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2017-09-12 SAC PacketCITY Or SOUTHLAKE MEMORANDUM September 7, 2017 AGENDA NOTES WITH TIMES TO: Senior Advisory Commission FROM: Candice Edmondson, Deputy Director of Community Services SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, September 12, 2017 at 1:00pm Reminder: Lunch provided at 12:30pm, followed by meeting at 1:OOpm 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address the Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider, or take action on any item presented. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. Estimated Time 1:00pm — 1:15pm 3. Agenda Item No. 3 Reports: A. Metroport Meals On Wheels — A copy of the August MMOW report is included in your packet. MMOW Executive Director Mary King will present the next quarterly report to the Commission at the October 10, 2017 meeting. B. Call A Ride Southlake — A copy of the July CARS report is included in your packet. CARS representatives Brighton Greene or Erik Phelps will present the next quarterly report to the Commission at the October 10, 2017 meeting. C. City Manager's Office — This is a standing item on the agenda to allow for a City Manager's Office report as needed. Otherwise, Assistant to the City Manager Lauren LaNeave will present the next quarterly report to the Commission at the October 10, 2017 meeting. No packet documents. D. Community Services Department — This is a standing item on the agenda to allow for an update from the Community Services Department regarding current and future developments. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — September 12, 2017 Page 2 of 4 Deputy Director of Community Services Candice Edmondson will present the August Senior Center Membership Report. No packet documents. E. Senior Services — This is a standing item on the agenda to allow for an update from Senior Services Coordinator Soheila Mashat-Phelps on current and future senior programming and events. No packet documents. Estimated Time 1:15pm — 2:OOpm 4. Agenda Item No. 4. Consent: A. Approve the August 8, 2017 Senior Advisory Commission meeting minutes — Please include any corrections to the minutes in your motion. 5. Agenda Item No. 6. Discussion A. August 8, 2017 Public Forum Requests — This item allows for further discussion of the public forum requests made during the August 8, 2017 SAC meeting. No packet document. B. FY 2018 Marg Fee Schedule — On July 25, 2017 the Community Enhancement and Development Corporation reviewed and approved proposed fee changes for rentals at Legends Hall, as well as the proposed membership and rental fees for Champions Club. The fees were then presented to City Council during work session at their August 1, 2017 meeting. City Council will officially consider approval of the proposed Marq fees on September 19, 2017. For your information, staff has included the proposed fees Council will be considering in your packet. Deputy Directors of Community Services Candice Edmondson and Kate Meacham will provide a presentation at the meeting and answer any questions from the Commission. C. Senior Website Revisions — Last month Community Services staff worked with the Office of Marketing and Communications to update and enhance the Senior Activity Center website. Deputy Director of Community Services Candice Edmondson will present the new website to the Commission and discuss the enhancements. OTHER ITEMS OF INTEREST A. Community Engagement Town Hall Forums — Upcoming Town Hall Forum(s) for proposed developments in the City are listed online at www.SouthlakeSPIN.org. Please check the website for the latest information. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — September 12, 2017 Page 3 of 4 B. Events of Interest — Staff would like to share the following upcoming event(s) that may be of interest to you. • Monday, September 11 — Community Engagement Committee meeting, 6:00 p.m., Town Hall 4A • Tuesday, September 12 — S.P.I.N. meeting, 6:00 p.m., Council Chambers • Wednesday, September 13 — Meet the Mayor at The New Cambria Hotel, 5:30 p.m., 2104 East State Hwy 114 • Thursday, September 14 — Southlake LiveFit, Live Well Lecture Series — "Top 10 Tips for a Healthier Family," 6:00 pm, The Marq Southlake (refreshments @ 5:30pm) • Saturday, September 16 — Masterworks Concert: Southlake Community Band, 8:00 p.m., Rustin Pavilion • Tuesday, September 19 — S.P.D.C. meeting, 4:30 p.m., Council Chambers • Tuesday, September 19 — City Council meeting, 5:30 p.m., Council Chambers • Thursday, September 21 — P&Z Commission meeting, 5:30 p.m., Council Chambers • Saturday, September 23 — Masterworks Concert: The Boogies, 8:00 p.m., Aria Amphitheater • Saturday, September 23 — Butterfly Festival, 9:00 a.m., Rustin Pavilion • Tuesday, September 26 — Community Enhancement & Development Corporation meeting, 6:00 p.m., Town Hall • Tuesday, September 26 — S.P.I.N. meeting, 6:00 p.m., Council Chambers • Friday, October 6 — Sunday, October 8 — Oktoberfest, Southlake Town Square • Saturday, October 14- Celebrate Southlake, 8:15am VIP Breakfast at Brio, 9:OOam Re -dedication Ceremony, 10:OOam Celebrate Southlake Activities Begin, Frank Cornish, IV Park • Sunday, October 15- Masterworks Concert Series Zack King Band, 6:OOpm, Southlake Town Square • Saturday, October 21- PKD Walk & Run, 8:OOam, Southlake Town Square If you would like to receive notifications for City Council meetings, construction alerts, calendar and community events updates and more, please sign up at the City's website by clicking on the "Notify Me" tab at http://www.citVofsouthlake.com/1ist.aspx. C. FYI, as usual your packet contains a copy of the SAC Attendance Report for your information. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — September 12, 2017 Page 4 of 4 We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. Candice Edmondson STAFF CONTACT INFORMATION: Telephone — (817) 748-8311 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, Texas 76092-6242 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble a()ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311,(cedmondson(a)ci.southlake.tx.us) Tiffany Irwin, Hospitality & Sales Manager, 817-748-8918, (tirwin(a-)-.ci.southlake.tx.us) Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatphelps(a�ci.southlake.tx.us) Linda Carpenter -Elgin, Secretary, 817-748-8184,(Iarpenter(a)ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION MEETING: TUESDAY, SEPTEMBER 12, 2017 LOCATION: THE MARQ SOUTHLAKE Traditions III 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 1:00 P.M. AGENDA: 1. Call to Order 2. Public Forum (This is the Public's opportunity to address the Senior Advisory Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented.) 3. Reports A. Metroport Meals On Wheels B. Call A Ride Southlake C. City Manager's Office D. Community Services Department E. Senior Services 4. Consent A. Approve the August 8, 2017 Senior Advisory Commission meeting minutes 5. Discussion A. August 8, 2017 Public Forum Requests B. FY 2018 Marq Fee Schedule C. Senior Website Revisions 6. Adjournment A quorum of the City Council may be present at this meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — September 12, 2017 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, September 8, 2017 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Carol Ann Borges, TRMC City Secretary If you plan to attend this public meeting and N Secretary 48 hours in advance at 817.748.8016 needs, please advise the City made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Metroport Meals On Wheels P. O. Box 204 428 N. Hwy 377 Roanoke, TX 76262 Monthly Report Month of: August 2017 Detail Report on Congregate Luncheon Division: Southlake 11 8/7/2017 8/14/2017 8/21/2017 8/28/2017 Southlake Seniors 39 32 27 30 # of Other Seniors 60 48 25 44 # Volunteers 14 9 9 7 Staff 1 1 1 1 Others 4 1 3 1 To Go Meals 0 0 0 0 Meals left for city 0 0 50 40 TOTAL ATTENDANCE 118 91 115 123 Volunteer Hours 60 40 40 32 Restaurant Used Feedstore Golden Corral Kroger/WMT Asian Top # Meals ordered from Centralized Kitchen 100 100 100 100 $ Cost of Food Ordered $ 475.00 $ 449.00 $ 72.00 $ 400.00 Supplemental Food $ 135.29 $ 130.18 $ 225.24 $ 127.24 Non-food Items $ 53.74 $ 45.64 $ 15.88 $ 75.65 $ Collected for Food Served $ 354.00 $ 267.00 $ 185.00 $ 244.00 $ Collected for Other Reasons* $ _ Free w/potluck dish 0 0 0 0 Not eating 0 0 0 0 No Pay 9 13 3 10 90+ non pay 6 5 5 8 New 9 13 3 10 Previous Year Totals (4 ly Totals luncheons) 128 132 177 209 39 34 4 5 9 19 0 0 90 61 447 460 172 156 4001 500 $ 1,396.00 $ 1,798.56 $ 617.95 $ 682.02 $ 190.91 $ 209.14 $ 1,050.00 $ 1,209.00 3A - 1 RIDE QaLL __ -Monthly Summary of Service Provided to Seniors and Handicapped - 2017 OF SOUTHLAKE Jan Feb March Argil May June July Aug Sep Oct Nov Dec Totals Newly Qualified Users 5 4 4 2 2 2 0 19 Total Qualified Users 406 410 414 416 418 420 420 420 Total Volunteer Drivers 21 23 25 25 25 25 25 25 Unduplicated Users Served this Month 15 12 18 15 17 12 11 100 Volunteer Drivers Used this Month 22 23 25 23 22 19 19 153 Driver Personal Vehicle Miles 906 1048 1200 1100 1159 917 943 7272 Driver Hours 31 36 42 38 40 32 33 252 Trips Cancelled by User 24 22 22 28 21 36 24 177 Trip Requests Not Filled 6 14 30 22 13 10 4 99 Pick up More Than Ten Minutes Late 0 0 0 0 0 0 0 0 Driver Failed to Make Pick up 1 0 0 0 0 0 2 3 Van Miles 0 0 0 0 0 0 0 0 One Way Trips Medical/Dental 22 32 44 29 23 24 37 211 Southlake Senior Center 62 71 68 92 103 55 77 528 Personal Needs 8 10 12 12 11 14 10 77 Shopping 4 0 2 2 2 0 2 12 Business 0 0 0 0 0 0 0 0 Other Senior Centers 37 42 53 35 46 37 1 251 Other 4 0 0 0 0 0 0 4 Total One Way Trips 137 155 179 170 185 130 127 1083 Rider Groups Seniors & Handicapped>54 117 131 152 145 167 110 98 920 Handicapped/Disabled <55 20 24 27 25 18 20 29 163 Total 137 155 179 170 185 130 127 1083 3B-1 CITY OF S0UTHLA1<.E Senior Advisory Commission Meeting: August 8, 2017 LOCATION: Senior Activity Center The Marq Southlake Club Lounge 285 Shady Oaks Drive Southlake, Texas Members Present: Vice Chair MaryLee Alford and SAC members Jean Boland, Esther Spickler, Barbara Pappy and Natasha Siebach Commission Members Absent: Chair Beverly Blake and Secretary Marge Kyle Staff Members Present: Deputy Director Candice Edmondson, Deputy Director of Economic Development & Tourism Daniel Cortez, Assistant to the City Manager Lauren LaNaeve and Senior Services Coordinator Soheila Mashat-Phelps Guests: Brighton Greene, CARS Chairman; MMOW Executive Director Mary King; former Senior Advisory Commission members Charlie Boyd and Bernice McCauley; and Southlake resident G.R. Turner 1. CALL TO ORDER Vice Chairman MaryLee Alford called the meeting of the Senior Advisory Commission to order at 1:00 p.m. 2. PUBLIC FORUM — Vice Chair MaryLee Alford opened Public Forum. Bernice McCauley, 900 Wild Wood, Southlake, former Senior Advisory Commission member, complimented City staff on the punctuality of the meeting, and spoke about filling the Senior Advisory Commission roster; requested Board and Commission Applications be made available at the Senior Center; and spoke about having a "guest speaker" at the meetings. Vice Chair Alford acknowledged the Public Forum comments. There was no further direction to staff based on the comments. SAC meeting Agenda Item 6A speaks to the guest's comments. There being no one else to address the Commission, Public Forum was closed. 3. REPORTS City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A - 1 Senior Advisory Commission Minutes of the August 8, 2017 Page 2 of 6 3A. METROPORT MEALS ON WHEELS Metroport Meals on Wheels (MMOW) Executive Director Mary King presented the quarterly report of MMOW activities and programs and responded to questions from the Commission. A "Summary Report" for FY 2016 and YTD 2017 as of June 30 was distributed and reviewed. Senior Advisory Commission members also received copies of the April, May, June and July MMOW reports in their meeting packet. SAC was advised Cotton Patch Restaurant will not be a meal provider at the congregate meals at this time. Other adjustments with food providers and MMOW's efforts to provide meals were discussed. 