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2013-04-09 SAC PacketCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M March 27, 2013 TO: Senior Advisory Commission FROM: Kari Happold, Deputy Director of Community Services SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, April 9, 2013 at 1:00 p.m. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Consent: A. Approval of the March 12, 2013 regular Senior Advisory Commission meeting minutes – Please include any corrections to the minutes in your motion. 3. Agenda Item No. 3. Discussion: A. Guest Presentation – City Council Candidate Randy Williamson – This item is a standing agenda item to allow the Commission an opportunity to hear guests from the community and City government about current issues of concern to citizens in Southlake. City Council candidate Randy Williamson has confirmed he will be the guest speaker at the April 9 meeting. B. Review Senior Advisory Commission Responsibilities – This item was placed on the agenda at the request of Chair McCauley to review the Commission’s responsibilities as a City Council-appointed advisory board. 4. Agenda Item No. 4. Consider: A. No Items to be considered. 5. Agenda Item No. 5. Reports: A. Metroport Meals on Wheels – This item is a standing item on the agenda to allow for a report on the MMOW program. B. Call A Ride Southlake– This item is a standing item on the agenda to allow for a report on the CARS program. C. SPIN -- This is a standing item to inform the Commission about SPIN meetings pertaining to developments in Southlake. SPIN meetings are public Senior Advisory Commission Meeting Date – April 9, 2013 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork opportunities to support or oppose proposed developments as City Council receives a SPIN Report, including the expressed support/opposition of attendees, for proposed development. The following SPIN meeting(s) are scheduled: Monday, April 8, SPIN Forum, Town Hall  6:00 p.m. Topic: Proposed construction of a 185,000 square foot specialty retail center located at the southwest corner of Southlake Boulevard and Carroll Avenue. This project, known as Southlake Park Village, is proposed as a dense urban village with shops and restaurants surrounding multiple hardscape and landscape amenities including water features, public art and fireplaces.  7:00 p.m. Topic: Proposed rezoning and a revised concept plan to allow smaller buildings on separate lots for Stonebridge Park at Southlake, Phase II, on property located at 100 - 125 River Oaks Drive. Thursday, April 18, SPIN Standing Committee Meeting Tuesday, April 23, SPIN CISD D. Senior Services Coordinator – This is an opportunity for the Senior Services Coordinator to present information about existing and future programs and activities. E. Southlake Senior Funding, Inc. – This item is a standing item on the agenda to allow for a report on Southlake Senior Funding, Inc., (SSFI). F. City Manager’s Office & Community Services – This is a standing item on the agenda to allow for an update from the City’s Communications and Website Manager Pilar Schank and Deputy Director of Community Services Kari Happold regarding current developments. G. Guest Schedule – Staff has confirmed the following guest speakers. May 14 Police Chief Steve Mylett June 11 Fire Chief Mike Starr 6. Agenda Item No. 5. Public Forum: – This is the public's opportunity to address the Commission about non-agenda items. During this proceeding, the Commission will not discuss, consider or take action on any item presented. The Commissions' Senior Advisory Commission Meeting Date – April 9, 2013 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 7. Volunteer Appreciation Reception – The annual boards, commissions and committee appreciation reception will be held Monday, April 22, 6-8:00 p.m. in the Southlake Hilton Hotel Veranda. Invitations have been distributed. Please RSVP to volunteer@ci.southlake.tx.us if you plan to attend. Contact Deputy Director Edmondson at 817.748.8311 or cedmondson@ci.southlake.tx.us if you have any questions. We hope you can attend so you may be recognized for all your volunteer efforts on behalf of Southlake citizens. A copy of the invitation is included in your packet. 8. Joint City Council and Senior Advisory Commission Meeting – A joint meeting of the City Council and the Commission will be held Tuesday, May 21, 2013 at 4:30 p.m. in the Town Hall. The agenda packet will be distributed the week prior to the meeting. 9. FYI, as usual your packet contains a copy of the SAC Attendance Log for your information. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel fr ee to call me. As always, we appreciate your commitment and service to the City. Kari Happold STAFF CONTACT INFORMATION: Telephone – (817) 748-8203 Facsimile – (817) 748-8027 1400 Main Street, Suite 210, Southlake, Texas 76092-6242 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us) Nancy Brown, Senior Services Coordinator, 817-748-8398, (nbrown@ ci.southlake.tx.us) Candice Edmondson, Assistant to the Director, 817-748-8311, (csanders@ ci.southlake.tx.us) Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us) Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SENIOR ADVISORY COMMISSION MEETING: Tuesday, April 9, 2013 LOCATION: Senior Activities Center 307 Parkwood Dr Southlake, Texas 76092 TIME: 1:00 p.m. AGENDA: 1. Call to Order 2. Consent A. Approval of the March 12, 2013 regular Senior Advisory Commission meeting minutes. 