2013-08-13 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
July 24, 2013
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, August 13, 2013 at 1:00 p.m.
A brief safety training session conducted by Assistant Police Chief James Brandon will be
presented at 12:45 pm prior to the Senior Advisory Commission meeting.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Consent:
A. Approval of the June 11, 2013 regular Senior Advisory Commission meeting
minutes – Please include any corrections to the minutes in your motion.
3. Agenda Item No. 3. Discussion:
A. Guest Presentation – Chief of Police Steve Mylett and Assistant Police Chief
James Brandon – This item is a standing agenda item to allow the
Commission an opportunity to hear guests from the community and City
government about current issues of concern to citizens in Southlake.
Police Chief Steve Mylett and Assistant Police Chief James Brandon
accepted the invitation to be the guest speaker for the August 13 meeting.
4. Agenda Item No. 4. Reports:
A. Metroport Meals on Wheels – This item is a standing item on the agenda to
allow for a report on the MMOW program.
B. Call A Ride Southlake– This item is a standing item on the agenda to allow for
a report on the CARS program.
C. SPIN -- This is a standing item to inform the Commission about SPIN
meetings pertaining to developments in Southlake. SPIN meetings are public
opportunities to support or oppose proposed developments as C ity Council
receives a SPIN Report, including the expressed support/opposition of
attendees, for proposed development. For more information, please visit
www.SouthlakeSPIN.org.
Senior Advisory Commission
Meeting Date – August 13, 2013
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
The following SPIN meeting(s) are scheduled:
Monday, August 12, SPIN Forum, Town Hall
6:00 p.m. Topic: Proposed revisions to the City’s animal control
ordinance and a proposed zoning amendment related to
the keeping of livestock.
Tuesday, August 13, SPIN Standing Committee Meeting
Tuesday, September 10, SPIN Standing Committee Meeting
D. Senior Services Coordinator – This is an opportunity for the Senior Services
Coordinator to present information about existing and future programs and
activities.
E. Southlake Senior Funding, Inc. – This item is a standing item on the agenda
to allow for a report on Southlake Senior Funding, Inc., (SSFI).
F. City Manager’s Office & Community Services – This is a standing item on the
agenda to allow for an update from the City’s Communications and Website
Manager Pilar Schank and Deputy Director of Community Services Kari
Happold regarding current developments.
G. Guest Schedule – Fire Chief Mike Starr, Council member Martin Schelling
and Planning Director Ken Baker were suggested as guest speakers but have
not been confirmed.
5. Agenda Item No. 5. Public Forum: – This is the public's opportunity to address the
Commission about non-agenda items. During Public Forum, the Commission will not
discuss, consider or take action on any item presented. The Commissions' options
during this topic are 1) to listen, 2) ask questions and respond to the presenter only,
3) request staff to look into the issue and report back to the Commission and/or 4)
request that the Chair put the item on a future agenda for the Commission to discuss
or consider.
6. Agenda Item No. 6. Consider:
A. Recommendation on proposed FY 2013-14 Senior Center General Fund
Operating Budget – The proposed General Fund Operating Budget for FY
2013-14 includes continued funding for Metroport Meals on Wheels ($15,750)
and Call a Ride Southlake ($15,000), as well as the on-going staffing and
support for facility operations and programming.
Senior Advisory Commission
Meeting Date – August 13, 2013
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
7. FYI, as usual your packet contains a copy of the SAC Attendance Log for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel fr ee to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8203
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ ci.southlake.tx.us)
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (csanders@ ci.southlake.tx.us)
Stacey Udoni, Assistant to the Director, 817-748-8036, (sudoni@ ci.southlake.tx.us)
Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION MEETING: Tuesday, August 13, 2013
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Consent
A. Approval of the June 11, 2013 regular Senior Advisory Commission
meeting minutes
3. Discussion
A. Guest Presentation – Chief of Police Steve Mylett and Assistant Police
Chief James Brandon
4. Reports
A. Metroport Meals on Wheels
B. Call A Ride Southlake
C. SPIN
D. Senior Services Coordinator
E. Southlake Senior Funding, Inc.
F. City Manager’s Office & Community Services
G. Guest Schedule
5. Public Forum
(This is the Public’s opportunity to address the Senior Advisory Commission
about non-agenda items. During Public Forum, the Commission will not
discuss, consider or take action on any items presented. The Commission
respectfully asks anyone speaking during Public Forum to limit remarks to
three minutes or less.)
