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2015-03-24 SAC PacketCITY OF SOUTHLAKE MEMORANDUM March 19, 2015 TO: Senior Advisory Commission FROM: Steve Moore, Recreation Superintendent SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, March 24, 2015 at 1:00 p.m. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Consent: A. Approval of the February 10, 2015 regular Senior Advisory Commission meeting minutes — Please include any corrections to the minutes in your motion. 3. Agenda Item No. 3. Consider: There are no items for this meeting. 4. Agenda Item No. 4. Reports: A. City Manager's Office & Community Services — This is a standing item on the agenda to allow for an update from the City's Communications and Website Manager Pilar Schank and Community Services Department staff regarding current developments. This item has no packet document. B. Metroport Meals on Wheels — This item is a standing item on the agenda to allow for a report on the MMOW program. This item has no packet document. C. Call A Ride Southlake — This item is a standing item on the agenda to allow for a report on the CARS program. This item has no packet document. D. Senior Services Coordinator — This is an opportunity for the Senior Services Coordinator to present information about existing and future programs and activities. This item has no packet document. E. Southlake Senior Funding, Inc. — This item is a standing item on the agenda to allow for a report on Southlake Senior Funding, Inc., (SSFI). This item has no packet document. 5. Agenda Item No. 5. Public Forum: — This is the public's opportunity to address the Commission about non -agenda items. During Public Forum, the Commission will not discuss or take action on any item presented. The Commissions' options during this City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — March 24, 2015 Page 2of3 topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 6. Agenda Item No. 6. Discussion: A. The Marg Southlake Phase 1 Operations Udpate — Staff will provide a presentation outlining the proposed rental fees, alcohol and catering processes and hours of operation for the facility. There are no packet documents for this item. B. Senior Advisory Commission Bylaws — This item will allow for discussion of SAC Bylaws. For your information and discussion, the following documents are included in the packet: • SAC Bylaws approved by SAC January 12, 2010 • Ordinance No. 696, revising SAC B�laws, approved 1st Reading by City Council on March 2, 2010, and 2n Reading on April 6, 2010 • SAC Bylaws Subcommittee Proposal C�ll9:14:a1194ly RRX9701011940*31 7. Community Engagement Town Hall Forums — Upcoming Town Hall Forum(s) for proposed developments in the City are listed online at www.SouthlakeSPIN.org. Tuesday, March 24 — SPIN Town Hall Forum, 6:00 p.m., Council Chambers: o The Community Engagement Committee will host a forum to engage the community on the topic of water in Southlake. The evening will start at 6.00pm with an open house in the Town Hall lobby. At 6:30pm a panel of three experts will speak to community questions and concerns. Monday, March 30 — SPIN O City Council Candidates Forum, 6:00-8:00 p.m., Council Chambers. O The Marq Southlake, Phase 2 Information Session, immediately following Candidates Forum, Council Chambers 8. SAC Attendance Report -- A copy of the SAC Attendance Report is included in your packet. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — March 24, 2015 Page 3 of 3 As always, we appreciate your commitment and service to the City. Steve Moore STAFF CONTACT INFORMATION: Telephone — (817) 748-8186 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, Texas 76092-6242 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us) Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham@ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (cedmondson@ ci.southlake.tx.us) Steve Moore, Recreation Superintendent, 817-748-8186, (smoore(aDci.southlake.tx.us) Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker@ ci.southlake.tx.us) Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ ci.southlake.tx.us) Linda Carpenter -Elgin, Secretary, 817-748-8184,(1carnenter(a-)ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTH LA1,E SENIOR ADVISORY COMMISSION MEETING: TUESDAY, MARCH 24, 2015 LOCATION: Senior Activities Center 307 Parkwood Drive Southlake, Texas 76092 TIME: 1:00 P.M. AGENDA: 1. Call to Order 2. Consent A. Approval of the February 10, 2015 regular Senior Advisory Commission meeting minutes 3. Consider — There are no items for this meeting. 4. Reports A. City Manager's Office & Community Services B. Metroport Meals on Wheels C. Call A Ride Southlake D. Senior Services Coordinator E. Southlake Senior Funding, Inc. 5. Public Forum (This is the Public's opportunity to address the Senior Advisory Commission about non - agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented.) 