2013-06-11 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
May 30, 2013
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, June 11, 2013 at 1:00 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Consent:
A. Approval of the April 9, 2013 regular Senior Advisory Commission meeting
minutes – Please include any corrections to the minutes in your motion.
3. Agenda Item No. 3. Discussion:
A. Guest Presentation – Deputy Fire Chief/Fire Marshall David Barnes – This
item is a standing agenda item to allow the Commission an opportunity to
hear guests from the community and City government about current issues of
concern to citizens in Southlake.
Fire Chief Starr was initially invited as the guest speaker but due to a
schedule conflict, could not attend. Deputy Fire Chief/Fire Marshall David
Barnes will substitute for Chief Starr as the guest speaker at the June
meeting.
4. Agenda Item No. 4. Reports:
A. Metroport Meals on Wheels – This item is a standing item on the agenda to
allow for a report on the MMOW program.
B. Call A Ride Southlake– This item is a standing item on the agenda to allow for
a report on the CARS program.
C. SPIN -- This is a standing item to inform the Commission about SPIN
meetings pertaining to developments in Southlake. SPIN meetings are public
opportunities to support or oppose proposed developments as City Council
receives a SPIN Report, including the expressed support/opposition of
attendees, for proposed development.
The following SPIN meeting(s) are scheduled:
Senior Advisory Commission
Meeting Date – June 11, 2013
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Monday, June 10, SPIN Forum, Town Hall
7:00 p.m. Topic: Proposed condominiumized loft building on Block
4R1, Lot 4 of Southlake Town Square, which is the
surface parking lot between Central Avenue and
the East Public Parking Garage. Residential Lofts
are allowed by SUP in Chapter 37.2 of the Zoning
Ordinance. Proposed minimum size is 1,500
square foot for residences; estimated average size
is 1,900 square foot.
8:00 p.m. Topic: Proposed 8,400 square foot daycare center for
Little Sunshine Playhouse on Zena Rucker Road.
Tuesday, June 11, SPIN Standing Committee Meeting
Tuesday, July 9, SPIN Standing Committee Meeting
D. Senior Services Coordinator – This is an opportunity for the Senior Services
Coordinator to present information about existing and future programs and
activities. Staff will provide an update on the hiring of a replacement for Nancy
Brown.
E. Southlake Senior Funding, Inc. – This item is a standing item on the agenda
to allow for a report on Southlake Senior Funding, Inc., (SSFI).
F. City Manager’s Office & Community Services – This is a standing item on the
agenda to allow for an update from the City’s Communications and Website
Manager Pilar Schank and Deputy Director of Community Services Kari
Happold regarding current developments.
G. Guest Schedule – Staff has confirmed the following guest speakers.
July 9 Police Chief Steve Mylett and Assistant Police Chief
James Brandon
5. Agenda Item No. 5. Public Forum: – This is the public's opportunity to address the
Commission about non-agenda items. During this proceeding, the Commission will
not discuss, consider or take action on any item presented. The Commissions'
options during this topic are 1) to listen, 2) ask questions and respond to the
presenter only, 3) request staff to look into the issue and report back to the
Commission and/or 4) request that the Chair put the item on a future agenda for the
Commission to discuss or consider.
Senior Advisory Commission
Meeting Date – June 11, 2013
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
6. Agenda Item No. 6. Consider:
A. Cancellation of the July 9 or August 13 Senior Advisory Commission meeting
– At the April 9 meeting, Chair McCauley directed staff to place this item on
the agenda to discuss and consider cancelling either the July or August
regular Senior Advisory Commission meeting.
