2017-10-10 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
October 5, 2017
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, October 10, 2017 at 1:00pm
Reminder: Lunch provided at 12:30pm, followed by meeting at 1:00pm
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: – This is the public's opportunity to address the
Commission about non-agenda items. During Public Forum, the Commission will not
discuss, consider, or take action on any item presented. The Commissions' options
during this topic are 1) to listen, 2) ask questions and respond to the presenter only,
3) request staff to look into the issue and report back to the Commission and/or 4)
request that the Chair put the item on a future agenda for the Commission to discuss
or consider.
Estimated Time 1:00pm – 1:30pm
3. Agenda Item No. 3 Reports:
A. Metroport Meals On Wheels – MMOW Executive Director Mary King will
present a quarterly report to the Commission. Copies of the MMOW reports
are included in your packet.
B. Call A Ride Southlake – CARS representatives Brighton Greene or Erik
Phelps will present a quarterly report to the Commission. A copy of the
September report, which is cumulative of 2017 statistics, is included in your
packet.
C. Southlake Senior Funding, Inc. – An SSFI representative will present a
quarterly report to the Commission. No packet documents.
D. City Manager’s Office – Assistant to the City Manager Lauren LaNeave will
present information on the upcoming Crud Cruiser event on October 28 and
bi-annual Citizens Satisfaction Survey. No packet documents.
Senior Advisory Commission
Meeting Date – October 10, 2017
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E. Economic Development – Deputy Director of Economic Development &
Tourism Daniel Cortez will present and update to the Commission on
development projects within the City. No packet documents.
F. Community Services Department – Hospitality & Sales Manager Tiffany Irwin
will present the Senior Activity Center Monthly Report. No packet documents.
G. Senior Services – Senior Services Coordinator Soheila Mashat-Phelps will
update the Commission on current and future senior programming and events.
No packet documents.
Estimated Time 1:30pm – 2:30pm
4. Agenda Item No. 4. Consent:
A. Approve the September 12, 2017 Senior Advisory Commission meeting
minutes – Please include any corrections to the minutes in your motion.
5. Agenda Item No. 5. Consider:
A. Approve Senior Advisory Commission 4th Quarter Report – A draft report is
included in your packet to review and provide feedback at the SAC meeting. If
approved, the report will be included in the November 7, 2017 City Council
meeting packet.
6. Agenda Item No. 6. Discussion
A. Senior Center Parking – This item is placed on the agenda at SAC’s request to
follow up the September 12, 2017 meeting discussion concerning parking at
The Marq Southlake. No packet documents.
OTHER ITEMS OF INTEREST
A. Community Engagement Town Hall Forums – Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Please check the website for the latest information.
B. Events of Interest – Staff would like to share the following upcoming event(s) that
may be of interest to you.
• Thursday, October 12 – Southlake LiveFit Lecture Series presents “Swollen Legs?
Could be your Circulation,” 5:30 p.m. Registration, 6:00 p.m. Lecture, The Marq
Southlake
Senior Advisory Commission
Meeting Date – October 10, 2017
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
• Saturday, October 14 – Celebrate Southlake, 8:15am VIP Breakfast at Brio, 9:00am
Re-dedication Ceremony, 10:00am Celebrate Southlake Activities Begin, Frank
Cornish, IV Park
• Sunday, October 15- Masterworks Concert Series Zack King Band, 6:00pm,
Southlake Town Square
• Tuesday, October 17 – City Council meeting, 5:30 p.m., Council Chambers
• Thursday, October 19 – P&Z Commission meeting, 5:30 p.m., Council Chambers
• Saturday, October 21 – PKD Walk And Run, 8:00 a.m., Southlake Town Square
• Tuesday, October 24 – Community Enhancement & Development Corporation
meeting, 6:00 p.m., Town Hall
• Tuesday, October 24 – Southlake Arts Council meeting, 6:00 p.m., Town Hall
• Tuesday, October 24 – S.P.I.N. meeting, 6:00 p.m., Council Chambers
• Wednesday, October 25 – Mayor’s Advisory Committee meeting, 12:00 p.m., Town
Hall
• Saturday, October 28th – Fall Cleaning Day/Crud Cruiser, 9-11am or until full,
Dragon Stadium, 1085 South Kimball Avenue
• Sunday, October 29 – Monster Mash, 2:00 p.m., The Marq Southlake
• Thursday, November 9 – Southlake LiveFit Lecture Series presents “Healthy
Holidays to You!,” 5:30 p.m. Registration, 6:00 p.m. Lecture, The Marq Southlake
If you would like to receive notifications for City Council meetings, construction alerts,
calendar and community events updates and more, please sign up at the City’s
website by clicking on the “Notify Me” tab at http://www.cityofsouthlake.com/list.aspx.