6. Discussion A. The Marq Southlake Phase 1 Operations Update B. Senior Advisory Commission Bylaws 7. Adjournment A quorum of the City Council may be present at this meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — March 24, 2015 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, March 20, 2015 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lori Payne, TF City Secretary If you plan to attend this public meefiF Secretary 48 hours in advance at 817. .y that requires special needs, please advise the City accommodations will be made to assist you. City of Southlake Values. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE Senior Advisory Commission Meeting: February 10, 2015 LOCATION: Senior Center 307 Parkwood Drive Southlake, Texas Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd, Secretary Marge Kyle; SAC members, David Baltimore, Beverly Blake and Bernice McCauley Commission Members Absent: Jean Boland and Barbara Pappy (Alternate 1) Staff Members Present: Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham; Steve Moore, Recreation Superintendent; Communications & Website Manager Pilar Schank; and Communications & Marketing Manager Megan Philips Guests: Eric Phelps, Connie Center, Suzanne Van Dusen, Lee Harding, Marylee Alford, Jeff Wang and Katherine Wang Public Forum: None 1. CALL TO ORDER Chairman Sporn called the meeting of the Senior Advisory Commission to order at 1:00 P.M. Agenda items were considered out of the regular agenda sequence. K� Q [+*9111*4 [a] ki 3113. COST RECOVERY POLICY Deputy Director Kate Meacham presented an overview of the Community Services Department Cost Recovery Policy, which will include senior services and programs in addition to recreation programs and services. The general scope of the policy was summarized. A draft Qualifications and Standards pyramid model was presented that will be used to evaluate programs and services. Deputy Director Meacham and Director Tribble responded to questions. Staff will provide periodic updates to SAC on the progress of the Policy. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A - 1 Senior Advisory Commission Minutes of the February 10, 2015 Page 2 of 4 3A. FITNESS EQUIPMENT FOR THE MARQ-SOUTHLAKE PHASE I Senior Advisory Commission Vice Chair Charlie Boyd introduced the discussion about the fitness equipment proposed for the senior fitness room in Phase I of The Marq Southlake. The Fitness Equipment Survey Results were reviewed. SAC previewed the proposed exercise room design and equipment layout and favored low impact equipment such as the treadmill, recumbent bike, elliptic and nuestep machine. SAC members generally approved the proposal and desired the flexibility to change the equipment if needed. Director Tribble and Deputy Director Meacham responded to questions. 4. REPORTS 4A. CITY MANAGER'S OFFICE & COMMUNITY SERVICES Communications & Website Manager Pilar Schank presented the City Manager's Report and responded to questions. SAC was informed of a SPIN meeting to be held February 10, 2015 regarding senior cottages proposed for development at the intersection of the new Kirkwood Boulevard and SH 114. 4B. METROPORT MEALS ON WHEELS MMOW representative Mary King was not present; however the MMOW monthly reports for December and January were distributed and discussed. 4C. CALL A RIDE SOUTHLAKE CARS representative Eric Phelps distributed the CARS monthly participation trip report and provided an overview of the ride statistics. Mr. Phelps was available to answer questions. 4D. SENIOR SERVICES COORDINATOR Senior Services Coordinator Soheila Phelps was absent this meeting. A report will be provided at the next meeting. 4E. SOUTHLAKE SENIOR FUNDING, INC. Southlake Senior Funding, Inc., Secretary Nancy Sporn reported on SSFI fundraising efforts and SSFI subsidizing senior field trips Ms. Sporn was available to answer questions. 5. PUBLIC FORUM Chairman Sporn acknowledged the public forum. There being no one wishing to speak, Chairman Sporn proceeded to the next agenda item. City of Southlake Values: Integrity ♦ Innovation ♦ AccountabW commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the February 10, 2015 Page 3 of 4 6. CONSIDER 6A. SENIOR ADVISORY COMMISSION 1ST QUARTER WRITTEN REPORT FOR JANUARY 20, 2015 MEETING PACKET Chair Sporn presented the report. The report will be corrected to include acknowledgement of SSFI's support of senior programs and functions. APPROVED A motion was made to approve the SAC report subject to some mention of the sponsorship of SSFI. Motion: Baltimore Second: Sporn Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley, Pappy and Sporn Nays: None Abstention None Vote: 8-0 Motion Carried. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE DECEMBER 9, 2014 REGULAR SENIOR ADVISORY COMMISSION MEETING. APPROVED A motion was made to accept the December 9, 2014 meeting minutes. Motion: Boyd Second: Sporn Ayes: Baltimore, Blake, Boyd, Kyle, McCauley and Sporn Nays: None Abstention None Vote: 6-0 Motion Carried. 