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2012-11-27 SAC PacketCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M November 14, 2012 TO: Senior Advisory Commission FROM: Kari Happold, Deputy Director of Community Services SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, November 27, 2012 at 10:00 a.m. Please note the meeting will begin at 10:00 a.m. on November 27, 2012. 1. Agenda Item No. 2A. Consent: Approval of the November 13, 2012 regular Senior Advisory Commission meeting minutes – Please include any corrections to the minutes in your motion. 2. Agenda Item No. 3. Discussion: A. Discuss renaming the Senior Activity Center – For your information, a copy of the February 17, 1998 City Council meeting minutes, where the name was adopted as Senior Activity Center, is included in your packet. Also included is the City’s Naming and Renaming Procedures guideline. Based on the outcome of this discussion, this item may be brought back to SAC to vote on a formal recommendation to City Council to change the name of the Center as desired. 3. Agenda Item No. 4. Public Forum – This is the public's opportunity to address the Commission about non-agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 4. Agenda Item No. 5A. Consider: Election of Officers for Senior Advisory Commission for 2013 – The purpose of this item is to allow for the election of Senior Advisory Commission officers for 2013. Per the bylaws, the Commission shall meet in “the first regular meeting following the annual appointment of new commission members by the city council” to select from the members a chairman, vice -chairman, and secretary for one-year terms and to serve until their successors are electe d. City Council approved the appointment of board and commission members at their November 6, 2012 meeting, including appointments to the Senior Advisory Commission. Senior Advisory Commission Meeting Date – November 27, 2012 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Any sitting Board member may be considered for the officer positions of Chair, Vice Chair, and Secretary. Your packet memo contains a roster of current Commission members. 5. FYI, as usual your packet contains a copy of the SAC Attendance Log for your information. 6. Reminder --- The regularly scheduled SAC meeting on December 11, 2012 has been canceled. Next meeting will be on Tuesday, January 8, 2013. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel fr ee to call me. As always, we appreciate your commitment and service to the City. Kari Happold STAFF CONTACT INFORMATION: Telephone – (817) 748-8203 Facsimile – (817) 748-8027 1400 Main Street, Suite 210, Southlake, Texas 76092-6242 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us) Nancy Brown, Senior Services Coordinator, 817-748-8398, (nbrown@ ci.southlake.tx.us) Candice Edmondson, Assistant to the Director, 817-748-8311, (csanders@ ci.southlake.tx.us) Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us) Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SPECIAL SENIOR ADVISORY COMMISSION: Tuesday November 27, 2012 LOCATION: Senior Activities Center 307 Parkwood Drive Southlake, Texas 76092 TIME: 10:00 a.m. AGENDA: 1. Call to Order 2. Consent A. Approval of the November 13, 2012 regular Senior Advisory Commission meeting minutes 3. Discussion A. Discuss renaming the Senior Activity Center 4. Public Forum 5. Consider A. Election of Officers 6. Adjournment A quorum of the City Council may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Wednesday, November 21, 2012 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting: November 13, 2012 LOCATION: Southlake Senior Activities Center 307 Parkwood Dr Southlake, Texas Members Present: Chair David Baltimore, Vice Chair Dick McCauley, Secretary Nancy Sporn; SAC members Beverly Blake, Jean Boland and Charlie Boyd Commission Members Absent: Louis Braun (appointed 11/6/12), Jeanette Gossage and Marge Kyle Staff Members Present: Chris Tribble, Director of Community Services; Kari Happold, Deputy Director of Community Services: Nancy Brown, Senior Services Coordinator; and Communications and Website Manager Pilar Schank Guests: Baylor Regional Hospital President Steve Newton Liaisons: MMOW representative Darla Fowler and Southlake Steering Committee liaison Bernie McCauley Public Forum: None Agenda Item No. 1. Call to Order – The meeting was called to order by Chairman Baltimore. Multi-purpose Facility Flyover – Director Tribble presented the flyover presentation of the proposed multi-purpose facility to be presented to Southlake voters in 2013. He responded to questions regarding the proposed facility. Agenda Item No. 2A. Consent: Approval of the October 9, 2012 regular Senior Advisory Commission meeting minutes – There were no corrections to the minutes A motion