2017-06-13 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
June 8, 2017
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, June 13, 2017 at 1:00pm
Reminder: Lunch provided at 12:30pm, followed by meeting at 1:00pm
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: – This is the public's opportunity to address the
Commission about non-agenda items. During Public Forum, the Commission will not
discuss, consider, or take action on any item presented. The Commissions' options
during this topic are 1) to listen, 2) ask questions and respond to the present er only,
3) request staff to look into the issue and report back to the Commission and/or 4)
request that the Chair put the item on a future agenda for the Commission to discuss
or consider.
Estimated Time 1:00pm – 1:15pm
3. Agenda Item No. 3 Reports:
A. Metroport Meals On Wheels – A copy of the March and April reports are
included in your packet.
B. Call A Ride Southlake – A copy of the March and April reports are included in
your packet.
C. Southlake Senior Funding, Inc. – Southlake Senior Funding, Inc. will present
quarterly reports to the Commission at the January, April, July and October
meetings. No packet documents.
D. City Manager’s Office – This is a standing item on the agenda to allow for an
update from a representative of the City Manager’s Office. No packet
documents.
Senior Advisory Commission
Meeting Date – June 13, 2017
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E. Community Services Department – This is a standing item on the agenda to
allow for an update from Community Services Department staff regarding
current and future developments. No packet documents.
F. Senior Services – This is a standing item on the agenda to allow for an update
from the Senior Services Coordinator regarding current and future
programming and events. A copy of the updated Senior Center Membership
Report will be provided at the meeting. No packet documents.
Estimated Time 1:15pm – 2:15pm
4. Agenda Item No. 4. Consent:
A. Approve the April 11, 2017 Senior Advisory Commission meeting minutes –
Please include any corrections to the minutes in your motion.
5. Agenda Item No. 5. Discussion
A. Champions Club Update – Deputy Director of Community Services Kate
Meacham will present a construction update for Champions Club. No packet
documents.
B. Senior Advisory Commission By-laws Review – At the March Senior Advisory
Commission (SAC) meeting, Lou Braun spoke during Public Forum regarding
Senior Center membership requirements for Senior Advisory Commission
members and requested a review of the SAC Bylaws. A copy of the Bylaws
and Ordinance No. 969 is included in your packet for review.
6. Agenda Item No. 6. Consider
A. Recommendation on Proposed Fiscal Year 2018 Senior Services General
Fund Operating Budget – The proposed FY 2018 Senior Services General
Fund Budget is being presented to the Senior Advisory Commission for your
consideration and recommendation to City Council. A spreadsheet of the
proposed budget is included in your packet.
B. Consider cancellation of the July Senior Advisory Commission meeting – The
purpose of this item is to allow the Senior Advisory Commission an opportunity
to discuss and consider cancelling and/or rescheduling th e July 11 regular
meeting. SAC has cancelled previous July meetings, following the lead of City
Council and other Boards and Commissions. No packet documents.
Senior Advisory Commission
Meeting Date – June 13, 2017
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OTHER ITEMS OF INTEREST
A. Community Engagement Town Hall Forums – Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Please check the website for the latest information.
B. Events of Interest – Staff would like to share the following upcoming event(s) that
may be of interest to you.
• Tuesday, June 13 – City Council June Retreat, 5:30 p.m., The Marq
• Tuesday, June 13 – S.P.I.N. meeting, 6:00 p.m., Council Chambers
• Friday, June 16 – Movies at the Marq – Secret Life of Pets, 8:00 p.m., The Marq - Aria
• Tuesday, June 20 – City Council meeting, 5:30 p.m., Council Chambers
• Saturday, June 24 – MasterWorks Concert Series presents Me & My Monkey “The
Beatles” Tribute Band, 8:00 – 9:30 p.m., Southlake Town Square
• Wednesday, June 28 – Joint City Council meeting with P&Z, CEDC, Parks, Library,
and Arts, 5:30 p.m., The Marq
• Monday, July 3 – Stars & Stripes, 6:00 p.m. – 11:00 p.m., Town Square
• Tuesday, July 4 – Independence Day City Holiday
If you would like to receive notifications for City Council meetings, construction alerts,
calendar and community event updates and more, please sign up at the City’s
website by clicking on the “Notify Me” tab at http://www.cityofsouthlake.com/list.aspx.