2B. APPROVAL OF THE MINUTES FROM THE JANUARY 27, 2015 SENIOR ADVISORY COMMISSION MEETING. A correction to the minutes will be made to show David Baltimore and Jean Boland were not present at January 27, 2015 meeting. City of Southlake Values: Integrity ♦ Innovation ♦ AccountabW Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the February 10, 2015 Page 4 of 4 APPROVED A motion was made to accept the January 27, 2015 meeting minutes with the correction. Motion: Boyd Second: Sporn Ayes: Blake, Boyd, Kyle, McCauley and Sporn Nays: None Abstention Baltimore (Not present 1 /27/15 meeting) Vote: 5-0-1 Motion Carried. 7. ADJOURNMENT APPROVED A motion was made and unanimously approved to adjourn the meeting at 1:39 p.m. Motion: Boyd Second: Baltimore Ayes: Baltimore, Blake, Boyd, Kyle, McCauley and Sporn Nays: None Abstention None Vote: 6-0 Motion Carried. Nancy Sporn, Chair Steve Moore, Recreation Superintendent Community Services A digital recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ AccountabiW commitment to Excellence ♦ Teamwork OFFICIAL RECORO REVISED BYLAWS OF THE CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION ARTICLE I PURPOSE AND POWERS Section 1.1 Purpose The Southlake City Council established the Southlake Senior Advisory Commission to act as an advisory board to the City Council in all matters pertaining to senior programs and issues. Section 1.2 Powers In fulfillment of its purpose the Southlake Senior Advisory commission shall be governed by and shall have all the powers set forth in the Southlake City Code and other applicable law. ARTICLE II COMMISSION MEMBERS Section 2.1 Number and Terms of Office (a) The Commission shall consist of seven (7) residents of the City of Southlake, Texas and shall be appointed by the City Council. (b) Members shall be appointed for two-year terms. Members shall serve without compensation. All appointments for regular and/or alternate members to fill unexpired terms shall be filled in the same manner as regular appointments and shall terminate as per the original term being filled. Section 2.2 Meetines of the Commission The Commission shall meet regularly the second Tuesday of each month. Members not able to attend a regular meeting or special meeting shall notify the Community Services staff liaison or the Chairman of the Commission at least two hours prior to the posted meeting. Any member with (3) consecutive unexcused absences from regular meetings shall be reported to the City Council, which may at its discretion, remove the commission member and appoint a replacement. All meetings and deliberations of the commission shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with Chapter 551 of the Texas Local Government Code. Section 2.3 Special Meetines Upon the request of any Commission member, the Chairman shall call a special meeting of the Commission. The Chairman shall fix a place and time for such special meetings of the Commission subject to posting public notice in compliance with Chapter 551 of the Texas Local Government Code. Section 2.4 Ouorum Four (4) members of the Commission shall constitute a quorum to conduct official business of the Commission. Section 2.5 Conduct of Business (a) At the meeting of the Commission, matters pertaining to the business of the Commission, as posted on the agenda, shall be considered in accordance with the rules of procedure as from time to time prescribed by the Commission. Community Services — SAC Bylaws Page I of 3 6B - 1 SAC Bylaws SAC approved 01-12-10 (b) At all meetings of the Commission the chair shall preside. In the absence of the chair, the Vice chair shall preside. (c) The Chair shall be a voting member of the Commission. (d) Minutes of the Commission meeting shall be filed with the City Secretary and distributed to members of the City Council. Section 2.6 Ex-officio Members The commission may, as it deems appropriate, appoint ex-officio members to the Commission if such is determined to be in the best interest of the Commission. Consideration shall be given to appointing individual ex-officio members or individuals who represent organizations whose purpose is to promote the health, safety, and well being of seniors. Such ex-officio members shall have no voting authority for senior advisory matters. The terms for ex- officio members will be at the discretion of the Commission. ARTICLE III OFFICERS Section 3.1 Officers and Terms of Office (a) The Officers of the Commission shall be a chairman, vice-chairman and secretary. (b) At the first regular meeting following the annual appointment of new commission members by the city council, the commission shall elect by majority vote from the members, a chair, vice -chair, and secretary, each to serve two year terms or until their successors are elected. (c) Any officer shall be subject to removal from office at any time by a vote of the majority of the Commission. (d) A vacancy in the office of any elected officer shall be filled by a vote of the majority of the commission members at the next regular scheduled meeting, following the effective date of the vacancy. Section 3.2 Powers of the Chairman The Chairman shall set the agenda for and preside at all meetings of the Commission. The Chairman shall perform all duties incident to the office of Chairman including the appointment of all committees and subcommittees of the Commission and such other duties as may be prescribed by the Commission and the City Council. Section 3.3 Vice -Chairman In the absence of the Chairman or in the event of his/her inability or refusal to act, the Vice -Chairman shall perform the duties of the Chairman, and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairman. The Vice -Chair shall perform such other duties as from time to time may be assigned to him/her by the Chairman of the Commission. Section 3.4 Secretar-y The Secretary shall ensure that the minutes of each Commission meeting shall be filed with the City Secretary and in general shall perform all other duties as from time to time may be assigned to him/her by the Chairman of the Commission. In the absence of the Chairman and Vice -Chairman or in the event of their inability or refusal to act, the Secretary shall perform the duties of the Chairman, and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairman. In the absence of the Secretary, the Chairman or acting Chairman shall designate a Commission member to perform the duties of Secretary. Community Services— SAC Bylaws 6 B - 2 SA&UoWs SAC approved 01-12-10 Section 3.5 Compensation Officers who are members of the Commission shall not receive any salary or consideration for their services. ARTICLE IV ROLE AND RESPONSIBILITIES OF THE SENIOR ADVISORY COMMISSION Section 4.1 Roles of the Senior Advisory Commission (a) Act in an advisory capacity to the City Council in all matters pertaining to senior programs and issues affecting senior citizens. (b) Recommend policies to improve senior services and improvements. (c) Recommend senior related programs for development of recreational facilities, areas and improved recreation services. (d) Review and consider recommendations from the Southlake Seniors and other senior organizations regarding senior related programs and activities. Develop recommendations to the City Council regarding programs that have funding, safety, or facility implications. (e) Submit recommendations to the City Council regarding contractual agreements that impact senior reiated services, including, but not limited to, the congregate lunch program and home delivered meal program and transportation services for seniors. (f) Prepare and submit to the City Council an annual report of senior related programs and services. Such review shall be submitted in May, prior to the election of new officers. (g) Review and provide input on budget items related to senior services, activities, and programs. r Januwy io, 2#% .. �* figrr� SeaiarAdybe ComanWon mothz, aolo Council Li�- Comm-unity Services —SAC Bylaws 6B - 3 SAP6gawfiWS SAC approved 01-12-10 ORDINANCE NO. sss 3ffICIALRECORD AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF SOUTHLAKE, TEXAS, AS AMENDED, BY AMENDING CHAPTER 2, ARTICLE V, DIVISION 3 "YOUTH ACTION COMMISSION" TO AMEND COMMISSION QUALIFICATIONS, TO DESIGNATE THE LENGTH OF COMMISSION TERMS, TO AUTHORIZE THE CITY COUNCIL TO REMOVE MEMBERS, AND TO AMEND COMMISSION DUTIES; BY AMENDING CHAPTER 2, ARTICLE V, DIVISION 4 "SENIOR ADVISORY COMMISSION" TO AMEND THE NUMBER OF MEETINGS, TO AMEND THE BY- LAWS, AND TO AMEND COMMISSION DUTIES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Council wishes to amend Chapter 2 of the Code of Ordinances to provide for the administration of the Senior Advisory Commission and the Southlake Youth Action Commission; and WHEREAS, the City Council is acting pursuant to the recommendation of the Director of Community Services, the Senior Advisory Commission, and the Southlake Youth Action Commission. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS THAT: SECTION 1. Division 3 "Youth Action Commission" and Division 4 "Senior Advisory Commission" of Article V of Chapter 2 of the Code of Ordinances, City of Southlake, Texas, as amended, is hereby amended to read as follows. - "DIVISION 3. YOUTH ACTION COMMISSION Sec. 2-216. Creation. A youth action commission is herein created to generate broad -base public awareness of and support for youth. Sec. 2-217. Projects for discussion; use by council. 6B - 1 Ord. No. 969 CC Approved 3/2/10 and 4/6/10 City Council Approved — April 6, 2010 Page 2 of 7 The City Manager or designated staff will assign, and prioritize as necessary, projects for discussion and reporting as well as the commission generating their own discussion projects. The mayor and city council will use the commission as a formal "voice of youth" on various items concerning youth in the city. Activities will also entail service projects throughout the community. Sec. 2-218. Composition; terms. The youth action commission shall consist of seven (7) citizens of the city, who must be students enrolled in school grades seven (7) through twelve (12). To ensure a broad spectrum of students from the community, students who reside in the city, but do not attend school in the Carroll Independent School District will be