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2019-10-08 SAC PacketCITY OF SOUTHL.r KE SENIOR ADVISORY COMMISSION MEETING: TUESDAY, OCTOBER 8 2019 LOCATION: LEGENDS HALL AT THE MARQ SOUTHLAKE The Executive Boardroom 285 Shady Oaks Drive Southlake, Texas 76092 REGULAR AGENDA TIME: 1. Call to Order 2. Public Forum 1:00 P.M. (This is the Public's opportunity to address the Senior Advisory Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 3. Discussion A. Economic Development Report B. Metroport Meals On Wheels Report C. Call A Ride Southlake Report D. Southlake Senior Funding, Inc. Report E. Community Services Report F. Senior Services Report 4. Consent A. Approve the September 10, 2019 Senior Advisory Commission Meeting Minutes 5. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake Texas, on Friday, October 4, 2019 by 6:00 p.m. pursuant to apter 551 of the Temo��f(ment Code. ,•C6PL ov kF Am helley, T} i. scn= City Secretary % " If you plan to attend thi��ublid•mestire1'and,( Eve a disability that requires special needs, please advise the City Secretary 48 hours in advafwi t 8*7**06 reasonable accommodations will be made to assist you. 1'"City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAK MEMORANDUM October 8, 2019 AGENDA NOTES WITH TIMES TO: Senior Advisory Commission FROM: Ashley Newhart, Hospitality and Sales Manager SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, October 8, 2019 at 1:00 p.m. The regular Senior Advisory Commission meeting will begin at 1:00 p.m. in The Marq Legends Hall Executive Boardroom. A light lunch will be served at 12:30 p.m. Please advise staff if you are not able to attend this meeting (sphelps@ci.southlake.tx.us or 817.748.8398). Estimated Time 1:00 p.m. — 1:05 p.m. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address the Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider, or take action on any item presented. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. Estimated Time 1:05 p.m. — 1:50 p.m. 3. Agenda Item No. 3. Discussion: A. Economic Development Report — Deputy Director of Economic Development & Tourism, Daniel Cortez will present an update to the Commission on development projects within the City. No packet documents. B. Metroport Meals On Wheels Report — A copy of the MMOW August 2019 report and the Cumulative report are included in the packet. C. Call A Ride Southlake Report — A copy of the CARS August 2019 and Cumulative report are included in the packet. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date —October 8, 2019 Page 2of2 D. Southlake Senior Funding, Inc. — No packet documents. E. Community Services Department Report — Hospitality & Sales Manager, Ashley Newhart, will present a copy of the August 2019 dashboard report. A copy of the dashboard is included in the packet. F. Senior Services Report — No packet documents. Estimated Time 1:50 p.m. — 1:55 p.m. 4. Agenda Item No. 4. Consent: A. Approve the September 10, 2019 Senior Advisory Commission Meeting Minutes — Please include any corrections to the minutes in your motion. Estimated Time 1:55 p.m.