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2013-01-08 SAC PacketCITY OF SOUTHLAKIE MEMORANDUM December 13, 2012 TO: Senior Advisory Commission FROM: Kari Happold, Deputy Director of Community Services SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, January 8, 2013 at 1:00 p.m. 1. Agenda Item No. 2A. Consent: Approval of the November 27 2012 special Senior Advisory Commission meeting minutes — Please include any corrections to the minutes in your motion. 2. Agenda Item No. 3. Discussion: A. Guest Presentation — City of Southlake Finance Director Sharen Jackson — This item is a standing agenda item to allow the Commission an opportunity to hear guests from the community and City government about current issues of concern to citizens in Southlake. This month's guest speaker is Finance Director Sharen Jackson. B. Senior Advisory Commission /Southlake Steering Committee Relationship — This is an opportunity for the Senior Advisory Commission to discuss and explore their relationship with the Southlake Steering Committee. 3. Agenda Item No. 4. Reports: A. Senior Services Coordinator — This is an opportunity for the Senior Services Coordinator to present information about existing and future programs and activities. B. Metroport Meals on Wheels — This item is a standing item on the agenda to allow for a report on the MMOW program. C. Call A Ride Southlake— This item is a standing item on the agenda to allow for a report on the CARS program. D. SPIN -- This is a standing item to inform the Commission about SPIN meetings pertaining to developments in Southlake. The following SPIN meeting(s) are scheduled: City of Southlake Values: Integrity ♦ Innovation 4 Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — January 8, 2013 Page 2 of 3 Monday, January 14, SPIN Forum, Town Hall • 6:00 p.m. Topic: Proposed construction of a 10,500 sq.ft. salon and a 10,000 sq. ft. office building on approximately 2 acres located at 321 West Southlake Boulevard. Monday, January 28, SPIN Forum, Town Hall • 6:00 p.m. Topic: Proposed changes to the City's Zoning Ordinance (Ordinance #480) regarding building color regulations. Thursday, January 31, SPIN Forum, Town Hall • 6:00 p.m. Topic: Parks, Recreation & Open Space/Community Facilities Master Plan, component of 2030 Comprehensive Plan. (6.00 p.m. Open house in the Town Hall Foyer with information stations; 7:00 p.m. Presentation in Council Chambers wrapping up with a question and answer session) E. Southlake Steering Committee- This item is a standing item in order for the Commission members to receive information about monthly events and activities at the Senior Center and within the Steering Committee. F. Southlake Senior Funding, Inc. — This item is a standing item on the agenda to allow for a report on Southlake Senior Funding, Inc., (SSFI). G. City Manager's Office & Community Services — This is a standing item on the agenda to allow for an update from the City's Communications and Website Manager Pilar Schank and Deputy Director of Community Services Kari Happold regarding current developments. H. Guest Schedule — The following guest speaker is scheduled at this time. • February 12 County Commissioner Gary Fickes Please advise staff of suggested speakers for future SAC meetings so guests may be invited and confirmed in advance. 4. Agenda Item No. 5. Public Forum — This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 5. Agenda Item No. 6A. Consider: Senior Advisory Commission Written Report to City_ Council — The next Senior Advisory Commission written report to City Council is City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — January 8, 2013 Page 3 of 3 scheduled for the January 15, 2013 City Council meeting. A copy of the proposed Report will be previewed by the Commission at your meeting Tuesday. 6. Agenda Item No. 6B. Renaming the Senior Activity Center — This item was discussed at the special meeting held November 27, 2012 where it was requested to be brought back at this meeting for further discussion and the Commission's recommendation to staff. Included in your packet is another copy of the February 1998 City Council meeting minutes, where the "Senior Activity Center" name was adopted and also another copy of the City's Naming and Renaming Procedures guideline. Based on the Commission's direction to staff at this meeting, this item may be brought back to SAC after names are solicited from the public for the Commission to make their recommendation of a name to City Council. 7. FYI, as usual your packet contains a copy of the SAC Attendance Log for your information. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. As always, we appreciate your commitment and service to the City. Kari Happold STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, Texas 76092-6242 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us) Nancy Brown, Senior Services Coordinator, 817-748-8398, (nbrown@ ci.southlake.tx.us) Candice Edmondson, Assistant to the Director, 817-748-8311, (csanders@ cLsouthlake.tx.us) Karl Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ cksouthlake.tx.us) Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (!carpenter@ ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAIE SENIOR ADVISORY COMMISSION: Tuesday, January 8, 2013 LOCATION: Senior Activities Center 307 Parkwood Dr Southlake, Texas 76092 TIME: 1:00 P.M. AGENDA: 1. Call to Order 2. Consent A. Approval of the November 27, 2012 special Senior Advisory Commission meeting minutes 3. Discussion A. Guest Presentation — City of Southlake Director of Finance Sharen Jackson B. Senior Advisory Commission/Southlake Steering Committee Relationship 4. Reports A. Senior Services Coordinator B. Metroport Meals on Wheels C. Call A Ride Southlake D. SPIN E. Southlake Steering Committee F. Southlake Senior Funding, Inc. G. City Manager's Office & Community Services H. Guest Schedule 5. Public Forum 6. Consider: A. Senior Advisory Commission Written Report to City Council B. Renaming the Senior Activity Center 7 Adjournment City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — January 8, 2013 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, January 4, 2013 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork WCITY OF SOUTHLAKE Special Senior Advisory Commission Meeting: November 27, 2012 LOCATION: Southlake Senior Activities Center 307 Parkwood Dr Southlake, Texas Members Present: Chair David Baltimore, Vice Chair Dick McCauley, Secretary Nancy Sporn; SAC members Beverly Blake, Jean Boland, Charlie Boyd, Louis Braun and Marge Kyle Commission Members Absent: Jeanette Gossage (deceased) Staff Members Present: Deputy Director of Community Services Kari Happold, Deputy Director of Community Services: and Nancy Brown, Senior Services Coordinator Guests: Milton Blake Liaisons: None Public Forum: None Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman Baltimore at 10:04 a.m. A enda Item No. 2A. Consent: Approval of the November 13 2012 re ular Senior Adviso Commission meeting minutes — There were minor corrections to the minutes. A motion was made to approve the minutes of the November 13, 2012 meeting as corrected. Motion: McCauley Second: Boland Ayes: Baltimore, Blake, Boland, Boyd, McCauley, Kyle and Sporn Nays: None Abstention: Braun (not present at meeting) Vote: 7-0-1 Motion Carried. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the November 27, 2012 Page 2 of 3 Agenda Item No. 5. Public Forum — No one was present for Public Forum Agenda Item No. 5A. Consider: Election of Officer — This item was considered out of the regular agenda sequence. Nominations for the positions of Chairman, Vice Chairman and Secretary were entertained. Dick McCauley was nominated as Chairman by David Baltimore. Nancy Sporn was nominated as Vice Chair by Dick McCauley and Marge Kyle was nominated as Secretary by Dick McCauley. No other candidates were nominated to the slate. Chair Baltimore made a motion to declare the slate of officers as nominated, approved by consensus. The vote was unanimous (8-0) in favor of Dick McCauley as Chair; Nancy Sporn as Vice Chair and Marge Kyle as Secretary. At this point oversight of the meeting was turned over to Chair McCauley. Agenda Item 3A. Discussion: Discuss renaming the Senior Activity Center — This item was requested by SAC at the November 13, 2012 meeting to gauge interest in renaming the Center. SAC members received a copy of the City's "Naming and Renaming of Park and Recreation Facilities Procedures" in their packet. Deputy Director Happold reviewed the procedure. The Commission discussed renaming the Senior Activity Center "Southlake Senior Enrichment Center" or a variation of that; however, it was objected to. The Commission talked about the purpose of renaming the facility and what they wanted to accomplish by renaming it. Members shared ideas about how the Center is perceived by the general public and ways to address its image with or without changing the name. A suggestion was made to form a marketing sub -committee to develop a marketing plan to get more publicity for the Senior Center and the activities. Other ideas were to brand all activities, events, and promotional literature with a motto that would identify the philosophy that the Center is a place of ongoing enrichment. One suggestion for a motto was, "Your best memories are ahead of