2014-12-09 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
December 4, 2014
TO: Senior Advisory Commission
FROM: Steve Moore, Recreation Superintendent
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, December 9, 2014 at 1:00 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Consent:
A. Approval of the November 11, 2014 regular Senior Advisory Commission
meeting minutes – Please include any corrections to the minutes in your
motion.
3. Agenda Item No. 3. Discussion:
A. Guest Presenters – The purpose of this item is to discuss the guest speaker
arrangement at the monthly SAC meetings and how the larger audience of
senior center participants may benefit from the guest speakers. This item has
no packet document.
4. Agenda Item No. 4. Reports:
A. City Manager’s Office & Community Services – This is a standing item on the
agenda to allow for an update from the City’s Communications and Website
Manager Pilar Schank and Community Services Department staff regarding
current developments. This item has no packet document.
B. Metroport Meals on Wheels – This item is a standing item on the agenda to
allow for a report on the MMOW program. This item has no packet document.
C. Call A Ride Southlake – This item is a standing item on the agenda to allow
for a report on the CARS program. This item has no packet document.
D. Senior Services Coordinator – This is an opportunity for the Senior Services
Coordinator to present information about existing and future programs and
activities. This item has no packet document.
E. Southlake Senior Funding, Inc. – This item is a standing item on the agenda
to allow for a report on Southlake Senior Funding, Inc., (SSFI). This item has
no packet document.
Senior Advisory Commission
Meeting Date – December 9, 2014
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. Agenda Item No. 5. Public Forum: – This is the public's opportunity to address the
Commission about non-agenda items. During Public Forum, the Commission will not
discuss or take action on any item presented. The Commissions' options during this
topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request
staff to look into the issue and report back to the Commission and/or 4) request that
the Chair put the item on a future agenda for the Commission to discuss or consider.
6. Agenda Item No. 6. Consider:
A. Election of Officers – This item was tabled at the November 11 SAC meeting
and is presented at this time to allow the Commission an opportunity to elect
officers if desired. Your packet memo provides information for consideration.
OTHER ITEMS OF INTEREST
7. Community Engagement Town Hall Forums – Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Tuesday, December 9 – SPIN Town Hall Forum, 6:00 p.m., Council Chambers:
o The Community Engagement Committee will host a forum to engage the
community on the topic of mobility in Southlake. The evening will start at 6:00pm
with an open house in the Town Hall lobby. At 7:00pm a panel of four local
transportation experts will speak to community questions and concerns.
8. FYI, as usual your packet contains a copy of the SAC Attendance Log for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel fr ee to call me.
As always, we appreciate your commitment and service to the City.
Steve Moore
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8186
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham@ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (csanders@ ci.southlake.tx.us)
Steve Moore, Recreation Superintendent, 817-748-8186, (smoore@ci.southlake.tx.us)
Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker@ ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ ci.southlake.tx.us)
Linda Carpenter-Elgin, Secretary, 817-748-8184, (lcarpenter@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, DECEMBER 9, 2014
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Consent
A. Approval of the November 11, 2014 regular Senior Advisory
Commission meeting minutes
3. Discussion
A. Guest Presenters
4. Reports
A. City Manager’s Office & Community Services
B. Metroport Meals on Wheels
C. Call A Ride Southlake
D. Senior Services Coordinator
E. Southlake Senior Funding, Inc.
5. Public Forum
(This is the Public’s opportunity to address the Senior Advisory Commission about non -
agenda items. During Public Forum, the Commission will not discuss, consider or take action
on any items presented.)
6. Consider
A. Election of Officers
7. Adjournment
A quorum of the City Council may be present at this meeting.
Senior Advisory Commission
Meeting Date – December 9, 2014
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at
Town Hall, 1400 Main Street, Southlake, Texas, on Friday, December 5, 2014 by
6:00 p.m. pursuant to Chapter 551 of the Texas Government Code.
Lori Payne, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
November 11, 2014
LOCATION: Senior Center
307 Parkwood Drive
Southlake, Texas
Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd; SAC
members, Jean Boland, David Baltimore, Beverly Blake, Bernice McCauley, Barbara
Pappy (Alternate 1)
Commission Members Absent: Secretary Marge Kyle
Staff Members Present: Deputy Director of Community Services Kate Meacham;
Steve Moore, Recreation Superintendent; Soheila Phelps, Senior Services Coordinator;
and Communications & Website Manager Pilar Schank
Staff Members Absent: None
Guests: City Councilman Gary Fawks
Liaisons: CARS Representative Brighton Greene
Public Forum: None
1. CALL TO ORDER
Chairman Sporn called the meeting of the Senior Advisory Commission to order
at 1:10 p.m.
