2016-10-11 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
October 6, 2016
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, October 11, 2016 at 1:00 p.m.
Reminder: Lunch will be provided at 12:30 p.m., followed by the
SAC meeting at 1:00 p.m.
Estimated Time 1:00pm – 1:30pm
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Reports:
A. Metroport Meals On Wheels – This item will allow MMOW representative Mary
King to present a quarterly report to the Commission. A copy of the August
report is included in your packet.
B. Call A Ride Southlake – This item will allow CARS representatives Brighton
Greene or Erik Phelps to present the CARS quarterly report to the
Commission. A copy of the August report is included in your packet.
Beginning this month, MMOW and CARS will provide oral reports to the
Commission on a quarterly basis: January, April, June and October meetings
only. The regular written reports will continue to be included in the SAC
meeting packet as usual.
C. Southlake Senior Funding, Inc. – This item is a standing item on the agenda to
allow for a report on Southlake Senior Funding, Inc., (SSFI). This item has no
packet document.
D. City Manager’s Office – This is a standing item on the agenda to allow for an
update from the City’s Assistant to the City Manager Daniel Cortez. This item
has no packet document.
Senior Advisory Commission
Meeting Date – October 11, 2016
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E. Community Services – This is a standing item on the agenda to allow for an
update from the Community Services Department staff regarding current and
future developments. This month’s staff update includes the September Senior
Center Membership Report, which is included in your packet, as well as an
update on upcoming special events and Senior demographic trends in
Southlake.
F. Senior Services – This is an opportunity for the Senior Services Coordinator to
present information about existing and future programs and activities. This
item has no packet document.
Estimated Time 1:30pm – 2:00pm
3. Agenda Item No. 3. Consent:
A. Approval of the September 13, 2016 Senior Advisory Commission meeting
minutes – Please include any corrections to the minutes in your motion.
4. Agenda Item No. 4. Consider:
A. Approval of Senior Advisory Commission 4th Quarter Report – A draft report is
included in your packet to review and provide feedback at the SAC meeting
prior to it being included in the November 15, 2016 City Council meeting
packet.
5. Agenda Item No. 5. Discussion:
A. Senior Center Wellness Room Discussion – The purpose of this item is to
allow the Commission to discuss future use of the Senior Wellness Room.
When Champions Club opens in June 2018, there will be dedicated space for
cardio and weight equipment on the main fitness floor. The Commission has
the opportunity to decide if they would like to maintain a dedicated fitness
room within the Senior Center or use that space for another purpose. There
are no packet documents for this item.
6. Agenda Item No. 6. Public Forum: – This is the public's opportunity to address the
Commission about non-agenda items. During Public Forum, the Commission will not
discuss, consider, or take action on any item presented. The Commissions' options
during this topic are 1) to listen, 2) ask questions and respond to the presenter only,
3) request staff to look into the issue and report back to the Commission and/or 4)
request that the Chair put the item on a future agenda for the Commission to discuss
or consider.
Senior Advisory Commission
Meeting Date – October 11, 2016
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OTHER ITEMS OF INTEREST
7. Community Engagement Town Hall Forums – Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Please check the website for the latest information. There are no SPIN Forums
scheduled at this time.
8. Events of Interest – Staff would like to share the following upcoming events that may
be of interest to you.
• Thursday, October 13 – Meet The Mayor at EECU Credit Union, 5:00 p.m., 1460 West
Southlake Boulevard
• Saturday, October 15 – Crud Cruiser Fall Cleaning Day, 9:00 to 11:00 a.m., Dragon
Stadium, 1085 South Kimball Avenue
• Tuesday, October 18 – City Council meeting, 5:30 p.m., Council Chambers
• October 24 – November 4 – Early Voting for the November 8 Election, Town Hall, Third
Floor
• Tuesday, November 1 – City Council meeting, 5:30 p.m., Council Chambers
• Thursday, November 10 – The Marq Southlake Champions Club (8:00 a.m.) and
Bicentennial Park Phase III/Southlake Tennis Center Groundbreakings (10:00 a.m.)
If you would like to receive notifications for City Council meetings, construction alerts,
calendar and community events updates and more, please sign up at the City’s
website by clicking on the “Notify Me” tab at http://www.cityofsouthlake.com/list.aspx.
9. FYI, as usual your packet contains a copy of the SAC Attendance Report for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel fr ee to call me.