you!" Other ideas to promote the center included distribution of business -style promotional cards with a map to the Center on the reverse side that could be handed out as needed, event signs, and representation at the monthly Mayor's Advisory Council meeting. The Commission agreed that renaming the Center required more discussion and to move ahead with marketing efforts. Additional Comments — New SAC member Louis Braun was introduced. Ms. Burnett resigned from SAC because of ill health. Ex -chair Baltimore was thanked for his years of work as Chair for the Commission. The funeral for SAC member Jeanette Gossage was held November 26, 2012. Agenda Item No. 4. Public Forum — No one was present to address the SAC during Public Forum. Agenda Item No. 6.Adiournment. City of Southlake Values: integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 0�R-g Senior Advisory Commission Minutes of the November 27, 2012 Page 3of3 A motion was made to adjourn the meeting at 11:00 a.m. Motion: Baltimore Second: Sporn Ayes: Baltimore, Blake, Boland, Boyd, Braun, Nays: None Abstention: None Vote: 8-0 Motion Carried. David Baltimore, Chair McCauley, Kyle and Sporn Kari Happold, Deputy Director Community Services A tape recording of this meeting is available upon request from the Otrice of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork '�2n-3 CITY OF SOUTH LE Senior Advisory Commission Sign -in Sheet November 27, 2012 Senior Activitv Center David Baltimore (Place 4, Chair) Beverly Blake (Place 9, Alt. 2) Jean Boland (Place 1) Charles Boyd (Place 3) Louis Braun (Place 2) Jeanette Gossage (Place S. Alt 1) Marge Kyle (Place 7) Richard McCauley (Place 6, V-Chair) Nancy Sporn (Place 5, Sec) STAFF Kari Happold Nancy Brown Pilar Schank GUESTS Neal Perkins (CARS) Darla Fowler (MMOW) Bernie McCauley (SSC) Milton Blake CITY OF SOUTHL.AKE MEMORANDUM December 13, 2012 TO: Senior Advisory Commission FROM: Kari Happold, Deputy Director of Community Services SUBJECT: Renaming the Senior Activity Center Action Requested: Senior Advisory Commission discussion and recommendation to staff regarding renaming of the Senior Activity Center Background information: This item was discussed at the special SAC meeting held November 27, 2012. At that meeting, the Commission requested the item to be placed on the January meeting agenda for further consideration. The Senior Activity Center was the official name selected by the Senior Advisory Commission and approved by City Council in February 1998. As outlined at the previous discussion, the process of naming a City facility involves review of the City's guidelines for naming facilities and advertising and solicitation of suggestions for names from the public through the City's website, Cable Channel and other broadcast systems. Responses would be brought forward to the Senior Advisory Commission for selection and a recommendation to City Council. City Council makes the final decision. The following guidelines for naming or renaming City parks and recreation facilities are issued in the City's "Naming and Renaming of Park and Recreation Facilities Procedures." A park and recreation facility may be named for outstanding and/or predominate physical characteristics or ecological features of the land such as: ■ Streams, lakes and creeks ■ Landmark significance ■ Historical significance ■ Street name identity ■ The subdivision in which the park property is located ■ Based on the activity, event or function of the park A park facility may be named for any group or individual who has made exceptional contributions to the City. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork I-e (-�O -1 Senior Advisory Commission Meeting Date — January 8, 2013 Page 2 of 3 ■ A park facility may be named in honor of a deceased local, state, national figure(s). • There shall be a waiting period of one or more years prior to the naming of a park in honor of a deceased local, state or national figure(s). ■ The renaming of a park facility, which has been previously named after an individual, is prohibited unless compelling circumstances arise whereby consideration to a change is appropriate. ■ No park shall be given the same name as an existing school site, or public facility, except where the sites abut one another. Components or areas within a park or recreation facility may be given a name which is different than the park or recreation facility. Such components or areas may include, but are not limited to, gardens, playgrounds, athletic fields, structures and meeting rooms. If staff is directed to proceed with renaming of the Center, this item will be brought back in 2-3 months following solicitation from the public