C. FYI, as usual your packet contains a copy of the SAC Attendance Report for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
Candice Edmondson
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8311
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (cedmondson@ci.southlake.tx.us)
Tiffany Irwin, Hospitality & Sales Manager, 817-748-8918, (tirwin@.ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ci.southlake.tx.us)
Linda Carpenter-Elgin, Secretary, 817-748-8184, (lcarpenter@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, OCTOBER 10, 2017
LOCATION: THE MARQ SOUTHLAKE
Traditions III
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Public Forum
(This is the Public’s opportunity to address the Senior Advisory Commission about non -agenda
items. During Public Forum, the Commission will not discuss, consider or take action on any
items presented.)
3. Reports
A. Metroport Meals On Wheels
B. Call A Ride Southlake
C. Southlake Senior Funding, Inc.
D. City Manager’s Office
E. Economic Development
F. Community Services Department
G. Senior Services
4. Consent
A. Approve the September 12, 2017 Senior Advisory Commission meeting
minutes
5. Consider
A. Approve Senior Advisory Commission 4th Quarter Report
6. Discussion
A. Senior Center Parking
7. Adjournment
A quorum of the City Council may be present at this meeting.
Senior Advisory Commission
Meeting Date – October 10, 2017
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, October 6, 2017 by 6:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
Southlake Meals Program Expense Report FY 2016 and YTD 2017 at August 30
Southlake 2016 Actual Expenses 2017 Actual Expenses at 8/31/17
HOME DELIVERY
Total Meals 1,881 1,963
Total Participants 13 13
Meal Costs $ 8,547 $ 8,029
Donated Meals $ - $ -
Program Support $ 3,975 $ 3,294
Staffing Costs $ 5,444 $ 5,739
Volunteers (in-kind) $ 5,200 $ 4,767
Home Delivery Total Cost $ 23,166 $ 21,829
SENIOR CENTERS
Total Meals 3,914 4,194
Meal Costs $ 27,218 $ 25,862
Program Support $ 7,950 $ 6,588
Staffing Costs $ 17,670 $ 16,437
Volunteers (in kind) $ 10,800 $ 9,900
Senior Center Total Cost $ 63,638 $ 58,787
Total Cost of MMOW Meal
Programs in Southlake $ 86,804 $ 80,616
Fees from Home Delivery
Participants $ 2,460 $ 2,978
Fees from Senior Center
Participants $ 11,533 $ 11,692
City Allocations $ 20,000 18,333$
MEAL PROGRAMS TOTAL
MMOW NET COST $ 52,811 $ 47,613
3A - 1
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Cumulative Monthly Report
Detail Report on Congregate Luncheon
Month of: 2017 To Date
Division: Southlake
Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17
thru
9/25/2017 Oct-17 Nov-17 Dec-17
To Date
Totals
Previous Year
To Date
Totals
Southlake Seniors 112 134 132 122 142 109 143 128 97 1119 1047
# of Other Seniors 119 177 177 161 214 184 239 177 165 1613 1304
# Volunteers 18 29 30 33 29 43 43 39 20 284 229
Staff 3 4 4 5 4 4 5 4 3 36 36
Others 16 13 13 5 31 7 13 9 9 116 202
To Go Meals 15 5 5 0 0 0 0 0 0 25 20
Meals left for city 30 50 30 29 25 0 55 90 70 379 163
TOTAL
ATTENDANCE 313 412 391 355 445 347 498 447 364 3572 3001
Volunteer Hours 84 133 137 152 96 188 192 172 92 1246 1087
Restaurant Used
Feed