eligible for participation. The city shall publicize all youth action commission meetings and work with representatives of the schools to ensure youth are aware of the opportunity to participate in the commission. Effort will be made to recruit members, paying particular attention to balancing the numbers of members throughout all the grade levels. This recruitment will include a wide distribution of information within the schools to inform youth of the opportunity to participate in the community. Interested persons meeting the qualifications for membership shall submit an application to the City Manager or designated staff. Sec. 2-219. Composition; terms. The youth action commission shall consist of representatives from each grade level at each high school, junior high, and middle school in the city. To ensure a broad spectrum of students from the community, high school, junior high or middle school, students who reside in the city, but do not attend school in the Carroll Independent School District will also be eligible for participation. The city shall publicize all youth action commission meetings and work with representatives of the schools to ensure youth are aware of the opportunity to participate in the commission. Effort will be made to recruit members, paying particular attention to balancing the numbers of members throughout all the grade levels. This recruitment will include a wide distribution of information within the schools to inform youth of the opportunity to participate in the community. Interested persons meeting the qualifications for membership shall submit an application to the city manager. Sec. 2-220. Appointment of officers; records of meetings. The youth action commission shall select from the members, at the last regular session of each year, a chairperson, and vice chairperson, for one-year terms or until their successors are elected. The city shall keep a record of all meetings of the commission and minutes thereof shall be kept on file in the office of the city secretary. The youth action commission shall adopt by-laws to govern the holding of its meetings which, at a minimum shall encompass the regular meeting schedule, the manner of holding and calling of special meetings, 6B - 2 Ord. No. 969 CC Approved 3/2/10 and 4/6/10 City Council Approved —April 6, 2010 Page 3 of 7 attendance for meetings, the role of officers, and the filing of meeting minutes with the city secretary. Sec. 2-221. Meetings. (a) The Youth Action Commission shall meet at least once each month of the school year. (b) Special meetings may be called by the chair or the vice -chair of the commission at any time after notice has been given to the commission. (c) A simple majority of the members shall constitute a quorum. A vote of the simple majority of the quorum shall be required for any action taken by the commission. (d) Members not planning to attend a regular meeting or special meeting shall notify the chair or designated city staff by 12:00 noon of the meeting day. Sec. 2-222. Removal of members. All members of the commission are subject to removal in accordance to the city council's current policy. In addition, the members of the commission may be removed at any time by the City Council, with or without cause. Sec. 2-223. Duties of Commission. (a) The duties and responsibilities of the Youth Action Commission are advisory in nature. The Youth Action Commission shall: (1) Be advisory in nature, evaluating the current issues affecting youth in the City and bringing them to the attention of City Council and other boards and commissions as necessary. (2) Participate in the community service projects to encourage youth to make a difference in the community through volunteerism. (3) Prepare and submit to the City Council an annual report of youth -related programs and services (b) The commission shall not have responsibility or authority over public officials or employees of the City. [Secs. 2-224--2-240. Reserved.]" 6B - 3 Ord. No. 969 CC Approved 3/2/10 and 4/6/10 City Council Approved — April 6, 2010 Page 4 of 7 f71v/ &-I ED]. [I SENIOR ADVISORY COMMISSION Sec. 2-241. Creation. There is hereby established the senior advisory commission for the City referred to in this division as the "Senior Advisory Commission." Sec. 2-242. Number, qualifications and terms. (a) The senior advisory commission shall consist of seven (7) citizens of the City, who must be at least fifty-five (55) years of age. An exception may be made at the discretion of city council to appoint no more than two members under the age of 55, who have either education and/or experience which is deemed to be beneficial to the senior advisory commission. The city council shall appoint members for two-year terms. (1) Interested residents of the city, who meet the above requirements shall submit an application to the city secretary. (2) The appointment process shall be consistent with the city council interview procedure for other boards and commissions. (b) The council shall appoint members who shall serve their terms, without