2013-03-12 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
March 6, 2013
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, March 12, 2013 at 1:00 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Consent:
A. Approval of the February 12, 2013 regular Senior Advisory Commission
meeting minutes – Please include any corrections to the minutes in your
motion.
B. Approval of the February 26, 2013 special Senior Advisory Commission
meeting minutes – Please include any corrections to the minutes in your
motion.
3. Agenda Item No. 3. Discussion:
A. Guest Presentation – City Council Candidate Laura K. Hill – This item is a
standing agenda item to allow the Commission an oppo rtunity to hear guests
from the community and City government about current issues of concern to
citizens in Southlake.
At the request of Chair McCauley, city council candidates Laura K. Hill and
Randy Williamson have been invited by the City Secretary’s Office to be
guest speakers at the March 12 and April 9 SAC meetings, respectively.
Laura K. Hill has confirmed she will be the guest speaker at the March 12
meeting.
B. Community Recreation Center Update – Assistant City Manager Ben
Thatcher will update the Commission about the Community Recreation
Center project.
C. Senior Advisory Commission Written Report to City Council – The Senior
Advisory Commission written report is tentatively scheduled to be included in
the City Council meeting packet for the April 16, 2013 meeting. The draft
report prepared by senior services coordinator will be distributed at the
meeting for your review and comments.
Senior Advisory Commission
Meeting Date – March 12, 2013
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4. Agenda Item No. 4. Reports:
A. Metroport Meals on Wheels – This item is a standing item on the agenda to
allow for a report on the MMOW program.
B. Call A Ride Southlake– This item is a standing item on the agenda to allow for
a report on the CARS program.
C. SPIN -- This is a standing item to inform the Commission about SPIN
meetings pertaining to developments in Southlake. SPIN meetings are public
opportunities to support or oppose proposed developments as City Council
receives a SPIN Report, including the expressed support/opposition of
attendees, for proposed development.
The following SPIN meeting(s) are scheduled:
Monday, March 18, SPIN Standing Committee, Town Hall
6:00 p.m. Old and new committee business
Monday, April 9, SPIN Forum, Town Hall
6:00 p.m. Topic: Proposed construction of a 185,000 square foot
specialty retail center located at the southwest corne r of
Southlake Boulevard and Carroll Avenue. The project,
known as Southlake Park Village, is proposed as a dense
urban village with shops and restaurants surrounding
multiple hardscape and landscape amenities including
water features, public art and fireplaces.
Tuesday, April 9, SPIN Standing Committee, Town Hall
6:00 p.m. Old and new committee business
In addition to SPIN meetings pertaining to developments in Southlake, SPIN
will host two public office candidate forums for citizens.
Tuesday, April 23, SPIN, Town Hall
6:00 p.m. City Council Candidates Forum
Thursday, April 25, SPIN, Town Hall
6:00 p.m. CISD Board of Trustees Candidates Forum
D. Senior Services Coordinator – This is an opportunity for the Senior Services
Coordinator to present information about existing and future programs and
activities.
Senior Advisory Commission
Meeting Date – March 12, 2013
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E. Southlake Senior Funding, Inc. – This item is a standing item on the agenda
to allow for a report on Southlake Senior Funding, Inc., (SSFI).
F. City Manager’s Office & Community Services – This is a standing item on the
agenda to allow for an update from the City’s Communications and Website
Manager Pilar Schank and Deputy Director of Community Services Kari
Happold regarding current developments. Assistant City Manager Ben
Thatcher will also be present at the March 12 meeting.
G. Guest Schedule – Staff has confirmed the following guest speakers.
April 9 City Council Candidate Randy Williamson
May 14 Police Chief Steve Mylett
June 11 Fire Chief Mike Starr
5. Agenda Item No. 5. Public Forum: – This is the public's opportunity to address the
Commission about non-agenda items. During this proceeding, the Commission will
not discuss, consider or take action on any item presented. The Commissions'
options during this topic are 1) to listen, 2) ask questions an d respond to the
presenter only, 3) request staff to look into the issue and report back to the
Commission and/or 4) request that the Chair put the item on a future agenda for the
Commission to discuss or consider.
6. Agenda Item No. 6. Consider:
A. Senior Advisory Commission direction to Southlake Senior Funding, Inc.
(SSFI) organization – The Commission requested this item be placed on this
agenda following their discussion at the February 26, 2013 special SAC
meeting about the future senior center facility.