Store, Pei
Wei,
Asian Top
Feedstore,
Golden
Corral, Joes
Pizzza,
Asian Top
Feedstore,
Chuys,
Chef Tyler,
Asian Top
Feedstore,
Cotton
Patch,
Chuys, Asian
Top
Feedstore,
Joes Pizza,
Chuys,
Sams/Costco/
Tom Thumb
Feedstore,
Joes Pizza,
Cotton
Patch,
Asian Top
Feedstore,
Chuys, Cotton
Patch, Joes
Pizza, Asian
Top
Feedstore,
Golden
Corral,
Kroger/WMT,
Asian Top
Feedstore,
Chuys, Asian
Top
# Meals ordered from
Centralized Kitchen 300 400 400 385 415 380 500 400 300 3480 3,225
$ Cost of Food
Ordered 1325.9 1860.75 1838.46 1677.38 1786.89 1646.55 2,080.48$ ########1,365.46$ 14,977.87$ 14,187.95$
Supplemental Food 295.82 467.49 706 599.34 512.76 591.31 551.83$ 617.95$ 434.15$ 4,776.65$ 4,263.28$
Non-food Items 139.81 229.75 229.3 19.01 170.14 253.65 210.20$ 190.91$ 159.75$ 1,602.52$ 1,720.18$
$ Collected for Food
Served 829 1148 1134 1066 1331 1101 1,366.00$ ########990.00$ 10,015.00$ 8,453.00$
$ Collected for Other
Reasons*0 0 0 0 0 0 1,366.00$ -$ -$ 1,366.00$ -$
Free w/potluck dish 0 0 1 0 0 0 0 0 0 1 36
Not eating 0 0 0 0 0 0 0 0 0 0 0
No Pay 24 30 0 0 0 0 0 35 0 89 35
90+ non pay 19 25 25 25 25 24 27 24 17 211 185
New 0 0 24 15 33 27 34 35 35 203 10
City Employees/No
Pay (begin May
2017)0 0 0 27 3A - 2
METROPORT MEALS ON WHEELS
Southlake Senior Center Meal Numbers Report FY 2016 and FY 2017
Date Food Partner Reservations
Meals
ordered
Meals served at
luncheon
To go meals
provided
Meals left
for city
FY 2016
Total meals
provided Date Food Partner Reservations Meals ordered
Meals served at
luncheon
To go meals
provided
Meals left
for city
YTD 2017
Total meals
provided
10/6/2015 Feed Store ?100 85 10 0 95 10/3/2016 Feed Store 54 100 87 10 2 99
10/13/2015 Chef Tyler 55 90 69 10 20 99 10/10/2016 Rockfish 57 80 84 0 20 104
10/20/2015 NCL 44 80 60 10 10 80 10/17/2016 Chef Tyler 61 80 71 9 0 80
10/27/2015 Chef Tyler 47 80 85 25 0 110 10/24/2016 Golden Corral 42 80 69 0 0 69
11/3/2015 Feed Store 55 100 88 0 22 110 10/31/2016 Joe's Pizza 47 80 69 20 0 89
11/10/2015 Pei Wei 55 80 77 15 0 92 11/7/2016 Feed Store 51 100 86 10 0 96
11/17/2015 Cotton Patch 39 80 117 6 0 123 11/14/2016 Chef Tyler 58 85 77 8 0 85
12/14/2015 Chef Tyler 77 200 195 0 0 195 11/28/2016 Rockfish 46 75 70 0 0 70
12/21/2015 Golden Corral ?100 77 0 23 100 12/5/2016 Feed Store 50 100 91 0 0 91
1/4/2016 Feed Store ?100 77 0 0 77 12/12/2016 Cotton Patch 63 130 114 0 0 114
1/11/2016 Pei Wei 40 80 72 0 0 72 1/9/2017 Feed Store 56 100 90 0 8 98
1/25/2016 Rockfish 39 100 71 0 0 71 1/23/2017 Pei Wei 58 100 86 0 12 98
2/1/2016 Feed Store 47 100 95 0 0 95 1/30/2017 Asian Top 58 100 92 15 10 117
2/8/2016 Chef Tyler 49 100 96 0 0 96 2/6/2017 Feed Store 59 120 104 0 20 124
2/15/2016 Cotton Patch 52 100 85 20 0 105 2/13/2017 Golden Corral 62 100 78 5 17 100
2/22/2016 Joe's Pizza 43 50 87 0 0 87 2/20/2017 Joe's Pizza 58 80 82 0 6 88
2/29/2016 Chef Tyler & Jason's Deli 65 100 82 0 0 82 2/27/2017 Asian Top 50 100 93 0 7 100
3/7/2016 Feed Store 68 100 91 0 0 91 3/6/2017 Feed Store 66 100 103 0 0 103
3/14/2016 Willhoites 54 100 118 0 0 118 3/13/2017 Chuy's ?100 78 5 17 100
3/21/2016 Golden Corral ?100 74 0 0 74 3/20/2017 Chef Tyler 58 100 82 0 6 88
3/28/2016 Kroger 50 50 67 0 0 67 3/27/2017 Asian Top 57 100 93 0 7 100