was made to approve the minutes of the October 9, 2012 meeting. Motion: McCauley Second: Boland Ayes: Baltimore, Blake, Boland, Boyd, McCauley and Sporn Nays: None Abstention: None 2A - 1 Senior Advisory Commission Minutes of the November 13, 2012 Page 2 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Vote: 6-0 Motion Carried. Agenda Item No. 3. Discussion A. Guest Presentation – Baylor Regional Hospital President Steve Newton and Marketing Director Dee Dee Ogrin – Mr. Newton highlighted the hospital’s history, patient statistics, their commitment to Southlake, the multiple services available and the hospital expansion project. Agenda Item No. 4. Reports A. Senior Services Coordinator – Senior Services Coordinator Nancy Brown reported on programs and upcoming events. October had record high attendance for senior programs and events. The Center’s kitchen will undergo an upgrade to provide additional storage and counter space. The congregate meal line has been reversed to help alleviate congestion. Plans are underway for the Center’s fifteen year anniversary celebration on April 30, 2013. Staff is investigating expansion of field trips to include overnight or extended trips. Seniors Support Southlake Program is doing well. Staff is also working on a new point program to encourage physical fitness and the Walk Across Texas program. B. Metroport Meals on Wheels Report – The monthly report for October was distributed by Darla Fowler. There will be no congregate luncheon at the center on December 25 due to the holiday. C. CARS Report – The CARS report was distributed by Neal Perkins. CARS experienced an increase in trips in October with 182 one-way trips, the majority (128) being to the Southlake Senior Center. Medical trips have also declined. CARS has partnered with Rockfish Seafood Grill for a fundraising event December 3-December 9. D. SPIN – Chair Baltimore presented information concerning SPIN. Currently SPIN is undergoing reorganization to better fit the needs of Southlake citizens. E. Southlake Steering Committee – A report was given by Bernie McCauley about Committee activities. The Steering Committee is holding a raffle fundraising event at Christmas and is involved in numerous other activities. F. Southlake Senior Funding, Inc. – A report was provided by Dick McCauley on recent SSFI activities. 2A - 2 Senior Advisory Commission Minutes of the November 13, 2012 Page 3 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork G. City Manager’s Office & Community Services – Communications & Website Manager Pilar Schank provided a report. Deputy Director Happold reported SAC member Pat Burnett recently resigned due to health issues and that Louis Braun had been appointed to the Commission. The Commission was encouraged to attend the November 17 Home for the Holidays Board & Commissions Appreciation Reception and the other festivities. H. Guest Schedule – The guest speaker for the December meeting will be Finance Director Sharen Jackson. Tarrant County Commission Gary Fickes was mentioned as a possible guest speaker to discuss the DFW Corridor. Agenda Item No. 5. Public Forum Mike Mills, 1528 Main Street, Southlake, presented information about Pickle Ball, a racquet sport which combines elements of badminton, tennis and table tennis and responded to questions. Agenda Item No. 6. Consider: A. Development of a recommendation to the City Council on a revision to th e age requirement for Senior Activity Center Membership – Commission members discussed changing the minimum age for senior center membership. The majority of members favored lowering the age from 55 to 50. Several Commission members discussed leaving the age requirement at 55 years old or eliminating an age requirement. The Commission also discussed changing the name of the Center. An item will be added to the next meeting agenda to address this issue. A motion was made to change the minimum age requirement for Senior Activity Center membership to age 50. Motion: McCauley Second: Sporn The Commission discussed the age requirement further. Ayes: Boland, Boyd, McCauley and Sporn Nays: Blake Abstention: Baltimore Vote: 4-1-1 2A - 3 Senior Advisory Commission Minutes of the November 13, 2012 Page 4 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork B. Development of a recommendation to the City Council on a revision to the Senior Center hours of operation – The Commission discussed extending the current Center’s hours of operation (currently Monday-Thursday, 9:00 a.m. – 4:00 p.m.) to include Fridays. Budget issues may be addressed if hours are extended. A motion was made to revise the Center hours of operation to 9:00 a.m. – 4:00 p.m., Monday through Friday. Motion: McCauley Second: Sporn Ayes: Baltimore, Blake, Boland, Boyd, McCauley and Sporn Nays: None Abstention: None Vote: 6-0 C. Cancellation of December 11, 2012 Senior Advisory Commission meeting – This item was discussed and it was the consensus of the Commission to cancel the meeting on December 11, 2012. The Commission requested a special Senior Advisory Commission meeting be held on November 27, 2012 at 10:00 a.m. to consider election of officers and renaming of the facility. A motion was made to cancel the meeting on December 11, 2012. Motion: Baltimore Second: McCauley Ayes: Baltimore, Blake, Boland, Boyd, McCauley and Sporn Nays: None Abstention: None Vote: 6-0 Agenda Item No. 6.Adjournment. A motion was made to adjourn the meeting. Motion: McCauley Second: Boyd Ayes: Baltimore, Blake, Boland, Boyd, McCauley and Sporn Nays: None Abstention: None Vote: 6-0 Motion Carried. 2A - 4 Senior Advisory Commission Minutes of the November 13, 2012 Page 5 of 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork David Baltimore, Chair Kari Happold, Deputy Director Community Services A tape recording of this meeting is available upon request from the Office of City Secretary. 2A - 5 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M November 20, 2012 TO: Senior Advisory Commission FROM: Kari Happold, Deputy Director of Community Services SUBJECT: Discuss renaming the Senior Activity Center _________________________________________________________________________ Action Requested: Senior Advisory Commission discussion regarding renaming of the Senior Activity Center Background Information: This item was placed on the agenda at the direction of the Senior Advisory Commission at the November 13, 2012 meeting to allow further discussion about renaming of the Senior Activity Center. Senior Activity Center was the official name selected by the then-seated Senior Advisory Commission and approved by City Council at their February 17, 1998 meeting. A copy of the meeting minutes is attached. The word “activity” was included in the original name to communicate the Center’s desire to be a place that offered a variety of social and recreational opportunities for Southlake citizens. Since 1998, the Center has built a reputation throughout Southlake and surrounding communities as a place to congregate and enjoy outstanding programs, events and activities. The process of naming a City facility involves review of the City’s guidelines for naming facilities and advertising and solicitation of suggestions for names from the public through the City’s website, Cable Channel and other broadcast systems. Responses would be brought forward to the Senior Advisory Commission for selection and a recommendation to City Council. City Council makes the final decision. , The Naming and Renaming of Park and Recreation Facilities Procedures adopted by City Council December 15, 2009, established the following parameters for naming of City parks and recreation facilities.  A park and recreation facility may be named for outstanding and/or predominate physical characteristics or ecological features of the land such as:  Streams, lakes and creeks  Landmark significance  Historical significance 3A - 1 Senior Advisory Commission Meeting Date – November 27, 2012 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork  Street name identity  The subdivision in which the park property is located  Based on the activity, event or function of the park  A park facility may be named for any group or individual who has made exceptional contributions to the City.  A park facility may be named in honor of a deceased local, state, national figure(s).  There shall be a waiting period of one or more years prior to the naming of a park in honor of a deceased local, state or national figure(s).  The renaming of a park facility, which has been previously named after an individual, is prohibited unless compelling circumstances arise whereby consideration to a change is appropriate.  No park shall be given the same name as an existing school site, or public facility, except where the sites abut one another.  Components or areas within a park or recreation facility may be given a name which is different than the park or recreation facility. Such components or areas may include, but are not limited to, gardens, playgrounds, athletic fields, structures and meeting rooms. If staff is directed to proceed with renaming of the Center, this item will be brought back in 2-3 months following solicitation from the public for suggested names, for SAC’s formal vote and recommendation. Financial Considerations: No financial impact involved with renaming the Center at this time. Future funding would be necessary to replace signage. Citizen Input/ Board Review: Not Applicable at this time. If directed to proceed, staff would advertise for suggested names during December-January. Senior Advisory Commission recommendation at a future meeting. City Council consideration at a future meeting. Legal Review: Not Applicable. 