compensation, until their successors are appointed. All appointments to fill unexpired terms shall terminate as per the original term being filled. (c) The city council shall also appoint two persons to serve as alternate members. Such members shall meet the qualifications for the senior advisory commission, shall attend all meetings, shall serve for a term of one year from the date of the appointment, and shall not be entitled to vote unless they are sitting in for an absent senior advisory commission member. (d) Vacancies shall be filled as need arises. The senior advisory commission has the authority to move alternate members to full member status as need arises. When the number of senior advisory commission members and alternate members falls below seven, the city council will be requested to fill the vacancies as soon as possible. Sec. 2-243. Meetings and by-laws. At the first regular session following the appointment of new board members by the City Council, the senior advisory commission shall select from the members a chairman, vice-chairman, and secretary for two-year terms and until their successors are elected. The senior advisory commission shall adopt 613- 4 Ord. No. 969 CC Approved 3/2/10 and 4/6/10 City Council Approved — April 6, 2010 Page 5 of 7 bylaws to govern the holding of its meetings which, at a minimum, shall encompass the following: (1) Regular meetings shall be held once a month. (2) Manner of holding and calling special meetings. (3) Majority of members shall constitute a quorum. (4) Members not planning to attend a regular meeting or special meeting shall notify the chairman of the senior advisory commission or the designated city staff by 12:00 noon of the meeting day. (5) Any member, or alternate member with unexcused absences from three (3) consecutive regular meetings or not exhibiting interest in the work of the senior commission shall be reported to the city council which may, at its discretion, remove the commission member and appoint a replacement. (6) Minutes of each senior advisory commission meeting shall be filed with the city secretary and distributed to members of the city council. Sec. 2-244. Duties and Responsibilities. The duties and responsibilities of the senior advisory commission shall be to: (1) Act in an advisory capacity to the city council in all matters pertaining to senior programs and issues, including development of long-range capital improvement programs which impact senior citizens. (2) Recommend changes in policies which impact senior citizens. (3) Annually prepare and submit to city council a review of senior related programs, services and needs. [Secs. 2-245--2-250. Reserved.] SECTION 2. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Southlake, Texas, as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances are hereby repealed. 6B - 5 Ord. No. 969 CC Approved 3/2/10 and 4/6/10 City Council Approved — April 6, 2010 Page 6 of 7 SECTION 3. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance is declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 969 or any other ordinances relating to the Youth Advisory Commission or the Senior Advisory Commission which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 5. The City Secretary of the City of Southlake is hereby directed to publish caption, penalty clause, and effective date clause in the official newspaper at least once within ten (10) days after the passage of this ordinance. SECTION 6. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS 2 DAY OF MARCH, 2010. MAYORMOHN T RELL %„q„ ATT ST: CITY SECRE RY/L ®�i rVg$®���r®F U• ° I F%YN E �i� °Y•••N°• 4`0 6B - 6 Ord. No. 969 CC Approved 3/2/10 and 4/6/10 City Council Approved — April 6, 2010 Page 7 of 7 PASSED AND APPROVED ON SECOND READING ON THIS 6 DAY OF APRIL, 2010. MAYOR/ JOHN T RELL °pane�clAP�aga'r r ATTEST: CITY SECRETAVOLORI PAYI9� _ e�4 e APPROVED AS TO FORM AND LEGALITY: dPszasaeact° ar CITY ATTORNEY 6B - 7 Ord. No. 969 CC Approved 3/2/10 and 4/6/10 Bylaws Subcommittee Proposed Revision — dated 1/20/15 ARTICLE III OFFICERS • Section 3.1 Officers, Terms of Office, Elections (a) The Officers of the commission shall be Chairman, Vice -Chairman, and Secretary. (b) Terms of office shall be for two (2) years, expiring May 31 of each even -numbered year. (c) Officers shall serve, unless removed by a majority vote of the Commission until the expiry of their term, or until the next regular election. (d) Regular elections shall be held in even -numbered years, as soon as practicable subsequent to the annual appoint of commission members by City Council. (e) Special elections to fill the unexpired term of a vacancy shall be held, as soon as practicable subsequent such vacancy. 6B - 1 Proposed Revisions Senior Advisory Commission Attendance Report Individual Place Name 1/13/15 1/27/15 2/10/15 3/24/15 4/14/15 5/12/15 6/9/15 7/14/15 8/11/15 9/8/15 10/13/15 11/10/15 12/8/15 Attendance Rate Hrs To Date MeeAttendance -._ ._ 1/13/15 No Quorum, 1/27/15 Special called meeting Packet Insert - SAC Attendance Report