2013-02-12 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
January 30, 2013
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, February 12, 2013 at 1:00 p.m.
1. Agenda Item No. 2A. Consent: Approval of the January 8, 2013 regular Senior
Advisory Commission meeting minutes – Please include any corrections to the
minutes in your motion.
2. Agenda Item No. 3. Discussion:
A. Guest Presentation – Tarrant County Commissioner Gary Fickes – This item
is a standing agenda item to allow the Commission an opportunity to hear
guests from the community and City government about current issues of
concern to citizens in Southlake. This month’s guest speaker is County
Commissioner Gary Fickes.
B. Senior Advisory Commission /Southlake Steering Committee Relationship –
At the last meeting, this item was tabled to the February meeting to discuss
and explore the Senior Advisory Commission relationship with the Southlake
Steering Committee. Some areas for discussion may be: What is the role of
the Steering Committee? Do overlapping or duplicated processes and
responsibilities exist in SAC and the Steering Committee? If the Senior
Advisory Commission appointed by Southlake City Council is sufficient in its
endeavors as a responsive advisory board to the City Council on matters
related to the needs and interests of seniors, is the function of the Steering
Committee still required? A copy of the Southlake Steering Committee Bylaws
is in your packet.
C. Community Rec Center Update – Director of Community Services Chris
Tribble will update the Commission about the proposed community recreation
center.
3. Agenda Item No. 4. Reports:
A. Metroport Meals on Wheels – This item is a standing item on the agenda to
allow for a report on the MMOW program.
Senior Advisory Commission
Meeting Date – February 12, 2013
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
B. Call A Ride Southlake– This item is a standing item on the agenda to allow for
a report on the CARS program.
C. SPIN -- This is a standing item to inform the Commission about SPIN
meetings pertaining to developments in Southlake. The following SPIN
meeting(s) are scheduled:
Monday, February 11, SPIN Forum, Town Hall
6:00 p.m. Topic: Proposed development of 32 single family
residential lots on 22 acres located at 2000 East
Kirkwood Boulevard
7:00 p.m. Topic: Proposed Replat of Lot 3, Block 1R to create a
separate lot to construct an approximate 8,000 sq. ft.,
two-story Del Frisco’s Grill restaurant located at the
northeast corner of Carroll Avenue and Southlake
Boulevard
8:00 p.m. Topic: Proposed concept plan amendment and site plan
application to construct 83 condominiums, 28
brownstones and seven single family homes in the
Garden District of Southlake Town Square
D. Senior Services Coordinator – This is an opportunity for the Senior Services
Coordinator to present information about existing and future programs and
activities.
E. Southlake Senior Funding, Inc. – This item is a standing item on the agenda
to allow for a report on Southlake Senior Funding, Inc., (SSFI).
F. City Manager’s Office & Community Services – This is a standing item on the
agenda to allow for an update from the City’s Communications and Website
Manager Pilar Schank and Deputy Director of Community Services Kari
Happold regarding current developments.
G. Guest Schedule – Staff will contact potential guest speakers Fire Chief Mike
Starr and Policy Chief Steve Mylett for future meeting engagements. Other
guest speaker suggestions from the January SAC meeting were
Councilmembers Brandon Bledsoe and Martin Schelling.
4. Agenda Item No. 5. Public Forum – This is the public's opportunity to address the
Commission about non-agenda items. During this proceeding it is important that the
Senior Advisory Commission
Meeting Date – February 12, 2013
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
5. FYI, as usual your packet contains a copy of the SAC Attendance Log for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8203
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Nancy Brown, Senior Services Coordinator, 817-748-8398, (nbrown@ ci.southlake.tx.us)
Candice Edmondson, Assistant to the Director, 817-748-8311, (csanders@ ci.southlake.tx.us)
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us)
Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION: Tuesday, February 12, 2013
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Consent
A. Approval of the January 8, 2013 regular Senior Advisory Commission
meeting minutes
3. Discussion
A. Guest Presentation – Tarrant County Commissioner Gary Fickes
B. Senior Advisory Commission/Southlake Steering Committee
Relationship
C. Community Rec Center Update
4. Reports
A. Metroport Meals on Wheels
B. Call A Ride Southlake
C. SPIN
D. Senior Services Coordinator
E. Southlake Senior Funding, Inc.
F. City Manager’s Office & Community Services
G. Guest Schedule
5. Public Forum
6. Consider: There are no items for this meeting.
7. Adjournment
Senior Advisory Commission
Meeting Date – February 12, 2013
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at
Town Hall, 1400 Main Street, Southlake, Texas, on Friday, February 8, 2013 by 6:00
p.m. pursuant to Chapter 551 of the Texas Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Special Senior Advisory Commission Meeting:
January 8, 2013
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: Chair Dick McCauley, Vice Chair Nancy Sporn and Secretary
Marge Kyle; SAC members David Baltimore, Beverly Blake, Jean Boland, Charlie Boyd
and Louis Braun
Commission Members Absent: None
Staff Members Present: Deputy Director of Community Services; Kari Happold,
Deputy Director of Community Services: Nancy Brown, Senior Services Coordinator;
and Communications & Website Manager Pilar Schank
Guests: City of Southlake Director of Finance Sharen Jackson
Liaisons: MMOW representative Darla Fowler; and Bernie McCauley, SSFI
representative; and Milton Blake
Public Forum: None
Agenda Item No. 1. Call to Order – The meeting was called to order by Chairman
McCauley at 1:06 p.m.