3A - 2 Senior Advisory Commission Meeting Date – November 27, 2012 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Alternatives: Direction to staff as desired. Supporting Documents: Supporting documents include the following items:  Copy of February 17, 1998 City Council Minutes  Naming and Renaming of Park and Recreation Facilities Procedures Staff Recommendation: Senior Advisory Commission discussion and direction to staff. 3A - 3 3A - 4 3A - 5 3A - 6 3A - 7 Community Services Department Policies and Procedures Manual Procedure: Naming and Renaming of Park and Recreation Facilities Procedures Source: Parks and Recreation Board/City Council Category: Administrative Effective Date: February 18, 1996 Revised Date: December 15, 2009 (Approved by City Council 6-0) Statement of Purpose The purpose of this policy is to provide parameters for the naming and renaming of park and recreation facilities. Guidelines for Naming and Renaming In the naming and renaming of park and recreation facilities in the City of Southlake the following guidelines shall be used: I. May be named for outstanding and/or predominate physical characteristics or ecological features of the land such as a. Streams, lakes and creeks b. Landmark significance c. Historical significance d. Street name identity e. The subdivision in which the park property is located f. Based on the activity, event or function of the park II. May be named for any group or individual who has made exceptional contributions to the City. Examples of exceptional contributions may include, but are not limited to, monetary, property, material contributions, service to the City, etc. III. May be named in honor of deceased local, state or national figure(s) a. There shall be a waiting period of one or more years prior to the naming of a park in honor of a deceased local, state or national figure(s). b. The renaming of a park facility, which has been previously named after an individual, is prohibited unless compelling circumstances arise whereby consideration to a change is appropriate. IV. No park shall be given the same name as an existing school site, or public facility, except where the sites abut one another. V. Components or areas within a park or recreation facility may be given a name which is different than the park or recreation facility. Such components or areas may include (but are not limited to) gardens, playgrounds, athletic fields, structures, and meeting rooms. 3A - 8 Procedure Individuals or organizations must complete the Submission Form for Proposed Park and Recreation Facility Names along with justification to the Community Services Department. The proposal must include the following: 1. Reason(s) for the proposed name 2. Evidence of community support for the proposed name 3. Petitions, if submitted, must state the intent and include printed names, signatures, addresses, zip codes and telephone numbers of each signer as proof of residency The Community Services Department will present all submissions to the Parks and Recreation Board for review. The Park and Recreation Board shall: 1. Review submissions and develop a recommendation to the City Council for approval. 3A - 9 SUBMISSION FORM FOR PROPOSED PARK & RECREATION FACILITY NAMES (PLEASE PRINT) ENTIRE FORM MUST BE COMPLETED. INCOMPLETE ENTRIES ARE NOT ACCEPTED. Proposed Park and Recreation Facility Name: Please include a brief explanation (on a separate sheet of paper if necessary) to support your proposal. Date Submitted: Address: City: State Zip Home Telephone: Work Telephone: Email: Please submit your proposal to: City of Southlake Community Services Department Attn: Deputy Director 400 North White Chapel Blvd. Southlake, Texas 76092 SUBMITTALS MUST BE POSTMARKED BY ________________________ Please contact the Community Services Department at (817) 748-8019 if you have any questions. THANK YOU FOR YOUR INTEREST. Revised December 15, 2009 Revised October 8, 2009 3A - 10 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M November 14, 2012 TO: Senior Advisory Commission FROM: Kari Happold, Deputy Director of Community Services SUBJECT: Election of Senior Advisory Commission Officers for 2013 _________________________________________________________________________ Action Requested: Election of Senior Advisory Commission officers for 2013 Background Information: At the January 10, 2006 meeting of the Senior Advisory Commission, members approved amending the Commission bylaws to reflect that election of officers will occur at the “first regular meeting following the annual appointment of new commission members by the city council.” The bylaws provide that “the commission shall elect by majority vote from the members