7. FYI, as usual your packet contains a copy of the SAC Attendance Log for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8203
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Vacant, Senior Services Coordinator, 817-748-8398, (__________@ ci.southlake.tx.us)
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (csanders@ ci.southlake.tx.us)
Stacey Udoni, Assistant to the Director, 817-748-8036, (sudoni@ ci.southlake.tx.us)
Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION MEETING: Tuesday, June 11, 2013
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Consent
A. Approval of the April 9, 2013 regular Senior Advisory Commission
meeting minutes
3. Discussion
A. Guest Presentation – Deputy Fire Chief/Fire Marshall David Barnes
4. Reports
A. Metroport Meals on Wheels
B. Call A Ride Southlake
C. SPIN
D. Senior Services Coordinator
E. Southlake Senior Funding, Inc.
F. City Manager’s Office & Community Services
G. Guest Schedule
5. Public Forum
(This is the Public’s opportunity to address Senior Advisory Commission
about non-agenda items. During Public Forum, Senior Advisory Commission
will not discuss, consider or take action on any items presented. Senior
Advisory Commission respectfully asks anyone speaking during Public Forum
to limit remarks to three minutes or less.)
6. Consider:
A. Cancelation of July 9 or August 13 Senior Advisory Commission
meeting
Senior Advisory Commission
Meeting Date – June 11, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
7. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at
Town Hall, 1400 Main Street, Southlake, Texas, on Friday, June 7, 2013 by 6:00
p.m. pursuant to Chapter 551 of the Texas Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
April 9, 2013
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: Chair Dick McCauley, Vice Chair Nancy Sporn and Secretary
Marge Kyle; SAC members David Baltimore, Beverly Blake, Jean Boland and Charlie
Boyd
Commission Members Absent: Louis Braun
Staff Members Present: Kari Happold, Deputy Director of Community Services: Nancy
Brown, Senior Services Coordinator; and Communications & Website Manager Pilar
Schank
Guests: Randy Williamson, City Council candidate
Liaisons: MMOW representatives Mary King and Darla Fowler; and CARS
representative Neil Perkins
Public Forum: None
1. CALL TO ORDER
Chairman McCauley called the meeting of the Senior Advisory Commission to
order at 1:05 p.m.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion. Chair McCauley read the consent
agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE MARCH 12, 2013 REGULAR SENIOR
ADVISORY COMMISSION.
APPROVED
A correction was made to delete Jean Boland in the vote for Item 7,
Adjournment, since she was not present at the March 12, 2013 meeting.
A motion was made to approve the minutes of the March 12, 2013 meeting as
presented and amended.
2A - 1
Senior Advisory Commission
Minutes of the April 9, 2013
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Baltimore
Second: Kyle
Ayes: Baltimore, Blake, Boyd, Kyle, McCauley and Sporn
Nays: None
Abstention: Boland (absent at March 12, 2013 meeting)
Vote: 6-0-1
Motion Carried.
3. DISCUSSION:
3A. GUEST PRESENTATION – CITY COUNCIL CANDIDATE RANDY
WILLIAMSON
City Council candidate Randy Williamson shared his experience in the
community and with youth sports, his background in city government and
aspirations as a City Councilman. Mr. Williamson responded to questions from
Commission members and listened to Commission members’ expressions
regarding a senior center.
3B. REVIEW SENIOR ADVISORY COMMISSION RESPONSIBILITIES
Chairman McCauley talked about the Commission’s responsibility to collectively
represent Southlake seniors to the City Council. Detailed ways to engage seniors
in activities, special events and programs as well as how members might
improve meeting and greeting visitors was discussed. Practical suggestions for
improvement were offered.
4. CONSIDER - THERE ARE NO ITEMS TO CONSIDER FOR THIS MEETING
5. REPORTS
5A. METROPORT MEALS ON WHEELS
MMOW representatives Darla Fowler and Mary King reported on the congregate
and delivered meals provided by MMOW. MMOW requested assistance of two
(2) Parks and Recreation staff for the June 11 luncheon. MMOW recently hired
Amy Rickets, Program Director for Southlake, and Nancy Downer, Program
Director for surrounding territory.
5B. CALL A RIDE SOUTHLAKE
CARS representative Neal Perkins distributed the CARS monthly participation
report and highlighted the number of trips. CARS is seeking donations for the
Annual CARS Volunteer Driver dinner to be held April 24, 2013.
