOTAL MEALS PROVIDED 110 115 0 0 0 225 370 TOTAL PAID MEALS 102 98 0 0 200 229 Volunteer Hours 36 36 I 72 120 Feedstore/Ch Feedstore Chef Tyler uy s/Golden Restaurant Used Corral $ Cost of Restaurant Food Ordered $ 550.00 $ 661.25 $ - $ - $ - $ 1,211.25 $ 1,450.00 Supplemental Food Cost $ _ $ _ $ _ $ _ $ _ $ - $ 436.03 Non-food Items Cost $ 50.00 $ - $ - $ - $ - $ 50.00 $ 104.16 Total Direct Cost of Meal $ 600.00 $ 661.25 $ - $ - $ - $ 1,261.25 $ 1,990.19 $ Collected for Meals served $ 462.00 $ 387.00 $ - $ - $ - $ 849.00 $ 989.00 ****Asterick indicates no meal provided 110 ordered 115 ordered *= no meal *= no meal 3A-3 Metroport Meals On Wheels Cumulative Monthly Report Month of: 2020 To Date P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake 428 N. Hwy 377 Roanoke, TX 76262 Oct-20 YTD Totals Prior YTD Totals Southlake Seniors 309 309 157 Southlake Seniors over 90--No Pay 16 16 23 Non-resident Seniors 72 72 139 Non-resident Seniors over 90--No Pay 2 2 6 tat Visit --No Pay 0 11 Subtotal = Total Meals for Seniors 399 F 399 336 Guests --No Pay 01 01 0 Volunteers --No Meal 15" 39 Volunteers w/ meal 14 14 MMOW Staff 4" 4 Southlake City Employees 8' 12 Meals left for city 32 F 32 119 TOTAL MEALS PROVIDED (=#6+#7+#6+#9+#10+#11+#12) 445 445 510 Total Paid Meals (= #1 + #3) 381 381 296 Volunteer Hours 132 332 172 Restaurant Used Feedstore/Chuy's /Chicken Express/Chef Tyler Golden Corral/Chuy's/Asia n Top/Feedstore Cost of Restaurant Food Ordered $ 2,207.50 $ 2,207.50 $ 1,882.45 Supplemental Food Cost $ - $- $ 466.41 Non-food Items Cost $ 50.00 Staffing, Program Support & Mileage $ 1,988.03 $ 50.00 $ 118.58 $ 1,988.03 $ 2,067.49 Total Meal Cost $ 4,245.53 $ 4,245.53 $ 4,534.93 $ Collected for Food Served $ 1,528.50 $ 1,528.50 $ 1,093.00 $ Collected for Other Reasons' $ - $ - $ - Total Sr.Ctr. $$ Collected $ 1,528.50 $ 1,528.50 $ 1,093.00 Net Cost of Sr Ctr Meals $ (2,717.03) $ (2,717.03) $ (3,441.93) Home Delivered Meals 86 86 147 Volunteer Hours 44 44 48 Cost of Meals $ 430.00 $ 430 $ 735 Cost of Staffing & Program Support $ 832.50 $ 832.50 $ 833 Total HD Meal Costs $ 1,262.50 $ 1,263 $ 1,568 $ Collected for HD Meals $ 102.50 $ 103 $ 300 Net Cost of HD Meals $ (1,160.00) $ (1,160) $ (1,268) Subtotal Net Cost of SC & HD Meal: $ 3,877.03 City Allocation $ 1,834.00 $ 3,877 $ 4,709.93 $ 1,834 $ 1,833 MMOW Total Net Cost to MMOW for HD & Sr Ctr Meals $ (21043.03) $ (2,043) $ (2,876.93) Metroport Meals On Wheels Cumulative Monthly Report Month of: 2020 To Date P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake 428 N. Hwy 377 Roanoke, TX 76262 Oct-20 Nov-20 YTD Totals Prior YTD Totals Southlake Seniors 309 3331639 294 Southlake Seniors over 90--No Pay 16 15 31 39 Non-resident Seniors 72 93 1651 276 Non-resident Seniors over 90--No Pay 2 4 6 11 tat Visit --No Pay 0 0 31 Subtotal = Total Meals for Seniors 399 442 841 651 Guests --No Pay 0 0 0 Volunteers --No Meal 15' 30` 68 Volunteers w/ meal 14 19 33 MMOW Staff 4" 4` 7 18 Southlake City Employees 8' 8` 511 Meals left for city 32 191= 1 149 TOTAL MEALS PROVIDED (=#6+#7+#6+#9+#10+#11+#12) 445 480 F 9251893 Total Paid Meals (= #1 + #3) 381 423 8041 570 Volunteer Hours 132 136 268 300 Restaurant Used Feedstore/Chuy's /Chicken Express/Chef Tyler Feedstore/Chu 's/Scratch Golden Corral/Chugs/Asia n Top/Feedstore Cost of Restaurant Food Ordered $ 2,207.50 $ 3,698.75 $ 5,906.25 $ 3,254.41 Supplemental Food Cost $ - $ - ® $ 985.56 Non-food Items Cost $ 50.00 $ 50.00 Staffing, Program Support & Mileage $ 1,988.03 $ 2,003.04 $ 100.00 $ 253.75 $ 3,991.07 $ 4,108.58 Total Meal Cost $ 4,245.53 $ 5,751.79 $ 9,997.32 $ 8,602.30 $ Collected for Food Served $ 1,528.50 $ 1,687.00 $ 3,215.50 $ 2,146.00 $ Collected for Other Reasons' $ - $ - $ - $ - Total Sr.Ctr. $$ Collected $ 1,528.50 $ 1,687.00 $ 3,215.50 $ 2,146.00 Net Cost of Sr Ctr Meals $ (2,717.03) $(4,064.79) $ (6,781.82) $ (6,456.30) Home Delivered Meals 86 84 1701 282 Volunteer Hours 44 40 84 88 Cost of Meals $ 430.00 $ 420 $ 850 $ 1,410 Cost of Staffing & Program Support $ 832.50 $ 832.50 $ 1,665 $ 1,666 Total HD Meal Costs $ 1,262.50 $ 1,253 $ 2,515 $ 3,076 $ Collected for HD Meals $ 102.50 $ 108 $ 210 $ 600 Net Cost of HD Meals $ (1,160.00) $ (1,145) $ (2,305) $ (2,476) Subtotal Net Cost of SC & HD Meal: $ 3,877.03 City Allocation $ 1,834.00 $ 5,209.79 $ 9,087 $ 8,932.30 $ 1,834 $ 3,668 $ 3,666 MMOW Total Net Cost to MMOW for HD & Sr Ctr Meals $ (2,043.03) $(5,209.79) $ (7,253) $ (5,266.30) 3A-5 Metroport Meals On Wheels Cumulative Monthly Report Month of: 2020 To Date P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake 428 N. Hwy 377 Roanoke, TX 76262 Oct-20 Nov-20 Dec-20 YTD Totals Prior YTD Totals Southlake Seniors 309 330 165 804 408 Southlake Seniors over 90--No Pay 16 15 8 39 56 Non-resident Seniors 72 93 35 200 391 Non-resident Seniors over 90--No Pay 2 4 2 8 14 tat Visit --No Pay 0 0 0 [ 01 47 Subtotal = Total Meals for Seniors 399 442 210 1051 916 Guests --No Pay 0 0 0 E: 01 0 Volunteers --No Meal 15' 30` 16' 95 Volunteers w/ meal 14 19 2 3511 MMOW Staff 4" 4` 2' 10 Southlake City Employees 8' 8` 4' 28 Meals left for city 32 19 13 64 214 TOTAL MEALS PROVIDED (=#6+#7+#6+#9+#10+#11+#12) 445 480 225 1150 1263 Total Paid Meals (= #1 + #3) 381 423 200 1004 799 Volunteer Hours 132 136 72 340 420 Restaurant Used Feedstore/Chuy's /Chicken Express/Chef Tyler Feedstore/Chuy 's/Scratch Feedstore/Chef Tyler Golden Corral/Chuy's/Asia n Top/Feedstore Cost of Restaurant Food Ordered $ 2,207.50 $ 3,698.75 $ 1,211.25 $ 7,117.50 $ 4,704.41 Supplemental Food Cost $ - $ - $ - ® $ 1,421.59 Non-food Items Cost $ 50.00 $ 50.00 Staffing, Program Support & Mileage $ 1,988.03 $ 2,003.04 $ 50.00 $ 150.00 1 $ 357.91 $ 1,972.33 $ 5,963.40 1 $ 6,153.97 Total Meal Cost $ 4,245.53 $ 5,751.79 $ 3,233.58 $ 13,230.90 $ 12,637.88 $ Collected for Food Served $ 1,528.50 $ 1,687.00 $ 849.00 $ 4,064.50 $ 3,135.00 $ Collected for Other Reasons' $ - $ - $ - $ - $ - Total Sr.Ctr. $$ Collected $ 1,528.50 $ 1,687.00 $ 849.00 $ 4,064.50 $ 3,135.00 Net Cost of Sr Ctr Meals $ (2,717.03) $(4,064.79) $(2,384.58) $ (9,166.40) $ (9,502.88) Home Delivered Meals 86 84 921 262 419 Volunteer Hours 44 40 44 128 132 Cost of Meals $ 430.00 $ 420 $ 460 $ 1,310 $ 2,095 Cost of Staffing & Program Support $ 832.50 $ 832.50 $ 832.50 $ 2,497.50 $ 2,499 Total HD Meal Costs $ 1,262.50 $ 1,252.50 $ 1,292.50 $ 3,807.50 $ 4,594 $ Collected for HD Meals $ 102.50 $ 107.50 $ 122.50 1 $ 332.50 $ 915 Net Cost of HD Meals $ (1,160.00) $ (1,145) $ (1,170) $ (3,475) $ (3,679) Subtotal Net Cost of SC & HD Meal: $ 3,877.03 City Allocation $ 1,834.00 $ 5,209.79 $ 3,554.58 $ 12,641.40 $ 13,181.88 $ 1,834 $ 1,834 $ 5,502 $ 5,499 MMOW Total Net Cost to MMOW for HD & Sr Ctr Meals $ (2,043.03) $(5,209.79) $(3,554.58) $(10,807.40) $ (7,682.88) Senior Activity Center THE MARQ Cumulative Report FY20 LEGENDS HALL Membership & Program Attendance Oct Nov Dec Fitness Jan Feb Mar Apr May Jun Jul Aug Sep Fitness Class Total 636 621 Fitness Class Average 8 10 Chair Pilates Total (Fri) 34 35 Chair Pilates Average 7 9 Chair Pilates Total (Wed) 46 45 Chair Pilates Average 12 11 Chair Yoga Total (Mon) 78 95 Chair Yoga Average 20 24 Chair Yoga Total (Wed) 461 37 Chair Yoga Average 9 9 Gentle Yoga Total 39 64 Gentle Yoga Average 10 16 Fun & Fitness Total (Mon) LW 35 26 Fun & Fitness Average 9 7 Fun & Fitness Total (Tue) 481 40 Fun & Fitness Average 10 10 Fun & Fitness Total (Thu) 46 33 Fun & Fitness Average 9 11 Line Dance Total 33 26 Line Dance Average 8 9 Tai Chi 1 Total 631 44 Tai Chi 1 Average 13 15 Tai Chi 2 Total 30 24 Tai Chi 2 Average 6 8 Zumba Gold Total (Tue) 64 53 Zumba Gold Average 13 13 Zumba Gold Total (Fri) 42 67 Zumba Gold Average (Fri) 14 17 Walking Track I (Mon) 16 15 Walking Track I Average 4 4 Walking Track I (Wed) 5 4 Walking Track I Average I 1 Walking Track 11(Mon) 10 9 Walking Track II Average 3 2 Walking Track II (Wed) 1 4 Walking Track II Average 0 1 Senior Activity Center THE MARQ Cumulative Report FY21 LEGF7-I S HALL Membership & Program Attendance Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total Memberships 834 833 833 833 ###### ###### ###### ###### ###### ###### ###### ###### Male 325 326 326 326 ? ? ? ? ? ? ? ? Female 509 507 507 507 ? ? ? ? ? ? ? ? Resident 627 611 611 611 ? ? ? ? ? ? ? ? Non -Resident 209 222 222 222 ? ? ? ? ? ? ? ? Total New Memberships 4 0 0 0 0 0 0 0 0 6 5 1 Male 4 0 0 0 0 0 0 0 0 2 2 1 Female 0 0 0 0 0 0 0 0 0 4 3 0 Resident 4 0 0 0 0 0 0 0 0 6 5 I Non -Resident 0 0 0 0 0 0 0 0 0 0 0 0 Total Visits 0 0 0 0 0 0 0 0 0 0 0 0 Unique Visits 0 0 0 0 0 0 0 0 0 0 0 0 Average Visits ###### ###### ###### ###### ###### ###### 0 0 0 0 0 0 MMOW Totals 404 445 210 227 307 ? 0 0 ? ? ? MMOW Average 101 111 105 76 102 ###### ###### ###### ###### ###### ###### ###### Number of Lunches 1 4 Oct 4 Nov 2 Dec 3 I Jan 3? Feb Mar 0 Apr 0? May Jun ? Jul I? Aug ? Sep Social Program Total 167 63 144 0 177 0 0 0 0 0 0 0 Social Program Average 56 32 48 0 89 0 0 0 0 0 0 0 Educational/Cultural Program Total 0 40 5 6 0 0 0 0 0 0 0 0 Educational/Cultural Program Average 0 10 1 6 0 0 0 0 0 0 01 0 Wellness Seminar Total 01 9 01 100 01 0 01 0 01 0 0 0 Wellness Seminar Average 0 9 0 100 0 0 0 0 0 0 0 0 Trips Total 0 0 0 0 0 0 0 0 0 0 0 0 Trips Average 0 0 0 0 0 0 0 0 0 0 0 0 2000 1800 1600 1400 1200 1000 800 600 400 200 0 300 250 200 150 100 50 0 Senior Activity Center FY2021 - Q1 Membership & Program Attendance Membership by Age 55-64 65-74 75-84 85-94 95-105 168 �dUcatonal/CUltUrd ,-dUcat/oval/CUltUrd lFyzt7 /Fy21 FY20Q4 Net Promoter Score: 96 FY21 Q4 Net Promoter Score: 92 Most well attended programs: Metroport Meals on Wheels Lunch, Attendees: 107 Most well attended fitness program: Scavenger Hunt, 9 Attendees Comments from our members: "Everything was great!! Well organized with plenty of very friendly help. Enjoyed it as well as the Monday meals." -Doug Edwards "In a hard time you safely provide food - friendship - fun." -Judy Bender "It is such a blessing that y'all are so creative and work so hard to stay in contact with us veterans and seniors!" -William and Cynthia Myers "You do a wonderful job during these trying times." "I don't think it is possible for the Sr Center and Staff to do any better as everything is top notch. However continue to surprise by outdoing themselves." "Personnel to be commended for continuing activities during the restrictions of COVID-19!" "We are always pleased with the lunches provided by the Southlake Senior team!" Programs 1773 Social "y, Social Fy21 FitneSs�we ritneSs�we //Hess Fyzp //Hess FyzVisitors 7 1400 1303 1200 1000 — 800 — 600 — 400 — 200 0 317 FY20Q 1 FY21 Q 1 Total Visits ■ Unique Visits *Unique visits captures individual visitors to the Senior Center CITY OF SOUTHLAKE MEMORANDUM March 5, 2021 To: Senior Advisory Commission From: Jerod Potts, Policy & Strategic Initiative Principal Planner Subject: Item 3C: Discuss Southlake 2035 Parks, Recreation & Open Space Master Plan Action Requested: Provide input on draft recommendations within the Southlake 2035 Parks, Recreation & Open Space Master Plan. Background Information: City staff along with the Southlake Parks & Recreation Board are currently developing the Southlake 2035 Parks, Recreation & Open Space Master Plan. The Board has held several meetings dating back to 2019 to discuss this plan element. During the development of the Health & Wellness Master Plan in 2019, City staff presented to the Senior Advisory Commission to ensure the senior perspective was included in the plan. The adopted Health & Wellness Plan contains a section focusing on being an age -friendly community. A couple of the recommendations adopted with the Health & Wellness Master Plan included: HW22: Continue to work with City groups such as the Southlake Senior Advisory Commission (SAC) to ensure that Southlake is an Age -Friendly Community HW23: As part of the next Parks Master Plan update, seek the input of Southlake seniors regarding interests in terms of recreational program offerings. Given the recommendations noted above, staff will present draft recommendations in the Parks, Recreation and Open Space Master Plan to the Senior Advisory Committee. The purpose of this discussion is to ensure this important resident perspective is included in the City's comprehensive planning process. Staff Contact: Jerod Potts — (817) 748-8195 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Minutes of the November 10, 2020 CITY OF SOUTHLAKE Senior Advisory Commission Meeting Minutes: November 10, 2020 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Legacy Meeting Rooms 285 Shady Oaks Drive Southlake, Texas 76092 Members Present: Chair MaryLee Alford, and Vice Chair Greta Schumacher, Secretary Patty Howell, and SAC members, Bernadette MacDermott, Kathryn Orler, Esther Spickler, Julie Walter, and Victoria Clyde (Alt #1) Commission Members Absent: Jayne Winfrey (Alt #2) Staff Members Present: Hospitality and Sales Manager of Legends Hall at The Marq Southlake, Ashley Newhart and Senior Services Coordinator, Soheila Mashat-Phelps and Deputy Director Economic Development & Tourism Daniel Cortez 1. CALL TO ORDER Chair MaryLee Alford called the meeting of the Senior Advisory Commission to order at 1:00 p.m. 2. PUBLIC FORUM There being no one present to address the Commission, Public Forum was closed. 