2016-01-10 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
January 5, 2017
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, January 10, 2017 at 1:00pm
Reminder: Lunch provided at 12:30pm, followed by meeting at 1:00pm
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: – This is the public's opportunity to address the
Commission about non-agenda items. During Public Forum, the Commission will not
discuss, consider, or take action on any item presented. The Commissions' options
during this topic are 1) to listen, 2) ask questions and respond to the presenter only,
3) request staff to look into the issue and report back to the Commission and/or 4)
request that the Chair put the item on a future agenda for the Commission to discuss
or consider.
Estimated Time 1:00pm – 1:30pm
3. Agenda Item No. 3 Reports:
A. Metroport Meals On Wheels – This item will allow MMOW representative Mary
King to present the MMOW quarterly report to the Commission. A copy of the
October and November reports are included in your packet.
B. Call A Ride Southlake – This item will allow CARS representatives Brighton
Greene or Erik Phelps to present the CARS quarterly report to the
Commission. A copy of the October and November reports are included in
your packet.
Recall, MMOW and CARS oral reports to the Commission are provided on a
quarterly basis: January, April, June and October meetings only. The regular
written reports are included in the monthly SAC meeting packet as usual.
C. Southlake Senior Funding, Inc. – This is a standing item on the agenda to
allow for a report from Southlake Senior Funding, Inc., (SSFI). No packet
documents.
Senior Advisory Commission
Meeting Date – January 10, 2017
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
D. City Manager’s Office – This is a standing item on the agenda to allow for an
update from a representative of the City Manager’s Office. No packet
documents.
E. Community Services Department – This is a standing item on the agenda to
allow for an update from Community Services Department staff regarding
current and future developments. A copy of the December Senior Center
Membership Report is included in your packet.
F. Senior Services – This is a standing item on the agenda to allow for an update
from the Senior Services Coordinator regarding current and future
programming and events. No packet documents.
4. Agenda Item No. 4. Consent:
A. Approve the November 8, 2016 Senior Advisory Commission meeting minutes
– Please include any corrections to the minutes in your motion.
5. Agenda Item No. 5. Consider:
A. Approve Senior Advisory Commission 1st Quarter Report – A report is included
in your packet for review and consideration by the Commission. The final
approved report will be included in the January 17, 2017 City Council meeting
packet.
Estimated Time 1:30pm – 1:45pm
OTHER ITEMS OF INTEREST
A. Community Engagement Town Hall Forums – Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Please check the website for the latest information. There are no SPIN Forums
scheduled at this time.
B. Events of Interest – Staff would like to share the following upcoming event(s) that
may be of interest to you.
• Monday, January 9 – Community Engagement Committee meeting, 5:30p.m., Town Hall
4A
• Monday, January 16 – City Offices and Library closed for Martin Luther King Jr. Day
• Tuesday, January 17, 2017 – City Council meeting
Senior Advisory Commission
Meeting Date – January 10, 2017
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
If you would like to receive notifications for City Council meetings, construction alerts,
calendar and community events updates and more, please sign up at the City’s
website by clicking on the “Notify Me” tab at http://www.cityofsouthlake.com/list.aspx.
C. FYI, as usual your packet contains a copy of the SAC Attendance Report for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
CHRIS TRIBBLE
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8021
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Soheila Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, JANUARY 10, 2017
LOCATION: THE MARQ SOUTHLAKE
Traditions III
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Public Forum
(This is the Public’s opportunity to address the Senior Advisory Commission about non -agenda
items. During Public Forum, the Commission will not discuss, consider or take action on any
items presented.)
3. Reports
A. Metroport Meals On Wheels
B. Call A Ride of Southlake
C. Southlake Senior Funding, Inc.
D. City Manager’s Office
E. Community Services Department
F. Senior Services
4. Consent
A. Approve the November 8, 2016 regular Senior Advisory Commission
meeting minutes
5. Consider
A. Approve Senior Advisory Commission 1st Quarter Report to City Council
6. Adjournment
A quorum of the City Council may be present at this meeting.