- 2:00 p.m. 5. Agenda Item No. 5. Adjournment OTHER ITEMS OF INTEREST A. As usual, your packet contains a copy of the SAC Attendance Report for your information. B. If you would like to receive notifications for City Council meetings, construction alerts, calendar and community events updates and more, please sign up at the City's website by clicking on the "Notify Me" tab at http://www.citvofsouthlake.com/Iist.aspx. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. Ashley Newhart Hospitality & Sales Manager Legends Hall at The Marq Southlake P: (817) 748-8918 anewhartC@-ci.southlake.tx.us Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham@cityofsouthlake.com) Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatphelps@cityofsouthlake.com) Marcy Haddadi, Administrative Secretary of Community Services, 817-748-8184, (mhaddadi@cityofsouthlake.com) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Metroport Meals On Wheels Monthly Report Month of: August P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake 428 N. Hwy 377 Roanoke, TX 76262 Previous Year Totals 8/5/2019 8/12/2019 8/19/2019 8/26/2019 Monthly Totals (41uncheons) Southlake Seniors 58 34 46 39 177 155 # of Other Seniors 56 29 44 36 165 217 # Volunteers 12 11 7 6 36 51 Staff 1 1 1 1 4 4 SL Staff/City Employees -Others 2 1 10 2 15 5 To Go Meals 0 0 0 0 01 120 0 Meals left for city 0 60 25 35 5 TOTAL ATTENDANCE 129 136 133 119 0 517 437 Volunteer Hours 52 48 32 28 160 220 FeBedBs�'tore Joe's Pizza Chuy's Asian Top Fs Restaurant Used- # Meals ordered from Centralized Kitchen 125 100 100 100 425 425 $ Cost of Food Ordered $ 500.00 $ 405.67 $ 500.00 $ 400.00 $ - $ 1,805.67 $ 1,646.91 Supplemental Food $ 136.46 $ 132.85 $ 87.93 $ 132.44 $ - $ 489.68 $ 680.31 Non-food Items $ 102.92 $ - $ 35.14 $ 8.18 $ - $ 146.24 $ 119.48 $ Collected for Food Served $ 390.00 $ 292.00 $ 285.00 $ 276.00 $ - $ 1,243.00 $ 1,178.00 $ Collected for Other Reasons* $ - $ - $ - $ - $ - $ - 21 $ - 1st time -Non pay 4 5 9 3 $ - 34 90+ non pay 11 5 8 6 $ - 30 50 3B-1 Southlake Seniors Non-resident Seniors # Volunteers MMOW Staff 90+ non pay 1st Visit -No Pay City Employees --No Pay To Go Meals Meals left for city TOTAL ATTENDANCE Total Paid Meals Volunteer Hours Restaurant Used Kitchen Oct-1 811 Nov-18 Dec-1 811 Jan-19 Feb-1 911 Mar-1 91 Apr-19 May-19 Jun-19 Jul-19 Aug-19 163 118 128 113 154 132 194 119 150 205 177 240 172 156 156 199 193 215 137 168 209 165 40 25 31 29 35 39 40 26 45 50 36 5 3 3 3 4 4 5 3 4 5 4 50 36 35 21 34 30 31 23 27 32 30 43 24 24 21 14 18 25 27 21 42 21 9 8 13 7 7 6 6 3 1 4 15 0 0 0 0 0 0 0 20 0 3 0 200 59 37 41 60 99 55 63 84 90 120 750 445 427 391 507 521 571 421 500 640 568 403 290 284 269 353 325 409 256 