C. As usual your packet contains a copy of the SAC Attendance Report for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel fr ee to call me.
Candice Edmondson
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8311
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Senior Advisory Commission
Meeting Date – June 13, 2017
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (cedmondson@ci.southlake.tx.us)
Tiffany Irwin, Hospitality & Sales Manager, 817-748-8918, (tirwin@.ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ci.southlake.tx.us)
Linda Carpenter-Elgin, Secretary, 817-748-8184, (lcarpenter@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, JUNE 13, 2017
LOCATION: THE MARQ SOUTHLAKE
Traditions III
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Public Forum
(This is the Public’s opportunity to address the Senior Advisory Commission about non -agenda
items. During Public Forum, the Commission will not discuss, consider or take action on any
items presented.)
3. Reports
A. Metroport Meals On Wheels
B. Call A Ride of Southlake
C. Southlake Senior Funding, Inc.
D. City Manager’s Office
E. Community Services Department
F. Senior Services
4. Consent
A. Approve the April 11, 2017 Senior Advisory Commission meeting
minutes
5. Discussion
A. Champions Club Update
B. Senior Advisory Commission Bylaws Review
6. Consider
A. Recommendation to Approve Proposed Fiscal Year 2018 Senior
Services General Fund Budget
B. Consider cancellation of the July Senior Advisory Commission meeting
7. Adjournment
Senior Advisory Commission
Meeting Date – June 13, 2017
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, June 9, 2017 by 6:00 p.m. pursuant to Chapter
551 of the Texas Government Code.
Lori Payne, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Monthly Report
Detail Report on Congregate Luncheon
Month of: March 2017
Division: Southlake
3/6/2017 3/13/2017 3/20/2017 3/27/2017 Monthly Totals
Previous Year
Totals (4
luncheons)
Southlake Seniors 35 31 30 36 132 141
# of Other Seniors 56 40 39 42 177 140
# Volunteers 7 6 7 10 30 30
Staff 1 1 1 1 4 4
Others 4 0 5 4 13 35
To Go Meals 0 5 0 0 5 0
Meals left for city 0 17 6 7 30 0
TOTAL
ATTENDANCE 103 100 88 100 0 391 350
Volunteer Hours 32 28 33 44 137
Restaurant Used Feedstore Chuy's Chef Tyler Asian Top
# Meals ordered from
Centralized Kitchen 100 100 100 100 400
$ Cost of Food
Ordered 475.00$ 503.46$ 460.00$ 400.00$ 1,838.46$
Supplemental Food 157.84$ 242.14$ 155.56$ 150.46$ 706.00$
Non-food Items 90.00$ 51.98$ 39.99$ 47.33$ 229.30$
$ Collected for Food
Served 339.00$ 235.00$ 272.00$ 288.00$ 1,134.00$
$ Collected for Other
Reasons*-$
Free w/potluck dish 0 0 1 0 1 4
Not eating 0 0 0 0 0 0
No Pay 0 0 0 0 0 0
90+ non pay 7 5 6 7 25 27
New 7 7 5 5 24 0
0 0
3A - 1
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Monthly Report
Detail Report on Congregate Luncheon
Month of: April 2017
Division: Southlake
4/3/2017 4/10/2017 4/17/2017 4/24/2017 Monthly Totals
Previous Year
Totals (4
luncheons)
Southlake Seniors 37 35 26 24 122 104
# of Other Seniors 59 35 30 37 161 138
# Volunteers 8 8 8 9 33 23
Staff 1 1 1 2 5 4
Others 3 2 0 0 5 14
To Go Meals 0 0 0 0 0 0
Meals left for city 0 10 10 9 29 70
TOTAL
ATTENDANCE 108 91 75 81 0 355 353
Volunteer Hours 36 36 36 44 152
Restaurant Used Feedstore
Cotton
Patch Chuy's Asian Top
# Meals ordered from
Centralized Kitchen 125 100 80 80 385
$ Cost of Food
Ordered 475.00$ 400.00$ 402.38$ 400.00$ 1,677.38$
Supplemental Food 169.29$ 162.89$ 158.81$ 108.35$ 599.34$
Non-food Items 50.00$ 52.91$ 11.67$ 61.86$ 176.44$
$ Collected for Food
Served 320.00$ 288.00$ 216.00$ 242.00$ 1,066.00$
Free w/potluck dish 0 0 1 0 1 4
Not eating 0 0 0 0 0 0
No Pay 0 0 0 0 0 0
90+ non pay 8 5 6 6 25 27
New 11 1 2 5 19 0
0 0
3A - 2
3B - 1
3B - 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
April 11, 2017
LOCATION: Senior Activity Center
The Marq Southlake
Legends Hall – Club Lounge
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chairman Beverly Blake, Vice Chair MaryLee Alford and Secretary