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Monthly Report
Detail Report on Congregate Luncheon
Month of: OCT 2016
Division: Southlake
10/3/2016 10/10/2016 10/17/2016 10/24/2016 10/31/2016 Monthly Totals
Previous Year
Totals (4
luncheons)
Southlake Seniors 33 33 26 25 25 142 98
# of Other Seniors 41 39 35 31 33 179 158
# Volunteers 7 5 5 8 6 31 27
Staff 1 1 1 1 1 5 4
Others 5 6 4 4 4 23 12
To Go Meals 10 9 0 20 39 55
Meals left for city 2 20 0 0 0 22 30
TOTAL
ATTENDANCE 99 104 80 69 89 441 384
Volunteer Hours 32 24 24 36 28 144
Restaurant Used FeedStoe Rockfish Chef Tyler
Golden
Corral Joe's Pizza
# Meals ordered from
Centralized Kitchen 100 80 80 80 80 420
$ Cost of Food
Ordered 475.00$ 360.89$ 360.00$ 321.75$ 180.00$ 1,697.64$
Supplemental Food 98.11$ 130.11$ 165.22$ 129.82$ 183.00$ 706.26$
Non-food Items 137.10$ 18.32$ 9.73$ 71.10$ 57.72$ 293.97$
$ Collected for Food
Served 257.00$ 301.00$ 228.00$ 208.00$ 216.00$ 1,210.00$
$ Collected for Other
Reasons*-$
Free w/potluck dish 0 0 1 1 1 3 6
Not eating 0 0 0 0 0 0 0
No Pay 0 0 0 0 0 0 0
90+ non pay 7 4 3 6 5 25 0
New 0
0
10 - October MMOW Report
817/491-1141- office
817/491-0661 - fax3A - 1
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Monthly Report
Detail Report on Congregate Luncheon
Month of: NOV 2016
Division: Southlake
11/7/2016 11/14/2016 11/21/2016 11/28/2016 Monthly Totals
Previous Year
Totals (3
luncheons)
Southlake Seniors 34 27 29 90 87
# of Other Seniors 41 38 32 111 151
# Volunteers 6 7 5 18 15
Staff 1 1 1 3 3
Others 4 4 3 11 26
To Go Meals 10 8 0 18 21
Meals left for city 0 0 0 0 22
TOTAL
ATTENDANCE 96 85 0 70 0 251 325
Volunteer Hours 28 32 24 84
Restaurant Used FeedStore Chef Tyler Rockfish
# Meals ordered from
Centralized Kitchen 100 85 75 260
$ Cost of Food
Ordered 475.00$ 382.50$ 335.00$ 1,192.50$
Supplemental Food 147.10$ 149.29$ 56.21$ 352.60$
Non-food Items 78.91$ 54.88$ 99.44$ 233.23$
$ Collected for Food
Served 316.00$ 233.00$ 228.00$ 777.00$
$ Collected for Other
Reasons*-$
Free w/potluck dish 1 1 1 3 3
Not eating 0 0 0 0 0
No Pay 0 0 0 0 21
90+ non pay 5 5 5 15 24
New 0 0 0 0
11 - November MMOW Report
817/491-1141- office
817/491-0661 - fax3A - 2
3B - 1
3B - 2
Agenda Item 3C – Southlake Senior Funding, Inc. is
a liaison presentation.
3C
Agenda Item 3D – City Manager’s Office is a staff
presentation.
3D
Senior Activity Center
Membership Report – December 2016
Total Membership - 1088
Resident - 504 (46%)
Non-Resident - 584 (54%)
New Members - 56% Growth
Previous Membership - 464
New Member Since 12/14/15 - 823
0
20
40
60
80
100
120
140
160
Residents
Non-Residents
3E - 1
Senior Activity Center
Membership Report – December 2016
*Active Member defined as scanning membership card a minimum of one time since December 14, 2015.
Total Monthly Visits
Active Members - 879 (81%)
Non-Active Member - 209 (19%)
Active - New Member - 520 (63%)
Active - Previous Member - 359 (77%)
0
200
400
600
800
1000
1200
1400
1600
1800
New Members
Previous Members
Total Members
3E - 2
Agenda Item 3F – Senior Services is a staff
presentation.
3F
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
November 8, 2016
LOCATION: Senior Activity Center
The Marq Southlake
Legends Hall – Traditions III
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chairman Beverly Blake, Vice Chair MaryLee Alford and Secretary
Marge Kyle; SAC members Jean Boland, Barbara Pappy and Natasha Siebach
Commission Members Absent: Esther Spickler and Jim Miller (Alt 1)
Staff Members Present: Director of Community Services Chris Tribble, Deputy Director of
Community Services Candice Edmondson and Assistant to the City Manager Daniel Cortez
Guests: Brighton Greene, CARS Chairman; Mary King, MMOW Executive Director; Lou
Braun, Bernice McCauley and Charlie Boyd (former SAC members)
1. CALL TO ORDER
Chairman Beverly Blake called the meeting of the Senior Advisory Commission to
order at 1:05 p.m.
A formal presentation was provided at the meeting.
2. REPORTS
2A. METROPORT MEALS ON WHEELS
MMOW Executive Director Mary King reported on the congregate and home-delivery
activities and was available to answer questions from the Commission. MMOW is
excited about the responses received to the Meat U Anywhere BBQ Restaurant free
Thanksgiving dinners on November 24 at their Trophy Club location. MMOW is in the
middle of their Stocking Tree campaign that provides personal-wrapped gifts for each
of the home-delivered meal recipients. Ms. King expressed appreciation for the
Southlake firefighters and paramedics that recently responded to a situation with one
of the MMOW participants. The September MMOW report was included in the
meeting packet.