for suggested names, for SAC's formal vote and recommendation. Financial Considerations: No financial impact involved with renaming the Center at this time. Future funding would be necessary to replace signage. Citizen Input/ Board Review: Not Applicable at this time. If directed to proceed, staff would advertise for suggested names during December -January. Senior Advisory Commission recommendation at a future meeting. City Council consideration at a future meeting. Legal Review: Not Applicable. Alternatives: Direction to staff as desired. Supporting Documents: Supporting documents include the following items: * Copy of February 17, 1998 City Council Minutes ■ Naming and Renaming of Park and Recreation Facilities Procedures City of Southlake Values: Integrity 1 Innovation ♦ Accountability 1 Commitment to Excellence ♦ Teamwork G P�-D- Senior Advisory Commission Meeting Date — January 8, 2013 Page 3 of 3 Staff Recommendation: Senior Advisory Commission discussion and recommendation to staff regarding renaming of the Senior Activity Center City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork (0 3 min= dollar package over the .next five years. Only sixteen nation-wide awards will be given. There will be television ads and metrmOlx wide promotions for tennis. Ms. Jumper stated with a tennis center opening in Souddake in tlwe next few years, acne is hopeful we can become a "model caomtmun. tennis association." Agenda Item 0, Consent Agenda Mayor S=y read into the record the hems which will be considered during The consent agenda: 5-A. Authorize The Mayor to enter into a commercial developer agreement with Southlake Church of Christ, located at 2501 W. Southlake Boulevard. B. Removed from consent. 5-C. Authorize the Mayor to enter into a Commercial Developer Agreement for Stonebridge Park, Lot 2, Block 1, loomed approximately 8W, west of the intersection of West Southlake Boulevard, and Randol Mill Avenue, on the north side of West Southlake Boulevard. 5-D, Change Order No. 1 with Saber DevelopmcWs Huntwick sewer contract to k cb& water meter station modifications at dw 5 million -gallon ground storage tank at F.M. 1709 and r- Pearson Lane. 5-E. Authorization to advertise for bids for the construction of a deceleration lane at P.M. 1709 and North Peytonville Avenue, 5-F. Authorization to seek sole certification for water service to Oak Hills Mobile Home Park. 5-G. Authorize the Mayor to enter into a right-of-way dedication agreement for Napa valley, Phase H. � 5-H. Approving the name for SowhlWm Sang Ceder. 5-1. Approving the Senior Activity Center Use Policy. 5-J. Authorization to advertise for bids for a portable sewer pump system. S-K- Authorization to advertise for bids for Hydro-Storz Quick Cotmectors. 5-L. Change Order No. 2 to Mi"W a Utilities, lac., Contract for Mission Hilts sanitary sewer improvements. 5-M. Authorize the Mayor to enter into a professional services agreement with Transystems REGULAR CITY COUNCIL AMMG NE1VUTLS OF FEB. 179 1"S PAGE 4 OF 19 - CWporadon for the engineering and design of S-7, 15-inch sanitary sewer line through the various fuel storage facilities along S.H. 26. 5N. Authorize the City Manager to eater into a contract to replace fiances for Bicentennial Park Fields #4 and #5. 5-O. Authorization to bid for contract mowing. 8-C. Ordinance No. 693, 1st reading, Adopting the Unifi m Building Code, 1997 Edition with local amp. 8-D. Ordinance No. 694, 1st rw ding, Adopting the International Mechanical Code, 1996 Edition, with local amendments. 8-E. Ordinance No. 695, 1st reading, Adopting the h9 madonal Plumbing Code, 1997 Edition with local its. 8-17. Ordinance No. 692, 1st reading, Adopdog the Unftrm Housing Code, 1997 Edition with local amendments. 8-G. Ordinance No. 697, 1st reading, Establishing reguladonss applicable to substandard and dangerous buildings, repealing Ordinance No. 615. 8-H. Ordinance No. 622,A, lot reading, Amending Ordinance No. 622, providing rbanges to the Building Board of Appeals. 9-A. Resolution No. 98-11, Authorizing the City Manager to pursue discussions pertaining to Soutl *z"s participation in the Cheater Grapevine Regional Library System. 9-C, Resolution No. 98-10, Appointment of Alternate Judge for Municipal Court. 10-A. Authorize the Mayor to erica into a developer agreement for Cedar CWO Estates Addition (Lots WRi-5), located on the north side of Sleepy Hollow, apprordmately 750' east of the intersection of Sleepy Hollow and Morgan Drive. 