Marge Kyle; SAC members Jean Boland, Barbara Pappy, Natasha Siebach and Esther
Spickler
Commission Members Absent: None
Staff Members Present: Deputy Director Candice Edmondson, Hospitality and Sales
Manager Tiffany Irwin, Deputy Director of Economic Development & Tourism Daniel Cortez,
and Senior Services Coordinator Soheila Mashat-Phelps
Guests: Brighton Greene, CARS Chairman; Mary King, MMOW Director; former Senior
Advisory Commission members Charlie Boyd and Lou Braun; and Southlake Senior Activity
Center members Paul and Patty Starkey
A formal PowerPoint presentation was provided at the meeting.
1. CALL TO ORDER
Chairman Beverly Blake called the meeting of the Senior Advisory Commission to
order at 1:00 p.m.
2. PUBLIC FORUM – Chairman Beverly Blake opened Public Forum.
Lou Braun, Southlake resident and former Senior Advisory Commission member,
spoke about membership requirements for Senior Advisory Commission (SAC)
members to also be members of the Southlake Senior Center, and asked the Senior
Advisory Commission to revisit the SAC Bylaws regarding this provision. The request
was noted by Chairman Beverly Blake.
There being no one else to address the Commission, Public Forum was closed.
3. REPORTS
3A. METROPORT MEALS ON WHEELS
4A - 1
Senior Advisory Commission
Minutes of the April 11, 2017
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
MMOW Executive Director Mary King highlighted activities of the MMOW home-
delivery services and was available to answer questions from the Commission. The
February MMOW report was included in the meeting packet.
SAC members will receive copies of the three monthly reports to be covered at the
meetings when the quarterly reports are presented by MMOW and CARS
representatives.
3B. CALL A RIDE SOUTHLAKE
CARS Chairman Brighton Greene recapped statistics for the year-end CARS report
and was available to answer questions from the Commission . 2016 was CARS third
best year for ride services and the organization continues to seek volunteer drivers
for its program. Commission members were invited to participate in the annual
fundraiser at Fish City Grill on May 2, 2017, where CARS will receive a percentage of
proceeds of all the food and beverage purchases that day. The annual CARS
Volunteer Appreciation Dinner will be held May 25 at The Marq Southlake. Senior
Advisory Commission members received a copy of the February CARS report in the
meeting packet.
3C. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc. reports will be provided quarterly on the same
schedule as the MMOW and CARS reports.
3D. CITY MANAGER’S OFFICE
Deputy Director Daniel Cortez presented Texas population figures, U.S. Census
information, and a local economic development update report. Mr. Cortez answered
questions regarding Southlake senior population housing needs. SAC members
requested to receive quarterly Economic Development updates.
SAC members are interested in expanding opportunities for the arts in Southlake.
Deputy Director Candice Edmondson explained Southlake’s public art program and
responded to questions.
3E. COMMUNITY SERVICES
Deputy Director of Community Services Candice Edmondson addressed the Senior
Center Membership Report during Discussion Item 6A.
SAC members requested an update on the progress of the Champions Club at the ir
next meeting.
3F. SENIOR SERVICES
4A - 2
Senior Advisory Commission
Minutes of the April 11, 2017
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Services Coordinator Soheila Mashat-Phelps reported on Senior Center
events, programs, upcoming activities and responded to questions by the
Commission. The City has hired a bus driver for senior field trip activities.
Senior Advisory Commission member Jean Boland left the meeting
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE MARCH 14, 2017 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
Chair Beverly Blake presented the Consent Agenda, including approval of the
minutes of the March 14, 2017 meeting. There was a correction to the minutes to
show Director Chris Tribble was not present at the March 14, 2017 meeting.
