2017-08-08 SAC PacketCITY Or
SOUTHLAKE
MEMORANDUM
August 3, 2017
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, August 8, 2017 at 1:OOpm
Reminder: Lunch provided at 12:30pm, followed by meeting at 1:00pm
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address the
Commission about non -agenda items. During Public Forum, the Commission will not
discuss, consider, or take action on any item presented. The Commissions' options
during this topic are 1) to listen, 2) ask questions and respond to the presenter only,
3) request staff to look into the issue and report back to the Commission and/or 4)
request that the Chair put the item on a future agenda for the Commission to discuss
or consider.
Estimated Time 1:OOpm — 1:30pm
3. Agenda Item No. 3 Reports:
A. Metroport Meals On Wheels — This item will allow MMOW Executive Director
Mary King to present a quarterly report to the Commission. Copies of the April,
May, June and July reports are included in your packet.
B. Call A Ride Southlake — This item will allow CARS representatives Brighton
Greene or Erik Phelps to present a quarterly report to the Commission. A copy
of the June report, which is cumulative of 2017 statistics, is included in your
packet.
C. Southlake Senior Funding, Inc. — This item will allow an SSFI representative to
present a quarterly report to the Commission. No packet documents.
D. City Manager's Office — This is a standing item on the agenda to allow a
representative from the City Manager's Office to report on any City projects or
activities that might be of interest to the senior community. Assistant to the
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — August 8, 2017
Page 2 of 4
City Manager Lauren LaNeave may be present at the meeting. No packet
documents.
E. Economic Development — Deputy Director of Economic Development &
Tourism Daniel Cortez will be present to update the commission on
development projects within the City. A copy of the FY 2017 3rd Quarter
Development Report is included in your packet.
F. Community Services Department — Deputy Director of Community Services
Candice Edmondson will present the Senior Activity Center Monthly Report
and provide an update on the construction of the temporary wall in the Lobby.
No packet documents.
G. Senior Services — Senior Services Coordinator Soheila Mashat-Phelps will
update the Commission on current and future senior programming and events.
No packet documents.
Estimated Time 1:30pm — 2:30pm
4. Agenda Item No. 4. Consent:
A. Approve the June 13, 2017 Senior Advisory Commission meeting minutes —
Please include any corrections to the minutes in your motion.
5. Agenda Item No. 5. Consider:
A. Approve Senior Advisory Commission 3rd Quarter Report — A draft report is
included in your packet to review and provide feedback at the SAC meeting. If
approved, the report will be included in the August 15, 2017 City Council
meeting packet.
6. Agenda Item No. 6. Discussion
A. June 13, 2017 Public Forum Requests — At the June meeting during Public
Forum, former SAC members Bernice McCauley and Charlie Boyd addressed
SAC with several requests. The requests were:
• Availability of parking for Senior Center members in the lower parking
lot at The Marq
• Monthly SAC meeting agendas contain an "Old Business" category
• Monthly "guest speaker" series be reinstated
• Filling the SAC roster
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — August 8, 2017
Page 3 of 4
This is the Commission's opportunity to discuss these public forum comments
and for staff to report on any action that has been taken. No packet
documents.
B. Cost Recovery — The existing Cost Recovery Policy, approved in 2007,
is currently being updated to address programs and services that have been
added since 2007. In addition, the revised policy will also address the new
services, programs, activities and rental facilities that will be a part of The
Marq Southlake Legends Hall and Champions Club. Deputy Director Candice
Edmondson will provide an update on the progress of the revised policy. The
complete policy will be presented to the Senior Advisory Commission for
consideration at a future meeting.
C. Review FY 2018 CEDC Operating Budget Related to Senior Services - The
proposed FY 2018 CEDC Operating Budget related to Senior Services will be
reviewed with the Senior Advisory Commission. A spreadsheet of the
proposed budget is included in your packet.
OTHER ITEMS OF INTEREST
A. Community Engagement Town Hall Forums — Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Please check the website for the latest information.
B. Events of Interest — Staff would like to share the following upcoming event(s) that
may be of interest to you.
• Monday, August 7 — 2035 Planning Corridor Committee meeting, 6:00 p.m., Town
Hall Training Rooms
• Tuesday, August 15 — City Council meeting, 5:30 p.m., Council Chambers
• Thursday, August 17 — P&Z Commission meeting, 5:30 p.m., Council Chambers
• Monday, August 21 — Community Engagement Committee meeting, 6:00 p.m.,
Town Hall 4A
If you would like to receive notifications for City Council meetings, construction alerts,
calendar and community events updates and more, please sign up at the City's
website by clicking on the "Notify Me" tab at http://www.citvofsouthlake.com/1ist.aspx.