Agenda items were considered out of the regular sequence.
3. DISCUSSION
3A. GUEST PRESENTATION – COUNCILMEMBER GARY FAWKS
Councilmember Gary Fawks provided his background history with Southlake and
service to the community. Councilmember Fawks was available to answer
questions.
The newest appointment to the Senior Advisory Commission, Bernice McCauley, was
introduced.
2A - 1
Senior Advisory Commission
Minutes of the November 11, 2014
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4. REPORTS
4A. CITY MANAGER’S OFFICE & COMMUNITY SERVICES
Communications & Website Manager Pilar Schank presented the City Manager’s
Report and responded to questions.
The commission would like to invite Public Works Director Bob Price as guest
speaker at a future SAC meeting.
4B. METROPORT MEALS ON WHEELS
MMOW representative Mary King was not present at the meeting; however, the
MMOW monthly report was distributed. A suggestion was to have a MMOW
representative to present the report in her absence.
4C. CALL A RIDE SOUTHLAKE
CARS representative Brighton Greene summarized the CARS monthly
participation trip statistics report and presented information on CARS activities.
Mr. Greene was available to answer questions.
4D. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps reported on upcoming events and
programs at the Center. Ms. Phelps was available to answer questions.
4E. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc., Board member Nancy Sporn distributed a new
SSFI brochure and updated the Commission on SSFI’s fundraising activities. Ms.
Sporn responded to questions.
5. PUBLIC FORUM
Chairman Sporn acknowledged the public forum. There being no one wishing to
speak, Chairman Sporn proceeded to the next agenda item.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 9, 2014 REGULAR
SENIOR ADVISORY COMMISSION.
APPROVED
2A - 2
Senior Advisory Commission
Minutes of the November 11, 2014
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A motion was made to approve the September 9, 2014 meeting minutes.
Motion: Boyd
Second: Sporn
Ayes: Boland, Boyd, McCauley, Pappy and Sporn
Nays: None
Abstention Baltimore and Blake (absent)
Vote: 5-0-2
Motion Carried.
2B. APPROVAL OF THE MINUTES FROM THE OCTOBER 14, 2014 REGULAR
SENIOR ADVISORY COMMISSION.
APPROVED
A motion was made to approve the October 14, 2014 meeting minutes.
Motion: Sporn
Second: Baltimore
Ayes: Baltimore, Blake, Boland, Boyd, McCauley, Pappy and Sporn
Nays: None
Abstention None
Vote: 7-0
Motion Carried.
6. CONSIDER
6A. ELECTION OF OFFICERS
The Commission discussed election of officers and agreed to table the election
until the next meeting.
APPROVED
A motion was made to Table election of officers pending clarification to Bylaws.
Motion: Boland
Second: Baltimore
Ayes: Baltimore, Blake, Boland, Boyd, McCauley, Pappy and Sporn
Nays: None
Abstention None
Vote: 7-0
Motion Carried.
7. ADJOURNMENT
2A - 3
Senior Advisory Commission
Minutes of the November 11, 2014
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
APPROVED
A motion was made and unanimously approved to adjourn the meeting at 2:15
p.m.
Nancy Sporn, Chair Steve Moore, Recreation Superintendent
Community Services
A tape and digital recording of this meeting is available upon request from the Office of City
Secretary.
2A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
December 4, 2014
TO: Senior Advisory Commission
FROM: Steve Moore, Recreation Superintendent, Community Services
SUBJECT: Election of Officers
_________________________________________________________________________
Action Requested: Election of Senior Advisory Commission (SAC) officers as desired.
Background
Information: This item was tabled at the November 11, 2014 SAC meeting.
The purpose of this item is to allow the Commission to discuss the
information and to take action if deemed necessary. SAC options at this
time may include:
1. Election of officers if desired
2. Decision to delay election of officers to allow the two-year officer
term to expire in October 2015
3. Provide staff direction as necessary
4. Provide other options the Commission may wish to entertain (ie.
revise Bylaws officers terms to coincide with annual
appointments)
The current slate of officers of Nancy Sporn (Chair), Charles Boyd (Vice
Chair) and Marge Kyle (Secretary) were elected to serve as SAC
officers until October 2015. Below is a recap of how each officer was
elected to their respective position.
November 12, 2013, SAC elected Dick McCauley to serve as
Chair, Nancy Sporn to serve as Vice Chair and Marge Kyle to
serve as Secretary for a two-year term, November 2013 thru
October 2015.
With Mr. McCauley’s passing on April 17, 2014, the Chair
position became vacant. SAC held an election at their June 10,
2014 meeting, electing then Vice Chair Nancy Sporn to fill the
vacant Chair position. This election created a vacant Vice Chair
position.