6. Consider:
Senior Advisory Commission
Meeting Date – August 13, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A. Recommendation on proposed FY 2013-14 Senior Center General
Fund Operating Budget
7. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at
Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 9, 2013 by 6:00
p.m. pursuant to Chapter 551 of the Texas Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
June 11, 2013
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: Chair Dick McCauley and Secretary Marge Kyle; SAC members
Beverly Blake, Jean Boland, Louis Braun and Charlie Boyd
Commission Members Absent: David Baltimore and Vice Chair Nancy Sporn
Staff Members Present: Kari Happold, Deputy Director of Community Services, and
Gabe Cruz, Recreation Coordinator
Guests: Deputy Fire Chief/Fire Marshall David Barnes and Assistant Fire Chief Kelly
Clements
Liaisons: MMOW representatives Mary King and Darla Fowler, and CARS
representative Neil Perkins
Public Forum: None
1. CALL TO ORDER
Chairman McCauley called the meeting of the Senior Advisory Commission to
order at 1:05 p.m.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion. Chair McCauley read the consent
agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE APRIL 9, 2013 REGULAR SENIOR
ADVISORY COMMISSION.
APPROVED
There were no corrections to the minutes. Two changes to the Senior Advisory
Commission Attendance Log in the packet were provided.
A motion was made to approve the minutes of the April 9, 2013 meeting.
Motion: Braun
Second: Blake
2A - 1
Senior Advisory Commission
Minutes of the June 11, 2013
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Ayes: Blake, Boland, Boyd, Braun, Kyle and McCauley
Nays: None
Abstention: None
Vote: 6-0
Motion Carried.
3. DISCUSSION:
3A. GUEST PRESENTATION – Deputy Fire Chief/Fire Marshall David Barnes
Deputy Fire Chief/Fire Marshall David Barnes provided a presentation about the
operations, duties and responsibilities of the City’s Fire Marshall office and
answered questions. Assistant Fire Marshall Kelly Clements was also present but
did not make a presentation.
4. REPORTS
4A. METROPORT MEALS ON WHEELS
MMOW representatives Darla Fowler and Mary King distributed March, April and
May MMOW participation reports and reported on attendance fluctuations during
the summer, new restaurant participation, and involvement by the National
Charity League in the MMOW program.
4B. CALL A RIDE SOUTHLAKE
CARS representative Neal Perkins distributed the CARS monthly participation
summary and reported on ridership and volunteer driver numbers.
4C. SPIN
There was no SPIN report at this meeting
4D. SENIOR SERVICES COORDINATOR
Recreation coordinator and interim senior services coordinator Gabe Cruz
reported a monthly “Listen & Learn” speaker’s program will begin in August at the
Center to allow citizens an opportunity to hear experts on various health topics of
interest.
A suggestion was offered to have a rolling, three-month events calendar which
would provide more advance time for planning and registration for the events and
activities.
Deputy Director Kari Happold reported second interviews are scheduled to hire a
replacement senior center coordinator.
2A - 2
Senior Advisory Commission
Minutes of the June 11, 2013
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4E. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc., Board Director McCauley reported on
developments since the May 21, 2013 joint City Council and Senior Advisory
Commission meeting regarding the proposed community recreation center,
including the senior center component.
4F. CITY MANAGER’S OFFICE & COMMUNITY SERVICES
There was no City Manager’s Office report at this meeting.
Follow up is needed on a previous request to use City phone system for senior
center-related public service announcements. A suggestion was also made to
have a message center where seniors could report information they wish to
disseminate to the general membership, similar to the Caring Bridge program.
Commission members were encouraged to subscribe to the City’s “Notify Me”
online service to receive public service announcements on many topics of
interest.
4G. GUEST SCHEDULE
Police Chief Mylett is confirmed for the July 9 meeting. Fire Chief Mike Starr,
Council member Martin Schelling and Planning Director Ken Baker will be added
to the guest speaker schedule.
5. PUBLIC FORUM
Chair McCauley opened the public forum and asked for anyone wishing to speak
to come forward. There being no one wishing to speak, Chair McCauley closed
the public forum.
Moving forward, a meeting sign will be posted on the door at the Center to
announce Senior Advisory Commission meeting is open to the public.
6. CONSIDER
6A. CANCELATION OF JULY 9 OR AUGUST 13 SENIOR ADVISORY
COMMISSION MEETING
A decision to cancel the July 9 Senior Advisory Commission meeting was
deferred until the week before the July meeting.
A motion was not made on this agenda item.
7. ADJOURNMENT
2A - 3
Senior Advisory Commission
Minutes of the June 11, 2013
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
APPROVED
A motion was made and unanimously approved to adjourn the meeting at 2:30
p.m.