CANDICE EDMONDSON
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8311
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (cedmondson@ci.southlake.tx.us)
Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham@ci.southlake.tx.us)
Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker@ci.southlake.tx.us)
Soheila Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ci.southlake.tx.us)
Linda Carpenter-Elgin, Secretary, 817-784-8184, (lcarpenter@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, OCTOBER 11, 2016
LOCATION: THE MARQ SOUTHLAKE
Traditions III
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Reports
A. Metroport Meals On Wheels
B. Call A Ride of Southlake
C. Southlake Senior Funding, Inc.
D. City Manager’s Office
E. Community Services
F. Senior Services
3. Consent
A. Approve the September 13, 2016 regular Senior Advisory Commission
meeting minutes
4. Consider
A. Approve Senior Advisory Commission 4th Quarter Report
5. Discussion
A. Senior Center Wellness Room Discussion
6. Public Forum
(This is the Public’s opportunity to address the Senior Advisory Commission about non-agenda
items. During Public Forum, the Commission will not discuss, consider or take action on any
items presented.)
7. Adjournment
A quorum of the City Council may be present at this meeting.
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Monthly Report
Detail Report on Congregate Luncheon
Month of: AUGUST 2016
Division: Southlake
8/1/2016 8/8/2016 8/15/2016 8/22/2016 8/29/2016 Monthly Totals
Previous Year
Totals (4
luncheons)
Southlake Seniors 23 29 22 28 30 132 115
# of Other Seniors 52 44 38 31 44 209 167
# Volunteers 8 5 8 7 6 34 31
Staff 1 1 1 1 1 5 6
Others 3 3 5 4 4 19 12
To Go Meals 0 0 0 0 0 0 30
Meals left for city 10 0 26 10 15 61 30
TOTAL
ATTENDANCE 97 82 100 81 100 460 391
Volunteer Hours 36 24 36 32 28 156
Restaurant Used FeedStore
Cotton
Patch Pei Wei Kroger Joe's Pizza
# Meals ordered from
Centralized Kitchen 100 100 100 100 100 500
$ Cost of Food
Ordered 450.00$ 298.93$ 474.70$ 174.93$ 400.00$ 1,798.56$
Supplemental Food 85.90$ 122.11$ 156.73$ 160.74$ 156.54$ 682.02$
Non-food Items 50.00$ 55.08$ 11.99$ 23.22$ 68.85$ 209.14$
$ Collected for Food
Served 260.00$ 256.00$ 200.00$ 224.00$ 269.00$ 1,209.00$
$ Collected for Other
Reasons*-$
Free w/potluck dish 1 1 1 1 2 6 4
Not eating 0 0 0 0 0 0 0
No Pay/City
Employees 0 29
90+ non pay 5 4 3 3 5 20 37
New 0 0
0
2016 August MMOW Report
817/491-1141- office
817/491-0661 - fax
2A - 1
2B - 1
Agenda Item 2C – Southlake Senior Funding, Inc. is
a liaison presentation.
2C
Agenda Item 2D – City Manager’s Office is a staff
presentation.
2D
Senior Activity Center
Membership Report – September 2016
Total Membership - 1038
Resident - 484 (47%)
Non-Resident - 554 (53%)
New Members - 63% Growth
Previous Membership - 464
New Member Since 12/14/15 - 736
0
20
40
60
80
100
120
140
160
Residents
Non-Residents
2E - 1
Senior Activity Center
Membership Report – September 2016
*Active Member defined as scanning membership card a minimum of one time since December 14, 2015.
Total Monthly Visits
Active Members - 789 (76%)
Non-Active Member - 249 (24%)
Active - New Member - 439 (60%)
Active - Previous Member - 350 (75%)
0
200
400
600
800
1000
1200
1400
1600
1800
New Members
Previous Members
Total Members
2E - 2
Agenda Item 2F – Senior Services Report is a
staff/liaison presentation.
2F
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
September 13, 2016
LOCATION: Senior Activity Center
The Marq Southlake
Legends Hall – Legacy I & II
285 Shady Oaks Drive
Southlake, Texas
Members Present: Secretary Marge Kyle; SAC members Bernice McCauley, Barbara
Pappy, Esther Spickler, Jim Miller (Alt 1), and MaryLee Alford (Alt 2)
Commission Members Absent: Chairman Beverly Blake and Vice Chair Jean Boland
Staff Members Present: Director Chris Tribble, Deputy Director of Community Services
Candice Edmondson, Assistant to the City Manager Daniel Cortez and Senior Services
Coordinator Soheila Phelps
Guests: Brighton Greene, CARS liaison; Mary King, Executive Director, Metroport Meals
on Wheels
1. CALL TO ORDER
Secretary Marge Kyle called the meeting of the Senior Advisory Commission to order
at 1:08 p.m.