Because the City is not holding a referendum election in May 2013 for the
community recreation facility that includes a senior component, SAC
members, which are also members of SSFI, desire to revisit their position in
support of the senior center location in the community recreation center to be
constructed in Bicentennial Park.
7. FYI, as usual your packet contains a copy of the SAC Attendance Log for your
information.
We appreciate your commitment and service to the City and the Senior Advi sory
Commission. If you have any questions prior to the meeting, please feel fr ee to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
Senior Advisory Commission
Meeting Date – March 12, 2013
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8203
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Nancy Brown, Senior Services Coordinator, 817-748-8398, (nbrown@ ci.southlake.tx.us)
Candice Edmondson, Assistant to the Director, 817-748-8311, (csanders@ ci.southlake.tx.us)
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us)
Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION MEETING: Tuesday, March 12, 2013
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Consent
A. Approval of the February 12, 2013 regular Senior Advisory
Commission meeting minutes
B. Approval of the February 26, 2013 special Senior Advisory
Commission meeting minutes
3. Discussion
A. Guest Presentation – City Council Candidate Laura K. Hill
B. Community Recreation Center Update
C. Senior Advisory Commission Written Report to City Council
4. Reports
A. Metroport Meals on Wheels
B. Call A Ride Southlake
C. SPIN
D. Senior Services Coordinator
E. Southlake Senior Funding, Inc.
F. City Manager’s Office & Community Services
G. Guest Schedule
5. Public Forum
6. Consider:
Senior Advisory Commission
Meeting Date – March 12, 2013
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A. Senior Advisory Commission direction to Southlake Senior Funding,
Inc. (SSFI) organization
7. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at
Town Hall, 1400 Main Street, Southlake, Texas, on Friday, March 8, 2013 by 6:00
p.m. pursuant to Chapter 551 of the Texas Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
February 12, 2013
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: Chair Dick McCauley, Vice Chair Nancy Sporn and Secretary
Marge Kyle; SAC members David Baltimore, Jean Boland, Charlie Boyd and Louis
Braun
Commission Members Absent: Beverly Blake
Staff Members Present: Director of Community Services Chris Tribble; Deputy Director
of Community Services; Kari Happold, Deputy Director of Community Services: Nancy
Brown, Senior Services Coordinator; and Communications & Website Manager Pilar
Schank
Guests: Tarrant County Commissioner Precinct 3 Gary Fickes and Community
Outreach Coordinator Rebecca Barksdale
Liaisons: MMOW representatives Mary King and Darla Fowler; and CARS
representative Neil Perkins
Public Forum: None
Agenda Item No. 1. Call to Order – The meeting was called to order by Chairman
McCauley at 1:03 p.m.
Agenda Item No. 2A. Consent: Approval of the January 8, 2013 regular Senior Advisory
Commission meeting minutes – There were no corrections to the minutes.
A motion was made to approve the minutes of the January 8, 2013 meeting as
presented.
Motion: Braun
Second: Sporn
Ayes: Baltimore, Boland, Boyd, Braun, McCauley, Kyle and Sporn
Nays: None
Abstention: None
Vote: 7-0
Motion Carried.
2A - 1
Senior Advisory Commission
Minutes of the February 12, 2013
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Agenda Item No. 3A. Discussion: Guest Presentation – Tarrant County Commissioner
Gary Fickes – Commissioner Fickes shared updates on Northeast Tarrant
transportation projects, regional economic developments and healthcare initiatives.
Commission members were encouraged to visit “Empowering Seniors” video at
www.empoweringseniors.com to learn more about the County’s annual health fair
program that offers health and fitness screenings and public service information.
Members were also invited to subscribe to the County’s bi-monthly newsletter.
Southlake’s senior program was featured in last month’s publication by the Texas
Association of Counties that is distributed to all elected county officials in Texas. The
publication received the “Best Practice” Award for the year.
Agenda Item No. 3B. Discussion: Senior Advisory Commission/Southlake Steering
Committee Relationship – This item was tabled at the January 22, 2013 meeting.
Deputy Director Happold facilitated the discussion and presented recommendations.
The discussion looked at the roles of the senior services coordinator, Southlake
Steering Committee and SSFI to weed out duplication of responsibilities and to define
each entities area of responsibility moving forward.
Staff presented goals that the responsibility and supervision of all programs and events
for the senior center facility go through senior services coordinator. The Southlake
Steering Committee lends valuable assistance in tasks that the City is not able to do,
such as sending flowers and cards to members and funding for other needs identified
as unfunded by staff. SSFI’s focus is on “big picture” matters, such as fund raising and
facilities.