3. Discussion A. Guest Presentation – City Council Candidate Randy Williamson B. Review Senior Advisory Commission Responsibilities 4. Consider A. No Items 5. Reports A. Metroport Meals on Wheels B. Call A Ride Southlake C. SPIN D. Senior Services Coordinator E. Southlake Senior Funding, Inc. F. City Manager’s Office & Community Services G. Guest Schedule H. Senior Center Coordinator Update 6. Public Forum 7. Adjournment Senior Advisory Commission Meeting Date – April 9, 2013 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork A quorum of the City Council may be present at this meeting CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, April 5, 2013 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting: March 12, 2013 LOCATION: Southlake Senior Activities Center 307 Parkwood Dr Southlake, Texas Members Present: Chair Dick McCauley, Vice Chair Nancy Sporn and Secretary Marge Kyle; SAC members David Baltimore, Beverly Blake, Charlie Boyd and Louis Braun Commission Members Absent: Jean Boland Staff Members Present: Assistant City Manager Ben Thatcher; Director of Community Services Chris Tribble; Deputy Director of Community Services; Kari Happold, Deputy Director of Community Services: Nancy Brown, Senior Services Coordinator; and Communications & Website Manager Pilar Schank Guests: Laura K. Hill, City Council candidate Liaisons: MMOW representatives Mary King and Darla Fowler; and CARS representative Neil Perkins Public Forum: None Agenda Item No. 1. Call to Order – The meeting was called to order by Chairman McCauley at 1:05 p.m. Agenda Item No. 2A. Consent: Approval of the February 12, 2013 regular Senior Advisory Commission meeting minutes – There were no corrections to the minutes. A motion was made to approve the minutes of the February 12, 2013 meeting as presented. Motion: Sporn Second: Braun Ayes: Baltimore, Blake, Boyd, Braun, McCauley, Kyle and Sporn Nays: None Abstention: None Vote: 7-0 Motion Carried. Senior Advisory Commission Minutes of the March 12, 2013 Page 2 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Agenda Item No. 2A. Consent: Approval of the February 26, 2013 special Senior Advisory Commission meeting minutes – SAC member Braun did not agree with the statement in the minutes on Page 2 concerning the executive session. There was no modification made to the sentence following a lengthy discussion. A motion was made to approve the minutes of the February 26, 2013 meeting as submitted. Motion: Sporn Second: Kyle Ayes: Blake, Boyd, McCauley, Kyle and Sporn Nays: Braun (did not agree with executive session statement on page 2) Abstention: Baltimore (absent) Vote: 5-1-1 Motion Carried. Agenda Item No. 3A. Discussion: Guest Presentation – City Council Candidate Laura K. Hill – Former City Council member Laura K. Hill was today’s guest speaker and talked about her background in city government, drilling rights and regulations, present projects, including S.P.A.R.K. and commitments to improve lives for Southlake citizens. Agenda Item No. 3B. Discussion: Community Recreation Center Update – Assistant to the City Manager Ben Thatcher responded to questions as he explained the progress made to date on the community recreation center, including the senior component, and reviewed handouts providing historical information, financing options , and senior center timeline. Staff will work with SAC on the process to follow if SAC desires to change their decision in support of the location of the senior center in the community recreation center in Bicentennial Park. Agenda Item No. 3C. Discussion: Senior Advisory Commission Written Report to City Council – Commission members reviewed a draft of the written report to be provided City Council in their April 16, 2013 meeting packet. There were no changes made to the report. Agenda Item No. 4A. Reports: Metroport Meals On Wheels – MMOW representatives Fowler and King presented a report and information about the meals provided by MMOW. New restaurants are being added to the program and attendance for the luncheons fluctuates. Agenda Item No. 4B. Report: Call A Ride Southlake – CARS representative Perkins provided a report noting February 2013 rides have exceeded the record again set in January. Last week was the biggest week in CARS history. As growth continues, volunteer drivers are needed. Staff is investigating several suitable locations for CARS office to be relocated in view of the demolition of the community center later this year. Senior Advisory Commission Minutes of the March 12, 2013 Page 3 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Agenda Item No. 4C. Report: SPIN – Commission member Baltimore presented information on recent SPIN meetings, upcoming meetings and noted SPIN is looking for a liaison. Anyone interested in applying for the liaison position is encouraged to complete a SPIN application online. Agenda Item No. 4D. Report: Senior Services Coordinator – Senior services coordinator Brown reported on operations and activities at the center. A room divider will be installed to subdivide the room for concurrent programs. Twenty-four chairs were purchased for the center and will be restored by senior center members at upcoming “sanding” and “reupholster” parties. The monthly senior center calendar of events and activities is now uploaded on the City’s website. New committee interest groups have been introduced -- programming, fundraising and caring – and seniors are encouraged to be involved in one or more. A draft membership application is being reviewed by staff to replace the existing form. The City Attorney and Human Resource will review the application and provide direction on the contents. Seniors participating at the center or on field trips are encouraged