4/4/2016 Feed Store 44 100 85 0 25 110 4/3/2017 Feed Store 62 125 108 0 0 108
4/11/2016 Pei Wei 49 100 56 0 20 76 4/10/2017 Cotton Patch 70 100 81 0 10 91
4/18/2016 Chef Tyler 40 80 68 0 25 93 4/17/2017 Chuy's 52 80 65 0 10 75
4/25/2016 Cotton Patch 42 80 74 0 0 74 4/24/2017 Asian Top 49 80 72 0 9 81
5/2/2016 Feed Store 40 100 85 0 0 85 5/1/2017 Feed Store 52 125 104 0 0 104
5/9/2016 Joe's Pizza 43 75 63 0 0 63 5/8/2017 Joe's Pizza 70 90 84 0 15 99
5/16/2016 Golden Corral 46 70 73 0 0 73 5/15/2017 Chuy's 57 80 88 0 0 88
5/23/2016 Fire Dept Cookout 48 100 127 0 0 127 5/22/2017 Fire Dept Cookout 66 120 144 0 10 154
6/6/2016 Feed Store 56 100 83 0 17 100 6/5/2017 Feed Store 70 100 94 0 0 94
6/13/2016 Chef Tyler 41 100 64 0 0 64 6/12/2017 Joe's Pizza 60 90 91 0 0 91
6/20/2016 Cotton Patch ?100 72 0 0 72 6/19/2017 Cotton Patch 58 90 77 0 0 77
6/27/2016 Chef Tyler 48 80 78 0 0 78 6/26/2017 Asian Top 52 100 85 0 0 85
7/11/2016 Feed Store 50 100 70 0 0 70 7/3/2017 Feed Store ?100 109 0 15 124
7/18/2016 Chef Tyler 44 100 75 0 0 75 7/10/2017 Chuy's 67 100 88 0 0 88
7/25/2016 Chef Tyler ?100 84 0 0 84 7/17/2017 Cotton Patch 59 100 90 0 0 90
8/1/2016 Feed Store 66 100 87 0 10 97 7/24/2017 Joe's Pizza 64 100 75 0 0 75
8/8/2016 Cotton Patch 51 100 82 0 0 82 7/31/2017 Asian Top 55 100 81 0 40 121
8/15/2016 Pei Wei 50 100 74 0 26 100 8/7/2017 Feed Store 55 100 118 0 0 118
8/22/2016 Kroger 40 100 71 0 10 81 8/14/2017 Golden Corral 72 100 90 0 0 90
8/29/2016 Joe's Pizza 51 100 85 0 15 100 8/21/2017 Kroger/WMT 52 100 115 0 50 165
9/12/2016 Feed Store 65 100 105 0 0 105 8/28/2017 Asian Top 41 100 123 0 40 163
9/19/2016 Chef Tyler 61 80 79 0 10 89 9/11/2017 Feed Store 59 100 129 0 10 139
9/26/2016 Cotton Patch 52 80 88 0 0 88 9/18/2017 Chuy's 60 100 133 0 40 173
9/25/2017 Asian Top 61 100 102 0 20 122
Total 1906 4135 3696 96 233 4025 Total 2474 4390 4145 82 401 4628
3A - 3
3B - 1
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
September 7, 2017
LOCATION: Senior Activity Center
The Marq Southlake
Traditions III
285 Shady Oaks Drive
Southlake, Texas
Members Present: Vice Chair MaryLee Alford, Secretary Marge Kyle and SAC members
Barbara Pappy and Natasha Siebach
Commission Members Absent: Chair Beverly Blake, Jean Boland and Esther Spickler,
Staff Members Present: Director of Community Services Chris Tribble, Deputy Director of
Community Services Candice Edmondson, Deputy Director of Community Services Kate
Meacham, Hospitality & Sales Manager Tiffany Irwin, and Senior Services Coordinator
Soheila Mashat-Phelps
Guests: Brighton Greene, CARS Chairman; and former Senior Advisory Commission
members Charlie Boyd and Bernice McCauley
1. CALL TO ORDER
Vice Chairman MaryLee Alford called the meeting of the Senior Advisory
Commission to order at 1:01 p.m.
2. PUBLIC FORUM – Vice Chair MaryLee Alford opened Public Forum.
Bernice McCauley, 900 Wild Wood, Southlake, former Senior Advisory Commission
member, requested guest speakers be invited to the Senior Advisory Commission
meetings and current senior center members be grandfathered in at no charge and
not be subject to the proposed fee schedule for The Marq Southlake.
