2015-06-09 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
June 1, 2015
TO: Senior Advisory Commission
FROM: Steve Moore, Recreation Superintendent
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, June 9, 2015 at 1:00 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Consent:
A. Approval of the May 12, 2015 Senior Advisory Commission meeting
minutes – Please include any corrections to the minutes in your motion.
3. Agenda Item No. 3. Discussion:
A. Fitness Equipment for Community Recreation Center – The purpose of
this item is for SAC to preview fitness equipment for The Marq Southlake’s
senior center fitness room. This item has no packet document.
B. Member Survey Results – Staff will present the results of a recent survey
of participants at the senior center.
C. The Marq: Programs – This item will be discussed to receive your
comments and suggestions for new programs to be held at The Marq
Southlake. This item has no packet document.
4. Agenda Item No. 4. Reports:
A. City Manager’s Office – This is a standing item on the agenda to allow for
an update from the City’s Deputy Director of Communications Pilar
Schank. This item has no packet document.
B. Community Services - This is a standing item on the agenda to allow for
an update from the Community Services Department staff regarding
current developments. This item has no packet document.
C. Senior Services Coordinator – This is an opportunity for the Senior
Services Coordinator to present information about existing and future
programs and activities. This item has no packet document.
D. Metroport Meals on Wheels – This item is a standing item on the agenda
to allow for a report on the MMOW program. This item has no packet
document.
Senior Advisory Commission
Meeting Date – June 9, 2015
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E. Call A Ride Southlake – This item is a standing item on the agenda to
allow for a report on the CARS program. This item has no packet
document.
F. Southlake Senior Funding, Inc. – This item is a standing item on the
agenda to allow for a report on Southlake Senior Funding, Inc., (SSFI).
This item has no packet document.
5. Agenda Item No. 5. Public Forum: – This is the public's opportunity to address
the Commission about non-agenda items. During Public Forum, the Commission
will not discuss or take action on any item presented. The Commissions' options
during this topic are 1) to listen, 2) ask questions and respond to the presenter
only, 3) request staff to look into the issue and r eport back to the Commission
and/or 4) request that the Chair put the item on a future agenda for the
Commission to discuss or consider.
6. Agenda Item No. 6. Consider: There are no Consider items for this meeting.
OTHER ITEMS OF INTEREST
7. Community Engagement Town Hall Forums – Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
The following Forums are scheduled at the time of this writing. Please check the
website for the latest information.
Tuesday, June 9 – SPIN Town Hall Forum, 6:00 p.m., Council Chambers:
o SPIN #4 will discuss the development of 13 single family lots at 1967 East
Dove Road.
o SPIN #8 will discuss the remodel of an existing building into a Pollo
Tropical restaurant with a drive thru located at 2640 Southlake Boulevard.
o SPIN #4 will discuss the proposed 78,000 square foot Transitional
Care/Post-acute Care facility located on 5.67 acres at SH 114 and Shady
Lane.
8. FYI, as usual your packet contains a copy of the SAC Attendance Log for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Senior Advisory Commission
Meeting Date – June 9, 2015
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Steve Moore
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8186
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham@ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (cedmondson@ ci.southlake.tx.us)
Steve Moore, Recreation Superintendent, 817-748-8186, (smoore@ci.southlake.tx.us)
Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker@ ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ ci.southlake.tx.us)
Linda Carpenter-Elgin, Secretary, 817-748-8184, (lcarpenter@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, JUNE 9, 2015
LOCATION: Senior Activities Center
307 Parkwood Drive
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Consent
A. Approval of the May 12, 2015 regular Senior Advisory Commission
meeting minutes
3. Discussion
A. Fitness Equipment
B. Member Survey Results
C. The Marq: Programs
4. Reports
A. City Manager’s Office
B. Community Services
C. Senior Services Coordinator
D. Metroport Meals on Wheels
E. Call A Ride Southlake
F. Southlake Senior Funding, Inc.
5. Public Forum
(This is the Public’s opportunity to address the Senior Advisory Commission about non -
agenda items. During Public Forum, the Commission wil l not discuss, consider or take action
on any items presented.)