to keep emergency medical information in their possession. The RecWare system being updated. Agenda Item No. 4E. Report: Southlake Senior Funding, Inc. – Chair McCauley reported on SSFI activities. SSFI would like to work with fund raiser Missy Gale and her staff to conduct a feasibility study which would provide a list of potential donors of matching funds for an independent senior center to be located at the current center site. John Robinson of the Amon Carter Foundation is a sponsor of Ms. Gale. $38,000 is needed for a feasibility study. Mr. Robinson has committed $18,000 toward the study. SSFI has a list of eight additional potential donors to contact for possible funding of remaining $18,000 needed for the study, including Tony Pack with Five Star Ford. Scott Simmons, developer of Watermere, told Mr. McCauley his original quote from two years ago of $4.9-$5million for a 20,000 sq. ft. center, if construction started in a couple of years, would now be in the $5.6-$5.8 million range due to inflation. SSFI back up plan is to seek funds in excess of $2.75million to take to City Council for matching funds. Staff reminded SSFI that any negotiations and/or commitments regarding naming rights or any potential sponsorship of City facilities must be turned over to the City staff to develop with the potential sponsor in compliance with the Sponsorship Policy adopted by City Council. Agenda Item No. 4F. Reports: City Manager’s Office & Community Services – Communications & Website Manager Schank provided a brief report. Members were encouraged to attend the Dallas Symphony Orchestra concert, “DSO on the Go,” April 4 at 7:30 p.m. at White’s Chapel United Methodist Church. The City of Southlake, in partnership with the cities of Colleyville, Westlake and Keller, participated in a groundbreaking for a new regional jail and animal services facilities to be located in Keller. A new express, self-service checkout system is now available in the Southlake Public Library. Former City Planner, Caroline Eckel, was hired to replace Alison Ortowski as the new Assistant to the City Manager. Senior Advisory Commission Minutes of the March 12, 2013 Page 4 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Deputy Director Happold encouraged members to attend the March 24 Easter in the Park event to be held at North Park. Agenda Item No. 4G. Reports: Guest Schedule – City Council candidate Randy Williamson scheduled to be the guest speaker April 9; Police Chief Steve Mylett May 14 and Fire Chief Mike Starr on June 11. The Commission would also like to invite Brandon Bledsoe to be a guest speaker at a future meeting. A suggestion was made to invite Deputy Police Chief James Brandon to be co-speaker with Police Chief Steve Mylett at the May 14 SAC meeting. SAC may consider cancellation of the regular July 9 SAC meeting at a future meeting. Agenda Item No. 5. Public Forum – No one was present to address the SAC during Public Forum. Accountability of the Senior Advisory Commission was brief ly mentioned by Chair McCauley and members were encouraged to wear name badges and to sign -in at activities. Agenda Item No. 6A. Consider: Sen ior Advisory Commission direction to Southlake Senior Funding, Inc. (SSFI) organization – Chair McCauley presented this item explaining the purpose is to have the Senior Advisory Commission advise both City Council and SSFI of their support in moving forward with the backup plan with SSFI for the new senior center facility. City Council will be notified of SAC’s direction to SSFI at today’s meeting. Staff can work with SAC on the process to notify City Council should the decision be made to pursue an alternative senior center rather than the one originally approved in the community center at Bicentennial Park. Notice to City Council of such a decision would require SAC to make a formal recommendation at a future meeting. The item was discussed. A motion was made for the endorsement of SAC to direct Southlake Senior Funding, Inc. (SSFI) to more forward in raising funds for the feasibility study. Motion: Braun Second: Kyle Ayes: Baltimore, Blake, Boyd, Braun, McCauley, Kyle and Sporn Nays: None Abstention: None Vote: 7-0 Motion Carried. A joint meeting will be held for City Council and Senior Advisory Commission at a future meeting. Agenda Item No. 7.Adjournment. Senior Advisory Commission Minutes of the March 12, 2013 Page 5 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork A motion was made and unanimously approved to adjourn the meeting at 2:45 p.m. Motion: Boyd Second: Kyle Ayes: Baltimore, Boland, Boyd, Braun, McCauley, Kyle and Sporn Nays: None Abstention: None Vote: 7-0 Motion Carried. Dick McCauley, Chair Kari Happold, Deputy Director Community Services A tape recording of this meeting is available upon request from the Office of City Secretary. 1 Jean Boland a a a r 67%5.75 2013 94% 2 Louis Braun a a a a 100%5.75 3 Charles Boyd a a a a 100%5.75 4 David Baltimore a a r a 67%4.75 5 Nancy Sporn a a a a 100%5.75 6 Richard McCauley a a a a 100%5.75 7 Marge Kyle a a a a 100%5.75 8 - Alt 2 Vacant 9 - Alt 2 Beverly Blake a a a a 100%5.75 Total 100% 100%100%88%88%a In attendance Total Hours 2.75 2 1 1.75 7.5 r Not present; no substitute m Substitute in attendance n Vacant position 0 Meeting Canceled *No quorum; Meeting Canceled Change in Representative Average Monthly Attendance Meeting Attendance Rate (includes substitutions) 7/9/13 8/13/13 9/10/13 10/8/13 11/12/13 12/10/13 Senior Advisory Commission Attendance Report Place Name 1/8/13 2/12/13 2/26/13 3/12/13 4/9/13 5/14/13 6/11/13 Individual Attendance Rate Hrs To Date