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2013-10-08 SAC PacketCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M September 23, 2013 TO: Senior Advisory Commission FROM: Kari Happold, Deputy Director of Community Services SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, October 8, 2013 at 1:00 p.m. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Consent: A. Approval of the September 10, 2013 regular Senior Advisory Commission meeting minutes – Please include any corrections to the minutes in your motion. 3. Agenda Item No. 3. Discussion: A. Senior Advisory Commission Written Report to City Council – The next Senior Advisory Commission written report to City Council is scheduled for the October 15, 2013 City Council meeting. A copy of the proposed Report will be previewed by the Commission at your meeting Tuesday. 4. Agenda Item No. 4. Reports: A. Metroport Meals on Wheels – This item is a standing item on the agenda to allow for a report on the MMOW program. B. Call A Ride Southlake– This item is a standing item on the agenda to allow for a report on the CARS program. C. SPIN -- This is a standing item to inform the Commission about SPIN meetings pertaining to developments in Southlake. SPIN meetings are public opportunities to support or oppose proposed developments as City Council receives a SPIN Report, including the expressed support/opposition of attendees, for proposed development. For more information, please visit www.SouthlakeSPIN.org. The following SPIN meeting(s) are scheduled: Tuesday, October 8, SPIN Standing Committee Meeting Wednesday, October 9, SPIN Forum, Town Hall Senior Advisory Commission Meeting Date – October 8, 2013 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4:00 p.m. Topic: (Open House); 6:30 p.m. (Presentation): The City of Southlake Planning & Development Services Department will host a city-wide SPIN meeting and open house to obtain feedback on the Southlake 2030 Mobility Master Plan. The meeting will begin at 4:00 p.m. with an open house in the Town Hall Foyer. Various stations will be set up in the foyer that will provide information on the proposed plan. Staff will also be available during this open house to answer questions. The open house will be followed by a presentation in the City Council Chambers at 6:30 p.m. with the evening wrapping up with a question and answer session. D. Senior Services Coordinator – This is an opportunity for the Senior Services Coordinator to present information about existing and future programs and activities. E. Southlake Senior Funding, Inc. – This item is a standing item on the agenda to allow for a report on Southlake Senior Funding, Inc., (SSFI). F. City Manager’s Office & Community Services – This is a standing item on the agenda to allow for an update from the City’s Communications and Website Manager Pilar Schank and Deputy Director of Community Services Kari Happold regarding current developments. 5. Agenda Item No. 5. Public Forum: – This is the public's opportunity to address the Commission about non-agenda items. During Public Forum, the Commission will not discuss or take action on any item presented. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 6. Agenda Item No. 6. Consider: There are no items for consideration for this meeting. 7. FYI, as usual your packet contains a copy of the SAC Attendance Log for your information. We appreciate your commitment and service to the City and the Senior Advis ory Commission. If you have any questions prior to the meeting, please feel fr ee to call me. As always, we appreciate your commitment and service to the City. Kari Happold Senior Advisory Commission Meeting Date – October 8, 2013 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork STAFF CONTACT INFORMATION: Telephone – (817) 748-8203 Facsimile – (817) 748-8027 1400 Main Street, Suite 210, Southlake, Texas 76092-6242 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us) Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ ci.southlake.tx.us) Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us) Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (csanders@ ci.southlake.tx.us) Stacey Wojniki, Assistant to the Director, 817-748-8036, (swojniki@ ci.southlake.tx.us) Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SENIOR ADVISORY COMMISSION MEETING: Tuesday, October 8, 2013 LOCATION: Senior Activities Center 307 Parkwood Dr Southlake, Texas 76092 TIME: 1:00 p.m. AGENDA: 1. Call to Order 2. Consent A. Approval of the September 10, 2013 regular Senior Advisory Commission meeting minutes 3. Discussion A. Senior Advisory Commission Written Report to City Council 4. Reports A. Metroport Meals on Wheels B. Call A Ride Southlake C. SPIN D. Senior Services Coordinator E. Southlake Senior Funding, Inc. F. City Manager’s Office & Community Services 5. Public Forum (This is the Public’s opportunity to address the Senior Advisory Commission about non-agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented.) 6. Consider: There are no items for this meeting. 7. Adjournment A quorum of the City Council may be present at this meeting. Senior Advisory Commission Meeting Date – October 8, 2013 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, October 4, 2013 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, pl ease advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting: September 10, 2013 LOCATION: Southlake Senior Activities Center 307 Parkwood Dr Southlake, Texas Members Present: Chair Dick McCauley, Vice Chair Nancy Sporn and Secretary Marge Kyle; SAC members David Baltimore, Jean Boland, Louis Braun and Charlie Boyd Commission Members Absent: Beverly Blake Staff Members Present: Kari Happold, Deputy Director of Community Services: Soleila Phelps, Senior Services Coordinator; and Communications & Website Manager Pilar Schank Guests: Fire Chief Mike Starr and Deputy Fire Chief Wade Carroll Liaisons: MMOW representative Mary King and CARS representative Neal Perkins Public Forum: None 1. CALL TO ORDER Chairman McCauley called the meeting of the Senior Advisory Commission to order at 12:59 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. Chair McCauley read the consent agenda items into the record. 