The discussion recognized volunteers may be used when the senior services
coordinator identifies individual member’s talents, expertise and desire to volunteer.
Staff will meet next week for further discussion.
Agenda Items 4 – Reports were moved up on the agenda.
Agenda Item No. 4A. Reports: Metroport Meals On Wheels – MMOW representative
Fowler presented the report and talked about fluctuation in attendance. Members
complimented MMOW on the food and presentation at the luncheons.
Agenda Item No. 4B. Report: Call A Ride Southlake – CARS representative Perkins
provided a report and noted that January 2013 was CARS’ biggest month to date. They
had never exceeded 200 rides in a month previously, but had 233 rides in January.
Growth continues and volunteer drivers are appreciated.
Agenda Item No. 4C. Report: SPIN – Commission member Baltimore presented a
report and noted SPIN will host the SPIN City Council Candidate Forum April 23, 2013
2A - 2
Senior Advisory Commission
Minutes of the February 12, 2013
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
at Town Hall and SPIN CISD Board of Trustees Candidate Forum on April 25, 2013 at
Town Hall.
Agenda Item No. 4D. Report: Senior Services Coordinator – Senior services coordinator
Brown reported the activities at the center. She noted the relocation of the income tax
assistance program to the Southlake Library; rotation and restocking of can goods;
investigation to install panic buttons at the center; RecWare system being updated to
provide public service announcements and the tremendous response had so far for the
Feb 13 Valentino’s Dinner. New membership and program registration software was
mentioned to provide safety for seniors.
Agenda Item No. 4E. Report: Southlake Senior Funding, Inc. – Chair McCauley
reported the recent death of an anonymous benefactor he had known and worked with
to help senior citizens.
Agenda Item No. 4F. Reports: City Manager’s Office & Community Services –
Communications & Website Manager Schank reported on candidate filing and early
voting information, a security task force and an updated City website calendar for senior
activities. Director Tribble announced the promotion of Assistant to the Director Candice
Edmondson to Deputy Director.
Agenda Item No. 4G. Reports: Guest Schedule – Guest speakers for future meetings
have not been confirmed. Staff is checking with Police Chief Steve Mylett and Fire Chief
Mike Starr on their availability.
Agenda Item No. 3C. Discussion: Community Rec Center Update – Director Tribble
reviewed the discussion held at the City Council Winter Retreat on February 6, 2013
regarding the community recreation center. At this time City Council is seeking ways to
build the facility without increasing taxes and has tasked staff to provide alternative
funding options for their consideration at the next Council meeting. Depending upon the
direction by City Council, construction of a facility could be at least 3 years away.
Chair McCauley, speaking on behalf of SSFI and not Senior Advisory Commission,
proposed to continue fund raising as a backup plan.
Director Tribble reminded Commission members that City Council’s formal action
regarding development of the community recreation center, which includes the senior
services component, was the adoption of the Bicentennial Park Master Plan (Ordinance
No. 1044), (7-0) on September 18, 2012. The Plan was approved to address the long
term needs of the community.
Agenda Item No. 5. Public Forum – No one was present to address the SAC during
Public Forum.
Agenda Item No. 7.Adjournment.
2A - 3
Senior Advisory Commission
Minutes of the February 12, 2013
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A motion was made and unanimously approved to adjourn the meeting at 3:00 p.m.
Motion: Baltimore
Second: Sporn
Ayes: Baltimore, Boland, Boyd, Braun, McCauley, Kyle and Sporn
Nays: None
Abstention: None
Vote: 7-0
Motion Carried.
Dick McCauley, Chair Kari Happold, Deputy Director
Community Services
A tape recording of this meeting is available upon request from the Office of City Secretary.
2A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Special Senior Advisory Commission Meeting:
February 26, 2013
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: Chair Dick McCauley, Vice Chair Nancy Sporn and Secretary
Marge Kyle; SAC members Beverly Blake, Jean Boland, Charlie Boyd and Louis Braun
Commission Members Absent: David Baltimore
Staff Members Present: Deputy Director of Community Services; Kari Happold,
Deputy Director of Community Services: Nancy Brown, Senior Services Coordinator;
and Communications & Website Manager Pilar Schank
Guests: None
Liaisons: None
Agenda Item No. 1. Call to Order – The meeting was called to order by Chairman
McCauley at 1:03 p.m.