313. CALL A RIDE SOUTHLAKE Call A Ride Southlake (CARS) Chairman Brighton Greene shared ridership statistics in comparison with the previous year. Ridership is up about 15% from the previous period last year. CARS is averaging about 5 new riders a month. The "Rides Canceled By Riders" is up and CARS is working on ways to reduce the number. CARS continues to work to recruit volunteer drivers and seeks to partner with the City on a volunteer list they could solicit to recruit drivers. A copy of the June CARS Report was included in the meeting packet. 3C. SOUTHLAKE SENIOR FUNDING, INC. Bernice McCauley provided a report on Southlake Senior Funding, Inc. (SSFI) activities. The "James Richardson Memorial Art Show," hosted by the SSFI organization and Southlake Arts Council on June 23, 2017 was very successful and well supported by artist and the public. The City will be submitting the event to the Texas Parks and Recreation Society for a "Programs of Excellence Award." SSFI continues to support senior field trips and activities by providing sponsorship for "The Buddy Holly Story," Dallas Aquarium, "Mary Poppins," Four -Day Comedy show, the Art Show and the upcoming trip to Hot Springs, AR. 3D. CITY MANAGER'S OFFICE Assistant to the City Manager Lauren LaNaeve presented the City Manager's Office Report and responded to questions from the Commission. The FY 2018 City Budget will be presented in Work Session at the August 15, 2017 City Council meeting. First Reading and Public Hearing will be held September 5, 2017, with 2nd Reading on September 19, 2017. Garbage and recycling services on Labor Day, September 4t", will be suspended and trash/recycling schedules will resume the following day. Updated information about the schedule will be available City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-2 Senior Advisory Commission Minutes of the August 8, 2017 Page 3 of 6 on the City's website and social media outlets. A Special Election Day will be held September 9, 2017, with Early Voting available August 23 — September 5, 2017. The biannual City Survey will be available on the City's website in early October and the seniors were urged to participate. 3E. ECONOMIC DEVELOPMENT Deputy Director of Economic Development & Tourism Daniel Cortez updated the commission about development projects within the City and responded to questions from the Commission. The FY 2017 3rd Quarter Development Report was presented, highlighting the average home price and open space vacancy rate. Information about two potential developments for Southlake, the Holmes Homes residential subdivision and a Maserati Dealership, were shared. The City is working on a study to receive preliminary data on the feasibility of a trolley system in the City that could draw tourism and alleviate traffic congestion. The results of the study will be brought back to SAC when available. 3F. COMMUNITY SERVICES Deputy Director of Community Services Candice Edmondson presented the June and July Senior Center Membership Reports and responded to questions. 3F. SENIOR SERVICES Senior Services Coordinator Soheila Mashat-Phelps reported on Senior Center events, programs, upcoming activities and responded to questions by the Commission. Positive comments received by the Center on Comment Cards/Event Surveys are now included in the SAC Quarterly Report that is included in City Council packets. A suggestion was made to have the comments available for the public to view. 4. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. 4A. APPROVAL OF THE MINUTES FROM THE JUNE 13, 2017 REGULAR SENIOR ADVISORY COMMISSION MEETING. Vice Chair Maryl-ee Alford presented the Consent Agenda, including approval of the minutes of the June 13, 2017 meeting. The spelling of Esther Spickler's first name was corrected. APPROVED City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-3 Senior Advisory Commission Minutes of the August 8, 2017 Page 4 of 6 A motion was made to approve the minutes with the correction. Motion: Siebach Second: Boland Ayes: Boland, Pappy and Siebach Nays: None Abstention Alford, Spickler (not present at meeting) Vote: 3-0-2 Vote Fails for lack of a Quorum The motion was reconsidered with SAC members Alford and Spickler choosing to participate in the vote. Ayes: Alford, Boland, Pappy, Spickler and Siebach Nays: None Abstention None Vote: 5-0 Motion Carried. 5. CONSIDER 5A. APPROVE SENIOR ADVISORY COMMISSION 3RD QUARTER REPORT Senior Services Coordinator Sohelia Mahsat-Phelps provided an overview of the 3rd Quarter SAC Report for feedback and comments. There were no changes suggested for the Report. The Report will be inserted in the City Council meeting packets for the August 15, 2017 meeting. APPROVED A motion was made to approve the 3rd Quarter SAC Report. Motion: Boland Second: Siebach Ayes: Alford, Boland, Pappy, Spickler and Siebach Nays: None Abstention None Vote: 5-0 6. DISCUSSION 6A. JUNE 13, 2017 PUBLIC FORUM REQUESTS Vice Chair MaryLee Alford and Deputy Director of Community Services Candice Edmondson presented Item 6A, reviewing and responding to the requests presented during the June 13, 2017 SAC meeting Public Forum. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-4 Senior Advisory Commission Minutes of the August 8, 2017 Page 5 of 6 Senior Center and former SAC members Bernice McCauley and Charlie Boyd provided responses to their respective Public Forum items below. 1. Availability of parking for Senior Center members in the lower parking lot at The Marq Feedback: "Senior Parking Only" signs are placed in the parking lot at The Marq during busy or special events. Staff will continue to monitor the parking issue. Guests Response: "Senior Only" parking signs not being honored. A suggestion was made to issue seniors car stickers designating "Senior Parking Only by Permit" to allow parking in "Senior Only" parking spaces and ticketing of violators. SAC Direction: Vice Chair Alford noted the suggestion and requested further investigation of the suggestion at an upcoming meeting. During the discussion about the availability of parking spaces in the lower parking lot, a supplementary concern was raised regarding the size of the parking spaces. SAC meeting guests raised the concern that the parking spaces are too narrow to navigate with cane, wheel chair, walker, or for citizens requiring space to fully open a car door. Guests Response: A suggestion was made to investigate restriping parking spaces to include adequate space for the vehicle door to open wide and to consider space size for the new parking lot being built with Champions Club. SAC Direction: Vice Chair Alford noted the concern about the parking lot space size and requested a Comment Card be completed and submitted to add an agenda item for discussion at an upcoming meeting. 2. Monthly SAC meeting agendas contain an "Old Business" category Feedback: Agenda items must be listed separately on agenda for Commission action, and non -agenda items may be brought forward during Public Forum. Issues raised during Public Forum that require additional discussion and/or action, may be placed on a future agenda item under "Public Forum Requests." Guests Response: Request for "Old Business" category may be satisfied by adding the "Public Forum Requests" item to agendas. SAC Direction: Vice Chair Alford acknowledged Public Forum items requiring additional investigation and/or action will be placed on agendas when needed to receive feedback and provide open discussion by the Commission. 3. Monthly "guest speaker" series be reinstated at SAC meetings Feedback: Guest speakers are invited during the Monday luncheons when and where available. Seniors were encouraged to submit Comment Cards with their suggestions for future speakers and topics. Guests Response: Supported guest speakers' attendance at monthly luncheons so that more seniors can benefit from the presentation. SAC Direction: Vice Chair Alford suggested seniors be provided a list of City Council candidate public forum opportunities and, depending on availability and time, invite City Council candidates Shawna Newman, Chris Archer and Steve City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-5 Senior Advisory Commission Minutes of the August 8, 2017 Page 6 of 6 Lurs to a future senior luncheon. Staff will reach out to the City Secretary's Office for schedules, if available, and provide the information to the seniors as soon as possible. NOTE: On August 22, 2017 SAC members were