APPROVED
A motion was made to approve the minutes with the correction Director Chris Tribble
did not attend the meeting.
Motion: Alford
Second: Pappy
Ayes: Alford, Blake, Kyle, Pappy and Spickler
Nays: None
Abstention Siebach (absent March meeting)
Vote: 5-0
5. CONSIDER
5A. APPROVE SENIOR ADVISORY COMMISSION 2ND QUARTER REPORT
Chair Beverly Blake presented the 2nd Quarter Report. There were no changes made
to the report.
APPROVED
A motion was made to approve the Senior Advisory Commission 2nd Quarter Report.
Motion: Alford
Second: Kyle
Ayes: Alford, Blake, Kyle, Pappy and Spickler
Nays: None
Abstention Siebach
Vote: 5-0
4A - 3
Senior Advisory Commission
Minutes of the April 11, 2017
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
6. DISCUSSION
6A. MEMBERSHIP REPORT INFORMATION
Deputy Director of Community Services Candice Edmondson reviewed the types of
information featured in the former monthly membership dashboard report and
received feedback from the Commission on information they would to have included
in the revised report. The Commission would like to see membership information by
age, gender and zip code as well as program participation in future reports.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 2:18 p.m.
Motion: Siebach
Second: Spickler
Ayes: Alford, Blake, Kyle, Pappy, Siebach and Spickler
Nays: None
Abstention None
Vote: 6-0
Beverly Blake, Chair Community Services Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
4A - 4
4A - 5
4A - 6
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
June 8, 2017
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Senior Advisory Commission Bylaws Review
________________________________________________________________
Background
Information: At the March Senior Advisory Commission meeting, Lou
Braun spoke during Public Forum regarding Senior Center
membership requirements for Senior Advisory Commission
members and requested a review of the SAC Bylaws.
Though the Bylaws do not speak to specific Senior Center
membership requirements for Senior Advisory Commission
members, Ordinance No. 969 does allow the City Council to
appoint members under the age of 55:
Sec 2-242. Number, qualifications and terms.
(a) The senior advisory commission shall consist of
seven (7) citizens of the City, who must be at least fifty-five
(55) years of age. An exception may be made at the
discretion of city council to appoint no more than two
members under the age of 55, who have either education
and/or experience which is deemed to be beneficial to the
senior advisory commission
Since the minimum age of membership for the Senior Center
is 55, the provisions in Ordinance No. 969 allow City Council
to appoint an individual to the Senior Advisory Commission
who does not meet the minimum age requirements for
membership.
A copy of both the Bylaws and Ordinance No. 969 is
included in your packet for review.
5B - 1
5B - 2
5B - 3
5B - 4
5B - 5
5B - 6
ORDINANCE NO 969 JFFICIAL RECORD
AN ORDINANCE OF THE CITY OF SOUTHLAKE TEXAS
AMENDING THE CODE OF ORDINANCES OF THE CITY OF
SOUTHLAKE TEXAS AS AMENDED BY AMENDING
CHAPTER 2 ARTICLE V DIVISION 3 YOUTH ACTION
COMMISSION TO AMEND COMMISSION QUALIFICATIONS
TO DESIGNATE THE LENGTH OF COMMISSION TERMS TO
AUTHORIZE THE CITY COUNCIL TO REMOVE MEMBERS AND
TO AMEND COMMISSION DUTIES BY AMENDING CHAPTER
2 ARTICLE V DIVISION 4 SENIOR ADVISORY COMMISSION
TO AMEND THE NUMBER OF MEETINGS TO AMEND THE BY
LAWS AND TO AMEND COMMISSION DUTIES PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES PROVIDING A SEVERABILITY CLAUSE
PROVIDING FOR PUBLICATION AND PROVIDING AN
EFFECTIVE DATE
WHEREAS the City of Southlake Texas is a home rule city acting under
its charter adopted by the electorate pursuant to Article XI Section 5 of the
Texas Constitution and Chapter 9 of the Local Government Code and
WHEREAS the City Council wishes to amend Chapter 2 of the Code of
Ordinances to provide for the administration of the Senior Advisory Commission
and the Southlake Youth Action Commission and
WHEREAS the City Council is acting pursuant to the recommendation of
the Director of Community Services the Senior Advisory Commission and the
Southlake Youth Action Commission
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF SOUTHLAKE TEXAS THAT
SECTION 1
Division 3 Youth Action Commission and Division 4 Senior Advisory
Commission of Article V of Chapter 2 of the Code of Ordinances City of
Southlake Texas as amended is hereby amended to read as follows
DIVISION 3
YOUTH ACTION COMMISSION
Sec 2 216 Creation
A youth action commission is herein created to generate broad base
public awareness of and support for youth
Sec 2 217 Projects for discussion use by council
5B - 7
City Council Approved April 6 2010
Page 2 of 7
The City Manager or designated staff will assign and prioritize as
necessary projects for discussion and reporting as well as the commission
generating their own discussion projects The mayor and city council will use the
commission as a formal voice of youth on various items concerning youth in the
city Activities will also entail service projects throughout the community
Sec 2 218 Composition terms
The youth action commission shall consist of seven 7 citizens of the city
who must be students enrolled in school grades seven 7 through twelve 12
To ensure a broad spectrum of students from the community students who
