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2020-02-11 SAC PacketCITY OF SOUTHLAK MEMORANDUM January 27, 2020 AGENDA NOTES WITH TIMES TO: Senior Advisory Commission FROM: Ashley Newhart, Hospitality and Sales Manager SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, February 11, 2020 at 1:00 p.m. The regular Senior Advisory Commission meeting will begin at 1:00 p.m. in The Marq Legends Hall Executive Boardroom. A light lunch will be served at 12:30 p.m. Please advise staff if you are not able to attend this meeting (sphelps@ci.southlake.tx.us or 817.748.8398). Estimated Time 1:00 — 1:05 p.m. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address the Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider, or take action on any item presented. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. Estimated Time 1:05 p.m. — 2:00 p.m. 3. Agenda Item No. 3. Discussion: A. Call A Ride Southlake Report — CARS Chairman Ernie Meyer will present a quarterly report to the Commission. A copy of the CARS 2019 cumulative report is included in your packet. B. City Manager's Office Report — Assistant to the City Manager Lauren LaNeave will provide a presentation to the Commission. No packet documents. C. Senior Services Report — Senior Services Coordinator Soheila Mashat- Phelps will update the Commission on current and future senior programming and events. No packet documents. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — February 11, 2020 Page 2 of 2 D. Upcoming Agenda Items- This is an opportunity for the Commission to discuss what they would like to see on a future agenda. Items cannot take action but can be fact finding topics. The Chair and Vice Chair will decide at Pre -Agenda meetings what they will take forward at the next meeting. No packet documents. Estimated Time 2:00 — 2:05 pm 4. Agenda Item No. 4. Consent: A. Approve the January 14, 2020 Senior Advisory Commission Meeting - Minutes — Please include any corrections to the minutes in your motion. Estimated Time 2:05 pm — 2:30pm 5. Agenda Item No. 5. Adjournment OTHER ITEMS OF INTEREST As usual, your packet contains a copy of the SAC Attendance Report for your information. Upcoming Events: Celebrate Southlake I March 20 & 22 1 The Marq Southlake If you would like to receive notifications for City Council meetings, construction alerts, calendar and community events updates and more, please sign up at the City's website by clicking on the "Notify Me" tab at http://www.citvofsouthlake.com/list.aspx. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. Ashley Newhart Hospitality & Sales Manager Legends Hall at The Marq Southlake P: (817) 748-8918 anewhart(@-ci.southlake.tx.us Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham6E�ci.southlake.tx.us) Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatohelosCa�ci.southlake.tx.us) Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddaAEC ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION MEETING: TUESDAY, FEBRUARY 11, 2020 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Executive Boardroom 285 Shady Oaks Drive Southlake, Texas 76092 REGULAR AGENDA TIME: 1:00 P.M. Call to Order 2. Public Forum (This is the Public's opportunity to address the Senior Advisory Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 3. Discussion A. Call A Ride Southlake Report B. City Manager Office Report C. Senior Services Report D. Upcoming Agenda Items 4. Consent A. Approve the January 14, 2020 Senior Advisory Commission meeting minutes 5. Adjournment A quorum of the City Council maybe present at this meeting. CERTIFICATE I hereby certify that the was posted on the official bulletin boards at Town Hall, r 1400 Main Street, So ,,, ,ESst,`* Friday, February 7, 2020 by 6:00 p.m. pursuant to Chapter 551 of the T..Wawernrrib %tide. Citycretary ; ••........•®� If you plan to attend this pub11cYM@l1* and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CALLA I LDErw Monthly Summary of Service Provided to Seniors and Handicapped - 2019 OF SOUTHLAKE Jan Feb March AREA May June July Aug Sep Oct Nov Dec Totals Newly Qualified Users 7 0 0 8 0 0 5 5 0 4 0 3 32 Total Qualified Users 480 487 487 495 495 495 500 505 505 509 509 512 512 Total Volunteer Drivers 24 24 24 24 24 24 24 23 24 23 23 23 23 Unduplicated Users Served this Month 16 16 15 14 14 14 13 16 15 13 11 7 164 Volunteer Drivers Used this Month 22 24 22 24 23 20 22 21 22 20 21 20 Driver Personal Vehicle Miles 770 1143 1108 1139 1105 763 1043 1044 941 863 886 617 11422 Driver Hours 27 40 39 41 39 28 38 39 34 31 33 24 413 Trips Cancelled by User 28 35 39 28 47 28 8 17 32 32 22 11 327 