2A - 2
Senior Advisory Commission
Minutes of the April 9, 2013
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5C. SPIN
Senior Advisory Commission member David Baltimore reminded members of the
SPIN Candidates’ Forum for the CISD School Board on April 23, 2013 at Town
Hall.
5D. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Nancy Brown reported her resignation, recent
improvements to the senior center, progress on a profile assessment
questionnaire, status of the new membership roster form, name tag program and
business cards for the senior center.
5E. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc., Board Director McCauley reported a recent
meeting held with an anonymous benefactor to acquire funding of a feasibility
study for a new senior center at the existing site.
5F. CITY MANAGER’S OFFICE & COMMUNITY SERVICES
Deputy Director Kari Happold read the City Manager’s Weekly Update to City
Council regarding the proposed community recreation center, which will be
discussed at a joint meeting of the City Council and Senior Advisory Commission
on May 21, 2013. The Update noted the discussion will include options to
develop phasing construction of the community recreation center, beginning with
the community/senior center wing of the building.
Moving forward, the format of the minutes for the Senior Advisory Commission
meetings will be modified to be consistent with other City boards and commission
minutes to include the topic, motion, vote and reason for dissent, if provided.
Communications & Website Manager Pilar Schank distributed articles from the
Dallas Morning News, the Southlake Journal and www.MySouthlakeNews
regarding Southlake’s position as a place for empty nesters, the upcoming
MasterWorks Music Series and Mobile Crud Cruiser Day.
5G. GUEST SCHEDULE
Police Chief Mylett is confirmed for the May 14 meeting and Fire Chief Starr is
confirmed for June 11 Senior Advisory Commission meetings. The Commission
directed staff to add Mayor Pro Tem Brandon Bledsoe to the guest schedule.
The Commission directed staff to put an item to consider cancellation of the July
or August meeting on the next meeting agenda.
2A - 3
Senior Advisory Commission
Minutes of the April 9, 2013
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5H. SENIOR CENTER COORDINATOR UPDATE
Deputy Director Kari Happold provided information on the progress to hire a
replacement senior center coordinator. Over 100 applications were received and
are being reviewed to select candidates for preliminary interviews with the
Deputy Director Happold, Recreation Superintendent and Recreation Supervisor.
Second interviews will be conducted with Director Chris Tribble, followed by a
meet and greet session at the Senior Center.
6. PUBLIC FORUM
Chair McCauley opened the public forum and asked for anyone wishing to speak
to come forward. There being no one wishing to speak, Chair McCauley closed
the public forum.
7. ADJOURNMENT
APPROVED
A motion was made and unanimously approved to adjourn the meeting at 3:04
p.m.
Motion: Baltimore
Second: Sporn
Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley and Sporn
Nays: None
Abstention: None
Vote: 7-0
Motion Carried.
Dick McCauley, Chair Kari Happold, Deputy Director
Community Services
A tape recording of this meeting is available upon request from the Office of City Secretary.
2A - 4
1 Jean Boland a a a r a a 80%9 2013 90%
2 Louis Braun a a a a r a 80%8.75
3 Charles Boyd a a a a a a 100%10.75
4 David Baltimore a a r a a a 80%9.75
5 Nancy Sporn a a a a a r 100%9.5
6
Richard
McCauley a a a a a a 100%10.75
7 Marge Kyle a a a a a r 100%9.5
8 - Alt 2 Vacant
9 - Alt 2 Beverly Blake a a a a a a 100%10.75
100%100%88%88%88%75%a In attendance
Total Hours 2.75 2 1 1.75 2 1.25 10.75 r Not present; no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Senior Advisory Commission Attendance Report
Place Name 1/8/13 2/12/13 2/26/13 3/12/13 4/9/13 5/21/13 6/11/13
Individual
Attendance
Rate
Hrs To
Date
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
7/9/13 8/13/13 9/10/13 10/8/13 11/12/13 12/10/13