C. FYI, as usual your packet contains a copy of the SAC Attendance Report for your
information.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — August 8, 2017
Page 4 of 4
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
Candice Edmondson
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8311
Facsimile — (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble(aci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311,(cedmondson(a)-ci.southlake.tx.us)
Tiffany Irwin, Hospitality & Sales Manager, 817-748-8918, (tirwin ..ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatphelps(a�ci.southlake.tx.us)
Linda Carpenter -Elgin, Secretary, 817-748-8184,(Icarpenteraa)ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, AUGUST 8. 2017
LOCATION: THE MARQ SOUTHLAKE
Club Lounge
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 1:00 P.M.
AGENDA:
1. Call to Order
2. Public Forum
(This is the Public's opportunity to address the Senior Advisory Commission about non -agenda
items. During Public Forum, the Commission will not discuss, consider or take action on any
items presented.)
3. Reports
A. Metroport Meals On Wheels
B. Call A Ride Southlake
C. Southlake Senior Funding, Inc.
D. City Manager's Office
E. Economic Development
F. Community Services Department
G. Senior Services
4. Consent
A. Approve the June 13, 2017 Senior Advisory Commission meeting
minutes
5. Consider
A. Approve Senior Advisory Commission 3`d Quarter Report
6. Discussion
A. Follow up on June 13, 2017 Public Forum Requests
B. Cost Recovery Policy
C. Review FY 2018 CEDC Operating Budget Related to Senior Services
7. Adjournment
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date —August 8, 2017
Page 2 of 2
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, August 4, 2017 by 6:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meeting and
Secretary 48 hours in advance at 817.748.801
needs, please advise the City
made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Metroport Meals On Wheels Monthly Report Month of: April 2017
P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake
428 N. Hwy 377
Roanoke, TX 76262
Previous Year
Totals (4
4/3/2017
4/10/2017
4/17/2017
4/24/2017
Monthly Totals
luncheons)
Southlake Seniors
37
35
26
24
122
104
# of Other Seniors
59
35
30
37
161
138
# Volunteers
8
8
8
9
33
23
Staff
1
1
1
2
5
4
Others
3
2
0
0
5
14
To Go Meals
0
0
0
0
0
0
Meals left for city
0
10
10
9
29
70
TOTAL
ATTENDANCE
108
91
75
81
0
355
353
Volunteer Hours
36
36
36
44
152
Cotton
Restaurant Used
Feedstore
Patch
Chuy's
Asian Top
# Meals ordered from
Centralized Kitchen
125
100
80
80
385
$ Cost of Food
Ordered
$ 475.00
$ 400.00
$ 402.38
$ 400.00
$ 1,677.38
Supplemental Food
$ 169.29
$ 162.89
$ 158.81
$ 108.35
$ 599.34
Non-food Items
$ 50.00
$ 52.91
$ 11.67
$ 61.86
$ 176.44
$ Collected for Food
Served
$ 320.00
$ 288.00
$ 216.00
$ 242.00
$ 1,066.00
1
Free w/potluck dish
0
0
1
0
4
Not eating
0
0
0
0
0
0
0
No Pay
0
0
0
0
0
90+ non pay
8
5
6
6
25
19
27
New
11
1
2
5
0
01
0
3A - 1
Metroport Meals On Wheels Monthly Report Month of: May 2017
P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake
428 N. Hwy 377
Roanoke, TX 76262
Previous Year
Totals (4
5/1/2017
5/8/2017
5/15/2017
5/22/2017
Monthly Totals
luncheons)
Southlake Seniors
37
28
32
45
142
110
# of Other Seniors
57
47
47
63
214
156
# Volunteers
7
7
7
8
29
4
28
Staff
1
1
1
1
4
Others
2
1
1
27
31
50
To Go Meals
0
0
0
01
0
0
Meals left for city
0
15
0
10
25
0
TOTAL
ATTENDANCE
104
99
88
154
0
445
348
Volunteer Hours
32
32
32
0
96
128
Sam's/
Costco/
Feedstore/T
Restaurant Used
Feedstore
Joe's Pizza
Chuy's
om Thumb
# Meals ordered from
Centralized Kitchen
125
90
80
12
307
345
$ Cost of Food
Ordered
$ 475.00
$ 345.00
$ 359.60
$ 607.29
$ 1,786.89
$ 1,380.53
Supplemental Food
$ 174.65
$ 146.80
$ 146.82
$ 44.49
$ 512.76
$ 491.50
Non-food Items
$ 50.00
$ 22.64
$ 44.67
$ 52.83
$ 170.14
$ 265.17
$ Collected for Food
Served
$ 361.00
$ 284.00
$ 292.00
$ 394.00
$ 1,331.00
$ 979.00
$ Collected for Other
Reasons*
$ -
$ -
Free w/potluck dish
0
0
0
0
0
$ 4.00
Not eating
0
0
0
0
0
$ -
No Pay
0
0
0
0
0
$ -
90+ non pay
7
6
6
6
1 25
$ 19.00
New
3
6
2
22
33
$ 10.00
City Employees/No
Pay
0
0
0
27
27
$ 35.00
3A-2
Metroport Meals On Wheels Monthly Report Month of: June 2017
P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake
428 N. Hwy 377
Roanoke, TX 76262
Previous Year
Totals (4
6/5/2017
6/12/2017
6/19/2017
6/26/2017
Monthly Totals
luncheons)
Southlake Seniors
30
21
27
31
109
101
# of Other Seniors
49
56
40
39
184
143
# Volunteers
12
11
9
11
43
31
Staff
1
1
1
1
4
5
Others
2
2
0
3
7
17
To Go Meals
0
0
0
0
0
0
Meals left for city
0
0
0
0
0
17
TOTAL
ATTENDANCE
94
91
77
85
0
347
314
Volunteer Hours
52
48
40
48
188
144
Cotton
Restaurant Used
Feedstore
Joe's Pizza
Patch
Asian Top
# Meals ordered from
Centralized Kitchen
100
90
90
100
380
380
$ Cost of Food
Ordered
$ 475.00
$ 411.55
$ 360.00
$ 400.00
$ 1,646.55
$ 1,658.49
Supplemental Food
$ 155.42
$ 186.02
$ 123.43
$ 126.44
$ 591.31
$ 440.80
Non-food Items
$ 50.00
$ 61.58
$ 70.16
$ 71.91
$ 253.65
$ 233.55
$ Collected for Food
Served
$ 313.00
$ 280.00
$ 248.00
$ 260.00
$ 1,101.00
$ 868.00
$ Collected for Other
Reasons"
$ -
0
0
0
Free w/potluck dish
0
0
0
0
0
Not eating
0
0
0
0
0
No Pay
0
0
0
0
0
90+ non pay
8
5
5
6
24
19
New
6
8
6
7
2711
0
3A - 3
Metroport Meals On Wheels Monthly Report Month of: July 2017
P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake
428 N. Hwy 377
Roanoke, TX 76262
Previous Year
Totals (4
7/3/2017
7/10/2017
7/17/2017
7/24/2017
7/31/2017
Monthly Totals
luncheons)
Southlake Seniors
35
24
27 21
36
143
78
# of Other Seniors
61
52
52 42
32
239
119
# Volunteers
10
8
7
10
8
43
8
Staff
1
1
1
1
1
5
3
Others
2
3
3
1
4
13
16
To Go Meals
0
0
0
0
0
0
0
Meals left for city
15
0
0
0
40
55
5
TOTAL
ATTENDANCE
124
88
90
75
121
498
314
Volunteer Hours
44
36
32
44
36
192
144
Cotton
Restaurant Used
Feedstore
Chuy's
Patch
Joe's Pizza
Asian Top
# Meals ordered from
Centralized Kitchen
100
100
100
100
100
500
380
$ Cost of Food
Ordered
$ 475.00
$ 474.50
$ 465.98
$ 265.00
$ 400.00
$ 2,080.48
$ 1,658.49
Supplemental Food
$ 50.54
$ 115.13
$ 155.36
$ 108.05
$ 122.75
$ 551.83
$ 440.80
Non-food Items
$ 95.90
$ 39.68
$ 17.53
$ 36.17
$ 20.92
$ 210.20
$ 233.55
$ Collected for Food
Served
$ 349.00
$ 297.00
$ 261.00
$ 227.00
$ 232.00
$ 1,366.00
$ 868.00
$ Collected for Other
Reasons*
$ 349.00
$ 297.00
$ 261.00
$ 227.00
$ 232.00
$ 1,366.00
Free w/potluck dish
0
0
0
0
01
0
01
3
Not eating
0
0
0
0
01
0
No Pay
0
0
0
0
01
0
90+ non pay
6
4
6
6
51
31
New
16
4
5
5
41
3411
0
3A-4
61
CAL -._-..-. ___ ...... '
Newly Qualified Users
Total Qualified Users
Total Volunteer Drivers
Unduplicated Users Served this Month
Volunteer Drivers Used this Month
Driver Personal Vehicle Miles
Driver Hours
Trips Cancelled by User
Trip Requests Not Filled
Pick up More Than Ten Minutes Late
Driver Failed to Make Pick up
Van Miles
One Way Trips
Medical/ Dental
Southlake Senior Center
Personal Needs
Shopping
Business
Other Senior Centers
Other
Total One Way Trips
Rider Groups
Seniors 8, Handicapped>54
Handicapped/Disabled <55
Total
Monthly Summary of Service Provided to Seniors and Handicapped -
2017
Jan
Feb March April
M� June J_ uly AuIX Sep Oct Nov
Dec Totals
5
4
4
2
2
2
19
406
410
414
416
418
420
420
21
23
25
25
25
25
25
15
12
18
15
17
12
89
22
23
25
23
22
19
134
905
1048
1200
1100
1159
917
6329
31
36
42
38
40
32
219
24
22
22
28
21
36
153
6
14
30
22
13
10
95
0
0
0
0
0
0
0
1
0
0
0
0
0
1
0
0
0
0
0
0
0
22
32
44
29
23
24
174
62
71
68
92
103
55
451
8
10
12
12
11
14
67
4
0
2
2
2
0
10
0
0
0
0
0
0
0
37
42
53
35
46
37
250
4
0
0
0
0
0
4
137
155
179
170
185
130
956
117
131
152
145
167
110
822
20
24
27
25
18
20
134
137
155
179
170
185
130
956
3B-1
• Quarter Development••. • of •2017
Note: The third Quarter of Fiscal Year 2017 for the City of Southlake is April 1, 2017- June 30, 2017
Updates to this document will be posted after each quarter and a comprehensive annual report for Fiscal Year 2017 will be published once data is available
Please contact the Planning and Development Services Department with any questions
Q1
Q2
Q3
Q4
City Overview
FY 2017
FY 2017
FY 2017
FY 2017
Unemployment Rate*
3.1%
4.0%
3.7%
Economic Overview
Q1
FY 2017
Q2
FY 2017
Q3
FY 2017
Q4
FY 2017
Number of Home Sales
119
106
102
Average Home Sales Price
$637,679
$589,337
$710,220
Total Existing Office Space (Square Feet)
3,518,688
3,527,233
3,570,577
Office Space Vacancy Rate
18.1%
22.2%
21.2%
Total Retail Space (Square Feet)
3,930,332
3,918,822
3,918,482
Retail Space Vacancy Rate
6.6%
6.9%
8.1%
DFW Office Vacancy Rate
14.3%
14.1%
14.2%
DFW Retail Vacancy Rate
4.8%
4.6%
4.7%
Development Highlights
Q1
FY 2017
Q2
FY 2017
Q3
FY 2017
Q4
FY 2017
Total Number of Planning Applications (Site Plans, etc.)
27
45
42
Visitors to the Development Blog
787 Pageviews
477 Unique Pageviews
1,074 Pageviews
733 Unique Pageviews
1,008 Pageviews
719 Unique Pageviews
Number of New Residential Permits Issued
36
25
59
Number of New Commercial Permits Issued
6
8
5
New Residential Construction Permit Value
$27,339,385
$19,975,997
$49,472,551
New Commercial Construction Permit Value
$9,097,158
$19,934,036
$1,842,350
New Residential Square Feet Permitted
218,427
158,692
369,722
New Commercial Square Feet Permitted
181,983
455,066
45,832
Number of Sign Permits Issued
69
95
63
Number of Pool Permits Issued
25
31
50
Total Number of Building Permits Issued**
614
744
933
Revenue
Q1
FY 2017
Q2
FY 2017
Q3
FY 2017
Q4
FY 2017
Planning Fees Collected
$11,620.60
$13,838.80
$9,872.10
New Residential Permit Fees Collected
$145,397.60
$93,913.04
$255,794.50
New Commercial Permit Fees Collected
$90,459.24
$102,453.13
$26,871.47
Sign Permit Fees Collected
$6,123.00
$9,150.00
$5,306.00
Pool Permit Fees Collected
$10,900.00
$13,900.00
$22,200.00
Revenue from Building Permits**
$344,054.08
$362,454.85
$620,905.55
* The Q3 Unemployment Rate is the April/May Average. Source: Tracer2.com
**Building Permits include: New Residential Construction, Residential Remodel / Addition, Accessory Building, Pool, New Commercial Construction, Commercial
Remodel / Addition, Reoccupancy, Sign, MEP, Reroof, Clean & Show, Tent, Tree, Earth Disturbance, Fence, POD, Concrete, Irrigation, Demolition, Misc.
3E-1
CITY OF
S0UTHLA1<.E
Senior Advisory Commission Meeting:
June 13, 2017
LOCATION: Senior Activity Center
The Marq Southlake
Legends Hall — Traditions III
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chairman Beverly Blake and Secretary Marge Kyle; SAC members
Jean Boland, Barbara Pappy and Natasha Siebach
Commission Members Absent: Vice Chair MaryLee Alford and Ester Spickler
Staff Members Present: Deputy Director Candice Edmondson, Deputy Director Kate
Meacham and Assistant to the City Manager Lauren LaNaeve
Guests: Brighton Greene, CARS Chairman; MMOW Executive Director Mary King; former
Senior Advisory Commission members Charlie Boyd, Lou Braun and Bernice McCauley
si I M Heal: N Q 4:7
Chairman Beverly Blake called the meeting of the Senior Advisory Commission to
order at 1:05 p.m.
2. PUBLIC FORUM — Chairman Beverly Blake opened Public Forum.
Charlie Boyd, former Senior Advisory Commission member, spoke about parking
spaces for senior center participants in the lower parking lot at The Marq Southlake.
Mr. Boyd suggested the lower parking lot be reserved for senior center members only
Monday -Friday, 9:00 a.m. — 4:00 p.m. and members be given a car sticker to identify
them for parking in the lower lot. He requested the Senior Advisory Commission
discuss the parking lot issue and make a recommendation to City Council. The
request was noted by Chairman Beverly Blake.
Bernice McCauley, Southlake resident and former Senior Advisory Commission
member, spoke concerning parking for senior center participants in the lower parking
lot at The Marq Southlake; filling the Senior Advisory Commission roster; and
requested an "Old Business" category be added to the Senior Advisory Commission
agenda, as well as the "guest speaker" item be reinstated. The requests were noted
by Chairman Beverly Blake.
There being no one else to address the Commission, Public Forum was closed.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A - 1
Senior Advisory Commission
Minutes of the June 13, 2017
Page 2 of 6
3. REPORTS
3A. METROPORT MEALS ON WHEELS
MMOW's regular quarterly reports are provided at the January, April, July and
October meetings. A copy of the March and April reports were included in the
meeting packet.
MMOW Executive Director Mary King briefly shared the challenge of obtaining an
accurate participant count for the July 3, 2017 luncheon due to the holiday.
Suggestions to aid in the count should be forwarded to Mary King or Soheila Phelps.
313. CALL A RIDE SOUTHLAKE
CARS regular quarterly reports are provided at the January, April, July and October
meetings. A copy of the March and April reports were included in the meeting packet.
Chairman Brighton Greene shared ridership statistics in comparison with the same
period from last year and thanked members and City Council for supporting the
CARS fundraiser at Fish City Grill May 2, 2017 and the CARS Drivers Appreciation
event held May 25, 2017 at The Marq Southlake. CARS will participate in the
September 14, 2017 North Texas Giving Day.
3C. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc. quarterly reports are provided at the January, April,
July and October meetings.
Bernice McCauley briefly shared information about the "James Richardson Memorial
Art Show," hosted by the Southlake Senior Funding, Inc. (SSFI) organization and
Southlake Arts Council on June 23, 2017 at The Marq Southlake and SSFI's
continued support of senior field trips and activities.
3D. CITY MANAGER'S OFFICE
Assistant to the City Manager Lauren LaNaeve informed the Commission garbage
and recycling services on Tuesday, July 4t" will be suspended and trash/recycling will
be collected on Wednesday. Updated information about the holiday schedule will be
available on the City's website and social media outlets.
3E. COMMUNITY SERVICES
Deputy Director of Community Services Candice Edmondson addressed the Senior
Center Membership Report during Discussion Item 3F.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-2
Senior Advisory Commission
Minutes of the June 13, 2017
Page 3 of 6
3F. SENIOR SERVICES
Deputy Director Candice Edmondson presented the Senior Services report and
responded to questions.
The report included a review of the newly designed Senior Services Membership
Dashboard for FY 2017 (October 2017 to present). Future membership reports will
present statistics by the month. The Dashboard reflected an average total
membership of 587 registered members through CSI. The Dashboard did not include
participation information for programs, activities and events held at The Marq that do
not require registration. SAC members suggested the Dashboard include
participation information for the MMOW Monday Luncheons. Staff will revisit the
Dashboard information to ensure participation in all programs and classes is captured
on future reports. The City will continue promoting the Southlake Senior Center
through reoccurring membership drives.
Other senior services announcements included the ongoing registration of senior
memberships through CSI and that the new badges and policies and procedures
packets are being distributed to members. In addition, the next quarter Senior
Newsletter for July -August -September will be available mid -July.
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE APRIL 11, 2017 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
Chair Beverly Blake presented the Consent Agenda, including approval of the
minutes of the April 11, 2017 meeting. There were no changes to the minutes.
APPROVED
A motion was made to approve the minutes.
Motion:
Siebach
Second:
Boland
Ayes:
Blake, Boland, Kyle, Pappy and Siebach
Nays:
None
Abstention
None
Vote:
5-0
5. DISCUSSION
5A. CHAMPIONS CLUB UPDATE
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-3
Senior Advisory Commission
Minutes of the June 13, 2017
Page 4 of 6
Deputy Director of Community Services Kate Meacham presented aerial photographs
of the progress being made on the construction of The Marq Southlake Champions
Club. Citizens may also keep up-to-date with the project by viewing a live streaming
video of the construction site on the City's website at www.themargsouthlake.com.
The City will kick-off its Communications Plan to advertise the project to the
community in July through a monthly newsletter, blog, social media and website
updates. A grand opening is anticipated for late summer 2018.
The construction impact of the Champions Club building to the Legends Hall building
was discussed, including the construction of a temporary partition later in the month
and demolition of the exterior fagade in August 2017. The temporary partition will
remain in place until summer 2018. Ms. Meacham responded to questions from the
Commission.
5B. SENIOR ADVISORY COMMISSION BYLAWS REVIEW
Chair Beverly Blake and Deputy Director of Community Services Candice
Edmondson presented the item and responded to questions from the Commission.
A request was made at the March SAC meeting for the Commission to review SAC
Bylaws as they pertain to Senior Center membership requirements for Commission
members. The current Bylaws, approved by City Council April 2010, do not require
SAC members to be members of the Senior Activities Center. Ordinance No. 969,
adopted by City Council April 2010, does allow the City Council to appoint up to two
members to the Senior Advisory Commission who are under the age of 55, which
means they would not be eligible for membership at the Senior Activities Center.
The Senior Advisory Commission discussed the issue and agreed they were satisfied
with the current provisions and would not move forward with a recommendation to
revise the SAC Bylaws at this time.
6. CONSIDER
6A. RECOMMENDATION ON PROPOSED FISCAL YEAR 2018 SENIOR SERVICES
GENERAL FUND OPERATING BUDGET
Deputy Director Candice Edmondson presented the proposed FY 2018 Senior
Services General Fund Operating Budget and was available to answer questions.
The proposed FY 2018 budget represents the same funding allocated in the FY 2017
budget. Additional funds acquired through sponsorships, such as the sponsorships
by SSFI, are used to offset costs of activities for individual participants, allowing more
seniors to be able to participate. SAC briefly discussed the budget and made their
recommendation.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-4
Senior Advisory Commission
Minutes of the June 13, 2017
Page 5 of 6
APPROVED
A motion was made to accept the proposed FY 2018 Senior Services General Fund
Operating Budget.
Motion:
Pappy
Second:
Boland
Ayes:
Blake, Boland, Kyle, Pappy and Siebach
Nays:
None
Abstention
None
Vote:
5-0
6113. CONSIDER CANCELLATION OF THE JULY SENIOR ADVISORY COMMISSION
MEETING
Commission members considered cancellation of the regular July 11, 2017 SAC
meeting in line with the precedent set by City Council and other boards and
commissions.
APPROVED
A motion was made to cancel the July 11, 2017 regular Senior Advisory Commission
meeting.
Motion:
Boland
Second:
Pappy
Ayes:
Blake, Boland, Kyle, Pappy and Siebach
Nays:
None
Abstention
None
Vote:
5-0
The Commission also recommended the regular August 8, 2017 SAC meeting be
cancelled.
APPROVED
A motion was made to suspend the August 8, 2017 regular Senior Advisory
Commission meeting.
Motion:
Kyle
Second:
Boland
Ayes:
Blake, Boland, Kyle, Pappy and Siebach
Nays:
None
Abstention
None
Vote:
5-0
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A - 5
Senior Advisory Commission
Minutes of the June 13, 2017
Page 6 of 6
Upon further discussion, the Commission determined the August 8, 2017 meeting
should be held so that they could discuss the proposed Cost Recovery Policy.
APPROVED
A motion was made to rescind the motion to suspend the August 8, 2017 regular
Senior Advisory Commission meeting.
Motion:
Kyle
Second:
Siebach
Ayes:
Blake, Boland, Kyle, Pappy and Siebach
Nays:
None
Abstention
None
Vote:
5-0
It was noted the regular Quarterly Reports due for presentation at the July 11 th meeting, will
be moved to the August 8th meeting.
Additional Comments
A request was made to discuss Senior Advisory Commission appointments at an upcoming
meeting. Currently there are no Alternates on the Senior Advisory Commission roster and all
of the seven places are filled.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting.
Motion:
Kyle
Second:
Boland
Ayes:
Blake, Boland, Kyle, Pappy and Siebach
Nays:
None
Abstention
None
Vote:
5-0
Maryl-ee Alford, Vice Chair
Community Services Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-6
CITY OF
SOUTHL.AKE Senior Advisory Commission Sign -in Sheet
June 13, 2017 @ ipm
Senior Activity Center — The Marq Southlake
285 Shady Oaks Dr. - Southlake, TX
Jean Boland (Place 1)
MaryLee Alford (Place 2), Vice Chair
Natasha Siebach (Place 3)
Barbara Pappy (Place 4)
Esther Spickler (Place 5)
Beverly Blake (Place 6), Chairman
Margie Kyle (Place 7), Secretary
Vacant (Alt 1)
Vacant (Alt 2)
STAFF
Chris Tribble
Candice Edmondson
Tiffany Irwin
Soheila Phelps .
ea m? atham
Lw-&) M �m-b
GUESTS (PLEASE PRINT)
Brighton Greene (CARS)
Erik Phelps (CARS)
Mary King (MMOW)
Chap-1 !e, 6o�d
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ABSENT
4A-7
SOUTHLAKE
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PUBLIC COMMENT CARD
Please give completed card to City Staff.
PLEASE DO NOT COMPLETE A FORM FOR SOMEONE NOT IN ATTENDANCE.
Name:
Address: 161 // la
Email (optional):__/ 4)
Date: �—/
Phone (optional):
Agenda Item # - jw9 / (MUST BE COMPLETED)
I will speak In SUPPORT of this item
I will speak in OPPOSITION of this item
I do not wish to speak, but please record my: SUPPORT
I wish to speak during PUBLIC FORUM on an item not on the Agenda
Topic:
OPPOSITON
Note: To allow everyone an opportunity to be heard, please limit your comments to 3 minutes.
soUTHLAKE rexns PUBLIC COMMENT CARD
Please give completed card to City Staff.
PLEASE DO NOT COMPLETE A FORM FOR SOMEONE NOT IN ATTENDANCE`
Name:
Date:
Address: �Q4� 9 • J 6v Phone (optional)• -.�
Email (optional)•
Agenda Item #
will speak in SUPPORT of this item
I will speak in OPPOSITION of this item
(MUST BE COMPLETED)
I do not wish to speak, but please record my: SUPPORT
f I wish to speak during PUBLIC FORUM on an,item not on the iAeanc
Topic
OPPOSITON
Note: To allow everyone an opportunity to be heard, please limit your comments to 3 minutes.
City of Southlake Senior Advisory Commission
3rd Quarter Report
Our new Software System (CSI) has been implemented, giving us a more
accurate look at membership stats in addition to allowing members access to
online registration.
The following are event and program highlights for this quarter.
Our members:
■ Visited the 65t" annual Bluebonnet Trails in Ennis
■ Received a guided tour of the Sid Richardson Museum in Fort Worth
■ The "Buddy Holly Story", "Mary Poppins" at the Artisan Theater and Four Day Weekend
Comedy Club were trips made more affordable as a result of SSFI sponsorship
When we weren't traveling we did a few things in house....
■ Coloring for Adults and Loom Knitting were two new programs offered this quarter
■ Our members met Officer Nate and Duco of the SLK K-9 Unit to learn about the
wonderful service they provide to our community
■ Our annual visit from the Students from CISD Senior High "Skills for Success" class is on
way we are breaking the intergenerational gap
■ Still going strong are our Educational Seminars including health, finance, history, legal
and technology
■ "Essential Oils in Daily Living" by Judy Griffin, Ph.D. is a new topic we presented in June
■ Cooking class provided by our talented senior member volunteers from around the
world
■ The Matter of Balance Class was back by popular demand for another 8 weeks
■ Potluck Bingo and monthly movies are still popular
■ Biweekly one-on-one Tech Q& A sessions
Senior Advisory Commission 3rd Quarter Report (April -May -June 2017)
5A - 1
Here are some of the wonderful comments received from our members:
"Soheila:
The following was sparked by my experience over the last eight years at the Southlake Senior
Center, all of which has been a positive experience. Keep up the good work.
A SENIOR'S PRAYER: Take us under your care for we are in need. Some of us are living alone
having lost our spouse, or we are living uncomfortably with an offspring, and or in-law. At this
time, we recognize that our closest friends are other seniors. Give them the strength, faith, and
courage to cope with their situation, and more importantly, to find ways to support other
senior friends who are experiencing the same environment. Some of us believe that the reason
we are still here is for each other; we pray that you will support our mission to support each
other. Amen.
Regards, Welles Fendrich"
"A great place for the seniors, lots of things to do and places to go; great lunches on Mondays
and don't forget the director, she is one -of -a -kind marvelous."
"Dear Mrs. Phelps:
My wife and I are relatively new to Texas. A little over two years ago I had a stroke and a seizure
at our condo in Florida. Our daughter and son in law, being the incredible children they are,
insisted we come and live with them in Texas. I was very concerned about moving to an area
with the only people we knew were our children and grandchildren. Fortunately, our daughter
made an effort to take us to a few local senior centers. Yours was the most welcoming and
happy. You introduced us to everyone and we joined the old center. When the Marq was
finished we migrated here. Soheila, your staff, your instructors and the wonderful senior
citizens who bring life to the center are a Godsend to us. I was becoming depressed and "alone"
with no Texas friends. The folks in the center have become our Texas family. I enjoy every
minute I spend with you all; taking exercise classes, snacking, learning new things (yes even at
811 can still learn). Your staff has gone out of their way to be helpful to me and treat us as
family..... We are all quick to complain, but often forget to praise people who make a positive
difference in our lives....
Sincerely, Art Sirkin
Senior Advisory Commission 3rd Quarter Report (April -May -June 2017)
5A-2
CITE' Or
SOUTHLAKE
MEMORANDUM
August 3, 2017
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Review FY 2018 CEDC Operating Budget Related to Senior
Services
Action
Requested: Senior Advisory Commission review of the FY 2018 CEDC
Operating Budget related to Senior Services
Background
Information: Each year as part of the annual budget process, staff
reviews the proposed Senior Services Community
Enhancement and Development Corporation Budget
(CEDC) with the Senior Advisory Commission
Included within the proposed FY 2018 budget is funding for
contract services and event and facility supplies. In addition,
funding has been proposed for any increases to the
Metroport Meals on Wheels lunch participation, as well as
enhancements to programs and events due to sponsorship
support. The following changes were made from the FY
2017 approved budget to the FY 2018 proposed budget as
noted on the attached spreadsheet:
• Decrease contract services by $4,700. Funding was
moved to the CEDC Fitness and Facility Maintenance
budgets for continued support of senior fitness
programs and the ongoing maintenance of senior
fitness equipment.
• Decrease supplies by $3,200. Funding for office
supplies was moved to the CEDC Admin budget.
• Increase community enhancements by $15,000.
Funding was increased due to anticipated
sponsorship support received in FY 2018 for senior
programs and events. Sponsorship funds can be used
to off -set costs or enhance programs and events.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
6C-1
Senior Advisory Commission
Meeting Date — August 8, 2017
Page 2of2
Financial
Considerations: The proposed FY 2018 Senior Services Community
Enhancement and Development Corporation Budget
recognizes existing budgetary limitations and the need to
maintain and/or improve current levels of service delivery.
Approved budget allocations for FY 2018 will be effective
October 1, 2017.
Strategic Link: Staff has developed the proposed operating budget with
consideration being given to the City Council's adopted
Strategic Management System. Approval of the proposed
budget is linked to the City's Strategy Map related to the
Focus Area of Performance Management & Service Delivery
and meets the Corporate Objective to adhere to financial
management principles and budget. It also addresses
Critical Business Outcome CB01 — maintain a strong
financial position and implement plans and policies to ensure
future financial strength.
Legal Review: Not applicable
Board/Citizen
Review: The proposed FY 2018 CEDC Operating Budget was
approved by the Community Enhancement and
Development Corporation at their July 25, 2017 meeting.
City Council will consider the proposed FY 2018 CEDC
Operating Budget in August and September as part of the
annual budget process.
Alternatives: Not applicable
Supporting
Documents: FY 2018 Proposed Senior Services Community
Enhancement and Development Corporation Budget
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
6C-2
FY 2018 PROPOSED SENIOR SERVICES
COMMUNITY ENHANCEMENT & DEVELOPMENT CORPORATION BUDGET
i1q•'
v
q
W,
��
or
PROPOSED BUDGET
APPROVED BUDGET
PROPOSED BUDGET
Contract Services
$
19,700.00
$
19,700.00
$
15,000.00
Supplies
$
9,200.00
$
9,200.00
$
6,000.00
Community Enhancements
$
8,000.00
$
8,000.00
$
23,000.00
TOTAL
$
36,900.00
$
36,900.00
$
44,000.00
6C-3
Senior Advisory Commission Attendance Report
Place
Name
1/10/17
2/14/17
3/14/17
4/11/17
5/9/17
6/13/17
7/11/17
8/8/17
9/12/17
10/10/17
11/14/17
12/12/17
Individual
Attendance
Rate
Hrs To
Date
Maryl-ee Alford
MeetingAttendance
Rate (includes
3/9/17 Jim Miller, Alternate #1 resigned
Packet Insert - SAC Attendance Report