318 414 342 180 112 136 128 156 172 180 116 196 220 160 Feedstore/Chilos o's/Meat U Anywhere/Joe's Pizza & Pasta/ Asian Top Feedstore/ Meat U Anywhere/ Asian Top Feestore/Meat U Anywhere Feedstore/ Chuy's/Asian Top Feedstore/ Joe's/Golden Corral/Asian Top Feedstore/Joes/ Meat U Anywhere/Asian Top Feedstore/ Chuy's/Golden Corral/Joe's/As ian Top Feedstore/Mea t U Anywhere/Fire Dept Cookout Feedstore/Gold en Corral/Chuy's/A sian Top Feedstore/Chuy' s/ Joe's Pizza/Asian Top/Meat U Anywhere Feedstore/ Joe's Pizza/Chuy's/A sian Top 525 325 355 325 425 440 525 400 425 525 425 Sep-19 j YTD Total 0 165 0 201 0� 0� 0 4 $ Cost of Food Ordered $ 2,172.53 $ 1,550.00 $ 1,260.00 $ 1,400.00 $ 1,832.00 $ 1,885.00 $ 2,300.00 $ 1,561.11 $ 1,848.49 $ 2,340.00 $ 1,805.67 $ - Supplemental Food Cost $ 612.52 $ 602.83 $ 627.32 $ 430.62 $ 649.93 $ 769.34 $ 831.57 $ 327.99 $ 568.56 $ 682.24 $ 489.68 $ - Non-food Items Cost Staff & Program Support & Mileage $ $ 141.18 2,134.39 $ $ 82.78 2,143.81 $ 112.28 $ 92.68 $ 90.81 $ 196.65 $ 156.43 $ 96.30 $ 114.08 $ 106.30 $ 146.24 $ $ 2,152.16 $ 2,119.66 $ 2,135.38 $ 2,127.43 $ 2,137.81 $ 2,138.39 $ 2,140.36 $ 2,150.05 $ 2,101.84 $ Total Meal Cost $ 5,060.62 $ 4,379.42 $ 4,151.76 $ 4,042.96 $ 4,708.12 $ 4,978.42 $ 5,425.81 $ 4,123.79 $ 4,671.49 $ 5,278.59 $ 4,543.43 $ $ Collected for Food Served $ 1,371.00 $ 1,139.00 $ 1,000.00 $ 941.00 $ 1,316.00 $ 1,211.00 $ 1,646.00 $ 937.00 $ 1,164.00 $ 1,527.00 $ 1,243.00 $ Collected for Other Reasons* $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Total Sr.Ctr. $$ Collected $ 1,371.00 $ 1,139.00 $ 1,000.00 $ 941.00 $ 1,316.00 $ 1,211.00 $ 1,646.00 $ 937.00 $ 1,164.00 $ 1,527.00 $ 1,243.00 $ Net Cost of Sr Ctr Meals $ (3,689.62) $ (3,240.42) $ (3,151.76) $ (3,101.96) $ (3,392.12) $ (3,767.42) $(3,779.81) $(3,186.79) $ (3,507.49) $ (3,751.59) $ (3,300.43) $ Home Delivered Meals 123 114 130 159 118 119 135 121 137 195 139 Volunteer Hours 46 42 40 46 40 42 44 44 40 44 44 Cost of Meals $ 615 $ 570 $ 650 $ 795 $ 590 $ 595 $ 675 $ 605 $ 685 $ 975 $ 695 Cost of Staff & Program Support $ 890 $ 890 $ 890 $ 890 $ 890 $ 890 $ 890 $ 890 $ 890 $ 890 $ 890 Total HD Meal Costs $ 1,505 $ 1,460 $ 1,540 $ 1,685 $ 1,480 $ 1,485 $ 1,565 $ 1,495 $ 1,575 $ 1,865 $ 1,585 $ $ Collected for HD Meals $ 275 $ 270 $ 293 $ 345 $ 255 $ 295 $ 275 $ 220 $ 225 $ 325 $ 220 Net Cost of HD Meals $ (1,230) $ (1,190) $ (1,247) $ (1,340) $ (1,225) $ (1,190) $ (1,290) $ (1,275) $ (1,350) $ (1,540) $ (1,365) $ 5741 3663 1756 469,1 $ 19,954.80 $ 6,592.60 $ 1,335.73 $ 23,481.28 $ 51,364.41 $ 13,495.00 $ $ 13,495.00 $ (37,869.41) 1490 472 $ 7,450 $ 9,790 - $ 17,240 $ 2,998 - $ (14,242 rrlor i Totals 1345 2260 377 43 317 324 97 8 584 5355 3605 1689 Feedstore/Golden Corral/Chuy's/Asi an Top/Joe's 4,415 $ 18,133.32 $ 6,802.83 $ 1,188.85 $ 25,531.24 $ 51,656.24 $ 13,743.23 $ 13,743.23 $ (37,913.01) 1797 472 $ 8,985 $ 8,206 $ 17,191 $ 3,040 $ (14,151) Total Cost of SC & HD Meals L$ 6,566 $ 5,839 $ 5,692 $ 5,728 $ 6,188 $ 6,463 $ 6,991 $ 5,619 $ 6,246 $ 7,144 $ 6,128 $ - $ 68,604 $ 68,847 City Allocation $ 1,667 $ 1,667 $ 1,667 $ 1,667 $ 1,667 $ 1,667 $ 1,667 $ 1,667 $ 1,667 $ 1,667 $ 1,667 $ 18,337 $ 18,337 MMUVV Net Cos=Sr utr Meals I $ (4,919.62) $(4,430.42) $(4,398.76) $(4,441.96) $(4,617.12) $ (4,957.42) $(5,069.81) $(4,461.79) $ (4,857.49) $ (5,291.59) $(4,665.43) $ - $ (52,111) $ (52,064.01) 3B-2 CALL A 0; SOUTHLAKE Newly Qualified Users Total Qualified Users Total Volunteer Drivers Unduplicated Users Served this Month Volunteer Drivers Used this Month Driver Personal Vehicle Miles Driver Hours Trips Cancelled by User Trip Requests Not Filled Pick up More Than Ten Minutes Late Driver Failed to Make Pick up Van Miles One Way Trips Medical/Dental Southlake Senior Center Personal Needs Shopping Business Other Senior Centers Other Total One Way Trips Rider Groups Seniors & Handicapped>54 Handicapped < = 54 Total Monthly Summary of Service Provided to Seniors and Handicapped - 2019 Jan Feb March April May June July Aug Sep Oct Nov Dec Totals 7 0 0 8 0 0 5 5 25 480 487 487 495 495 495 500 505 505 24 24 24 24 24 24 24 23 23 16 16 15 14 14 14 13 16 118 22 24 22 24 23 20 22 21 23 770 1143 1108 1139 1105 763 1043 1044 8115 27 40 39 41 39 28 38 39 291 28 35 39 28 47 28 8 17 230 21 10 31 15 35 37 18 10 177 0 0 0 0 0 0 4 0 4 0 0 0 0 0 0 0 0 0 0 21 19 26 36 29 23 31 31 216 47 107 86 93 107 67 93 93 693 6 10 4 2 2 2 0 6 32 2 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 31 46 46 35 30 25 30 30 273 0 0 0 0 0 0 0 0 0 107 182 162 166 168 117 154 160 1216 90 163 140 138 145 97 127 133 1033 17 19 22 28 23 20 27 27 183 107 182 162 166 168 117 154 160 1216 3C-1 Trip Destination Summary (by City) August 2019 D-City Medical/Dental SL Senior Ctr Personal Business Shopping Other Senior Ctr Other Number of Trips Miles Bedford ❑ ❑ ❑ ❑ ❑ ❑ 2 28 Total Trips/Miles to this City 2 28 Percent of All Trips/Miles 1.30% 2.68% Euless C ❑ ❑ ❑ ❑ ❑ ❑ 21 294 Total Trips/Miles to this City 21 294 Percent of All Trips/Miles 13.64% 28.19% Grapevine [f ❑ ❑ ❑ ❑ ❑ ❑' 2 12 ❑ ❑ ❑ ❑ ❑' D ❑ 28 168 Total Trips/Miles to this City 30 180 Percent of All Trips/Miles 19.48% 17.26% Keller ❑ ❑ ❑ ❑ w ❑ 2 16 Total Trips/Miles to this City 2 16 Percent of All Trips/Miles 1.30% 1.53% Roanoke [] ❑ ❑ ❑ ❑ ❑ - 6 60 Total Trips/Miles to this City 6 60 Percent of All Trips/Miles 3.90% 5.75% Southlake ❑ I� ❑ ❑ ❑ ❑ E 93 465 Tuesday, October 1, 2019 — Page I of 2 OF SOUTHLAKE 3C-2 D-City Medical/Dental SL Senior Ctr Personal Business Shopping Other Senior Ctr Other Number of Trips miles Total Trips/Miles to this City 93 465 Percent of All Trips/Miles Grand Total 154 Tuesday, October 1, 2019 OF SOUTHLAKE 60.39% 44.58% J043 Page 2 of 2 3C-3 Senior Activity Center August 2019 Membership & Program Attendance Membership by Age 400 378 350 300 263 250 200 178 150 