6. Consider – There are no items for this meeting.
7. Adjournment
A quorum of the City Council may be present at this meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
May 12, 2015
LOCATION: Senior Center
307 Parkwood Drive
Southlake, Texas
Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd, Secretary Marge
Kyle; SAC members, David Baltimore, Jean Boland, Bernice McCauley and Barbara Pappy
(Alternate 1)
Commission Members Absent: Beverly Blake
Staff Members Present: Deputy Director of Community Services Kate Meacham; Steve
Moore, Recreation Superintendent; and Senior Services Coordinator Soheila Phelps
Guests: Brighton Greene, CARS liaison; Senior Center members Esther C. McGill, Janet
and Bill Buffa
1. CALL TO ORDER
Chairman Sporn called the meeting of the Senior Advisory Commission to order at
1:10 p.m.
Guests introduced themselves.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE APRIL 14, 2015 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
APPROVED
A motion was made to accept the April 14, 2015 meeting minutes.
Motion: Boland
Second: Baltimore
Ayes: Baltimore, Boland, Boyd, Kyle, McCauley, Pappy and Sporn
Nays: None
Abstention None
Vote: 7-0
2A - 1
Senior Advisory Commission
Minutes of the May 12, 2015
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion Carried.
3. DISCUSSION
3A. FITNESS EQUIPMENT
Deputy Director Kate Meacham presented the fitness equipment item and responded
to questions from the Commission. Members discussed a variety of types of fitness
equipment and exercises for cardio, upper/lower abdomen, leg and chest. This item
will be continued at the next meeting.
3B. SENIOR ADVISORY COMMISSION JULY 14 MEETING
Senior Advisory Commission discussed the possibility of cancelling their July 14
meeting and agreed the meeting would be held as planned.
Deputy Director Kate Meacham will invite Economic Development Director Shannon
Hammons as guest speaker at the June SAC meeting.
5. PUBLIC FORUM: None
4. REPORTS
4A. CITY MANAGER’S OFFICE & COMMUNITY SERVICES
Communications & Website Manager Pilar Schank presented the City Manager’s
Report and responded to questions.
4B. METROPORT MEALS ON WHEELS
MMOW representative Mary King distributed and discussed the MMOW monthly
report, and upcoming activities. Ms. King presented information about the rising food
costs for the congregate and home-delivered meal programs. Ms. King was available
to answer questions.
4C. CALL A RIDE SOUTHLAKE
CARS representative Brighton Greene summarized the CARS monthly participation
trip statistics report and presented information on ridership and CARS activities. Mr.
Greene was available to answer questions
4D. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps reported about upcoming summer
programs, events and field trips offered at the Center and was available to answer
questions.
2A - 2
Senior Advisory Commission
Minutes of the May 12, 2015
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4E. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc., Secretary Nancy Sporn briefly reported on SSFI
activities. Ms. Sporn was available to answer questions.
5. PUBLIC FORUM
Chairman Sporn acknowledged the public forum. There being no one wishing to
speak, Chairman Sporn proceeded to the next agenda item.
6. CONSIDER – There were no Consider items for this meeting.
7. ADJOURNMENT
APPROVED
A motion was made and unanimously approved to adjourn the meeting at 3:10 p.m.
Motion: Baltimore
Second: Boland
Ayes: Baltimore, Boland, Boyd, Kyle, McCauley, Pappy and Sporn
Nays: None
Abstention None
Vote: 7-0
Nancy Sporn, Chair Steve Moore, Recreation Superintendent
Community Services
A cassette recording of this meeting is available upon request from the Office of City Secretary. The
digital recorder malfunctioned.