reside in the city but do not attend school in the Carroll Independent School
District will be eligible for participation The city shall publicize all youth action
commission meetings and work with representatives of the schools to ensure
youth are aware of the opportunity to participate in the commission Effort will be
made to recruit members paying particular attention to balancing the numbers of
members throughout all the grade levels This recruitment will include a wide
distribution of information within the schools to inform youth of the opportunity to
participate in the community Interested persons meeting the qualifications for
membership shall submit an application to the City Manager or designated staff
Sec 2 219 Composition terms
The youth action commission shall consist of representatives from each
grade level at each high school junior high and middle school in the city To
ensure a broad spectrum of students from the community high school junior
high or middle school students who reside in the city but do not attend school in
the Carroll Independent School District will also be eligible for participation The
city shall publicize all youth action commission meetings and work with
representatives of the schools to ensure youth are aware of the opportunity to
participate in the commission Effort will be made to recruit members paying
particular attention to balancing the numbers of members throughout all the
grade levels This recruitment will include a wide distribution of information within
the schools to inform youth of the opportunity to participate in the community
Interested persons meeting the qualifications for membership shall submit an
application to the city manager
Sec 2 220 Appointment of officers records of meetings
The youth action commission shall select from the members at the last
regular session of each year a chairperson and vice chairperson for one year
terms or until their successors are elected The city shall keep a record of all
meetings of the commission and minutes thereof shall be kept on file in the office
of the city secretary The youth action commission shall adopt by laws to govern
the holding of its meetings which at a minimum shall encompass the regular
meeting schedule the manner of holding and calling of special meetings
5B - 8
City Council Approved April 6 2010
Page 3 of 7
attendance for meetings the role of officers and the filing of meeting minutes
with the city secretary
Sec 2 221 Meetings
a The Youth Action Commission shall meet at least once each month
of the school year
b Special meetings may be called by the chair or the vice chair of the
commission at any time after notice has been given to the commission
c A simple majority of the members shall constitute a quorum A vote
of the simple majority of the quorum shall be required for any action taken by the
commission
d Members not planning to attend a regular meeting or special
meeting shall notify the chair or designated city staff by 1200 noon of the
meeting day
Sec 2 222 Removal of members
All members of the commission are subject to removal in accordance to
the city councils current policy In addition the members of the commission may
be removed at any time by the City Council with or without cause
Sec 2 223 Duties of Commission
a The duties and responsibilities of the Youth Action Commission are
advisory in nature The Youth Action Commission shall
1 Be advisory in nature evaluating the current issues affecting
youth in the City and bringing them to the attention of City
Council and other boards and commissions as necessary
2 Participate in the community service projects to encourage
youth to make a difference in the community through
volunteerism
3 Prepare and submit to the City Council an annual report of
youth related programs and services
b The commission shall not have responsibility or authority over
public officials or employees of the City
Secs 2 224 2 240 Reserved
5B - 9
City Council Approved April 6 2010
Page 4of7
DIVISION 4
SENIOR ADVISORY COMMISSION
Sec 2 241 Creation
There is hereby established the senior advisory commission for the City
referred to in this division as the Senior Advisory Commission
Sec 2 242 Number qualifications and terms
a The senior advisory commission shall consist of seven 7 citizens
of the City who must be at least fifty five 55 years of age An exception may be
made at the discretion of city council to appoint no more than two members
under the age of 55 who have either education and or experience which is
deemed to be beneficial to the senior advisory commission The city council shall
appoint members for two year terms
1 Interested residents of the city who meet the above
requirements shall submit an application to the city
secretary
2 The appointment process shall be consistent with the city
council interview procedure for other boards and
commissions
b The council shall appoint members who shall serve their terms
without compensation until their successors are appointed All appointments to
fill unexpired terms shall terminate as per the original term being filled
c The city council shall also appoint two persons to serve as alternate
members Such members shall meet the qualifications for the senior advisory
commission shall attend all meetings shall serve for a term of one year from the