mailed/emailed information about the Council Candidate Open House event to be held August 30, 2017 at The Marq, 6:00-7:30 p.m. 4. Filling the Senior Advisory Commission Roster Feedback: Currently all seven of the regular places on the SAC roster are filled. The two Alternate positions are vacant. City Council will make appointments to the SAC board in October. Paper applications for appointment or reappointment are available at the Senior Center as well as in the Office of the City Secretary and online on the City's website. SAC Direction: Vice Chair Alford acknowledged this Public Forum item was addressed and encouraged seniors to seek application to City boards and commissions if desired. 6B. COST RECOVERY POLICY Deputy Director of Community Services Candice Edmondson informed SAC members the complete Cost Recovery Policy will be brought forward to SAC at the September or October meeting for their recommendation prior to City Council consideration of the Policy. An overview of the proposed Policy revisions was presented and questions from the Commission were answered. 6C. REVIEW FY 2018 CEDC OPERATING BUDGET RELATED TO SENIOR SERVICES Deputy Director of Community Services Candice Edmondson reviewed the FY 2018 CEDC Operating Budget related to senior services and responded to questions by the Commission. 7. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 3:18 p.m. Motion: Spickler Second: Pappy No Vote was taken. MaryLee Alford, Vice Chair Community Services Department A digital recording of this meeting is available by request in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-6 \--� �4& C.,:) - �; -� V\ IVA � PG�/� 12 J -- mow �Aolo (harbz Ili 4A-7 PUBLIC COMMENT CARD Please give completed card to City Staff. PLEASE DO NOT COMPLETE A FORM FOR SOMEONE NOT IN ATTENDANCE. Name: Address Email (optional):_�,...:� Date:" Phone (optional):3-17 �. J© t� Agenda Item # (MUST BE COMPLETED) I will speak in SUPPORT of this item I will speak in OPPOSITION of this item I do not wish to speak, but please record my: SUPPORT OPPOSITON 1 wish to speak duringoUBLIC FORUM on an item not on the Agenda Topic: c.; _ �%�'-�1�9�'�/_315 Note: To allow everyone an opportunity to be heard, please limit your comments to 3 minutes. Traditions (1,11, or III) $ Traditions (I and II or II and III) $ Traditions (1- III) $ Club Lounge $ Legacy (1, 11, or III) $ Legacy (1-11 or II - III) $ Legacy (1-III) $ Studio $ Stage $ The Lounge (Senior) $ Aria Amphitheater $ Aria Amphitheater (Weather Back Up) $ Executive Boardroom $ Lobby (Flat Rental Fee) $ 300.00 $ 180.00 $ 300.00 $ 180.00 $ 300.00 300.00 $ 270.00 $ 450.00 $ 270.00 $ 450.00 300.00 $ 360.00 $ 600.00 $ 360.00 $ 600.00 100.00 $ 100.00 $ 160.00 $ 150.00 $ 150.00 100.00 $ 60.00 $ 60.00 $ 80.00 $ 80.00 100.00 $ 90.00 $ 90.00 $ 110.00 $ 110.00 100.00 $ 120.00 $ 120.00 $ 140.00 $ 140.00 100.00 $ 40.00 $ 40.00 $ 60.00 $ 60.00 100.00 $ 40.00 $ 40.00 $ 40.00 $ 40.00 100.00 $ 120.00 $ 120.00 $ 200.00 $ 200.00 300.00 $ 400.00 $ 650.00 $ 360.00 $ 360.00 300.00 N/A N/A $ 600.00 $ 600.00 100.00 N/A N/A $ 200.00 $ 200.00 100.00 N/A N/A $ 500.00 $ ea.00.� Aria Ceremony Rental Ballroom Ceremony Set Up Fee Extended Rental Penalty Fee u.,rT,o„day Rate Stage lighting Wash Room Perimeter Wash Bar Set Up Soft Drinks Coffee Iced Tea Bottled Water Hot Tea Packets Presentation Package Conference Phone Standard Flipchart Adhesive Flipchart Additional Microphone Laser Pointer Whiteboard and Markers Catering Kitchen Rental Fee China Rental 24 Hour Hold Service Charge $ 1,500.00 Fee for set-up of chairs, aisle runner, etc. for ceremonies held at Aria $ 600.00 Fee for set-up of chairs, tables, etc. for ceremonies held in Traditions Ballroom $ 300.00 Fee for rentals exceeding contracted rental time by more than 1 hour 3o@-Go Eliminate holiday rate which was applied to hourly/premium rate $ 4-0QQ-.