2A - 3
182 out of 465 Members responded to the Membership Survey = 39% Response Rate
57 out of 169 who responded were Residents of Southlake (34%)
74 out of 176 (42%) Members attend programs at other City-owned Senior Center’s in the area
Those who attend programs at other City-owned facilities utilize facilities in North Richland
Hills, Keller, Hurst, Colleyville, Grapevine, Roanoke and Euless.
Out of 167, 50 members (30%) utilized the website to gain information for either themselves or friends.
18 (11%) were unaware of the website and 99 (59%) have not utilized the website.
Out of 132, 42% learned about the Senior Center through a referral. 11% discovered the facility from
the City Website while 13% found us through the Southlake Scene brochure. The remaining 34% came
to the facility through ‘other’ means (i.e. drive by, word of mouth, etc.).
42%
34%
13%
11%
How did you hear about the Senior Center?
Referral
Other
Southlake Scene
City Website
3B - 1
Of the 176 responding slightly less than half of our members, 48% have been with us for four years or
more!
Overall, our members are Very Satisfied with our programs, customer service and cleanliness of facility.
Programs/Services VERY SATISFIED SOMEWHAT DISSATISFIED OR
VERY DISSATISFIED
Fitness Programs 86% 2%
Educational Programs 74% 6%
Dance 72% 4%
Trips 84% 2%
Lunch Program 75% 5%
Card Games 83% 2%
Other Programs 70% 4%
Customer Service 87% 3%
Cleanliness of Facility 93% 2%
Scores for Somewhat Satisfied, Neutral or N/A are not included in the above percentages.
Individuals who completed the survey have participated in Fitness Programs (30%), Educational
Programs (24%), Dance (24%), Trips (42%), Lunch Program (24%), Card Games (35%).
Suggested improvements include improving the gifts for Bingo, adding additional trips including shorter
trips and overnight trips, opening facility on Fridays and occasionally on weekends for special activities,
additional fitness programs and adding additional types of programs and games.
14%
19%
15% 22%
11%
19%
Length of Membership
10 years or more years
6 years to less than 10 years
4 years to less than 6 years
2 years to less than 4 years
1 year to less than 2 years
Less than 1 year
3B - 2
Reasons Seniors love the Southlake Senior Center: Socialization, Fitness, Fun, Friendly!
I enjoy the opportunity to socialize with other seniors at lunch, during trips and at dances.
Socialization is very important. The staff is absolutely wonderful. This is a first class Senior Activity
Center in everything!
I enjoy the camaraderie with other seniors and the trips are fantastic and well organized!
If you were to ask the average citizen of Southlake what their perception of the senior center is you
would find that most think of it as a day care center for old people, sitting around complaining about
their aches and pains. Nothing could be further from the truth.
The group that runs the center are spot on. They know how to take care of their members. Excellent!
3B - 3
1 Jean Boland 0 r r a a a 60%3 2015 82%
2
Bernice
McCauley a a a a a 100%6.25
3 Charles Boyd 0 a a a a a 100%6.25
4 David Baltimore 0 r a r a a 60%2
5 Nancy Sporn 0 a a a a a 100%6.25
6 Beverly Blake 0 a a a a r 80%5.25
7 Marge Kyle 0 a a a a a 100%6.25
8 - Alt 2 Barbara Pappy 0 a r a r a 60%5.25
9 - Alt 2
0%75%75%88%88%88%a In attendance
Total Hours 0 2.75 0.5 1.5 0.5 1 6.25 r Not present; no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
11/10/15 12/8/15
1/13/15 No Quorum; 1/27/15 Special called meeting
7/14/15 8/11/15 9/8/15 10/13/15
Senior Advisory Commission Attendance Report
Place Name 1/13/15 1/27/15 2/10/15 3/24/15 4/14/15 5/12/15 6/9/15
Individual
Attendance
Rate
Hrs To
Date
Packet Insert - Senior Advisory Commission Attendance Report