a chair, vice-chair, and secretary, each to serve until the next annual election.” The City Council considered board appointments to the Senior Advisory Commission at the November 6, 2012 meeting and appointed Louis Braun and reappointed Jean Boland, Charles Boyd, Nancy Sporn, Dick McCauley and Beverly Blake to the Commission to serve terms to expire May 2014. Any sitting Board member may be considered for the officer positions of Chair, Vice-Chair and Secretary. Current Senior Advisory Commission members are:  Jean Boland Place 1  Louis Braun Place 2  Charles Boyd Place 3  David Baltimore Place 4 (Current Chair)  Nancy Sporn Place 5 (Current Secretary)  Dick McCauley Place 6 (Current Vice Chair)  Margie Kyle Place 7  Jeanette Gossage Place 8 (Alternate 1)  Beverly Blake Place 9 (Alternate 2) Financial Considerations: Not Applicable. Citizen Input/ Board Review: Not Applicable. 5A - 1 Senior Advisory Commission Meeting Date – November 27, 2012 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Legal Review: Not Applicable. Alternatives: Not Applicable. Supporting Documents: Supporting documents include the following items:  Copy of January 10, 2006 Senior Advisory Commission meeting minutes pertaining to revision of the bylaws Staff Recommendation: Election of Senior Advisory Commission officers for 2013 5A - 2 Senior Advisory Commission Meeting Date – November 27, 2012 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Excerpt from the Approved January 10, 2006 Senior Advisory Commission Meeting Minutes Agenda Item No. 6. Consider: Revision to Senior Advisory Commission bylaws The Senior Advisory Commission bylaws currently state that “officers shall be elected by a majority vote in the regular June session of each year.” It was recommended to revise the bylaws to reflect that election of officers to occur following appointment by City Council. The proposed wording for Article III, Section 3.1(b) of the SAC bylaws is derived from the City Code, Section 12-78, Parks and Recreation Board. A recommendation was made to amend the bylaws to read: “At the first regular meeting following the annual appointment of new commission members by the city council, the commission shall elect by majority vote from the members a chair, vice chair, and secretary, each to serve until the next annual election.” A motion was made to adopt the change as recommended. Motion: B. Kyle Second: Baltimore Ayes: Alexander, Baltimore, Boland (Alternate 2), B. Kyle, M. Kyle, C. Montague, G. Montague, Moore and Pierce (Alternate 1) Nays: None Abstention: None Vote: 9-0 Motion carried. 5A - 3 Senior Advisory Commission NOT FOR PUBLIC RELEASE MEMBERS TERM TO EXPIRE Jean Boland Place 1 5/1/2014 625 Oak Hill Drive Home: 817-421-8383 Southlake, TX 76092 Work: Email: Cell: 817-308-6353 jeanaboland@gmail.com Louis Braun Place 2 5/1/2014 106 Starling Court Home: 817-424-5863 Southlake, TX 76092 Work: Email: lou_braun@hotmail.com Cell: 817-312-9302 Charles Boyd Place 3 5/1/2014 1802 Leeds Drive Home: 817-421-5007 Southlake, TX 76092 Work: Email: Cell: 817-247-1484 David Baltimore Place 4 Chairman 5/1/2013 1368 Holland Hill Home: 817-488-3593 Southlake, TX 76092 Work: Email: Cell: dn.balti@verizon.net Nancy Sporn Place 5 Secretary 5/1/2014 504 Clariden Ranch Road Home: Southlake, TX 76092 Work: Email: nansp504@yahoo.com Cell: 214-632-0541 Richard McCauley Place 6 Vice Chairman 5/1/2014 900 Wildwood Lane Home: 817-421-5627 Southlake, TX 76092 Work: Email: Cell: 817-307-5567 dickmccauley@msn.com Marge Kyle Place 7 5/1/2013 608 Llano Court Home: 817-421-4416 Southlake, TX 76092 Work: Email: mgkyle@gmail.com Cell: 817-269-0007 Jeanette Gossage Place 8 Alternate 1 5/1/2013 904 Hanover Drive Home: 817-421-2139 Southlake, TX 76092 Work: Email: jeanette23@verizon.net Cell: Beverly Blake Place 9 Alternate 2 5/1/2014 1306 Lakeway Drive Home: 817-416-3638 Southlake, TX 76092 Work: Email: bsb6569@aol.com Cell: Staff Liaison: Nancy Brown, Community Services, 1400 Main Street, Suite 210, Southlake, TX 76092 Phone: 817-748-8398 Fax: 817-748-6967 Email: nbrown@ci.southlake.tx.us 5A - 4 Meeting Dates:1/10 2/14 3/13 4/10 5/8 6/12 7/10 8/14 9/11 10/1 10/9 11/13 12/11 Meeting Length:1.25 1.75 1.00 2.30 1.00 2.00 3.00 1.50 2.00 1.00 1.25 1.50 Members: David Baltimore P P P P P P P P P P P P Beverly Blake P P P P P A A A A P P P Jean Boland P P P P P P P P P P P P Charlie Boyd P A P P P P P P P P P P Louis Braun AP Jeanette Gossage P P P P P P P A A A A A Marge Kyle P P P P P P P P P P P A Dick McCauley P A P P P P P P P P P P Nancy Sporn P P P P A P P P P P P P Patricia Burnett A P P P P P P P A P P * Notes: P = Present A = Absent \ = Not Active X = Cancelled AP = Appointed * = Term Expired R = Resigned C = Meeting Canceled 2012 Senior Advisory Commission Meetings Attendance Log Comments: