Loading...
2020-11-10 SAC PacketCITY OF SOUTH LAKE MEMORANDUM November 6, 2020 AGENDA NOTES WITH TIMES TO: Senior Advisory Commission FROM: Ashley Newhart, Hospitality and Sales Manager SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, November 10, 2020 at 1:00 p.m. The regular Senior Advisory Commission meeting will begin at 1:00 p.m. in The Marq Legends Hall Legacy Meeting Rooms. A light lunch will be served at 12:30 p.m. Please advise staff if you are not able to attend this meeting (sphelps@ci.southlake.tx.us or 817.748.8398). Estimated Time 1:00 p.m. — 1:05 p.m. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address the Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider, or take action on any item presented. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. Estimated Time 1:05 p.m. — 1:25 p.m. 3. Aaenda Item No. 3. Discussion: A. Economic Development and Tourism Update— Deputy Director of Economic Development & Tourism Daniel Cortez will present an update to the Commission on projects within the City. No packet documents. B. Senior Services Update— Senior Services Coordinator Soheila Mashat- Phelps will update the Commission on current and future senior programming and events. No packet documents. C. Community Services Update — Hospitality & Sales Manager, Ashley Newhart, will present an update for the Senior Center membership and participation. No packet documents. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — November 10, 2020 Page 2 of 2 D. December 8, 2020 Senior Advisory Commission Meeting- No packet documents. Estimated Time 1:25 p.m. — 1:30 p.m. 4. Agenda Item No. 4. Consent: A. Approve the August 11, 2020 Senior Advisory Commission Meeting Minutes — Please include any corrections to the minutes in your motion. Estimated Time 1:30 p.m. — 1:40 p.m. 5. Agenda Item No. 5. Adjournment OTHER ITEMS OF INTEREST As usual, your packet contains a copy of the SAC Attendance Report for your information. If you would like to receive notifications for City Council meetings, construction alerts, calendar and community events updates and more, please sign up at the City's website by clicking on the "Notify Me" tab at http://www.citVofsouthlake.com/list.aspx. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. Ashley Newhart Hospitality & Sales Manager Legends Hall at The Marq Southlake P: (817) 748-8918 anewhart(c_ci.south lake.tx.us Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatphelps(d)ci.southlake.tx.us) Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi(a)ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION MEETING: TUESDAY, NOVEMBER 10, 2020 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Legacy Meeting Rooms 285 Shady Oaks Drive Southlake, Texas 76092 REGULAR AGENDA TIME: 1. Call to Order 2. Public Forum 1:00 P.M. (This is the Public's opportunity to address the Senior Advisory Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 3. Discussion A. Economic Development and Tourism Update B. Senior Services Update C. Community Services Update D. December 8, 2020 Meeting 4. Consent A. Approve the August 11, 2020 Senior Advisory Commission Meeting Minutes 5. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street,, SoNC We Texas, on Friday, November 6, 2020 by 6:00 p.m. pursuant to Chapter 551 of (Went Code. Veronica Logs. TRWk Deputy City Secretary c If you plan to attend this p b_ meeftng and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Minutes of the August 11, 2020 CITY OF SOUTHLAKE Senior Advisory Commission Meeting Minutes: August 11, 2020 LOCATION: Virtual Meeting Members Present: Chair MaryLee Alford, and Vice Chair Greta Schumacher, Secretary Patty Howell, and SAC members, Bernadette MacDermott (audio only), Esther Spickler, and Jayne Winfrey (Alt #2) Commission Members Absent: SAC member Kathryn Orler Staff Members Present: Hospitality and Sales Manager of Legends Hall at The Marq Southlake, Ashley Newhart and Senior Services Coordinator, Soheila Mashat-Phelps 1. CALL TO ORDER Chair MaryLee Alford called the meeting of the Senior Advisory Commission to order at 10:31 a.m. 2. PUBLIC FORUM There being no one present to address the Commission, Public Forum was closed. 3. DISCUSSION 3A. SENIOR SERVICES REPORT Senior Services Coordinator, Soheila Phelps, reported on the Q2 and FY 2020 Cumulative Report as well as the curbside meal program for the months of June and July and answered questions from the Commission. 4. CONSENT CONSENT AGENDA Consent Agenda items are considered routine by the Commission and are enacted with one motion. 4A. APPROVAL OF THE MINUTES FROM THE FEBRUARY 11, 2020 REGULAR SENIOR ADVISORY COMMISSION MEETING. Chair MaryLee Alford presented the Consent Agenda, including approval of the minutes of the February 11, 2020 meeting. Chair Alford asked if there were any revisions to the minutes. No revisions were discussed. APPROVED A motion was made to accept the r ' tef of February 11, 2020 meeting as read. Senior Advisory Commission Meeting Minutes of the August 11, 2020 Motion: Schumacher Second: Howell Ayes: Alford, Howell, MacDermott, Schmacher, Spickler Abstention None Vote: 5-0 Motion passed. 5. CONSIDER 5A. RECOMMENDATION ON PROPOSED FY 2021 SENIOR SERVICES GENERAL FUND OPERATING BUDGET Hospitality and Sales Manager of Legends Hall at The Marq Southlake, Ashley Newhart presented the FY 2021 Senior Services General Fund Operations Budget for a recommendation and answered questions. The proposed FY2021 Senior Services General Fund Budget and findings of the Analysis report were discussed. APPROVED A motion was made to approve the FY 2021 Senior Services General Fund Budget as presented. Motion: Schumacher Second: Spickler Ayes: Alford, Howell, Schmacher, Spickler Abstention None Vote: 4-0 Motion passed. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 10.58 a.m. Motion: Spickler Second: Shumacher Ayes: Alford, Howell, Schumacher, Spickler Nays: None Abstention None Vote: 4-0 Motion passed. MaryLee Alford, Chair Ashle Newhart, Community Services Department 4A-� Senior Advisory Commission Meeting Minutes of the August 11, 2020 A digital recording of this meeting is available by request in the Office of the City Secretary. 4A-3 Senior Advisory Commission Attendance Report 2020 Individual Place Name 1/14/20 2/11/20 3/10/20 4/14/20 5/12/20 6/9/20 7/14/20 8/11/20 9/8/20 10/13/20 11/10/20 12/8/20 Attendance Rate Hrs To Date ©- Alford ©. a . - Elm Elm �0 a Bernadette : - Elm" o Jayne Winfrey aoeeeeeoae�� t t Meeting . - .. Rate .substitutions) urs Average Monthly Attendance 2020 95% d In attendance x Not present; no substitute ISubstitute in attendance Vacant position _ Meeting Canceled No quorum; Meeting Canceled Change in Representative