Trip Requests Not Filled 21 10 31 15 35 37 18 10 14 28 8 11 238 Pick up More Than Ten Minutes Late 0 0 0 0 0 0 4 0 1 0 1 0 6 Driver Failed to Make Pick up 0 0 0 0 0 0 0 0 0 0 0 0 0 Van Miles 0 One Way Trips Medical/Dental 21 19 26 36 29 23 31 31 31 21 30 19 317 Southlake Senior Center 47 107 86 93 107 67 93 93 85 71 53 35 937 Personal Needs 6 10 4 2 2 2 0 6 14 20 9 0 75 Shopping 2 0 0 0 0 0 0 0 0 0 0 0 2 Business 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Senior Centers 31 46 46 35 30 25 30 30 15 30 36 36 390 Other 0 0 0 0 0 0 0 0 0 0 0 0 0 Total One Way Trips 107 182 162 166 168 117 154 160 145 142 128 90 1721 Rider Groups Seniors & Handicapped>54 90 163 140 138 145 97 127 133 124 131 124 73 1485 Handicapped < = 54 17 19 22 28 23 20 27 27 21 11 4 17 236 Total 107 182 162 166 168 117 154 160 145 142 128 90 1721 Note: Closed 2 days for Thanksgiving and two weeks for Christmas/New Years 3A Senior Advisory Commission Meeting Minutes of the January 14, 2020 CITY OF SOUTHLAKE Senior Advisory Commission Meeting Minutes: January 14, 2020 LOCATION: The Marq Southlake Legends Hall Executive Boardroom 285 Shady Oaks Drive Southlake, Texas Members Present: Chair MaryLee Alford, and Vice Chair Greta Secretary Patty Howell, and SAC members, Kathryn Orler, Esther Bernadette MacDermott, Wendy Polk (Alt#1), and Jayne Winfrey] Commission Members Absent: All Commission Memb Staff Members Present: Hospitality and Sali Southlake, Ashley Newhart and Senior Services Guests: Metroport Meals On Wheels Executive 1. CALL TO ORDER 60 lends Hall at The Marq ila Mashat-Phelps Chair MaryLee Alford call leeting of the Senior Advisory Commission to order at 1:00 p.m. 2. PUBLIC FORUM There being n\Iplkent to address the Commission, Public Forum was closed. 3. DIS;q/a N 3A. CERVICES REPORT H Sales Manager, Ashley Newhart, reported on the new formatting of nio dvisory Commission meetings and presented the October and November bard report and responded to questions and comments on the report. ETROPORT MEALS ON WHEELS REPORT Metroport Meals On Wheels (MMOW) Executive Director Mary King presented a brief history of MMOW to new Commission members and reviewed the October and November detail report, as well as a 2019 cumulative report, which was included in the meeting packet. Mary responded to questions and comments on the reports. City of Southlake Values: Integrity ♦ Innovation ♦ Acco.4t4U r ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Minutes of the January 14, 2020 3C. SENIOR SERVICES REPORT Senior Services Coordinator, Soheila Phelps, presented and informal dedication of the bus plaque honoring the late Mr. Dick McCauley. She also mentioned upcoming events and answered questions from the commission. 3D. UPCOMING AGENDA ITEMS Commission member Kathryn Orler mentioned updating the curb s s t u t the City. Commission member Esther Spickler mentioned Champ<fham ar ' and offered an equipment recommendation for Champions Club. embers discussed Silver Sneakers program and options with Medi� ions Club. The Commission directed staff to look into options. 4. CONSENT CONSENT AGENDA Consent Agenda ite sidered routine by the Commission and are enacted with one motiol6k 4A. APPROVAL OF THE MINUTES FROM NaVEMBER 12, 2019 S REGULAR SENIOR ADVISORY CGAMEETING. Chair MaryLee Alford present he CorM%nt Agenda, including approval of the minutes of the November 9 meeting. Chair Alford asked if there were any revisions to th mi e No revisions were discussed but staff directed commission to in Iddi ' al topics to staff's attention if they wanted to add items to the end APPROVED A motion \bo cept the minutes of November 12, 2019 meeting as read. Moti Schu acher S o ler es' Iford, Howell, MacDermott, Orler, Schmacher, Spickler nti n None e: 6-0 o passed. 5. An APPROVED A motion was made to adjourn the meeting at 2:57 p.m. Motion: Schumacher Second: Howell Ayes: Alford, Howell, MacDermott, Orler, Schumacher, Spickler Nays: None 4A-2 Senior Advisory Commission Meeting Minutes of the January 14, 2020 Abstention None Vote: 6-0 Motion passed. MaryLee Alford, Chair Ashley Newhart, A digital recording of this meeting is available by request in the Office of cot 4A-3 Senior Advisory Commission Attendance Report 2020 Individual Place Name 1/14/20 2/11/20 3/10/20 4/14/20 5/12/20 6/9/20 7/14/20 8/11/20 9/8/20 10/13/20 11/10/20 12/8/20 Attendance Rate Hrs To Date © Kathryn Bernadette MacDermott Meeting Attendance Rate (includes substitutions) tt. Monthly Attendance 2020 100% In attendance x Not present; no substitute w Substitute in attendance • Vacant position Meeting Canceled No quorum; Meeting Canceled