Vice Chair Alford acknowledged the Public Forum comments. There was no further
direction to staff based on the comments.
There being no one else to address the Commission, Public Forum was closed.
3. REPORTS
3A. METROPORT MEALS ON WHEELS
4A - 1
Senior Advisory Commission
Minutes of the September 12, 2017
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
There was no report this meeting. A copy of the August MMOW report was included
in the meeting packet.
3B. CALL A RIDE SOUTHLAKE
Call A Ride Southlake (CARS) Chairman Brighton Greene informed members CARS
will be a participant of the North Texas Giving Day on September 14, 2017.
There was no report at this meeting. A copy of the July CARS Report was included in
the meeting packet.
3C. CITY MANAGER’S OFFICE
There was no report at this meeting.
3D. COMMUNITY SERVICES
Deputy Director of Community Services Candice Edmondson presented the August
Senior Center Membership Reports and responded to questions concerning the ratio
of male and female participants at the center. The gender participation ratio of 68%
women and 32% male for Southlake Senior Center is similar to the ratio of most
senior centers. Suggestions to increase the male participation at the center were
requested. One suggestion was to offer a geriatric tennis program or book club.
3E. SENIOR SERVICES
Senior Services Coordinator Soheila Mashat-Phelps reported on the new senior
newsletter, new events, seminars, programs, and activities and responded to
questions by the Commission. In response to suggestions received on Comment
Cards and from an informal survey at a recent senior luncheon, a brunch will be
offered in November, additional field trips are being planned, and staff is looking at
opportunities for guest speakers at future senior luncheons.
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE AUGUST 8, 2017 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
Vice Chair MaryLee Alford presented the Consent Agenda, including approval of the
minutes of the August 8, 2017 meeting.
APPROVED
A motion was made to approve the minutes of August 8, 2017.
4A - 2
Senior Advisory Commission
Minutes of the September 12, 2017
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Pappy
Second: Siebach
Ayes: Alford, Kyle, Pappy and Siebach
Nays: None
Abstention None
Vote: 4-0
Motion Carried.
5. DISCUSSION
5A. AUGUST 8, 2017 PUBLIC FORUM REQUESTS
Deputy Director of Community Services Candice Edmondson presented Item 5A,
reviewing and responding to the requests presented during Public Forum at the
August SAC meeting.
1. Availability of parking for Senior Center members in the lower parking lot at The
Marq
Feedback: Parking permits for Senior Center members are difficult to enforce, but
the “Senior Parking Only” signs will continue to be placed in the parking lot on
busy days to preserve the lower lot for senior citizen parking
Suggestion: Acknowledging the limitations to enforce, mark parking spaces with
specific time or days for “Seniors Only.”
Suggestion: Reserve the first row of parking spaces for “Seniors Only” and
continue display of the “Seniors Only” signs currently being used
Suggestion: Provide rear view mirror cards to designate senior vehicles.
SAC Direction: Vice Chair Alford noted the suggestions for this Public Forum
issue and requested further investigation at an upcoming meeting.
2. Parking space width size
Feedback: Staff presented width comparisons of parking lot space sizes at
several City parks and facilities. The comparisons showed that The Marq parking
spaces, which range from 8ft. 6in. - 10ft. 6in., are larger than those at other City
facilities. In addition, the minimum width set by the Texas Department of
Licensing & Regulations for parking lot space is 8 feet.
Suggestion: None.
SAC Direction: Vice Chair Alford acknowledged the research provided for this
Public Forum issue and requested SAC members receive a copy of presentation.
Staff was directed to revisit this item at the next SAC meeting.
5B. FY 2018 MARQ FEE SCHEDULE
Deputy Director of Community Services Candice Edmondson presented the
proposed fee changes for Legends Hall rental fees and Deputy Director of
Community Services Kate Meacham presented the proposed fees for Champions
Club. The Deputy Directors, along with Director Chris Tribble, responded to questions
4A - 3
Senior Advisory Commission
Minutes of the September 12, 2017
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
regarding membership discounts for Champions Club, development of program fees,
locker availability, and senior access to the walking track and the pool.
Staff clarified that the currently proposed Marq Fee Schedule requires users of
Champions Club to either be a paying Champions Club member or pay the
Champions Club non-member program/rental fees. The free Senior Center fitness
classes currently being offered will continue to be free, but will be moving to fitness
rooms within Champions Club. Senior Center members will not have to purchase a
separate Champions Club membership to access those classes. However, new
senior programs and fitness classes offered at Champions Club may be fee based,
therefore, requiring participants to acquire a Champions Club membership or pay the
non-member program fee. Some basic programs/classes will be included with the
Champions Club membership.
A suggestion was made to offer a free walking program (self-lead, no instructor) on
the walking track at a specific time daily for seniors at no charge.
SAC expressed the desire to provide input into the programming fees established in
the Cost Recovery Policy. The Cost Recovery Policy will be presented for SAC
feedback and recommendation in a few months before it is submitted for City Council
consideration.
5C. SENIOR WEBSITE REVISIONS
Deputy Director of Community Services Candice Edmondson presented the revisions
to the senior website pages (www.SouthlakeSeniorCenter.com) and responded to
questions by the Commission.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 2:16 p.m.
Motion: Pappy
Second: Kyle
Ayes: Alford, Kyle, Pappy and Siebach
Nays: None
Abstention None
Vote: 4-0
Motion Carried.
MaryLee Alford, Vice Chair Community Services Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
4A - 4
4A - 5
4A - 6
Senior Advisory Commission 4th Quarter Report (July-August-September 2017)
City of Southlake Senior Advisory Commission 4th Quarter Report
We have seen many changes since our move to Legends Hall. We have made
many new friends, and unfortunately, had to say goodbye to some dear friends.
But the one thing that remains the same is the excellent programs and services
we continue to provide for our members.
We participated in a variety of programs and activities:
• Our monthly special entertainment included the Hat Lady, Music by Anne Hinson, the
Creature Teacher and a wonderful student volunteer guitar player
• We introduced a brand new program “A Guide to Writing a Memoir”
• Monthly educational seminars included topics on health, finances, legal issues and
history
• Potluck Bingo is still one of our most popular events
• We have lots of interest in our monthly movies
• Bridge lessons are being offered again
• Art class is going strong and seeing our members’ artistic talent on canvas is amazing
• With help from Southlake Police and Fire Department, our 9/11 Tribute was a success
• We continue to see growth in our poker games, bridge groups, Mah Jong
• Members are learning different techniques through our knitting club
• Group exercise classes continue to be some of our most popular programs
• After taking the summer off, the monthly Senior Dance is back on schedule
We were able to travel to:
• The Dallas World Aquarium
• The Stock Yard Museum and Billy Bob’s Restaurant
• The Perot Museum of Nature and Science
• The Artisan Theater to see “Sister Act”
5A - 1
Senior Advisory Commission 4th Quarter Report (July-August-September 2017)
Questions and suggestions we received include:
Comment: I really enjoyed the aromatic/essential oils presentation. Would love to go on a field
trip to her farm; is that possible?
Response: We have made arrangements with Dr. Judith Griffin to visit her working garden for a
demonstration on October 26th.
Comment: We received a request for a Dermatologist Speaker.
Response: We have invited a local Dermatologist to give a seminar on skin cancer signs and
prevention on December 15th.
Comment: We received a request to have a bigger space for Tai Chi?
Response: We have been able to provide the space almost every week when room is available.
Comment: I would like to see a morning themed coffee-event in the coffee bar.
Response: In order to accommodate more members to attend such an event we are hosting a
“Pre-Thanksgiving Brunch” on November 20th in the Traditions Ballroom.
5A - 2
1 Jean Boland a a a a 0 a 0 a r 86%7.25 2017 80%
2 MaryLee Alford a a a a 0 r 0 a a 86%7
3 Natasha Siebach a a r a 0 a 0 a a 86%8
4 Barbara Pappy a a a a 0 a 0 a a 100%8.5
5 Esther Spickler r a a a 0 r 0 a r 57%5.25
6 Beverly Blake r a a a 0 a 0 r r 57%4.5
7 Marge Kyle a a a a 0 a 0 r a 86%5.25
Alt 1 Jim Miller r r n n n n n n n
Alt 2 Vacant n n n n n n n n n
63%86%86%100%0%71%0%71%57%a In attendance
Total Hours 0.5 1 0.5 1.5 0 1.5 0 2.25 1.25 8.5 r Not present; no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Senior Advisory Commission Attendance Report
Place Name 1/10/17 2/14/17 3/14/17 4/11/17 5/9/17 6/13/17 7/11/17
Individual
Attendance
Rate
Hrs To
Date
3/9/17 Jim Miller, Alternate #1 resigned
8/8/17 9/12/17 10/10/17 11/14/17
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
12/12/17
Packet Insert - SAC Attendance Report