Agenda Item No. 2A. Consent: Approval of the November 27, 2012 special Senior
Advisory Commission meeting minutes – There was a correction to the minutes to show
that Jean Boland nominated Dick McCauley as Chair instead of David Baltimore.
A motion was made and amended to approve the minutes of the November 27, 2012
meeting as amended.
Motion: Baltimore
Second: Braun
Ayes: Baltimore, Blake, Boland, Boyd, Braun, McCauley, Kyle and Sporn
Nays: None
Abstention: None
Vote: 8-0
Motion Carried.
2A - 1
Senior Advisory Commission
Minutes of the January 8, 2013
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Agenda Item No. 3A. Discussion: Guest Presentation – City of Southlake Director of
Finance Sharen Jackson – Director Jackson gave a detailed informative presentation on
all phases of the 2013 city budget and financial issues related to the May referendum.
Agenda Item No. 3B. Discussion: Senior Advisory Commission/Southlake Steering
Committee Relationship – A copy of the Southlake Steering Committee’s bylaws was
distributed. Following discussion, the Commission agreed to table the item for
discussion at the next meeting.
Agenda Item No. 4A. Report: Senior Services Coordinator – Senior services coordinator
Brown reported activities at the center and mentioned a new housekeeping program
and the refurbishing of the Center. Progress is being made on the “Call System” and
automated ID cards for members.
Agenda Item No. 4B. Reports: Metroport Meals On Wheels – MMOW representative
Fowler presented a report. New restaurants will be contacted to participate in the senior
center lunches.
Agenda Item No. 4C. Report: Call A Ride Southlake – Chair McCauley reported over
50% of the requests for transportation are to the senior center.
Agenda Item No. 4D. Report: SPIN – Commission member Baltimore asked for
comments from the members for the SPIN meeting.
Agenda Item No. 4E. Report: Southlake Steering Committee – No report other than
discussion as noted in Item 3B.
Agenda Item No. 3F. Report: Southlake Senior Funding, Inc. – No report this meeting.
Agenda Item No. 4G. Reports: City Manager’s Office & Community Services –
Communications & Website Manager Schank announced Assistant City Manager Blagg
will retire effective January 30, 2013 and Alison Ortowski will replace Mr. Blagg
February 1, 2013. Other changes being made will affect the naming of departments.
The police and fire department will be separate departments. Information was shared
regarding the lighting request by Carroll High School that was denied by Planning &
Zoning. City Council will consider the issue at an upcoming meeting. Information
regarding upcoming civic events including the “Art In the Square” event was provided.
Agenda Item No. 4H. Reports: Guest Schedule – Tarrant County Commissioner Gary
Fickes is the scheduled speaker for the February 12, 2013 SAC meeting. Suggested
speakers for future meetings are Police Chief Steve Mylett, Fire Chief Mike Starr,
Council member Brandon Bledsoe and Council member Martin Schelling.
Another suggestion is to have representatives from local non-profit organizations that
host community events (ie. Southlake Women’s Club and Art In the Square, Terri
2A - 2
Senior Advisory Commission
Minutes of the January 8, 2013
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Messing) talk to all the seniors about volunteer opportunities to benefit charities or other
causes.
Agenda Item No. 5. Public Forum – No one was present to address the SAC during
Public Forum.
Agenda Item No. 6A. Consider: Senior Advisory Commission Written Report to City
Council – Senior Services Coordinator Brown will prepare the next written report for City
Council based on the previous report format.
A motion was made to table this item.
Motion: Baltimore
Second: Braun
Ayes: Baltimore, Blake, Boland, Boyd, Braun, McCauley, Kyle and Sporn
Nays: None
Abstention: None
Vote: 8-0
Motion Carried.
Agenda Item No. 6B. Consider: Renaming the Senior Activity Center – Each
Commission member expressed their opinion about changing or keeping the senior
center name and the majority favored keeping the current name. A suggestion was
made to use the slogan, “Your best m emories are ahead of you!” as a logo where
possible.
A motion was made to maintain the name Senior Activity Center for the facility.
Motion: Baltimore
Second: Braun
Ayes: Baltimore, Blake, Boland, Boyd, Braun, McCauley, Kyle and Sporn
Nays: None
Abstention: None
Vote: 8-0
Motion Carried.
Agenda Item No. 7.Adjournment.
A motion was made and unanimously approved to adjourn the meeting at 3:45 p.m.
Dick McCauley, Chair Kari Happold, Deputy Director
Community Services
A tape recording of this meeting is available upon request from the Office of City Secretary.
2A - 3
3B - 1
3B - 2
3B - 3
1 Jean Boland a 100%2.75 2013 100%
2 Louis Braun a 100%2.75
3 Charles Boyd a 100%2.75
4 David Baltimore a 100%2.75
5 Nancy Sporn a 100%2.75
6
Richard
McCauley a 100%2.75
7 Marge Kyle a 100%2.75
8 - Alt 2 Vacant 2.75
9 - Alt 2 Beverly Blake a 100%
Total 100%
100%a In attendance
Total Hours 2.75 2.75 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
8/13/13 9/10/13 10/8/13 11/12/13 12/10/13
Senior Advisory Commission Attendance Report
Place Name 1/8/13 2/12/13 3/12/13 4/9/13 5/14/13 6/11/13 7/9/13
Individual
Attendance
Rate
Hrs To
Date