^0 Eliminate New Year's Eve Rate which was applied to hourly/premium rate $ 15g. Eliminate stage lighting wash which is included in room perimeter wash $ 300.00 Fee to add perimeter up lighting to any room $ 200.00 Fee for set up bar stations including glassware $ 1.00 Price per soft drink $ 48.00 Price per gallon $ 24.00 Price per gallon $ 2.00 Price per bottle t - Complimentary $ 250.00 Fee for use of podiu $ 50.00 Fee for use of conference phone $ 35.00 Fee for use of standard flipchart $ 45.00 Fee for use of adhesive flipchart $ 50.00 Fee for additional microphones $ 20.00 Fee for laser pointer $ 35.00 Fee for use of whiteboard and markers $ 500.00 Flat fee for use of catering kitchen $ 250.00 Flat fee for use of Legends Hall's china place settings $ 500.00 Flat fee to hold Legacy Meeting Rooms or Traditions Ballroom overnight $ 250.00 Flat fee to hold Club Lounge or Studio overnight 15% Applied to all items except room rental fees 6= Daily Youth (3 —15 years old) Adult (16 — 64 years old) $9 N/A $7 $12 N/A $10 Senior (65+ years old) $9 Family N/A *Military Discount —10% on above eligible fee. Taxes included in all fees. N/A N/A $7 N/A $7 $10 $7 N/A $7 $7 $7 N/A 6 Monthly Youth (3 — 15 years old) $40 N/A $36 $36 Adult (16 — 64 years old) $50 $47 $45 $45 Senior (65+ years old) $40 $38 $36 $36 Family $110 $105 $99 $99 Annual (5% Discount from 12-months) Youth (3 — 15 years old) Adult (16 — 64 years old) Senior (65+ years old) $456 N/A $410 $570 $536 $513 $456 $433 $410 Family $1254 $1197 *Military Discount —10% on above eligible fee. Taxes included in all fees. $1129 $410 $513 $410 $1129 5B-4 Non -Member $0 / $5 Drop -In Childcare Fee Fee per visit for Non -Members. Two hour limit and caregiver must remain in facility. $5 / $0 Membership Replacement Card Fee Per card fee for lost membership cards. $10 / $0 Membership Freeze Fee Fee per month for up to (3) months for Annual Memberships. $50 / $0 Membership Service Fee Fee per occurrence for Annual Membership cancellations or Annual Membership transfers. 6= l Member/ Non -Member (Fee per hour) $35 / $42 % Basketball Court $200 / $240 Entire Gymnasium $90 / $108 Indoor Turf $75 / $90 Outdoor Turf $15 / $18 Outdoor Turf Lights $12 / $15 Personal Fitness Studio $26 / $32 Small Group Fitness Studio $100 / $120 Medium Group Fitness Studio $150 / $180 Large Group Fitness Studio $250 / $300 Leisure Pool $12 / $15 Lap Lane in Leisure Pool Exclusive Use — 2 hour minimum Per hour fee in addition to Outdoor Turf Fee Per % hour w/ paid admission Per % hour w/ paid admission Exclusive Use — 2 hour minimum Per % hour w/ paid admission w6we l6greement Member/ Non -Member (Fee per Hour) $40 / $48 Outdoor Cabana $120 / $144 Outdoor Patio $50 / $60 Party Room $50 / $60 Classroom $1,500 / $1,800 Champions Club Rental $5,000 / $6,000 Champions Club Lock -In $300 / $360 Indoor Playground $15 / $18 Full Locker $10 / $12 % Locker 2 hour flat rate w/ paid admission Exclusive Use — 2 hour minimum w/ paid admission for Aquatic Party Rooms Exclusive Use — 2 hour minimum (Leisure Pool Additional) Exclusive Use — Flat Rate from 8:OOp — 8:OOa Includes 2 hours of Leisure Pool Exclusive Use — No minimum Monthly Locker Rental Fee Monthly Locker Rental Fee 5B-7 Member/ Non -Member (Fee per Hour) $215 / $258 Party Package — Basic 2-hour room rental, attendant, cake, food, paper products, goodie bags, gift, 16 daily admissions $255 / $306 Party Package — Standard $275 / $330 Party Package — Select $385 / $462 Party Package — Premium $25 Rental Deposit $50 Rental Deposit $300 Rental Deposit Basic Package + themed paper products and cake Standard Package + (1) add -on (i.e. nerf guns, soccer, etc.) Select Package + (1) premium item (bounce house, etc.) Locker Rentals Excludes: Personal and Small Fitness Studios, Outdoor Cabanas or Party Packages Leisure Pool or Entire Gymnasium $500 Rental Deposit Champions Club Rental or Champions Club Lock -In Rentals that are designated as exclusive use of a public space are limited to after the hours of the designated space or with approval from Director of Community 55 a .ogheir designee. Senior Advisory Commission Attendance Report Place Name 1/10/17 2/14/17 3/14/17 4/11/17 5/9/17 6/13/17 7/11/17 8/8/17 9/12/17 10/10/17 11/14/17 12/12/17 Individual Attendance Rate Hrs To Date Maryl-ee Alford MeetingAttendance Rate (includes 3/9/17 Jim Miller, Alternate #1 resigned Packet Insert - SAC Attendance Report