2A. APPROVAL OF THE MINUTES FROM THE AUGUST 13, 2013 REGULAR SENIOR ADVISORY COMMISSION. APPROVED There were no corrections to the minutes. A motion was made to approve the minutes of the August 13, 2013 meeting as submitted. Motion: Boland Second: Kyle 2A - 1 Senior Advisory Commission Minutes of the September 10, 2013 Page 2 of 4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Ayes: Baltimore, Boland, Boyd, Braun, Kyle, McCauley and Sporn Nays: None Abstention: None Vote: 7-0 Motion Carried. 3. DISCUSSION: 3A. GUEST PRESENTATION – FIRE CHIEF MIKE STARR AND DEPUTY FIRE CHIEF WADE CARROLL Fire Chief Starr updated the Commission about fire department initiatives and answered questions. Deputy Chief Carroll was present to respond to questions from the Commission. 4. REPORTS 4A. METROPORT MEALS ON WHEELS MMOW representative Mary King distributed the MMOW monthly participation report and responded to questions. Leftover meals and “to go” meals will continue to be monitored and analyzed. 4B. CALL A RIDE SOUTHLAKE CARS representative Neal Perkins distributed the CARS monthly participation summary and reported an increase in ridership and CARS new location at DPS West facility. 4C. SPIN SPIN representative David Baltimore provided a SPIN report about SPIN activities and meetings. 4D. SENIOR SERVICES COORDINATOR Recreation coordinator Soheila Phelps reported new chairs were acquired for the Center and an informal committee will review needs for the Volunteer Interest Program with the volunteers already signed up. Other recent accomplishments and on-going programs and activities for the senior activity center were reported, including the new rolling Events Calendar and Senior Center Newsletter. 4E. SOUTHLAKE SENIOR FUNDING, INC. Southlake Senior Funding, Inc., Board Director McCauley reported SSFI developments, including a joint sponsorship with MMOW for prizes for the 1st 2A - 2 Senior Advisory Commission Minutes of the September 10, 2013 Page 3 of 4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Tuesday Bingo event, and SSFI’s endeavor to secure contributions for SSFI to help supplement senior center field trips. 4F. CITY MANAGER’S OFFICE & COMMUNITY SERVICES Communications & Website Manager Pilar Schank distributed articles regarding Southlake’s enhanced recycling services and reported on the upcoming 2013 Citizen satisfaction survey, which can be found at www.CityofSouthlake.com/citizensurvey and www.MySouthlakeNews. Deputy Director Kari Happold updated the Commission on progress of the Community Recreation Center, construction of Bicentennial Park Phase II, and upcoming City events. 4G. GUEST SCHEDULE The Commission discussed moving the guest speaker schedule from the Senior Advisory Commission meeting to the congregate luncheon. Logistics of moving the guest presentation will be brainstormed and presented at a future meeting. Commission members discussed personally developing an email network group, not associated with the City and completely separate from the City, to notify Southlake seniors about illnesses, hospitalizations and deaths of local citizens, since the City may not disseminate or be a resource for such personal information. 5. PUBLIC FORUM Chair McCauley opened the public forum and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Chair McCauley closed the public forum. 6. CONSIDER Agenda Item 6A and 6B were considered together. 6A. RECOMMENDATION TO CITY COUNCIL ON THE COMMUNITY SERVICES AGREEMENT WITH CALL A RIDE SOUTHLAKE 6B. RECOMMENDATION TO CITY COUNCIL ON THE COMMUNITY SERVICES AGREEMENT WITH METROPORT MEALS ON WHEELS APPROVED Deputy Director Happold presented the proposed CARS and MMOW agreements and responded to questions. 2A - 3 Senior Advisory Commission Minutes of the September 10, 2013 Page 4 of 4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork A motion was made to approve the Agreements (CARS and MMOW) as presented. Motion: Baltimore Second: McCauley Ayes: Baltimore, Boland, Boyd, Braun, Kyle, McCauley and Sporn Nays: None Abstention: None Vote: 7-0 Motion Carried. 7. ADJOURNMENT APPROVED A motion was made to adjourn the meeting. Motion: Boyd Second: Braun Ayes: Baltimore, Boland, Boyd, Braun, Kyle, McCauley and Sporn Nays: None Abstention: None Vote: 7-0 Motion Carried. Dick McCauley, Chair Kari Happold, Deputy Director Community Services A tape recording of this meeting is available upon request from the Office of City Secretary. 2A - 4 1 Jean Boland a a a r a a a 0 a a 86%15.5 2013 88% 2 Louis Braun a a a a r a a 0 a a 86%15.25 3 Charles Boyd a a a a a a a 0 a a 100%17.25 4 David Baltimore a a r a a a r 0 a a 71%14.75 5 Nancy Sporn a a a a a r r 0 a a 71%14.5 6 Richard McCauley a a a a a a a 0 a a 100%17.25 7 Marge Kyle a a a a a r a 0 a a 86%16 8 - Alt 2 Vacant 9 - Alt 2 Beverly Blake a a a a a a a 0 r r 100%12.25 100%100%88%88%88%75%75%0 89%89%a In attendance Total Hours 2.75 2 1 1.75 2 1.25 1.5 0 3 2 17.25 r Not present; no substitute m Substitute in attendance 5/21/13 Joint City Council and Senior Advisory Commission Meeting n Vacant position 0 Meeting Canceled *No quorum; Meeting Canceled Change in Representative Average Monthly Attendance Meeting Attendance Rate (includes substitutions) 7/9/13 8/13/13 9/10/13 10/8/13 11/12/13 12/10/13 Senior Advisory Commission Attendance Report Place Name 1/8/13 2/12/13 2/26/13 3/12/13 4/9/13 5/21/13 6/11/13 Individual Attendance Rate Hrs To Date Packet Insert - Attendance Report