SAC elected Charlie Boyd to fill the vacant position of Vice Chair
at the August 12, 2014 meeting.
6A - 1
Senior Advisory Commission
Meeting Date – December 9, 2014
Page 2 of 6
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
The Secretary position was unaffected by the chair and vice
chair vacancies and continues to serve thru October 2015.
Due to wording of the Bylaws regarding the timing of election of officers
and the term for officers (see below), the Commission requested
additional information to determine if election of officers should occur at
this time due to the recent City Council appointments in October.
The Bylaws state: “At the first regular session following the
appointment of new board members by the City Council, the senior
advisory commission shall select from the members a chairman, vice-
chairman and secretary for two-year terms and until their
successors are elected.”
Since SAC officers were elected in November 2013 to serve a two-
year term to expire October 2015 and the unexpired vacancies of
the chair and vice chair positions have been filled by elections in
June and August 2014 for the remainder of the two-year term,
there is not a requirement for SAC to elect officers following the
recent appointments at this time. If it is the Commission’s desire,
the next election of officers may be held in November 2015,
notwithstanding any officer vacancies prior to that time.
If however after discussion, the Commission does desire to elect
officers at this time, please note any sitting Board member may be
considered for an officer position. The following are current SAC
members:
Jean Boland Place 1 Expire 10/31/16
Bernice McCauley Place 2 Expire 10/31/16
Charles Boyd Place 3 (Current Vice Chair) Expire 10/31/16
David Baltimore Place 4 Expire 10/31/15
Nancy Sporn Place 5 (Current Chair) Expire 10/31/16
Beverly Blake Place 6 Expire 10/31/16
Margie Kyle Place 7 (Current Secretary) Expire 10/31/15
Barbara Pappy Alternate 1 Expire 10/31/15
Vacant Alternate 2 Expire 10/31/16
-----------------------------------------------------------------------------------------------
In researching the issue and preparing this memo, staff thought you
may appreciate the following sequential information about SAC
governing ordinances, SAC Bylaws and SAC elections that bring us up
to where we are today.
January 2, 1996 – Ordinance No. 653, establishing SAC
6A - 2
Senior Advisory Commission
Meeting Date – December 9, 2014
Page 3 of 6
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council approved (6-0)
“The Senior Advisory Commission shall at the regular meeting in
June each year, elect from the members a chairman, vice-
chairman and secretary for one year terms and until their
successors are elected.”
July 9, 1996 – Election of Officers (1 year term)
Chair Dick Johnston
V Chair Frances Weiser
Secretary Jim Goggin
May 13, 1997 – Election of Officers (1 year term)
Chair Dick Johnston
V Chair Martha Greenberg
Secretary Aloha Payne
May 19, 1998 – Ordinance No. 653-A
City Council approved (7-0)
“The Senior Advisory Commission shall at the regular meeting in
June each year, elect from the members a chairman, vice-
chairman and secretary for one year terms and until their
successors are elected.”
June 9, 1998 – Election of Officers (1 year term)
Chair Bill Cosgrove
V Chair Martha Greenberg
Secretary Jeane Alexander
October 13, 1998 - SAC Bylaws
SAC recommended approval (6-0)
(a) “Officers of the Commission shall be a chairman, vice-
chairman and secretary. The officers shall serve one year
terms and until their successors are elected.
(b) Officers shall be elected by a majority vote in the regular
June session of each year.”
June 8, 1999 – Election of Officers (1 year term)
Chair Jeane Alexander
V Chair Linda Moore
Secretary Darla Lattimore
6A - 3
Senior Advisory Commission
Meeting Date – December 9, 2014
Page 4 of 6
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
July 11, 2000 – Election of Officers (1 year term)
Chair Jeane Alexander
V Chair David Baltimore
Secretary Darla Lattimore
September 11, 2001 – Election of Officers (1 year term)
Chair Jeane Alexander
V Chair David Baltimore
Secretary Connie Montague
September 9, 2002 – Election of Officers (1 year term)
Chair Jeane Alexander
V Chair David Baltimore
Secretary Connie Montague
September 9, 2003 – Election of Officers (1 year term)
Chair Jeane Alexander
V Chair David Baltimore
Secretary Marge Kyle
2004 – No election; Retained previous officers
October 12, 2004 - SAC Bylaws
SAC recommended approval (6-0)
(a) “Officers of the Commission shall be a chairman, vice-
chairman and secretary. The officers shall serve one year
terms and until their successors are elected.
(b) Officers shall be elected by a majority vote in the regular
June session of each year.”