10-D. Authorize the Mayor to enter into a developer agreement for Soutlilake Woods, Phase 3, located north of Fast Continental Boulevard, west of Paytonviile Avenue, and east of Davis Boulevard, and south of West Southlake Boulevard. Motion was made to approve tine consent agenda items #5-A, #5 , Section 4, as it related to off --site sewer placement; item 0--1), 0-E, #5--F, ,#5-G, 5-H, #5-r, -J, #5-K #5-L, �- #5-M, #5 N, #5-0, #8-C, #8-D, #8-E, #8-F, #9-0, #8-H, #9 A, #9-tl, tmmft Teresa Campbell as Alternate Judge of Municipal Court; #10--A, and #10-D. --� Motion: Harris REGULAR CITY COUNCIL MEETING MINUTES OF FEB. 17, 199E PAGE 5 OF 19 r■- Second: Evans Mayor Rick Stacy read the captions of the following ordinamcs: Ordinance No. 693, Ordinance No. 694; Ordinance No. 695; Ordinance No. 692; Ordinance No. 697, and Ordinance No. 622-A, as required by the City Charter. Ayes: Harris, Evans, Faw1m, Maly, Moffat, Martin, Stacy Nays: Now Approved: 7-0 vote ADDPFIONAL MoRMATION ON CONSENT ITEMS 5-A. Commercial Developer Agreement with Souddake Couch of Christ. Directs of Public Works, Bob Whitehead, stated this is a standard developer agreement with no modifiicaiions. The only issue is: # On -Site Water: This agreement is only for the extension of a water line to be constructed within an utility eawracnt. 5-B. This item removed from consent agenda. 5-C. Commercial Developer Agreement for Stonebridge park, Lot 2, Block 1_ Bob Whitehead, Director of Public Worlm, stated normally this agreement would be brought forward by the developer for the Entire project, however, this lot has been sold and the owner is desirous to begin work prior to the development of the entire site. The only issue is: # park Fees; The developer will be required to pay a Park Fee of $495.97. The park dedication requiremeat fior this project world be 0.012 acres (523 square feet). The developer has not met with the Park Board, however, this request will be brought to the Park Board on March 9, 1998, 5-D. Change Order No.1 with Saber Developd's Huntwick Sewer Contract to include water meter station modifications at the 5 milliongallon ground storage tank at F.M. 1709 and Pearson Lane. The change order modifications include replacing a 16-inch segment of pipe, fittings, vault, and a 16-inch meter with a 30-inch pipe segment. This metes and vault are part of the old Keller meter, which was replaced by Keller with a new meter closer to their ground storage tank. The total estimate provided by Saber Development is $27,500. This acmwrt is provided for in the 97-98 CIP Budget as part of the budget for the ground storage tank. 5-E. Advertise for bids for the construction of a deceleration lane on F.M. 1709 at North Peytonville Avenue. As part of the developer agreement with the City, the developer of Soutb *e Lakes, Phase C-1 Addition agreed to dc&c toe ROW and participate in the cost of a deceleration lane along the north side of F.M. 1709 at the intersection of North Peytonville Avenue fronting Lot 4, Block 6, Southridge Lakes property. The City will REGULAR CITY COUNCIL MEETING MINUTES OF FEB. 1.71,1.999 PAGE 6 OF 19 V�a 0- e0_1 ftmd the additional portion of the deceleration lane consisting of 200 feet of frontage: adjacent to Lot 6, Block 6, Southrldge Lakes Phase C-1 Addition. The developer has requested the City begin the bidding process fur the construction of the decelamtk m lane. The preliminary estimate on construction costs is $73,468.70. The City's commitment will be approximately 50 % of this amount. 5-F. City Council gave the City Attorney► the authorization to proceed in seeking sole certification for water service to Oak Hills Mobile Home Park. 5-C, Napa Valley, phase 11, Right -Of -Way Dedication Agri. Council has previously discussed the need to execute this agreement in order to a=lerate the right-of-way dedication at the intersection of the new Carroll Avenue and Continental Boulevard. 5-13. At their FdMory muting, the Senior Advisory Comsmssion approved submitting the name for the Senior Center as being Senior ActiivitLr Cuter. It is hoped that the use of de word `activity' will convey to the community that this is a facility with a variety of programs far seniors in the City of Southlake. a 5-1. ne Senior Activity Center Use Policy is designed to serve as a guideline for the management of the Senior Activity Center. This policy is geoemlly consistent with tbose ' of neighboring senior centers, as well as the guidelines for park meeting facilities in the r City of Sotrthiake. 5 J. Authorization to advertise for bids for portable sewer pump system. During the FY 97-98 Water Utilities Budget, Council authorized the purchase of a portable sewer pump system. The budget provides $48,580 for the purchase of this item, 5-K. Authorization for bids for Hydro-ftrz Quick Connectors. During the hearing of the FY 97-98 Water Utilities Budget, authorization was given for the purchase of Hydro-Storz Quick Connectors, with $58,000 provided in lice budget for the purchase of these items. 