date of the appointment and shall not be entitled to vote unless they are sitting in
for an absent senior advisory commission member
d Vacancies shall be filled as need arises The senior advisory
commission has the authority to move alternate members to full member status
as need arises When the number of senior advisory commission members and
alternate members falls below seven the city council will be requested to fill the
vacancies as soon as possible
Sec 2 243 Meetings and by laws
At the first regular session following the appointment of new board
members by the City Council the senior advisory commission shall select from
the members a chairman vice chairman and secretary for two year terms and
until their successors are elected The senior advisory commission shall adopt
5B - 10
City Council Approved April 6 2010
Page 5 of 7
bylaws to govern the holding of its meetings which at a minimum shall
encompass the following
1 Regular meetings shall be held once a month
2 Manner of holding and calling special meetings
3 Majority of members shall constitute a quorum
4 Members not planning to attend a regular meeting or special
meeting shall notify the chairman of the senior advisory commission
or the designated city staff by 1200 noon of the meeting day
5 Any member or alternate member with unexcused absences from
three 3 consecutive regular meetings or not exhibiting interest in
the work of the senior commission shall be reported to the city
council which may at its discretion remove the commission
member and appoint a replacement
6 Minutes of each senior advisory commission meeting shall be filed
with the city secretary and distributed to members of the city
council
Sec 2 244 Duties and Responsibilities
The duties and responsibilities of the senior advisory commission shall be to
1 Act in an advisory capacity to the city council in all matters
pertaining to senior programs and issues including development of
Tong range capital improvement programs which impact senior
citizens
2 Recommend changes in policies which impact senior citizens
3 Annually prepare and submit to city council a review of senior
related programs services and needs
Secs 2 245 2 250 Reserved
SECTION 2
This ordinance shall be cumulative of all provisions of ordinances and of
the Code of Ordinances of the City of Southlake Texas as amended except
where the provisions of this ordinance are in direct conflict with the provisions of
such ordinances and such Code in which event the conflicting provisions of such
ordinances are hereby repealed
5B - 11
City Council Approved April 6 2010
Page 6 of 7
SECTION 3
It is hereby declared to be the intention of the City Council that the
phrases clauses sentences paragraphs and sections of this ordinance are
severable and if any phrase clause sentence paragraph or section of this
ordinance is declared unconstitutional by the valid judgment or decree of any
court of competent jurisdiction such unconstitutionality shall not affect any of the
remaining phrases clauses sentences paragraphs and sections of this
ordinance since the same would have been enacted by the City Council without
the incorporation in this ordinance of any such unconstitutional phrase clause
sentence paragraph or section
SECTION 4
All rights and remedies of the City of Southlake are expressly saved as to
any and all violations of the provisions of Ordinance No 969 or any other
ordinances relating to the Youth Advisory Commission or the Senior Advisory
Commission which have accrued at the time of the effective date of this
ordinance and as to such accrued violations and all pending litigation both civil
and criminal whether pending in court or not under such ordinances same shall
not be affected by this ordinance but may be prosecuted until final disposition by
the courts
SECTION 5
The City Secretary of the City of Southlake is hereby directed to publish
caption penalty clause and effective date clause in the official newspaper at
least once within ten 10 days after the passage of this ordinance
SECTION 6
This ordinance shall be in full force and effect from and after its passage
and publication as required by law and it is so ordained
PASSED AND APPROVED ON FIRST READING ON THIS 2 DAY OF
MARCH 2010
MAYORJOHN T RELL
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CITY SECRE RY LO1J YNE
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5B - 12
City Council Approved April 6 2010
Page 7 of 7
PASSED AND APPROVED ON SECOND READING ON THIS 6 DAY
OF APRIL 2010
MAYOR JOHN T RELL
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CITY SECRETA LORI PAYNt
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APPROVED AS TO FORM AND LEGALITY
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CITY ATTORNEY
5B - 13
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
June 8, 2017
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Recommendation on proposed Fiscal Year 2018 Senior
Services General Fund Operating Budget
________________________________________________________________
Action
Requested: Senior Advisory Commission recommendation on the
proposed Fiscal Year 2018 Senior Services General Fund
Budget
Background
Information: Each year as part of the annual budget process, staff
presents the proposed Senior Services General Fund
Budget to the Senior Advisory Commission for consideration.