3. DISCUSSION 3A. ECONOMIC DEVELOPMENT Deputy Director of Economic Development & Tourism Daniel Cortez updated the Commission on the City's Economic Recovery Strategic Goals, the 20 Days of Christmas event, and responded to questions. 3B. SENIOR SERVICES REPORT Senior Services Coordinator Soheila Mashat-Phelps updated the Commission on current and planned activities and programs and responded to questions from the Commission. 3C. COMMUNITY SERVICES REPORT Hospitality & Sales Manager Ashley Newhart presented an update for the Senior Center membership and participation and responded to questions from the Commission. Senior Advisory Commission Meeting Minutes of the November 10, 2020 3D. DECEMBER 08, 2020 SENIOR ADVISORY COMMISSION MEETING The commission decided to cancel the December 08, 2020 meeting. 4. CONSENT CONSENT AGENDA Consent Agenda items are considered routine by the Commission and are enacted with one motion. 4A. APPROVAL OF THE MINUTES FROM THE AUGUST 11, 2020 REGULAR SENIOR ADVISORY COMMISSION MEETING. Chair MaryLee Alford presented the Consent Agenda, including approval of the minutes of the August 11, 2020 meeting. Chair Alford asked if there were any revisions to the minutes. No revisions were discussed. :T91T/ 4 ki A motion was made to accept the minutes of August 11, 2020 meeting as read. Motion: Schumacher Second: Spickler Ayes: Alford, Howell, MacDermott, Orler, Schmacher, Spickler, Walter Nays: None Abstention: None Vote: 7-0 Motion passed. 5. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 2:45 p.m. Motion: MacDermott Second: Schumacher Ayes: Alford, Howell, MacDermott, Orler, Schmacher, Spickler, Walter Nays: None Abstention None Vote: 7-0 Motion passed. MaryLee Alford, Chair Ashley Newhart, Community Services Department A digital recording of this meeting is available by request in the Office of the City Secretary. Senior Advisory Commission Attendance Report 2020 - 1 Patty Howell - - - - Individual Attendance Rate 100% Hrs To 6.25 2 MaryLee Alford 100% 6.25 3 Kathryn Orler _ _ X _ _ YO _ 75% 5.25 4 lJulie Walter 0 1 40 40 0 0 0 YO _ 100% 1.75 5 Esther Spickler 100% 6.25 6 Greta Schumacher YO VO 100% 6.25 7 Bernadette MacDermott YO VO VO 100% 6.25 Alt 1 Victoria Clyde YO VO_ _ _ _ _0 V _ 100% 1.75 Alt 2 Jayne Winfrey YO VO_ _ _ _ _ X _ 75% 4.5 Meeting Attendance Rate (includes substitutions) 100% 100% 86.00% 89% Total Hours 2 1.5 1 1.75 6.25 Average Monthly Attendance 120201 94% 1 In attendance )( I Not present; no substitute ! ISubstitute in attendance Vacant position Meeting Canceled 40 No quorum; Meeting Canceled Change in Representative Senior Advisory Commission Attendance Report 2021 Place Name 1/12/21 2/9/21 3/9/21 4/13/21 5/11121 6/8/21 7/13/21 8/10/21 9/14/21 10/12/21 11/9/21 12/14/21 Individual Attendance Rate Hrs To Date Alford Kathryn Orler Esther Spickler Greta Schumacher Bernadette MacDermott Victoria Clyde Winfrey MeetingmaryLee . . (includes Rate substitutions) Total Hours Average Monthly Attendance 2021 In attendance x I Not present; no substitute r ISubstitute in attendance Vacant position Meeting Canceled No quorum; Meeting Canceled Change in Representative