2B. CALL A RIDE SOUTHLAKE
4A - 1
Senior Advisory Commission
Minutes of the November 8, 2016
Page 2 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CARS Chairman Brighton Greene presented the CARS report and was available to
answer questions from the Commission. CARS provided 125 trips, utilizing 23
volunteers, during September with the majority being trips to the Southlake Senior
Center. The September CARS report was included in the meeting packet.
2C. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc. representative Bernice McCauley was available to
answer questions regarding SSFI activities. There was no report at this time.
2D. CITY MANAGER’S OFFICE
Assistant to the City Manager Daniel Cortez provided statistical information to the
Commission about trends in senior population and estimates on future Southlake
population demographics.
2E. COMMUNITY SERVICES
Deputy Director Candice Edmondson presented the Community Services report,
including the September Senior Center Membership Report statistics.
The Commission received information about The Marq Phase II and Bicentennial
Park Phase III & Southlake Tennis Center groundbreaking ceremonies on November
10, 2016, Home for the Holidays activities, “Vegas Casino Night,” the Senior Activity
Center 1st Anniversary luncheon and celebration, and the new Comment Card
available at the Senior Center front desk.
2F. SENIOR SERVICES COORDINATOR
Deputy Director Candice Edmondson presented the Senior Services report in the
absence of Senior Services Coordinator Soheila Phelps. Items were presented in the
Community Services Report above.
3. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
3A. APPROVAL OF THE MINUTES FROM THE OCTOBER 11, 2016 REGULAR
SENIOR ADVISORY COMMISSION MEETING.
Chairman Beverly Blake presented the Consent Agenda, including approval of the
minutes of the October 11, 2016 meeting. There were no changes made to the
minutes.
APPROVED
A motion was made to approve the minutes.
4A - 2
Senior Advisory Commission
Minutes of the November 8, 2016
Page 3 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Boland
Second: Pappy
Ayes: Blake, Boland, Kyle and Pappy
Nays: None
Abstention Alford and Siebach (absent)
Vote: 4-0-2
Motion Carried.
4. CONSIDER
4A. APPROVE SENIOR ADVISORY COMMISSION 4TH QUARTER REPORT
Deputy Director Candice Edmondson presented the Senior Advisory Commission 4th
Quarter Report. The Commission reviewed the Report and made no changes. The
Report will be included in the November 15, 2016 City Council meeting packet.
APPROVED
A motion was made to accept the Senior Advisory Commission 4th Quarter Report as
written.
Motion: Alford
Second: Boland
Ayes: Alford, Blake, Boland, Kyle, Pappy and Siebach
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
4B. ELECTION OF OFFICERS
Deputy Director Candice Edmondson facilitated the election for a chairman, vice-
chairman and secretary for the Senior Advisory Commission. Separate votes were
held for each officer position.
Chairman
Beverly Blake was nominated for the Chairman position by Jean Boland.
APPROVED
A motion was made to elect Beverly Blake as Chairman of the Senior Advisory
Commission.
Motion: Boland
4A - 3
Senior Advisory Commission
Minutes of the November 8, 2016
Page 4 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Second: Alford
Ayes: Alford, Blake, Boland, Kyle, Pappy and Siebach
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
Vice Chairman
MaryLee Alford was nominated for the Vice Chairman position by Beverly Blake.
APPROVED
A motion was made to elect MaryLee Alford as Vice Chairman of the Senior Advisory
Commission.
Motion: Boland
Second: Siebach
Ayes: Alford, Blake, Boland, Kyle, Pappy and Siebach
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
Secretary
Marge Kyle was nominated for the Secretary position by Barbara Pappy.
APPROVED
A motion was made to elect Marge Kyle as Secretary of the Senior Advisory
Commission.
Motion: Pappy
Second: Alford
Ayes: Alford, Blake, Boland, Kyle, Pappy and Siebach
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
5. DISCUSSION
5A. SENIOR PROGRAMMING DISCUSSION
4A - 4
Senior Advisory Commission
Minutes of the November 8, 2016
Page 5 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Deputy Director Candice Edmondson led the discussion regarding senior
programming to receive Senior Advisory Commission feedback. The presentation
covered information about program and event registration, Southlake resident
priority, program locations and senior program fees.
Commission members favored the programming information as presented with a
suggestion the non-resident registration period be a two-week period of the month
(third and fourth week of each month).
5. PUBLIC FORUM – Chairman Beverly Blake opened Public Forum.
Bernice McCauley, 900 Wild Wood, Southlake, announced she had not been
reappointed to the Commission when her term expired October 2016.