Included within the proposed FY 2018 budget is funding for
contract services, event and facility supplies, as well as
continued funding for the Metroport Meals on Wheels and
Call a Ride Southlake agreements. As you will see on the
attached budget spreadsheet, there were no changes from
the FY 2017 approved budget to the FY 2018 proposed
budget.
The proposed budget remains subject to final review by the
Chief Financial Officer and City Manager. City Council will
consider the proposed budget in August and September as
part of the annual budget process.
Financial
Considerations: The proposed FY 2018 Senior Services General Fund
Budget recognizes existing budgetary limitations and the
need to maintain and/or improve current levels of service
delivery. Approved budget allocations for FY 2018 will be
effective October 1, 2017.
6A - 1
Senior Advisory Commission
Meeting Date – June 13, 2017
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Strategic Link: Staff has developed the proposed operating budget with
consideration being given to the City Council’s adopted
Strategic Management System. Approval of the proposed
budget is linked to the City’s Strategy Map related to the
Focus Area of Performance Management & Service Delivery
and meets the Corporate Objective to adhere to financial
management principles and budget. It also addresses
Critical Business Outcome CB01 – maintain a strong
financial position and implement plans and policies to ensure
future financial strength.
Legal Review: Not applicable
Alternatives: Alternatives include:
Recommendation for approval as presented
Recommendation for approval with input as desired
Recommendation not to approve
Supporting
Documents: FY 2018 Proposed Senior Services General Fund Operating
Budget
Staff
Recommendation: Senior Advisory Commission recommendation to approve
the proposed Fiscal Year 2018 Senior Services General
Fund Operating Budget
6A - 2
PROPOSED BUDGET
$ 18,500.00
$ 4,000.00
$ 35,000.00
$ 57,500.00 TOTAL $ 57,500.00 $ 57,500.00
$ 18,500.00 $ 18,500.00
APPROVED BUDGET
Supplies
Community Enhancements
$ 4,000.00
$ 35,000.00
$ 4,000.00
$ 35,000.00
Contract Services
FY 2018 PROPOSED SENIOR SERVICES GENERAL FUND BUDGET
FY 2017
PROPOSED BUDGET
CATEGORY FY 2018
6A - 3
1 Jean Boland a a a a 0 100%3.5 2017 84%
2 MaryLee Alford a a a a 0 100%3.5
3 Natasha Siebach a a r a 0 75%3
4 Barbara Pappy a a a a 0 100%3.5
5 Esther Spickler r a a a 0 75%3
6 Beverly Blake r a a a 0 75%3
7 Marge Kyle a a a a 0 100%3.5
Alt 1 Jim Miller r r n n n
Alt 2 Vacant n n n n n
63%88%86%100%0%a In attendance
Total Hours 0.5 1 0.5 1.5 0 3.5 r Not present; no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
12/12/17
3/9/17 Jim Miller, Alternate #1 resigned
8/8/17 9/12/17 10/10/17 11/14/17
Senior Advisory Commission Attendance Report
Place Name 1/10/17 2/14/17 3/14/17 4/11/17 5/9/17 6/13/17 7/11/17
Individual
Attendance
Rate
Hrs To
Date
Packet Insert - SAC Attendance Report