December 13, 2005 – Election of Officers (1 year term)
Chair Jeane Alexander
V Chair David Baltimore
Secretary Connie Montague
January 10, 2006 – SAC Bylaws
SAC recommended approval (9-0)
(b) At the first regular meeting following the annual
appointment of new commission members by the city council,
the commission shall elect by majority vote from the members, a
chair, vice-chair and secretary, each to serve two year terms or
until their successors are elected.”
6A - 4
Senior Advisory Commission
Meeting Date – December 9, 2014
Page 5 of 6
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Comment: Previous board and commission appointments were
made by City Council in June and SAC bylaws reflected that
arrangement; however, since appointments to the Commission
were occurring later than June, the SAC bylaws were revised to
change the language to elect officers “the first regular session
following appointments” to allow the election of officers to take
place following Council appointments, which may now be made
in October or November. This revision to the Bylaws also
included extending the officers terms to two years.
August 8, 2006 – Election of Officers (1 year term)
Chair Jeane Alexander
V Chair David Baltimore
Secretary Marge Kyle
August 14, 2007 – Election of Officers (1 year term)
Chair Jeane Alexander
V Chair David Baltimore
Secretary Marge Kyle
June 10, 2008 – Chair Alexander resigned; David Baltimore elected
Interim Chair
September 22, 2008 – Election of Officers (1 year term)
Chair David Baltimore
V Chair Bill Kyle
Secretary Marge Kyle
July 14, 2009 – Election of Officers (1 year term)
Chair David Baltimore
V Chair Dick McCauley
Secretary Nancy Sporn
January 12, 2010 – SAC Bylaws and revised Ordinance 653-A
SAC unanimously recommended approval
City Council approved (7-0) March 2, 2010 as Ordinance No. 969,
1st Reading.
“At the first regular meeting following the annual
appointment of new commission members by the city council,
the commission shall elect by majority vote from the members, a
chair, vice-chair and secretary, each to serve two year terms or
until their successors are elected.”
April 6, 2010 – Ordinance No. 969
City Council approved (7-0) 2nd Reading
6A - 5
Senior Advisory Commission
Meeting Date – December 9, 2014
Page 6 of 6
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
“At the first regular session following the appointment of new
board members by the City Council, the senior advisory
commission shall select from the members a chairman, vice-
chairman and secretary for two-year terms and until their
successors are elected.”
October 12, 2010 – Election of Officers (1 year term)
Chair David Baltimore
V Chair Dick McCauley
Secretary Nancy Sporn
July 12, 2011 – Election of Officers (2 year term)
Chair David Baltimore
V Chair Dick McCauley
Secretary Nancy Sporn
November 12, 2013 – Election of Officers (2 year term)
Chair Dick McCauley (deceased 4/2014)
V Chair Nancy Sporn
Secretary Marge Kyle
June 10, 2014 – Election of Chair to fill unexpired term vacancy
Chair Nancy Sporn
August 12, 2014 – Election of Vice Chair to fill unexpired term
vacancy
V Chair Charlie Boyd
Financial
Considerations: Not Applicable
Citizen Input/
Board Review: Not Applicable
Legal Review: Not Applicable
Alternatives: Not Applicable
Supporting
Documents: None
Staff
Recommendation: Election of Senior Advisory Commission officers if desired, or other
action as deemed necessary by the Commission.
6A - 6
1 Jean Boland a 0 r a a a 0 a a a a 89%11.5 2014 78%
2
Bernice
McCauley a 100%1.25
3 Charles Boyd a 0 a a a a 0 a a a a 100%13
4 David Baltimore a 0 a a r a 0 r r a a 67%9
5 Nancy Sporn a 0 a a r a 0 a a a a 89%11.5
6 Beverly Blake a 0 r a a a 0 r r a a 67%8.5
7 Marge Kyle a 0 a a a a 0 a a a r 89%13
8 - Alt 2 Barbara Pappy r 0 a a a a 0 r a r a 67%9.75
9 - Alt 2
2 Louis Braun a 0 a a a a 0 r r 71%8
6
Richard
McCauley a 0 a a n n n n n 100%5
88%0%77%100%67%88%0%44%67%86%86%a In attendance
Total Hours 1.75 0 1.5 1.75 1 2 0 1.5 1.5 0.75 1.25 13 r Not present; no substitute
m Substitute in attendance
n Chair Dick McCauley deceased 4/17/14 n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
8/12/14 9/9/14 10/14/14 11/11/14 12/9/14
Senior Advisory Commission Attendance Report
Place Name 1/14/14 2/11/14 3/4/14 4/8/14 5/13/14 6/10/14 7/8/14
Individual
Attendance
Rate
Hrs To
Date
Packet Insert - SAC Attendance Report