Agenda Item No. 2. Public Forum – No one was present to address the SAC during
Public Forum.
Agenda Item No. 3A. Discussion: Potential Future Senior Center Facility – Chair
McCauley facilitated the discussion in light of the City’s action to not hold a referendum
election in May 2013 for the community recreation facility. The purpose of the
discussion was to receive member feedback on four (4) options presented by Chair
McCauley in an email to members dated February 21, 2013. The options were:
A) “Do nothing and await the referendum, possibly in November, but more
likely later;
B) Agree to stay where we are, no changes except to withdraw from the
multi-purpose facility, which now officially part of 2030 Plan;
C) Attempt to raise $36,000 for a feasibility study with Missy Gale &
Associates, which could be done approximately 100 days after approval.
The City will not provide the funds. We would take this action withdrawing
from the referendum; and
2B - 1
Special Senior Advisory Commission
Minutes of the February 26, 2013
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
D) Plan to move forward with the backup plan which is to find matching funds
financing and to build on the Parkwood Drive property. Again, we would
be taking action if and until referendum does occur in Nov 2013.”
Some members of Senior Advisory Commission (SAC) are also members of Southlake
Seniors Funding Incorporated (SSFI), an independent 501c3 established to raise money
for the facility, and it was as SSFI members that the discussion was to be held. A formal
recommendation from Senior Advisory Commission to City Council may be considered
at a future meeting.
Deputy Director Happold and Communications & Website Manager Schank provided
background information on the City Council’s approval of the multi-purpose community
facility, which includes the senior component, and the progress toward that facility to
date, as well as the City Council’s current consideration and directive to staff for funding
options to build the facility, with the senior services component, as fast as possible, with
the least amount of tax burden. They also provided a detailed overview of the financial
analysis presented to City Council at their February 19, 2013 meeting. Funding options
may involve an election as early as November 2013; however, that decision has not
been made. If the November referendum option is chosen, several steps must occur to
meet the August deadline. The other funding option would delay a referendum election.
An Executive Session was requested; however, the agenda did not contain an
executive session clause for such a session.
Senior Advisory Commission members, acting in behalf of SSFI, discussed the options
and provided their opinions.
In summary, the majority of the members were in favor of moving forward with the
backup plan to authorize SSFI to raise $2.5 million for a free standing facility at the
Parkwood Drive site (first part of Option C and Option D), and postponing withdraw from
the 2030 Plan until mid-August. Should SSFI not be successful in raising funds, they
would opt to stay in the 2030 Plan, and not withdraw in mid-August.
As SAC members, they requested a “Consider” item be placed on the next SAC
meeting agenda for SAC to make a recommendation to SSFI to move ahead on the
backup plan as quickly as possible and for SSFI to assume all the responsibility for the
fundraising for the feasibility study and the facility itself; and for SAC to give their
proposed thoughts to City Council.
Agenda Item No. 4.Adjournment.
A motion was made and unanimously approved to adjourn the meeting at 2:00 p.m.
Motion: Sporn
Second: Boland
2B - 2
Special Senior Advisory Commission
Minutes of the February 26, 2013
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Ayes: Blake, Boland, Boyd, Braun, McCauley, Kyle and Sporn
Nays: None
Abstention: None
Vote: 7-0
Motion Carried.
Dick McCauley, Chair Kari Happold, Deputy Director
Community Services
A tape recording of this meeting is available upon request from the Office of City Secretary.
2B - 3
1 Jean Boland a a a 100%5.75 2013 96%
2 Louis Braun a a a 100%5.75
3 Charles Boyd a a a 100%5.75
4 David Baltimore a a r 67%4.75
5 Nancy Sporn a a a 100%5.75
6
Richard
McCauley a a a 100%5.75
7 Marge Kyle a a a 100%5.75
8 - Alt 2 Vacant 5.75
9 - Alt 2 Beverly Blake a a a 100%
Total 100%
100%100%88%
Total Hours 2.75 2 1 5.75
`
a In attendance
r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled; no quorum
Change in Representative
Meeting Attendance
Rate (includes
substitutions)
Average
Monthly
Attendance
7/9/13 8/13/13 9/10/13 10/8/13 11/12/13 12/10/13
Senior Advisory Commission Attendance Report
Place Name 1/8/13 2/12/13 2/26/13 3/12/13 4/9/13 5/14/13 6/11/13
Individual
Attendance
Rate
Hrs To
Date
Packet Insert - SAC Attendance Log