Lou Braun, 106 Starling Court, Southlake, inquired about current vacancies on the
Senior Advisory Commission.
Charlie Boyd, former Southlake resident, requested there be an effort to get more
men interested in the Senior Advisory Commission.
There being no one else to speak, Public Forum was closed.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the SAC meeting at 2:19 p.m.
Motion: Pappy
Second: Kyle
Ayes: Alford, Blake, Boland, Kyle, Pappy and Siebach
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
Beverly Blake, Chair Community Services Department
Due to mechanical failure, a digital recording of this meeting is not available.
4A - 5
4A - 6
City of Southlake Senior Advisory Commission
Quarterly Report
It has been a very good season for our seniors and the center. Our membership
is growing every quarter. In this quarter alone we’ve added 123 new members
(55 of whom are residents), bringing our total to 1102 Active Members. Hard to
believe it has been one year since we’ve moved to our new home at Legends
Hall.
Here are some of our events and program highlights the members were involved in this quarter.
October has always been a very busy month:
The State Fair of Texas
The 6th Annual Empowering Seniors
The seniors’ trip to Mid Cities Greek fest
Art class started back in session after taking the summer off; our volunteer teacher is a
local artist who loves to teach our members different techniques.
We celebrated 75th wedding anniversary of Arvil and Doris Lewis who are regulars at
Wednesday Bridge.
Vegas Casino Night was a hit; over 100 guests joined us as we brought Vegas to the
Legends Hall. The event included show girls, live music, catered dinner, comedy magic
show, casino games and lots of donated prizes from local businesses. Our special thanks
to all the sponsors for their generosity, making this event extraordinary.
November offered many in house programs:
Educational seminars including health, finance and technology classes
Musical entertainment after our Monday luncheon
Saw the Blithe at the Theater Arlington
Celebrated our spectacular city event, “Home for the Holidays”!
December has been fun; we have gotten into the spirit of the season.
“The Gift of Christmas” at the Prestonwood Baptist Church – was made more affordable
for our members through SSFI sponsorship.
The trip to the “Prairie Lights” in Grand Prairie was worthwhile even with one hour wait
to get in.
5A - 1
Our One Year Anniversary and Holiday Party included over 100 guests. Everyone enjoyed
the food, music, the professional Comedy Magic show and of course the ugly Christmas
Sweater contest. All these events are made possible with the help of staff and kind
volunteers.
Starting January 2017 our Newsletter, The Good Life Gazette, will include 3 months of activities.
Concerns and questions we’ve addressed include:
Could we have more of generic comment cards? The “Share your Thoughts” cards have
been available at the front desk since Oct. 2016.
Could we have different type of chairs for our exercise classes? Chair options were
addressed and almost all preferred what they’ve been using already.
Could we have the Matter of Balance Classes? The 8 weeks will be offered starting in
January 2017.
Could we have History Classes/seminars? We will be offering a monthly session with
help from an active member of the Society of Independent Southern Historian and a
teaching docent at the Texas Civil War Museum in Ft. Worth, starting in January 2017.
Could we have more one on one Technology sessions? We will be offering a weekly Q &
A and monthly classes by Computer science professionals, starting in January 2017.
We wish everyone a Happy and prosperous New Year.
5A - 2
1 Jean Boland a 0 a a a a 0 a r a a 0 89%13.25 2016 89%
2 Mary Lee Alford a 0 a a r a 0 a a r a 0 75%10
3 Natasha Siebach a 100%1.25
4 Barbara Pappy r 0 a r a a 0 a a a a 0 78%10
5 Esther Spickler r 0 a a a a 0 a a a r 0 78%11.5
6 Beverly Blake a 0 a a a a 0 a r a a 0 89%13.25
7 Marge Kyle a 0 a a a a 0 a a a a 0 100%14.75
Alt 1 Jim Miller r 0 a a a a 0 a a r r 0 67%10
Alt 2 Vacant n
2
Bernice
McCauley a 0 a a r a 0 a a a 0 83%12
3 Charles Boyd a 0 a a a Resigned 0 n n n 0 100%7.75
67%0%100%89%78%100%0%100%78%75%75%0%a In attendance
Total Hours 2 0 2 1.75 2 1.25 0 1.5 1.5 1.5 1.25 0 14.75 r Not present; no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
12/13/16
Effective May 10, 2016 SAC meeting, Chairman Boyd resigned SAC.
8/9/16 9/13/16 10/11/16 11/8/16
Senior Advisory Commission Attendance Report
Place Name 1/12/16 2/9/16 3/8/16 4/12/16 5/10/16 6/14/16 7/12/16
Individual
Attendance
Rate
Hrs To
Date
Packet Insert - SAC Attendance Report