2. REPORTS
2A. METROPORT MEALS ON WHEELS
MMOW Executive Director Mary King reviewed the statistics for the July MMOW
report. Additional information about direct food costs for the home delivered and
congregate meals was provided in a handout that was reviewed. Ms. King was
available to respond to questions from the Commission.
2B. CALL A RIDE SOUTHLAKE
CARS board representative Brighton Greene presented ridership information from
the July CARS report. Mr. Greene responded to questions from the Commission
regarding rides to other senior centers and clarification of the “Rider Groups”
classification on the report. There were 947 rides year-to-date compared to 771 rides
from same period last year.
3A - 1
Senior Advisory Commission
Minutes of the September 13, 2016
Page 2 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2C. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc. representative Bernice McCauley reported a SSFI
meeting would be held next week where future sponsorship opportunities will be
discussed. Some of SSFI recent activities include providing a partial sponsorship of
the Guys & Dolls event last weekend and another senior event later this week. SSFI
is participating in the North Texas Giving Day to be held September 22, 2016. Ms.
McCauley responded to questions regarding SSFI financial reports and discounts to
participants.
2D. CITY MANAGER’S OFFICE
Assistant to the City Manager Daniel Cortez provided a City Manager’s Report with a
presentation of the Mayor’s message about the Fiscal Year 2017 budget video. The
Senior Advisory Commission members were encouraged to attend the City Council
meeting on September 20th where the budget will be considered and to contact the
City Council and staff with any questions or concerns.
2E. COMMUNITY SERVICES
Director Chris Tribble shared artist renderings of The Marq Southlake - Champions
Club with the Commission. City Council approved the contract for construction of
Champions Club with Haydon Building Corporation in the amount of $32,988,686 on
September 6, 2016. Groundbreaking is scheduled for November 10, 2016 with an
anticipated opening in June 2018.
Director Tribble responded to questions regarding Champions Club. Some of the
discussion topics included:
• Expected payoff time for construction of Champions Club and use of 3/8-cent
Sales Tax
• Door in senior fitness room to locker area/restroom to be fire door exit
• Admission fee for Champions Club access
• Future use of the current Wellness Room in the Senior Center
2F. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps reported on senior center events,
programs and upcoming activities. Plans are being finalized for the next major senior
event, Vegas Casino Night, on October 28, 2016. Senior field trips, events and
seminars continue to be very well attended. Ms. Phelps responded to questions from
the Commission regarding Tarrant County Senior Empowerment event October 7,
2016.
3A - 2
Senior Advisory Commission
Minutes of the September 13, 2016
Page 3 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
3A. APPROVAL OF THE MINUTES FROM THE AUGUST 9, 2016 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
There were no changes to the August 9, 2016 meeting minutes.
APPROVED
A motion was made to accept the minutes as read.
Motion: Pappy
Second: Miller (Alt #1)
Ayes: Alford (Alt #2), Kyle, McCauley, Miller (Alt #1), Pappy, Spickler,
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
4. CONSIDER
4A. RECOMMENDATION ON COMMUNITY SERVICES AGREEMENT WITH CALL A
RIDE SOUTHLAKE, INC.
Deputy Director Candice Edmondson presented the Community Services Agreement
with Call A Ride Southlake, Inc. (CARS) and was available to answer questions.
There was no discussion by the Commission.
APPROVED
A motion was made to recommend approval of the Community Services Agreement
with CARS.
Motion: Alford (Alt #2)
Second: Spickler
Ayes: Alford (Alt #2), Kyle, McCauley, Miller (Alt #1), Pappy, Spickler
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
4B. RECOMMENDATION ON COMMUNITY SERVICES AGREEMENT WITH
METROPORT MEALS ON WHEELS
3A - 3
Senior Advisory Commission
Minutes of the September 13, 2016
Page 4 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Deputy Director Candice Edmondson presented the Community Services Agreement
with Metroport Meals on Wheels (MMOW) and was available to answer questions.