100 69 50 9 21 11 0 1 55-64 65-74 75-84 85-94 Visits 2000 1509 1500 1000 500 348 0 ml Visits Total Visits ■ Unique Visits Average Visits: 4 Social 300 230 200 94 94 100 8 29 0 Movies & Art Dances Bridge, Bingo & Memoirs Total Attendees (Average Attendence Fitness / Wellness 1000 684 500 73 10 24 0 Fitness Classes Wellness Seminars Total Attendees (Average Attendence Total Membership ■ New Members 6 0 al.0[17.7 400 300 200 100 0 1 New Members by Gender Female ■Male 067% Total Members by Gender Female ■ Male 64 % New Members by Residency ■ Resident 21 % Non -Resident Total Members by Residency ■ Resident 25% Non -Resident MMOW 342 86 Lunch Attendees Total Attendees ■ Average Attendence Number of MMOW Lunches Hosted: 4 Educational / Cultural 0.5 0 0 0 0 0 0 0 0 0 History Technology Life Planning Trips Total Attendees (Average Attendence Most well attended program's: Luau Party, 94 Attendees Duplicate Bridge, 33 Average Attendees Outside The Box Seminar, 29 Attendees Most well attended fitness program: Chair Yoga (Mon), Average 21 per class Fitness 100 85 82 80 64 70 60 263 50 21 39 39 54 3g 362 40 10 10 16 6 4 13 3 15 4 9 11 13 9 18 20 1 0 Chair Chair Chair Chair Gentle Walking Walking Walking Walking Fun & Fun & Fun & Line Tai Chi 1 Tai Chi 2 Zumba Zumba Pilates Pilates Yoga Yoga Yoga Track I Track I Track II Track II Fitness Fitness Fitness Dance (125) (125) Gold Gold (Fri) (Wed) (Fri) (Mon) (Wed) (125) (Mon) (Wed) (Mon) (Wed) (Mon) (Tue) (Thu) (100) (Tue) (75) (100) (48) (60) (100) (48) (40) (40) (40) (40) (100) (48) (60) Total Attendees (Average Attendees Per Class Senior Activity Center THE MARQ Cumulative Report FY19 LEGENDS HALL Membership & Program Attendance Oct Nov Dec Jan Feb Mar Apr May Jlm Jul Aug Sep Total Memberships 853 931 547 617 653 696 749 798 806 861 894 Male 319 348 192 217 231 250 267 281 282 311 324 Female 534 583 35 400 422 446 482 517 524 550 570 Resident 725 756 370 429 459 491 533 575 601 642 674 Non -Resident 128 175 177 188 1941 205 216 223 205 219 220 Total New Memberships 78 42 29 71 38 46 56 53 30 67 42 Male 29 11 13 27 16 19 19 21 10 34 14 Female 49 31 16 44 22 27 37 32 20 33 28 Resident 31 16 24 60 31 33 42 41 27 41 33 Non -Resident 47 26 5 11 7 13 14 12 3 26 9 Total Visits 2064 1806 1344 1727 1867 1530 1758 1654 1474 1586 1509 Unique Visits 370 373 356 408 408 387 413 387 346 356 348 Average Visits 6 5 4 4 5 4 4 4 4 4 4 Resident Total Visits 1215 1087 842 1150 1195 973 1150 1123 975 1017 1013 Resident Unique Visits 215 217 207 256 241 229 253 243 216 210 213 Resident Average Visits 6 5 4 4 5 4 5 5 5 5 5 Non -Resident Total Visits 850 719 502 577 672 557 608 531 499 5691 496 Non -Resident Unique Visits 156 156 149 152 167 158 159 144 131 146 135 Non -Resident Average Visits 5 5 3 4 4 4 4 4 4 4 4 MMOW Totals 401 290 284 269 353 325 409 256 318 414 342 MMOW Average 81 97 95 90 88 81 82 85 80 83 86 Number of Lunches 5 3 3 3 4 4 5 3 