5-L. Change Order No. 2 to Mid4tate Utilities, Inc. contract ibr Mission Hills Sanitary Sewer Improvements. In order to serve the residents along the east side of San Juan Drive, the sanitary sewer must be located within the existbg utility eased W the backyards. The proposed sewer line will parallel the existing private lake. Due to the existing ground water and recent rains, the area along the proposed sewer line alignments is currently saturated. Construction of the wwcr line by open cut trenching will be drastically hindered. la addition, there will be an extensive amount of clew and septic leech field repair atilitizing the open cut trenching method for the construction of this sewer litre. Utilizing directional boring in lieu of the open cut trenching method will eliminate the vast majority of the aforementioned problems. In recent discussions with some of the homeowners that will be affected, boring this portion of the sewer line was preferred in REGULAR CITY COUNCIL MEETING MIIVUTEB OF FEB. I7, 1998 PAGE 7 OF '119 Community Services Department Policies and Procedures Manual Procedure: Naming and Renaming of Park and Recreation Facilities Procedures Source: Parks and Recreation Board/City Council Category: Administrative Effective Date: February 18, 1996 Revised Date: December 15, 2009 (Approved by City Council 6-0) Statement of Purpose The purpose of this policy is to provide parameters for the naming and renaming of park and recreation facilities. Guidelines for Naming and Renaming In the naming and renaming of park and recreation facilities in the City of Southlake the following guidelines shall be used: I. May be named for outstanding and/or predominate physical characteristics or ecological features of the land such as a. Streams, lakes and creeks b. Landmark significance c. Historical significance d. Street name identity e. The subdivision in which the park property is located f. Based on the activity, event or function of the park II. May be named for any group or individual who has made exceptional contributions to the City. Examples of exceptional contributions may include, but are not limited to, monetary, property, material contributions, service to the City, etc. III. May be named in honor of deceased local, state or national figure(s) a. There shall be a waiting period of one or more years prior to the naming of a park in honor of a deceased local, state or national figure(s). b. The renaming of a park facility, which has been previously named after an individual, is prohibited unless compelling circumstances arise whereby consideration to a change is appropriate. IV. No park shall be given the same name as an existing school site, or public facility, except where the sites abut one another. V. Components or areas within a park or recreation facility may be given a name which is different than the park or recreation facility. Such components or areas may include (but are not limited to) gardens, playgrounds, athletic fields, structures, and meeting rooms. Procedure Individuals or organizations must complete the Submission Form for Proposed Park and Recreation Facility Names along with justification to the Community Services Department. The proposal must include the following: 1. Reason(s) for the proposed name 2. Evidence of community support for the proposed name 3. Petitions, if submitted, must state the intent and include printed names, signatures, addresses, zip codes and telephone numbers of each signer as proof of residency The Community Services Department will present all submissions to the Parks and Recreation Board for review. The Park and Recreation Board shall: 1. Review submissions and develop a recommendation to the City Council for approval. �J 01 SUBMISSION FORM FOR PROPOSED PARK & RECREATION FACILITY NAMES (PLEASE PRINT) ENTIRE FORM MUST BE COMPLETED. INCOMPLETE ENTRIES ARE NOT ACCEPTED. Proposed Park and Recreation Facility Name: Please include a brief explanation (on a separate sheet of paper if necessary) to support your proposal. Date Submitted: Address: City: Home Telephone: Email: State Zip Work Telephone: Please submit your proposal to: City of Southlake Community Services Department Attn: Deputy Director 400 North White Chapel Blvd. Southlake, Texas 76092 SUBMITTALS MUST BE POSTMARKED BY Please contact the Community Services Department at (817) 748-8019 if you have any questions. THANK YOU FOR YOUR INTEREST. Revised December 15, 2009 Revised October 8, 2009 A Q tt �g W W C N aa� ~ r- 0 a a: c a e L� a 0 E E 0 c� 0 0 a 0 m z B � m Q. p.