There was no discussion.
APPROVED
A motion was made and unanimously approved to recommend approval of the
Community Services Agreement with Metroport Meals on Wheels.
Motion: Alford (Alt #2)
Second: Miller (Alt #1)
Ayes: Alford (Alt #2), Kyle, McCauley, Miller (Alt #1), Pappy, Spickler
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
5. PUBLIC FORUM – Secretary Marge Kyle opened and closed Public Forum.
SAC member Bernie McCauley recommended the names on the memorial plaque in the
Dick McCauley Library be listed in chronological order of death. The Commission and staff
discussed the possibility and agreed if a volunteer could research the dates and provide that
information to staff the plaque could be reprinted with the names in chronological order.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the SAC meeting at 2:33 p.m.
Motion: McCauley
Second: Miller (Alt #1)
Ayes: Alford (Alt #2), Kyle, McCauley, Miller (Alt #1), Pappy, Spickler
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
Beverly Blake, Chair Candice Edmondson
Deputy Director Community Services
3A - 4
Senior Advisory Commission
Minutes of the September 13, 2016
Page 5 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Note: Four (4) of the six (6) regular Senior Advisory Commission members were present
to vote. Place 3 of the Senior Advisory Commission was vacant effective May 10, 2016.
Alternate #1 Jim Miller and Alternate #2 MaryLee Alford participated in motion/vote in
place of absent/vacant Senior Advisory Commission members.
A digital recording of this meeting is available upon request from the Office of City Secretary.
3A - 5
3A - 6
City of Southlake Senior Advisory Commission
2016 Quarterly Report
We have seen many changes in the last 10 months, have made new friends, and
unfortunately had to say goodbye to some dear friends. But the one thing that stays
constant is the commitment to providing excellent programs and service for our growing
55+active adult population.
We did a lot in-house to keep our guests entertained and busy …
Be a “Super Hero” was the theme for National Park and Recreation Month in July--- The staff
hosted programs around this theme including weekly themed lunches, Superhero movie, potluck
Bingo and Superhero games and ice cream social.
We celebrated Elvis Week in August and invited a championship winner to do his Elvis Tribute
show at our weekly luncheon.
We offered monthly educational seminars: health, financial and legal seminars, Flu Shot Clinic,
and a Q&A with Senior Health Service Providers
Have secured monthly Technology classes
Potluck Bingo is popular as ever and our sponsor has been very generous with the prizes
Monthly movies are still a big hit
The Bridge lessons offered by our senior members have been received very well
Cooking class with Alice and Veena has brought cultures together
We were able to travel to….
The Magnolia Market at the Silos in Waco. TX
The City of Garland to witness the Purple Martin Pre-Migratory Roost
The Artisan Theater to see “The Starlight Express” and “State Fair”
The Eisemann Center to see the “Spectacular Senior Follies” – partially sponsored by SSFI
Nasher Sculpture Center
Theater Arlington to see “Guys and Dolls” - partially sponsored by SSFI
4th Quarter - July-August-September 2016
4A - 1
Agenda Item 5A – Senior Center Wellness Room is
a Discussion item.
5A
1 Jean Boland a 0 a a a a 0 a r 100%10.5 2016 89%
2
Bernice
McCauley a 0 a a r a 0 a a 83%10
3 Charles Boyd a 0 a a a Resigned 0 n n 100%7.75
4 Barbara Pappy r 0 a r a a 0 a a 67%8.25
5 Esther Spickler r 0 a a a a 0 a a 83%10
6 Beverly Blake a 0 a a a a 0 a r 100%10.5
7 Marge Kyle a 0 a a a a 0 a a 100%12
Alt 1 Jim Miller r 0 a a a a 0 a a 83%10
Alt 2 Mary Lee Alford a 0 a a r a 0 a a 83%10
67%0%100%89%78%100%0%100%78%a In attendance
Total Hours 2 0 2 1.75 2 1.25 0 1.5 1.5 12 r Not present; no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Senior Advisory Commission Attendance Report
Place Name 1/12/16 2/9/16 3/8/16 4/12/16 5/10/16 6/14/16 7/12/16
Individual
Attendance
Rate
Hrs To
Date
Effective May 10, 2016 SAC meeting, Chairman Boyd resigned SAC.
8/9/16 9/13/16 10/11/16 11/8/16
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
12/13/16
Packet Insert - SAC Attendance Report