4 5 4 Resident Attendance 163 118 128 113 154 132 194 119 150 205 177 Non -Resident Attendance 2401 172 1561 168 209 165 Oct Nov Programs Dec Jan Feb Mar Apr May Jun Jul Aug Sep Social Program Total 317 250 258 246 378 229 282 254 267 257 324 Social Program Average 23 23 23 31 38 29 24 18 22 29 36 Social Program Resident 75 75 61 56 121 46 46 73 70 56 107 Social Program Non -Resident 242 175 197 190 257 183 236 181 197 201 217 Educational/Cultural Program Total 42 53 0 14 10 22 28 9 16 11 0 Educational/Cultural Program Average 8 11 0 4 5 4 5 3 5 11 0 Educational/Cultural Resident 27 33 0 7 5 12 20 4 5 6 0 Educational/Cultural Non -Resident 15 20 0 7 5 10 8 5 11 5 0 Wellness Seminar Total 45 9 0 58 14 22 2 48 28 61 73 Wellness Seminar Average 15 9 0 19 14 11 2 10 9 31 24 Wellness Seminar Resident 23 4 0 26 6 14 2 34 19 34 39 Wellness Seminar Non -Resident 22 5 0 32 8 8 0 14 9 27 34 Trips Total 51 38 28 17 32 19 41 21 0 14 0 Trips Average 17 19 28 17 16 10 21 21 0 14 0 Trips Resident 24 21 13 10 15 8 22 9 0 5 0 Trips Non -Resident 27 171 15 71 171 111 191 12 0 9 0 3E-2 Senior Activity Center Cumulative Report FY19 Membership & Program Attendance nig THE MARQLEGENDS HALL Fitness Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Fitness Class Total 611 586 372 686 658 547 577 605 600 687 684 Fitness Class Average 15 15 13 17 18 15 9 10 11 9 10 Resident Attendance W 2821 510 515 4441 490 483 499 545 541 Non -Resident Attendance 90 176 143 103 87 122 101 142 143 Chair Pilates Total (Fri) 71 101 81 85 97 97 20 29 46 32 50 Chair Pilates Average 24 25 20 22 24 19 7 6 12 8 10 Resident Attendance 69 731 85 94 271 25 44 22 50 Non -Resident Attendance 12 12 12 3 0 4 2 10 0 Chair Pilates Total (Wed) 27 47 20 42 23 Chair Pilates Average 9 9 5 11 6 Resident Attendance 20 47 20 42 21 Non -Resident Attendance L 0 0 0 0 2 Chair Yoga Total (Mon) 1101 741 77 110 100 62 97 33 32 781 85 Chair Yoga Average 22 251 19 22 25 16 19 17 16 16 21 Resident Attendance 63 85 86 57 87 29 27 62 67 Non -Resident Attendance 14 25 14 51 10 4 5 16 18 Chair Yoga Total (Wed) 55 39 45 601 55 31 31 42 33 44 39 Chair Yoga Average ir 11 101 11 15 14 10 8 8 8 9 10 Resident Attendance 0 35 42 31 30 42 31 41 27 Non -Resident Attendance 0 25 13 0 1 0 2 3 12 Gentle Yoga Total 34 70 68 55 82 Gentle Yoga Average 11 14 17 18 16 Resident Attendance 34 65 64 54 75 Non -Resident Attendance 0 51 4 1 7 Fun & Fitness Total (Mon) 51 31 41 48 34 Fun & Fitness Average 10 10 10 10 9 Resident Attendance 39 23 30 27 16 Non -Resident Attendance 12 8 11 21 18 Fun & Fitness Total (Tue) 1 611 69 52 78 78 56 541 36 41 45 36 Fun & Fitness Average 151 171 17 20 20 19 11 9 101 9 9 Resident Attendance 43 62 68 46 48 31 38 40 32 Non -Resident Attendance 9 16 10 10 6 5 3 5 4 Fun & Fitness Total (Thu) 62 70 55 1011 86 68 40 45 37 29 54 Fun & Fitness Average 16 18 14 201 22 17 101 9 9 10 11 Resident Attendance 45 86 68 56 37 41 34 25 