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2019-09-10 SAC PacketCITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION MEETING: TUESDAY, SEPTEMBER 10, 2019 LOCATION: LEGENDS HALL AT THE MARQ SOUTHLAKE The Executive Boardroom 285 Shady Oaks Drive Southlake, Texas 76092 REGULAR AGENDA TIME: Call to Order 1:00 P.M. 2. Public Forum (This is the Public's opportunity to address the Senior Advisory Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 3. Discussion A. Community Services Department Report B. Metroport Meals On Wheels Report C. Call A Ride Southlake Report D. Southlake Senior Funding, Inc. Report E. Senior Services Report 4. Consent A. Approve the August 13, 2019 Senior Advisory Commission Meeting Minutes 5. Consider A. Election of Chair 6. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, SouthI0Lc ,#Ys,r,Pn Friday, September 6, 2019 by 6:00 p.m. pursuant to Chapter 551 of the Ted 4U"inC!K1 ode. = U_ hA helley, T C r City Secretary ;�v, �� J ..... �v If you plan to attend this publiV0099 fpti%ONave a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE MEMORANDUM September 10, 2019 AGENDA NOTES WITH TIM TO: Senior Advisory Commission FROM: Ashley Newhart, Hospitality and Sales Manager SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, September 10, 2019 at 1:00 p.m. The regular Senior Advisory Commission meeting will begin at 1:00 p.m. in The Marq Legends Hall Executive Boardroom. A light lunch will be served at 12:30 p.m. Please advise staff if you are not able to attend this meeting (sphelps@ci.southlake.tx.us or 817.748.8398). Estimated Time 1:00 p.m. — 1:05 p.m. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address the Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider, or take action on any item presented. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. Estimated Time 1:05 p.m. — 1:20 p.m. 3. Agenda Item No. 3. Discussion: A. Community Services Department Report — Hospitality & Sales Manager, Ashley Newhart, will recognize Beverly Blake. A copy of the July dashboard report is included in the packet. B. Metroport Meals On Wheels Report — A copy of the MMOW 2019 cumulative report is included in the packet. C. Call A Ride Southlake Report — A copy of the CARS 2019 cumulative report is included in the packet. D. Southlake Senior Funding, Inc. — No packet documents. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date —September 10, 2019 Page 2 of 2 E. Senior Services Report — No packet documents. Estimated Time 1:20 p.m. — 1:25 p.m. 4. Agenda Item No. 4. Consent: A. Approve the August 13, 2019 Senior Advisory Commission Meeting Minutes — Please include any corrections to the minutes in your motion. Estimated Time 1:25 p.m.- 1:35 p.m. 5. Agenda Item No. 5. Consider: A. Election of Chair for Senior Advisory Commission — A copy of the BYLAWS OF THE CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION is included in the packet. Estimated Time 1:45 p.m. 6. Agenda Item No. 6. Adjournment OTHER ITEMS OF INTEREST A. As usual, your packet contains a copy of the SAC Attendance Report for your information. B. If you would like to receive notifications for City Council meetings, construction alerts, calendar and community events updates and more, please sign up at the City's website by clicking on the "Notify Me" tab at http://www.cityofsouthiake.com/list.aspx. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. Ashley Newhart Hospitality & Sales Manager Legends Hall at The Marq Southlake P: (817) 748-8918 anewhart(a)-ci.southlake.tx.us Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham@cityofsouthlake.com) Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatphelps@cityofsouthlake.com) Marcy Haddadi, Administrative Secretary of Community Services, 817-748-8184, (mhaddadi@cityofsouthlake.com) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 400 350 300 250 200 150 100 50 0 300 200 100 0 Senior Activity Center July 2019 Membership & Program Attendance Membership by Age 359 Total Membership ■ New Members 254 174 New Members by Gender Female ■ Male 49% Total Members by Gender Female ■ Male 64% New Members by Residency ■ Resident 39% Non -Resident Total Members by Residency 68 ■ Resident 12 24 25 6 6 25% Non -Resident 5 65-74 75-84 85-94 95-105 % Visits MMOW 2000 1 1586 0.8 1500 0.6 1000 0.4 500 356 0.2 0 0 Visits Lunch Attendees Total Visits ■ Unique Visits Total Attendees ■ Average Attendence Average Visit: Number of MMOW Lunches Hosted: 4 0 Program1, Social Educational / Cultural 14 257 15 11 14 11 10 0 0 0 0 29 5 0 0 0 0 Movies & Art Dances Bridge, Bingo & 0 Memoirs History Technology Life Planning Trips Total Attendees (Average Attendence Total Attendees (Average Attendence Fitness / Wellness 1000 689 500 61 9 31 0 Fitness Classes Wellness Seminars Total Attendees (Average Attendence Trips: Mystery Trip, 18 Attendees Most well attended social program: Duplicate Bridge, 44 Attendees (3 Different Dates) Most well attended fitness program: Chair Yoga, Average 24 per class Fitness 100 78 80 67 60 42 44 55 48 45 54 42 54 40 3g 11 16 9 18 3� 15 17 2 10 9 10 11 14 31 10 14 17 20 3 3 1 0 Chair Chair Chair Chair Gentle Walking Walking Walking Walking Fun & Fun & Fun & Line Tai Chi 1 Tai Chi 2 Zumba Zumba Pilates Pilates Yoga Yoga Yoga (75) Track I Track I Track II Track II Fitness Fitness Fitness Dance (75) (75) Gold Gold (Fri) (Wed) (Fri) (48) (Mon) (Wed) (Mon) (Wed) (Mon) (Wed) (Mon) (Tue) (Thu) (125) (Tue) (100) (48) (125) (60) (60) (60) (60) (60) (60) (60) (36) (100) Total Attendees (Average Attendees Per Class Metroport Meals On Wheels Cumulative Monthly Report Month of: 2018 To Date P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake 428 N. Hwy 377 Roanoke, TX 76262 Prior YTD Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 YTD Totals Totals Southlake Seniors 163 118 128 113 154 132 194 119 150 205 0 0 1476 1190 Non-resident Seniors 240 172 156 156 199 193 215 137 168 209 0 0 1845 2043 # Volunteers 40 25 31 29 35 39 40 26 45 50 0 0 3601 326 MMOW Staff 5 3 3 3 4 4 5 3 4 5 0 0 39 39 90+non pay 50 36 35 21 34 30 31 23 27 32 0 0 319 267 1st Visit -No Pay 43 24 24 21 14 18 25 27 21 42 0 0 259 290 City Employees --No Pay 9 8 13 7 7 6 6 3 1 4 0 0 64 92 To Go Meals 0 0 0 0 0 0 0 20 0 3 0 0 231 8 Meals left for city 200 59 37 41 60 99 55 63 84 90 0 0 788 579 TOTALATTENDANCE 750 445 427 391 507 521 571 421 500 640 0 0 5173 4834 Total Paid Meals 403 290 284 269 353 325 409 256 318 414 0 0 3321 3233 Volunteer Hours 180 112 136 128 156 172 180 116 196 220 0 0 1596 1469 Feedstore/Chilos Feedstore/Chuy' Feedstore/Golden o's/Meat U Feedstore/ Feedstore/ Feedstore/Joes/ Feedstore/ Feedstore/Mea Feedstore/Gold s/ Joe's Corral/Chuy's/Asi Anywhere/Joe's Meat U Feedstore/ Joe's/Golden Meat U Chuy's/Golden t U an Pizza/Asian an Top/Joe's Pizza & Pasta/ Anywhere/ Feestore/Meat Chuy's/Asian Corral/Asian Anywhere/Asian Corral/Joe's/As Anywhere/Fire Corral/Chuy's/A Top/Meat U Restaurant Used Asian Top Asian Top U Anywhere Top Top Top !an Top Dept Cookout sian Top Anywhere # Meals ordered from Centralized Kitchen 525 325 355 325 425 440 525 400 425 525 0 0 4270 3,990 $ Cost of Food Ordered $ 2,172.53 $ 1,550.00 $ 1,260.00 $ 1,400.00 $ 1,832.00 $ 1,885.00 $2,300.00 $1,561.11 $ 1,848.49 $ 2,340.00 $ $ $ 18,149.13 $ 16,486.41 Supplemental Food Cost $ 612.52 $ 602.83 $ 627.32 $ 430.62 $ 649.93 $ 769.34 $ 831.57 $ 327.99 $ 568.56 $ 682.24 $ - $ - $ 6,102.92 $ 6,122.52 Non-food Items Cost $ 141.18 $ 82.78 $ 112.28 $ 92.68 $ 90.81 $ 196.65 $ 156.43 $ 96.30 $ 114.08 $ 106.30 $ $ $ 1,189.49 $ 1,069.37 Staff & Program Support & Mileage $ 2,134.39 $ 2,143.81 $ 2,152.16 $ 2,119.66 $ 2,135.38 $ 2,127.43 $2,137.81 $2,138.39 $ 2,140.36 $ 2,150.05 $ $ $ 21,379.44 $ 23,142.35 Total Meal Cost $ 5,060.62 $ 4,379.42 $ 4,151.76 $ 4,042.96 $ 4,708.12 $ 4,978.42 $ 5,425.81 $ 4,123.79 $ 4,671.49 $ 5,278.59 $ $ $ 46,820.98 $ 46,820.65 $ Collected for Food Served $ 1,371.00 $ 1,139.00 $ 1,000.00 $ 941.00 $ 1,316.00 $ 1,211.00 $ 1,646.00 $ 937.00 $ 1,164.00 $ 1,527.00 $ 12,252.00 $ 12,565.23 $ Collected for Other Reasons' $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Sr.Ctr. $$ Collected $ 1,371.00 $ 1,139.00 $ 1,000.00 $ 941.00 $ 1,316.00 $ 1,211.00 $ 1,646.00 $ 937.00 $ 1,164.00 $ 1,527.00 $ $ $ 12,252.00 $ 12,565.23 Metroport Meals On Wheels P. O. Box 204 428 N. Hwy 377 Roanoke, TX 76262 Monthly Report Detail Report on Congregate Luncheon Month of: July Division: Southlake Previous Year Totals 7/1/2019 7/8/2019 7/15/2019 7/22/2019 7/29/2019 Monthly Totals (51uncheons) Southlake Seniors 40 37 38 42 48 205 150 # of Other Seniors 47 31 43 43 45 209 241 # Volunteers 10 11 11 9 9 50 5 68 Staff 1 1 1 1 1 5 SL Staff/City Employees -Others 2 0 1 1 0 4 10 To Go Meals 0 0 0 0 3 3 90 1 0 Meals left for city 251 20 01 25 2011 38 TOTAL 7 1 ATTENDANCE 125 100 94 121 126 566 512 Volunteer Hours Restaurant Used # Meals ordered from Centralized Kitchen $ Cost of Food Ordered 44 48 48 40 41 Feedstore Chuy's Joe's Pizza Meat U Asian Top BBQ Anywhere 1251 100 1001 100 1 5151 $ 500.00 I $ 500.00 $ 440.00 I $ 500.00 $ 400.00 11 $ 2,340.00 II II $ 2,054.801 Supplemental Food $ 168.49 I $ 131.99 $ 87.57 I $ 162.54 $ 131.65 11 $ 682.24 II II $ 715.301 Non-food Items $ 50.00 $ 35.14 $ - $ 21.16 $ - 1 $ 106.301 1$ 117.49 $ 1,405.00 $ - $ Collected for Food Served $ 310.00 $ 265.00 $ 308.00 $ 329.00 $ 315.00 $ 1,527.00 $ Collected for Other Reasons* $ - $ - $ - $ - $ - $ - 1sttime-Non pay 13 6 3 4 $ 16.00 90+ non pay 6 6 5 7 $ 8.00 29 45 n (D W A? ! 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CALL TO ORDER '&X Chair Beverly Blake called the meeting of the Senior Advisory Commission to order at 1:01 p.m. 2. PUBLIC FORUM V I' There being no one present to address the Commission, Public Forum was closed. 3. DISCUSSION 3A. ECONOMIC DEVELOPMENT Oral Report cancelled, Daniel Cortez not present. 3B. METROPORT MEALS ON WHEELS REPORT Metroport Meals On Wheels (MMOW) Executive Director Mary King presented an oral report of the May and June MMOW detail report, as well as a 2019 cumulative report, which was included in the meeting packet. The Commission did not have any questions on the reports. Members requested to replace pasta with a healthier meal option. Mary stated she would look into other options. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A- Senior Advisory Commission Meeting Minutes of the August 13, 2019 Page 2 of 4 3C. CALL A RIDE SOUTHLAKE REPORT CARS President, Ernie Meyer presented an oral report of the CARS 2019 cumulative report which was included in the meeting packet. The Commission did not have any questions or comments on the report. MaryLee had marketing suggestions. 3D. SENIOR SERVICES REPORT SSFI President Bernie McCauley was not present. 3E. COMMUNITY SERVICES REPORT Hospitality and Sales Manager, Ashley Newhart, presented the May and June dashboard report and the 2019 cumulative report and responded to questions and comments on the report. Community Services Deputy Director, Kate Meacham, introduced herself and role within the department. 3D. SENIOR SERVICES REPORT N\ Im Senior Services Coordinator, Soheila Phelps presented updates regarding online class registration availability, notified seniors of extended pickleball hours at Champions Club, and introduced new Recreation Attendants, Kat and Luke. 4. CONSENT I CONSENT AGENDA Consent Agenda items are considered routine by the Commission and are enacted with one motion. 4A. APPROVAL OF THE MINUTES FROM THE JUNE 11, 2019 REGULAR SENIOR ADVISORY COMMISSION MEETING. Chair Beverly Blake presented the Consent Agenda, including approval of the minutes of the June 11, 2019 meeting. APPROVED A motion was made to accept the minutes of June 11, 2019 meeting as read. Motion: Kyle Second: Howell (Alt#1) Ayes: Alford, Blake, Orler, Schumacher (Alt #2) Nays: None Abstention None Vote: 6-0 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-2 Senior Advisory Commission Meeting Minutes of the August 13, 2019 Page 3 of 4 Motion passed. 5. CONSIDER 5A. 513. RECOMMENDATION ON COMMUNITY SERVICES AGREEMENT WITH CALL A RIDE SOUTHLAKE, INC. Hospitality and Sales Manager, Ashley Newhart, presented the Community Services Agreement with Call A Ride Southlake, Inc. (CARS) and was available to answer questions. There was no discussion by the Commission. APPROVED A motion was made and unanimously approved to Community Services Agreement with CARS. recommend approval of the Motion: Alford Second: Orler Ayes: Blake, Kyle, Howell (Alt#1), Schumacher (Alt#2), Nays: None Abstention None Vote: 6-0 Motion passed. RECOMMENDATION ON COMMUNITY SERVICES AGREEMENT WITH METROPORT MEALS ON WHEELS Hospitality and Sales Manager, Ashley Newhart, presented the Community Services Agreement with Metroport Meals On Wheels (MMOW) and was available to answer questions. There was no discussion. APPROVED A motion was made and unanimously approved to recommend approval of the Community Services Agreement with Metroport Meals On Wheels. Motion: Alford Second: Schumacher (Alt #2) Ayes: Blake, Kyle, Orler, Howell (Alt #1) Nays: None Abstention None Vote: 6-0 Motion passed. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Minutes of the August 13, 2019 Page 4 of 4 5C 6 Motion: Schumacher (Alt#2) Second: Kyle Ayes: Alford, Orler, Blake, Howell (Alt#1) Nays: None Abstention: None APPROVE SENIOR ADVISORY COMMISSION 3RD QUARTER DASHBOARD REPORT Hospitality and Sales Manager, Ashley Newhart, presented the Q3 Senior Advisory Commission Dashboard Report for feedback and approval. There were no comments or questions. APPROVED U4410 A motion was made to approve the 3rd Quarter Dashboard report and include it in the September 3, 2019 City Council meeting packet. N 'V# Vote: 6-0 Motion passed. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 1:50 p.m. Motion: Schumacher (Alt#2) Second: Alford Ayes: Blake, Kyle, Orler, Howell (Alt #1) Nays: None Abstention None Vote: 6-0 Motion passed. Maryl_ee Alford, Vice Chair Community Services Department A digital recording of this meeting is available by request in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE MEMORANDUM September 10, 2019 TO: Senior Advisory Commission FROM: Ashley Newhart, Hospitality and Sales Manager SUBJECT: Election of Chair for Senior Advisory Commission Action Requested: Election of Senior Advisory Commission Chairman Background Information: Senior Advisory Commission (SAC) Bylaws Article III states regarding the process for election in order to fill a vacancy of the Chair in Section 3.1(d): A vacancy in the office of any elected officer shall be filled by a vote of the majority of the commission members at the next regular scheduled meeting, following the effective date of the vacancy. Any sitting Board member may be considered for an officer position. The following are current SAC members: ■ VACANT ■ Maryl-ee Alford ■ Kathryn Orler ■ Barbara Pappy ■ Esther Spickler ■ VACANT ■ Margie Kyle ■ Patty Howell ■ Greta Schumacher Place 1 Expire 10/31/20 Place 2 (Current vice chair) Expire 10/31/20 Place 3 Expire 10/31/20 Place 4 Expire 10/31/19 Place 5 Expire 10/31/20 Place 6 (Current Chair) Expire 10/31/20 Place 7 (Current Secretary) Expire 10/31/19 Alternate 1 Expire 10/31/19 Alternate 2 Expire 10/31/20 As set out in the Bylaws, the responsibilities of the officers are: Chairman • Set the agenda for meeting; • Preside at all meetings of the Commission; • Perform all duties incident to the office of Chairman including the appointment of all committee and subcommittees of the Commission; and • Such other duties as may be prescribed by the Commission and the City Council. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — November 13, 2018 Page 2 of 2 Financial Considerations: Officers that are members of the Commission shall not receive any salary or consideration for their services. Citizen Input/ Board Review: Not Applicable Legal Review: Not Applicable Alternatives: Not Applicable Supporting Documents: SAC Bylaws Staff Recommendation: Election of Senior Advisory Commission Chairman City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork OFFICIAL RECORD REVISED BYLAWS OF THE CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION ARTICLE I PURPOSE AND POWERS Section 1.1 Purpose The Southlake City Council established the Southlake Senior Advisory Commission to act as an advisory board to the City Council in all matters pertaining to senior programs and issues. Section 1.2 Powers In fulfillment of its purpose the Southlake Senior Advisory commission shall be governed by and shall have all the powers set forth in the Southlake City Code and other applicable law. ARTICLE 11 COMMISSION MEMBERS Section 2.1 Number and Terms of Office (a) The Commission shall consist of seven (7) residents of the City of Southlake, Texas and shall be appointed by the City Council. (b) Members shall be appointed for two-year terms. Members shall serve without compensation. All appointments for regular and/or alternate members to fill unexpired terms shall be filled in the same manner as regular appointments and shall terminate as per the original term being filled. Section2.2 Meetings of the Commission The Commission shall meet regularly the second Tuesday of each month. Members not able to attend a regular meeting or special meeting shall notify the Community Services staff liaison or the Chairman of the Commission at least two hours prior to the posted meeting. Any member with (3) consecutive unexcused absences from regular meetings shall be reported to the City Council, which may at its discretion, remove the commission member and appoint a replacement. All meetings and deliberations of the commission shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with Chapter 551 of the Texas Local Government Code. Section 2.3 Special Meetings Upon the request of any Commission member, the Chairman shall call a special meeting of the Commission. The Chairman shall fix a place and time for such special meetings of the Commission subject to posting public notice in compliance with Chapter 551 of the Texas Local Government Code - Section 2- 4 Ouorum Four f 4) members of the Commission shall constitute a quorum to conduct official business of the Commission. Section2.5 Conduct of Business (a) At the meeting of the Commission, matters pertaining to the business of the Commission, as posted on the agenda. shall be considered in accordance with the rules of procedure as from time to time prescribed by the Commission. Community Services -SAC Bylaws Page I of 3 (b) At all meetings of the Commission the chair shall preside. In the absence of the chair, the Vice chair shall preside. (c) The Chair shall be a voting member of the Commission. (d) Minutes of the Commission meeting shall be filed with the City Secretary and distributed to members of the City Council. Section2.6 Ex-officio Members The commission may, as it deems appropriate, appoint ex-officio members to the Commission if such is determined to be in the best interest of the Commission. Consideration shall be given to appointing individual ex-officio members or individuals who represent organizations whose purpose is to promote the health, safety, and well-being of seniors. Such ex-officio members shall have no voting authority for senior advisory matters. The terms for ex- officio members will be at the discretion ofthe Commission. ARTICLE III OFFICERS Section 3.1 Officers and Terms of Office (a) The Officers of the Commission shall be a chairman, vice-chairman and secretary. (b) At the first regular meeting following the annual appointment of new commission members by the city council, the commission shall elect by majority vote from the members, a chair, vice -chair, and secretary, each to serve two year terms or until their successors are elected. (c) Any officer shall be subject to removal from office at any time by a vote of the majority of the Commission. (d) A vacancy in the office of any elected officer shall be filled by a vote of the majority of the commission members at the next regular scheduled meeting, following the effective date of the vacancy. Section 3.2 Powers of the Chairman The Chairman shall set the agenda for and preside at all meetings of the Commission. The Chairman shall perform all duties incident to the office of Chairman including the appointment of all committees and subcommittees of the Commission and such other duties as may be prescribed by the Commission and the City Council. Section 3.3 Vice -Chairman In the absence of the Chairman or in the event of his/her inability or refusal to act, the Vice -Chairman shall perform the duties of the Chairman, and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairman. The Vice -Chair shall perform such other duties as from time to time may be assigned to him/her by the Chairman of the Commission. Section 3.4 Secretary The Secretary shall ensure that the minutes of each Commission meeting shall be filed with the City Secretary and in general shall perform all other duties as from time to time may be assigned to him/her by the Chairman of the Commission. In the absence of the Chairman and Vice -Chairman or in the event of their inability or refusal to act, the Secretary shall perform the duties of the Chairman, and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairman. In the absence of the Secretary, the Chairman or acting Chairman shall designate a Commission member to perform the duties of Secretary. Community Services —SAC Bylaws Page 2 of 3 Section 3.5 Compensation Officers who are members ofthe Commission shall not receive any salary or consideration for their services. ARTICLE IV ROLE AND RESPONSIBILITIES OF THE SENIOR ADVISORY COMMISSION Section 4.1 Roles of the Senior Advisory Commission (a) Act in an advisory capacity to the City Council in all matters pertaining to senior programs and issues affecting senior citizens. (b) Recommend policies to improve senior services and improvements. {c) Recommend senior related programs for development of recreational facilities, areas and improved recreation services. (d) Review and consider recommendations from the Southlake Seniors and other senior organizations regarding senior related programs and activities. Develop recommendations to the City Council regarding programs that have funding, safety, or facility implications. (e) Submit recommendations to the City Council regarding contractual agreements that impact senior related services, including, but not limited to, the congregate lunch program and home delivered meal program and transportation services for seniors. (f) Prepare and submit to the City Council an annual report of senior related programs and services. Such review shall be submitted in May, prior to the election ofnew officers. (g) Review and provide input on budget items related to senior services, activities, and programs. ���Maw�mh2 , 2006 r Ar*d Y'r' # Cou dory Commission 010 - City- i_+.� Community Services -SAC Bylaws Page 3 of 3 Senior Advisory Commission Attendance Report 1 VACANT v X is AttendanceIndividual Rate 67% Hrs To 2.25 2 MaryLee Alford v v v v v 100% 8.5 3 Kathryn Orler v v v v v 100% 8.5 4 Barbara Pappy v X X X 50% 4.5 5 Esther Spickler v X X 67% 6.75 6 VACANT v v v v v 100% 8.5 7 Marge Kyle v v v v v 100% 8.5 Alt 1 Patty Howell v v XV 83% 6.5 Alt 2 Greta Schumacher V V— X X V 67% 5.75 Meeting Attendance Rate (includes substitutions) 100% 1 67% 1 78% 1 88% 1 88% 75.00% Total Hours 1 1.75 1.25 2 1.5 1 8.5 Average Monthly Attendance 201 In attendance X Not present; no substitute C Substitute in attendance • Vacant position Meeting Canceled No quorum; Meeting Canceled