Motion: Boyd
Second: Blake
Ayes: Blake, Boland, Boyd, Braun, Kyle and McCauley
Nays: None
Abstention: None
Vote: 6-0
Motion Carried.
Dick McCauley, Chair Kari Happold, Deputy Director
Community Services
A tape recording of this meeting is available upon request from the Office of City Secretary.
2A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
July 24, 2013
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Recommendation on Proposed Fiscal Year 2013-14 Senior
Center General Fund Operating Budget
________________________________________________________________
Action Requested: Senior Advisory Commission recommendation of the
proposed Fiscal Year 2013-14 General Fund Operating
Budget related to senior services.
Background
Information: For the past several months, City staff has been developing
the FY 2013-14 Community Services Department General
Fund Operating Budget. Each year, as part of the annual
budget process, staff presents the budget related to senior
services for consideration by the Senior Advisory
Commission.
Included within the proposed operational budget are such
items as continued funding for Metroport Meals on Wheels
($15,750) and Call a Ride Southlake ($15,000), attendance
at a national training program for the Senior Coordinator,
and on-going staffing and support for facility operations and
programming.
Staff has completed an initial review session with the Budget
Review Team. The proposed budget remains subject to final
review by the City Manager. The City Council will consider
the operating budget as part of the annual budget process.
Financial
Considerations: The Proposed FY 2013-14 Community Services Department
General Fund Operating Budget recognizes existing
budgetary limitations and the need to maintain and/or
improve current levels of service delivery. Approved budget
allocations for FY 2013-14 will be effective October 1, 2013.
6A - 1
Senior Advisory Commission
Meeting Date – August 13, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Citizen Input/
Board Review: Staff has developed the proposed operating budget with
consideration being given to the City Council’s adopted
Strategic Management System including the Focus Areas
and Corporate Objectives of the Strategy Map.
Legal Review: Not applicable.
Alternatives: Alternatives include:
Recommendation for approval as presented
Recommendation for approval with input as desired
Decision not to recommend approval
Supporting
Documents: Proposed FY 2013-14 General Fund Operating Budget for
Senior Center
FY 2012-13 General Fund Operating Budget for Senior
Center
Staff
Recommendation: Senior Advisory Commission recommendation of the
proposed Fiscal Year 2013-14 General Fund Operating
Budget related to senior services.
6A - 2
08/06/2013 15:48 |LIVE |PG 1
lcarpenter |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts
PROJECTION: 20141 FY2014 Budget Projection - Initial Entry
ACCOUNTS FOR:
CS SENIOR CENTER VENDOR QUANTITY UNIT COST 2014 DIRECTOR
00155253 520400 - CS SENIOR CENTER PERSONNEL-LIC 115.00
0 1.00 115.00 115.00
Texas Association of Senior
Center
Employee: Amanda Troum
00155253 533301 - CS SENIOR CENTER EVENT CONTRAC 6,000.00
0 1.00 6,000.00 6,000.00
Senior services programming:
Fitness, Trips, Entertainement
and Special Events
00155253 533303 - CS SENIOR CENTER EVENT SUPPLIE 8,000.00
0 1.00 8,000.00 8,000.00
Funding for the purchase of
program and event supplies
00155253 535000 - CS SENIOR CENTER CONTRACT SERV 3,500.00
0 1.00 3,500.00 3,500.00
Funding for Dish Network
services to Senior Center
Aramark - food service and
facility supplies
00155253 535600 - CS SENIOR CENTER COMMUNITY ENH 30,750.00
0 1.00 15,750.00 15,750.00
Community Services Agreement -
Metroport Meals on Wheels
Funding required to provide
meals for seniors through
MMOW.
0 1.00 15,000.00 15,000.00
Community Services Agreement -
Call a Ride Southlake
Includes proposed $3,000
increase requested by CARS
for FY 2014. Rides have
increased 50% since 2009. The
amount is used for salaried
executive director and office
supplies and marketing.