46 Non -Resident Attendance 10 15 18 12 3 4 a 4 8 Line Dance Total 31 29 24 28 42 34 52 37 46 54 32 Line Dance Average 8 7 61 9 11 91 10 121 12 11 8 Resident Attendance 18 31 23 40 27 32 40 26 Non -Resident Attendance 10 11 11 12 10 14 14 6 Tai Chi 1 Total 58 55 47 68 50 46 47 61 46 42 64 Tai Chi 1 Average 15 14 12 14 17 15 16 12 12 14 13 Resident Attendance 31 50 36 311 35 461 32 28 37 Non -Resident Attendance 16 18 14 15 12 15 14 14 27 Tai Chi 2 Total 1 181 201 23 24 23 28 29 51 37 31 32 Tai Chi 2 Average 6 5 6 5 8 9 10 10 9 10 6 Resident Attendance 15 12 16 24 22 31 30 25 22 Non -Resident Attendance 8 12 7 4 71 20 7 6 10 Zumba Gold Total (Tue) 99 801 751 67 50 35 40 31 42 54 28 Zumba Gold Average 20 20 19 23 25 12 10 8 11 14 9 Resident Attendance 53 39 29 32 21 33 44 22 Non -Resident Attendance 14 111 6 8 101 9 10 6 Zumba Gold Total (Fri) 46 49 37 65 77 90 27 83 68 67 70 Zumba Gold Average (Fri) 12 12 9 16 19 18 14 17 17 17 18 Resident Attendance 16 36 44 53 13 46 41 34 48 Non -Resident Attendance 21 29 33 37 14 37 27 33 22 Walking Track I (Mon) 13 2 13 34 23 Walking Track I Average 3 2 3 7 6 Resident Attendance 11 2 131 34 20 Non -Resident Attendance 2 0 0 0 3 Walking Track I (Wed) 5 1 12 15 4 Walking Track I Average 2 1 3 3 1 Resident Attendance 5 1 12 10 4 Non -Resident Attendance 0 0 0 5 0 alking Track II (Mon) 6 4 18 17 13 Walking Track II Average 2 4 5 3 3 Resident Attendance 6 4 18 17 13 Non -Resident Attendance 0 0 0 0 0 Walking Track II (Wed) 4 2 0 2 15 Walking Track II Average 1 21 0 0.4 4 Resident Attendance 4 21 0 0 15 Non -Resident Attendance 0 01 01 2 0 3E- =' Senior Advisory Commission Meeting Minutes of the September 10, 2019 VCITY OF ISOUTHLAK-E Senior Advisory Commission Meeting Minutes: September 10, 2019 LOCATION: The Marq Southlake Legends Hall Executive Boardroom 285 Shady Oaks Drive Southlake, Texas 10 Members Present: Vice Chair MaryLee Alford, Secretary Marge Kyle and SAC members, Kathryn Orler, Barbara Pappy, Esther Spickler, Patty Howell (Alt #1) Commission Members Absent: Greta Schumacher (Alt #2) Staff Members Present: Deputy Director of Community Services Department Kate Meacham, Hospitality and Sales Manager of Legends Hall Ashley Newhart, and Senior Services Coordinator Soheila Mashat-Phelps Guests: �\ 1. CALL TO ORDER Vice Chair MaryLee Alford called the meeting of the Senior Advisory Commission to order at 1:01 p.m. 2. PUBLIC FORUM- Vice Chair MaryLee Alford opened the Public Forum. Mr. Lou Braun, current member of the Senior Activity Center, addressed The Senior Advisory Commission regarding a concern not included on the Agenda. Lou Braun brought forth a complaint about the stairwell entrance leading to Legends Hall being closed. He also addresses his concern on how staff responded to the inconvenience. Vice Chair MaryLee Alford acknowledged the Public Forum Comments and directed staff staff to look into the issue. There being no one else to address the Commission, Public Forum was closed. 