Proposed FY 2013-14 Senior Center Budget
6A - 3
08/06/2013 15:48 |LIVE |PG 2
lcarpenter |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts
PROJECTION: 20141 FY2014 Budget Projection - Initial Entry
ACCOUNTS FOR:
CS SENIOR CENTER VENDOR QUANTITY UNIT COST 2014 DIRECTOR
00155253 550001 - CS SENIOR CENTER SUPPLIES-OFFI 3,000.00
0 1.00 3,000.00 3,000.00
Funding for general office
supplies and support (Incl Rec
Ware implementation at Sr. Ctr)
00155253 555521 - SR CTR NON-CAPITAL OFFICE EQUI 1,500.00
0 1.00 1,500.00 1,500.00
Funding for the replacement of
the senior center furniture,
fixtures & equipment
00155253 570600 - CS SENIOR CENTER MAINT-EQUIPME 100.00
0 1.00 100.00 100.00
Sr Center equipment maintenance
TOTAL CS SENIOR CENTER 52,965.00
GRAND TOTAL 52,965.00
** END OF REPORT - Generated by Linda Carpenter-Elgin **
Proposed FY 2013-14 Senior Center Budget
6A - 4
08/06/2013 14:08 |LIVE |PG 1
lcarpenter |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts
PROJECTION: 13173 FY2013 Projection w/Payroll #173
ACCOUNTS FOR:
CS SENIOR CENTER VENDOR QUANTITY UNIT COST 2014 DIRECTOR
00155253 520400 - CS SENIOR CENTER PERSONNEL-LIC 115.00
0 1.00 115.00 115.00
Texas Association of Senior
Center
Employee: Amanda Troum
00155253 533301 - CS SENIOR CENTER EVENT CONTRAC 7,500.00
0 1.00 7,500.00 7,500.00
Senior services programming
There is a demand for
expanded programming as a
result of increased
attendance and participation.
00155253 533303 - CS SENIOR CENTER EVENT SUPPLIE 6,500.00
0 1.00 6,500.00 6,500.00
Funding for the purchase of
program and event supplies
00155253 533304 - CS SENIOR CENTER EVENT AWARDS 250.00
0 1.00 250.00 250.00
Senior service awards
00155253 535600 - CS SENIOR CENTER COMMUNITY ENH 27,750.00
0 1.00 15,750.00 15,750.00
Community Services Agreement -
Metroport Meals on Wheels
Funding required to provide
meals for seniors through
MMOW. MMOW fees increased
$3150 for FY 2011.
0 1.00 12,000.00 12,000.00
Community Services Agreement -
Call a Ride Southlake
Funding required for CARS
program.
FY 2012-13 Senior Center Budget
6A - 5
08/06/2013 14:08 |LIVE |PG 2
lcarpenter |NEXT YEAR BUDGET DETAIL REPORT |bgnyrpts
PROJECTION: 13173 FY2013 Projection w/Payroll #173
ACCOUNTS FOR:
CS SENIOR CENTER VENDOR QUANTITY UNIT COST 2014 DIRECTOR
00155253 550001 - CS SENIOR CENTER SUPPLIES-OFFI 3,000.00
0 1.00 3,000.00 3,000.00
Funding for general office
supplies and support (Incl Rec
Ware implementation at Sr. Ctr)
00155253 555521 - SR CTR NON-CAPITAL OFFICE EQUI 3,000.00
0 1.00 3,000.00 3,000.00
Funding for the replacement of
the senior center furniture,
fixtures & equipment
00155253 560200 - CS SENIOR CENTER PRINTING 1,500.00
0 1.00 1,500.00 1,500.00
Senior services event flyers,
Senior Monthly Report,
invitations, and stationary
items.
00155253 570600 - CS SENIOR CENTER MAINT-EQUIPME 600.00
0 1.00 600.00 600.00
Sr Center equipment maintenance
(piano, etc.)
TOTAL CS SENIOR CENTER 50,215.00
GRAND TOTAL 50,215.00
** END OF REPORT - Generated by Linda Carpenter-Elgin **
FY 2012-13 Senior Center Budget
6A - 6
1 Jean Boland a a a r a a a 0 86%10.5 2013 88%
2 Louis Braun a a a a r a a 0 86%10.25
3 Charles Boyd a a a a a a a 0 100%12.25
4 David Baltimore a a r a a a r 0 71%9.75
5 Nancy Sporn a a a a a r r 0 71%9.5
6
Richard
McCauley a a a a a a a 0 100%12.25
7 Marge Kyle a a a a a r a 0 86%11
8 - Alt 2 Vacant
9 - Alt 2 Beverly Blake a a a a a a a 0 100%12.25
100%100%88%88%88%75%75%0 a In attendance
Total Hours 2.75 2 1 1.75 2 1.25 1.5 0 12.25 r Not present; no substitute
m Substitute in attendance
5/21/13 Joint City Council and Senior Advisory Commission Meeting n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Senior Advisory Commission Attendance Report
Place Name 1/8/13 2/12/13 2/26/13 3/12/13 4/9/13 5/21/13 6/11/13
Individual
Attendance
Rate
Hrs To
Date
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
7/9/13 8/13/13 9/10/13 10/8/13 11/12/13 12/10/13
Packet Insert