3. DISCUSSION 3A. COMMUNITY SERVICES REPORT Hospitality & Sales Manager, Ashley Newhart, recognized Beverly Blake with a brief presentation and words from a news article published the week prior. A copy of the July dashboard report was included in the packet. Senior Advisory Commission Meeting Minutes of the September 10, 2019 3B. METROPORT MEALS ON WHEELS REPORT A copy of the MMOW 2019 cumulative report was included in the packet. 3C. CALL A RIDE SOUTHLAKE REPORT A copy of the CARS 2019 cumulative report is included in the packet. 3D. SOUTHLAKE SENIOR FUNDING REPORT No packet documents were included. 3E. SENIOR SERVICES REPORT No packet documents were included. 4. CONSENT CONSENT AGENDA Consent Agenda items are considered routine by the Commission and are enacted with one motion. 4A. APPROVAL OF THE MINUTES FROM THE AUGUST 13, 2019 REGULAR SENIOR ADVISORY COMMISSION MEETING. Vice Chair Maryl-ee Alford presented the Consent Agenda, including approval of the minutes of the August 13, 2019 meeting. APPROVED A motion was made to accept the minutes of August 13, 2019 meeting a read. Motion: Kyle Second: Spickler Ayes: Alford, Orler, Pappy, Howell (Alt #1) Nays: None Abstention: None Vote: 6-0 Motion passed. 5. CONSIDER 4A-2 Senior Advisory Commission Meeting Minutes of the September 10, 2019 5A. [4 RECOMMENDATION F O R E L E C T 10 N OF CHAIR FOR SENIOR ADVISORY COMMISSION Hospitality and Sales Manager, Ashley Newhart, presented a brief presentation on the responsibilities of the Senior Advisory Commission Chair. There was no discussion by the Commission. APPROVED A motion was made and unanimously approved for MaryLee Alford to be Chair and Katheryn Orler to be Vice Chair. Motion: Howell (Alt #1) Second: Spickler Ayes: Alford, Kyle, Orler, Pappy Nays: None Abstention: None Vote: 6-0 Motion passed. ADJOURNMENT '11�11111lv S, APPROVED A motion was made to adjourn the meeting at 1:21 p.m. Motion: Orler Second: Kyle Ayes: Alford, Pappy, Spickler, Howell (Alt #1) Nays: None Abstention: None Vote: 6-0 Motion passed. MaryLee Alford, Chair Community Services Department A digital recording of this meeting is available by request in the Office of the City Secretary. 4A-3 Senior Advisory Commission Attendance Report 1 VACANT v X is AttendanceIndividual Rate 67% Hrs To 2.25 2 MaryLee Alford v v v v v 100% 9 3 Kathryn Orler v v v v v 100% 9 4 Barbara Pappy v X X X 57% 5 5 Esther Spickler v X X 71% 6.25 6 VACANT v v v v v 100% 8 7 Marge Kyle v v v v v 100% 9 Alt 1 Patty Howell v v X 83% 7 Alt 2 Greta Schumacher V V— X X X 57% 5.25 Meeting Attendance Rate (includes substitutions) 100% 67% 78% 88% 88% 75.00% 86% Total Hours 1 1.75 1.25 2 1.5 1 0.5 9 Average Monthly Attendance 201 In attendance X Not present; no substitute C Substitute in attendance • Vacant position Meeting Canceled No quorum; Meeting Canceled